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Finance Committee — 02/03/16

Mr. Fredette

| Know that they have received some abatements very recently, yes.

Alderman Siegel

Does this happen every year with them?
Mr. Fredette

That | can’t answer.

Alderman Siegel

Okay, thank you. That’s unfortunate.
MOTION CARRIED

PUBLIC COMMENT - NONE

POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

MOTION BY ALDERMAN WILSHIRE TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:10 p.m.

Alderman Ken Siegel
Committee Clerk

Page 3

FINANCE COMMITTEE
FEBRUARY 3, 2016

Aldermanic Chamber

£00 PM
ROLL CALL
PUBLIC COMMENT
COMMUNICATIONS
41. From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) 2015 SHSP FTIR Spectometer (Value: $66,500)
Depariment: 152 Fire; Account Classification: 71 Equipment
Activity: 2015 HSGP Competitive Grant
2. From: Dan Kooken, Purchasing Manager
Re: Change Order #2 Soil Wall — Landfill (Value: $164,340)
Department: 168 Solid Waste; Fund: Solid Waste
Account Classification: 81 Capital Improvements; Activity: Soil Wall
3. From: Dan Kooken, Purchasing Manager
Re: Change Order #2 — Boiler Repair (Value: $16,939)

Department: 169 Wastewater; Fund: Wastewater
Account Classification: 81 Capital Improvements

UNEINISHED BUSINESS — None

NEW BUSINESS — None

DISCUSSION

RECORD OF EXPENDITURES

PUBLIC COMMENT

POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

City of Nashua

Central Purchasing
229 Main Street
Nashua NH 03060
603-589-3330 Fax: 603-589-3344

January 27, 2016
Memo #16-104

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF ONE (1) 2015 SHSP FTIR SPECTOMETER (VALUE: $66,500)
DEPARTMENT: 152 FIRE;
ACCOUNT CLASSIFICATION: 77 EQUIPMENT; ACTIVITY: 2015 HSGP
COMPETITIVE GRANT

Piease see the attached communication from Deputy Chief Karl Gerhard to Dan Kooken, Purchasing
Manager, City of Nashua dated January18, 2016 for information related to this request.

Pursuant to NRO § 5-84 (A) (5) Purchases from a sole manufacturer, where it is determined to be
more efficient and economical to reduce costs of maintenance of additional repair parts, suppliers or
services,

Nashua Fire Rescue and the Purchasing Department recommend the purchase of this product from
Thermo Fisher Sclentific of Tewksbury, MA in the amount of $66,500.

Respectfully,

bff —

Jan Kooken
Purchasing Manager

Ce: S. Gailipeau B. Rhodes J. Graziano

. Deputy Chief Karl Gerhard
Nashua Fire Rescue Group 3 Shift Commander
Administrative Office Nashua Fire Rescue
70 East Hollis Street, Nashua, NH 03060 (603) 594-3636
www.nashuafire.com GerhardK@nashuanh.gov

January 18, 2016

To: Dan Kooken, Purchasing Manager, City of Nashua
From: Deputy Chief Gerhard

RE: Thermo Fisher Scientific FTIR Grant purchase questions

Good day Dan,

I’m writing you today to provide some additional background pertaining to Nashua Fire Rescue’s recent
request to purchase a Thermo Fisher Scientific FTIR spectrometer (grant request notification 8/23/2015).

Nashua Fire Rescue houses and operates the regional hazmat team known as the Souhegan Mutual Aid
Response Team (SMART). SMART was established in the 1990's after the need for a regional hazmat
team was determined (Title III of the SARA Act of 1986, PL99-499 compliance). SMART is primary
hazardous materials team for 19 communities in the local area that is comprised the membership
communities that form the Souhegan Mutual Aid Association (SMAA). Nashua Fire Rescue was chosen
by these communities as the “Lead City” due to our staffing levels and ability to house the required team
équipment and apparatus.

Previously in 2013, Nashua Fire Rescue via SMAA, received grant funding to procure a Thermo Fisher
Scientific Raman Spectrometer. The Raman Spectrometer can identify approximately 60% of unknown
substances (aka “white powder calls”) via on scene chemical analysis and comparing that result to an
onboard chemical database. As excellent this is, there are limitation to this type of meter that do not allow
for sampling of some chemicals due to the color spectrum of certain substances (fluorescent or very dark
substances for example cannot be analyzed via Raman technology). The recently requested grant funded
FTIR meter serves as a companion meter to the Raman to provide almost complete spectrum chemicai
analysis coverage, closing the gap on the remaining 40% of unknown substance identification. While
there will still be a small gap due to the nature of chemicals, these two meters will allow us to identify
most chemicals as technology will currently permit.

Due to the nature in which the Thermo Fisher Scientific Raman and FTIR meters support each other, we
feel that in accordance with NRO SEC. 5-84 (A) (5), special purchasing procedures for sole source
procurements, we would like to contract with Thermo Fisher Scientific who is the sole source
manufacturer of the FTIR Spectrometer.

I hope this addresses any of your questions regarding this important grant funded purchase. If you have
any additional questions, please do not hesitate to contact me at your convenience.

Karl Gerhard

Deputy Chief

Nashua Fire Rescue
SMART Team Manager

Sales Quotation Thermo Scientific Portable
Analytical Instruments Inc.

Quote Number Created Date Exp. Delivery Terms Page 2 Radeilff Ad
0008837" tzare01s & Weeks ARO V5 Tewksbury, Massachusetts 01876
Contact: Phone Payment Term Valld Ta United States

Dave Massingham S08-782-0595 Net 30 12/31/2015
Inco Terms Shipping Method
FOB Onigin - Tewksbury Ma Fed Ex 2nd Day
Submitted Ta:
Dave Perault
ut
Nashua Fire/Rescue
70 E Hollis St
Nashua, New Hampshire 3060-6307
United States
Phone:

Emall: perautid@nashuanh.gov

THANK YOU FOR YOUR INTEREST IN THERMO SCIENTIFIC

INSTRUMENTATION To A an Order asa

Phone: (508} 782-0595

Fax: (878) 752-1285

Email: Gave.tnassingham@thermotisher.com
Additional instructions, tems & conditions on lest page

Pos. Product Cade Product Name Sales Price Quant Total Price
16 800-00805-01 TruDefender FTX S5, English, Orange Boot USD 66,500.00 1 USD 66,500.00

TruDetender FTX - Augged handheid FTIR chemical identification system for solids
and tiquids with anvil sampling capability. incksding 5 year Warranty, 5 year Support,
and On-Site Training within the Continental United States (CONUS; One 4-hour
course per instrument for up to 12 students. Expires 9 months after date of
purchase),

Total: USD 66,500.00

important Note: Please Issue POs to Thermo Sclentific Portable Analytical Instruments Inc
Federal Tax ID No.: 01-0650031

CAGE CODE: 39249

DUNS #: 11-289-3131

Bank of America ABAM for Wire Payments: 026 009 $93

Bank of America ABA# for ACH Payments: 111 000 012

Beneficiary Account Number: 4426843850

When applicable, commodities, technology, or software to be provided in furtherance of this order shel! be exported from the United States in
accordance with applicable U.S export laws or regulations. Diversion contrary to US low prohibited. Unieas otherwise egreed to In writing, Thermo
Scientific Portable Anatyticat Instruments Inc. terms and conditions shall apply and take precedence.

ame ThermofFisher Page 1/5

SCIENTIFIC

Acceptance of Purchase Quote: OM-00088371

By signing below, you (I) warrant that you are an suthorized representative of your company, {i!) agree thai the Therme Scientific Portable
Analytical Instruments inc. Terma and Conditions of Sale attached herete (the “Terms and Conditions”) shalt supersede eny preprinted terms
and corditions, in their entirety, contained in any purchase order that your company lecues and ({il) the Terns and Conditions shall exctusively
gavorn the transaction(s) contemplated hereby

Signature of authonzed company represertative Date Phones
Print Name Tithe Email
Model # Amounl + S&H Purchase Order Number

E-mail to: painales opa@thermofisher.com Fax to: 1-877-680-2566

Order Processing Address: Remit check Payment To:
dave.massingham@thermotisher.com Thermo Sclentific Portable Analytical Inatruments inc
Thermo Scientific Portable Analytical Instrumente Inc PO Box 418018

2 Radciltf Read Boston, MA 02241-415918

Tewksbury, MA 01876

Payment Details

Mathod of Payment Sales Tax Application

Ct Nei 30 {Attach Credit Application & Cradit References) O Yes Apply Sales Tax

DC) creat card no

C1 check + #0, you must provide a copy of your tax exempion certiicate along with your purchase order.
DO Wire Transier

“Plesse cantact your cuslomer service representative with your credit card information. (09 not send any credit card info via emall or fax.)**

Address Verification

Please make corrections it necessary below.

Bill te: Ship to:

70 E Hollis S1 70 E Holis 51

Nashua. New Hampshire 3060-6307 Nashua, New Hampshire 3060-6307
United States United States

Additional Options / Accessories
Piease use the space below to nole any additional options and/or accessories yau wish to add from the attached sheets that are nol included in the above
quotation.

When applicable, commodities, technology, or software to be provided In furtherance of this order shall be axported from ihe United States in
accordance with applicable U.S export laws or regulations, Diversion contrary to US law prohibited, Uniese otherwise agreed to in writing, Thermo
Scientific Portable Analytical Instruments inc. terms and conditions shall apply and take precedence.

apne, PhermofFisher Page2/s

SCIENTIFIC

The word leader
SCIENTIFIC in serving sclence

Request for Sole Service / Sole Brand Justification TruDefender FTX

The following information is provided to assist you in determining if the foliewing products
manufactured by Thermo Fisher Scientific - Portable Analytical instruments qualify for soie
purchase justification status as a brand specific item.

Thermo Fisher Scientific, is the sole manufacturer of the TruDefender FTX FTIR handheld
spectrometer, from its sole manufacturing iocation at 2 Radciiff Rd Tewksbury, Massachusetts
USA. This system is unique as the a ruggedized, waterproof and self contained FTIR
spectrometer, only product on the market in its class to meet Mli-Spec 810F ruggedness specs
and iP67 Waterproof specs. It uses proprietary Chemometric routines to identify unknown
chemicais that are not available on any other FTIR spectrometers,

The TruDefender FTX is the oniy Spectrometer avaiiabie on the market that will run the
DecisionEngine 2.0 MX mixture analysis software for identifying and anaiyzing mixtures of
chemical compounds. There is no other system on the market that uses this combination of
Chemometrics and software routines. The TruDefender FTX is the only commercial handheid
spectrometer that contains signatures of chemical weapons and expiosives as weil as millions of
other toxic chemical combinations. These chemicals are aiso linked to chemical hazard screens
that provide information on the properties of the chemical that has been Identified. This aliows
field personnel to rapidiy deal with the hazardous chemical. These requirements make it ideally
suited to use to identify unknown materiais in the field. No other hand held FTIR spectrometers
are available commercially that meet these fieid requirements. Thermo Scientific holds a number
of patents on the components and chemometric routines that are used to make this system.

Thermo Fisher Scientific is the only company qualified to provide 24/7 support, provide product
warranty support, provide user specific training, and conduct any kind of service on any of the
devices manufactured by Thermo Fisher Scientific.

Please refer to FTX System Specifications for more information.

Dave Massingham
TFS PAI

Portable Anaiytcal instruments 46 Jonspin Road Wemngton MA 1878) 657-5555
OMET 4878) 657-6971 fax

City of Nashua

Centraj Purchasing
229 Main Street - Nashua, NH 03060

January 27, 2016
Memo #16-105

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CHANGE ORDER #2 SOIL WALL — LANDFILL (VALUE: $164,340)
DEPARTMENT: 168 SOLID WASTE; FUND: SOLID WASTE
CLASSIFICATION: 81 CAPITAL IMPROVEMENTS; ACTIVITY: SOIL WALL

Please see attached communication from Jeff Lafleur, Solid Waste Department Superintendent dated January 21, 2016
for the information related to this purchase.

The original contract, pursuant to NRO § 5-78 Major purchases (greater than $10,000), was awarded in the amount of
$163,727. Change Order #1 was awarded in the amount of $163,912 for a new contract total of $327,639.

The Solid Waste Department Superintendent, Board of Public Works (January 21, 2016) and the Purchasing Department

recommend the approval of Change Order #2 in the amount of $164,340 from Northeast Earth Mechanics, Inc. of
Pittsfield, NH. If approved, this proposed change order will bring the contract total to $492,069.

ctfuiiy,

Respe
+L ie Le

pan Kooken
Purchasing Manager

Cc: J Lafleur L Fauteux

Te:

From:

Re:

A. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: January 21, 2016
Jeff Lafleur, Superintendent
Solid Waste Department

Change Order #2 to contract with Northeast Earth Mechanics, Inc.

To approve Change Order #2 to the contract with Northeast Earth Mechanics, Inc.
(NEM) in the amount of $164,340 to continue construction of the residential
setback barrier wall in the Phase II landfill. Funding for this Change Order is
through Department: 168 Solid Waste; Fund: Solid Waste; Account
Classification: 81 Capital Improvements; Activity: Soil Wall.

NHDES Solid Waste Rules prohibit placement of municipal solid waste within
500 feet of a residential structure. The Four Hills lined expansion landfill (Phase
I & II) was designed and constructed with the footprint of the landfill encroaching
the 500-foot setback limit to residences on Farmwood Drive and Pioneer Drive.
In order to comply with the residential setback rule, a barrier must be constructed
within the footprint of the landfill to prevent waste from being placed in the
setback. The barrier wall must be expanded annually as waste elevations in the
landfill increase.

In May 2014 the City solicited bids for construction of Phase 1 of the soil wall
under IFB0593-050514. Six contractors submitted bids for the project with
Northeast Earth Mechanics (NEM) being the lowest bidder:

Vendor Bid results
Northeast Earth Mechanics $163,727.50
Morello Construction $167,337.50
Daniel T. Ladd Site Work $203,300.00
Project Resource Group LLC $234,054.00
Greene & Russell, Inc. $266,000.00
SCS Field Services $297,405.00

Under the original contract in the amount of $163,727.50 Northeast Earth
Mechanics (NEM) began initial construction in July 2014 of the residential
setback barrier wall in the Phase II/Stage I landfill. Per the NHDES approved
scope of work and contract executed June 10, 2014, NEM established a
compacted soil foundation over the primary liner drainage sand and placed four
lifts of concrete waste blocks on the foundation.

Change Order #1 in the amount of $163,912 provided for the continued
construction of the wall to an elevation of 260 feet in the Phase II/Stage 1 landfill.

Change Order #2 in the amount of $164,340 will continue the foundation
construction into the Phase II/Stage II landfill up to an elevation of 260 feet. It is
the recommendation of the Solid Waste Superintendent to continue construction
of the Set Back Barrier Wall with NEM. Upon approval of Change Order #2 the
total cost of contract is $491,979.