Search

CHANGE ORDER

No.2
PROJECT: NWTF Roof Replacement
OWNER’S CONTRACT NO: IFB0774-012215
DATE OF ISSUANCE: February 19, 2016 EFFECTIVE DATE: Upon City Approval
OWNER: City of Nashua, NH
OWNER’s Purchase Order NO.: 120218
CONTRACTOR: Rockwell Roofing, Inc.
ENGINEER: William Keating

You are directed to make the following changes in the Contract Documents:

Purpose of Change Order: To remove and replace existing metal cap and shelf for $24,625
To furnish and install new caulking in the Grit Building for $1,098

Justification: Additional work identified for project.

Attachments: (List Documents supporting change):

Rockwell Roofing Proposal dated October 28, 2015
Rockwell Roofing Proposal dated December 22, 2015

New Price and Time Summary:

CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES:
Original Contract Price Original Contract Times 11/24/2015
$382,500.00 Ready for final payment: 01/16/2016
days-er dates
Net changes from previous Change Orders Net change from previous Change Orders
$1,547.50 0 days
Contract Price prior to this Change Order Contract Times prior to this Change Order
$384,047.50 Substantial Completion: 11/24/2015

Ready for final payment: 01/16/2016
days or dates

Net Increase (decrease) of this Change Order Net Increase (decrease) of this Change Order
$25,723.00 164 calendar days
Contract Price with all approved Change Orders Contract Times with all approved Change Orders
Substantial Completion: 05/08/2016
$409,770.50 Ready for final payment: 06/30/2016
days-or dates
RECOMMENDED: ACCEPTED: APPROVED:
By: By: By:
Engineer Contractor Owner
(Authorized Signature) (Authorized Signature) (Authorized Signature)
Date: Date: Date:
Change Order #2 Page | of |

NWTF Roof Replacement Project

ROCKWELL ROOFING INC.
44 POND STREET
LEOMINSTER, MA 01453
978.537.7825 PHONE
978.537.3867 FAX

CHANGE ORDER REQUEST PROPOSAL #002

TO: FROM:
William Keating Bob Barry
COMPANY: DATE:
City of Nashua Wastewater Engineer DECEMBER 22, 2015
PHONE:
PROJECT: LOCATION:
Nashua Wastewater Treatment Facility Nashua, NH
Roof Replacement

RE:
Remove and replace existing metal cap and shelf

Ourcenr Ororreview Optreasecommenr O prease repiy O71 please RECYCLE

NOTES/COMMENTS:

Detailed breakdown of additional costs:

Labor:

2 roofers 8 days/10 hours per day @ $75.00 per hour = $12,000.00
Shop fabricator 2 day / 5 hours per day @ $75.00 per hour = $750.00
Material:

040 Standard Color Metal 48 sheets @ $85.58 per sheet = $4,060.00
Ice and Water Shield 8 rolls @ $230.00 per roll = $1,840.00
Nails 2 boxes @ $118.25 per box = $236.50
Manlift $2,650.00
Dumpster $850.00
Mark-up10% $2,238.50

Total cost to furnish and install new metal: $24,625.00

ROCKWELL ROOFING INC.

44 POND STREET
LEOMINSTER, MA 01453
978.537.7825 PHONE
978.537.3867 FAX

CHANGE ORDER REQUEST PROPOSAL #003

TO: FROM
William Keating Bob Barry
COMPANY DATE,
City of Nashua Wastewater Engineer FEBRUARY 1, 2016
PHONE
PROJECT LOCATION
Nashua Wastewater Treatment Facility Nashua, NH
Roof Replacement
RE:

Caulk joint at the grit building

Oourcenr Oror review Oeieask comaenr © pease REPLY O PLEASE RECYCLE

NOTES, COMMENTS

Detailed breakdown of additional costs:

Labot:

2 roofers 1 day/6 hours per day @ $75.00 per hour = $900.00
Matezial:

Backer Rod 1 rolls @ $26.00 per roll = $26.00
Caulk 8 tubes @ $9.00 per tube = $72.00
Mark-up10% $100.00

Total cost to furnish and install new caulking: $1,098.00

REPORT OF THE FINANCE COMMITTEE
FEBRUARY 17, 2016

A meeting of the Finance Committee was held on Wednesday, February 17, 2016, at 7:00 p.m. in the
Aldermanic Chamber.

Mayor Jim Donchess, Chair, presided.

Members of the Committee present: Alderman-at-Large Mark S. Cookson, Vice Chair
Alderman-at-Large Lori Wilshire
Alderman-at-Large Michael B. O’Brien
Alderman Benjamin M. Clemons
Alderman June M. Caron
Alderman Ken Siegel

PUBLIC COMMENT — None
COMMUNICATIONS

From: Stephen M. Bennett, Esq., Corporation Counsel
Re: Nashua Collegiate Baseball, Inc.
e Referred to Committee — 2/10/16

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE CITY TO ENTER
INTO THE SECOND AMENDMENT TO CONCESSION AGREEMENT WITH NASHUA COLLEGIATE
BASEBALL, INC.

MOTION CARRIED

From: John L. Griffin, CFO/Comptroller
Re: Melanson Heath Presentation —February 17, 2016

MOTION BY ALDERMAN SIEGEL TO TABLE THE COMMUNICATION

Mayor Donchess

The reason they are not here is one of the people that was going to present has a health problem and could
not come tonight. If we table this communication then we can have them come in next time.

MOTION CARRIED

UNFINISHED BUSINESS — None
NEW BUSINESS — None
RECORD OF EXPENDITURES

MOTION BY ALDERMAN SIEGEL THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
JANUARY 29, 2016 TO FEBRUARY 11, 2016

MOTION CARRIED

Finance — 02/17/16 Page 2
PUBLIC COMMENT - None

POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

MOTION BY ALDERMAN WILSHIRE TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:03 p.m.

Alderman Ken Siegel
Committee Clerk

FINANCE COMMITTEE
FEBRUARY 17, 2016

7:00 PM

ROLL CALL

PUBLIC COMMENT
COMMUNICATIONS

From: John L. Griffin, CFO/Comptroller
Re: Melanson Heath Presentation —February 17, 2016

From: Stephen M. Benneit, Esq., Corporation Counsel
Re: Nashua Collegiate Baseball, Inc.
e Referred to Committee — 2/10/16
UNFINISHED BUSINESS — None
NEW BUSINESS — None
DISCUSSION
RECORD OF EXPENDITURES
PUBLIC COMMENT
POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

Aldermanic Chamber

City of Nashua

Office of the Chief Financial Officer

229 Main Street - Nashua, NH 03060 (603) 589-3171
Fax (603) 589-3233

Members of the Board of Aldermen

i Dvr L, Griffin, CFO/Comptroller

DATE i February 11, 2016

RE: Melanson Heath Presentation — February 17, 2016

The purpose of this communication is to inform you that Mayor Donchess has scheduled a
presentation by Melanson Heath on Wednesday February 17, 2016 at 7:00 PM in the Aldermanic
Chambers. This presentation will be the first agenda item for the Finance Committee that

evening.

Mr. Scott McIntire, Partner at Melanson Heath, will review the results of the FY2015 Annual
Audit as well as the attached Governance Letter. It would be most helpful if you bring the
recently distributed FY2015 Comprehensive Annual Financial Report with you to the
presentation as Mr. McIntire will refer to the report during his presentation.

MELANSON| giaWie

ACCOUNTANTS © AUDITORS

102 Perimeter Road
Nashua, NH 03063

(603)882-1111
melansonheath.com
City of Nashua, New Hampshire
229 Main Street Additional Offices:
Nashua, New Hampshire 03061 Andover, MA
Greenfield, MA
Manchester, NH
Ellsworth, ME

Dear Honorable Mayor and Board of Aldermen:

We have audited the financial statements of the City of Nashua, New Hampshire as

of and for the year ended June 30, 2015 and have issued our report thereon dated
December 30, 2015. Professional standards require that we advise you of the following
matters relating to our audit.

Our Responsibility in Relation to the Financial Statement Audit

As communicated in our engagement letter, our responsibility, as described by profes-
sional standards, is to form and express an opinion about whether the financial state-
ments that have been prepared by management with your oversight are presented fairly,
in all material respects, in conformity with accounting principles generally accepted in the
United States of America. Our audit of the financial statements does not relieve you or
management of your respective responsibilities.

Our responsibility, as prescribed by professional standards, is to plan and perform our
audit to obtain reasonable, rather than absolute, assurance about whether the financial
statements are free of material misstatement. An audit of financial statements includes
consideration of internal control over financial reporting as a basis for designing audit
procedures that are appropriate in the circumstances, but not for the purpose of
expressing an opinion on the effectiveness of the entity’s internal control over financial
reporting. Accordingly, as part of our audit, we considered the internal control of the City
solely for the purpose of determining our audit procedures and not to provide any assur-
ance concerning such internal control.

We are also responsible for communicating significant matters related to the audit that
are, in our professional judgment, relevant to your responsibilities in overseeing the
financial reporting process. However, we are not required to design procedures for the
purpose of identifying other matters to communicate to you.

Planned Scope and Timing of the Audit

We conducted our audit consistent with the planned scope and timing we previously
communicated to you.

City of Nashua, New Hampshire
Division of Public Works
2022 Sewer Replacement Project

1FB0779-021022
BID SCHEDULE - 2022 Sewer Replacement Project
Item .

No. {Quantity} Units ltem Description Unit Price Sotal Price

1a_| 350 | LF [Remove Existing Pige and Replace with 8° or 10" Pine (PVC-SDR 35) 130.00 45.500.00
0 0 9 Depth

1B | 100 | LE Remove Existing Pige and Replace with 8 or 10" Pipe (PVC-SDR 35) 130.00 13,000.00
>to 13' Depth

IC 1640 | LF [Remove Existing Pipy and Replace with 12" Pipe (PVC- SDR 35) 153.50 251,740.00
0' w 9' Depth

1D | 230 | LF [Remove Existing Pwe and Replace with 12" Pipe (PVC-SDR 35) 153.50 35,305.00
>9'to 13' Deoth

1E 400 LF {Remove Existing Pine and Replace wih 15” Pipe (PVC- SDR 35) 155.00 62,000.00
0'r0 9° Denth

IF | 100 | LF [Remove Existing Pipe and Replace with 15" Pine(PVC-SDR 35) 155.00 15,500.00
>9'to 13’ Depth

IG | 100 | LF {Remove Existing Pige and Replace with 18" Pigg (PVC-SDR 35) 160.00 16,000.00
0' © Y Depth

iH_| 100 _| LF _|Remove Existing Pipe und Replace with 18* Ping (PVC-SDR 35) 160.00 16,000.00
>9'to 13' Deoth

ul ci) LF jRemove & Reinstall Existing 24" RCP Drain 8' to 12' Depth 140.00 5,600.00
(Clement Street Only)

J 198 LF {Remove Existing Pipe and Replace with 18" Pine (PVC-PS tt5) 300.00 59,400.00
T'tolT Denth (Clement Street Only)

IK 150 LF {Furnish &lnstall 12" Perforated Drain Pips (PVC - SDR 35) 185.00 24,750.00
0' © 9'Depth Including Stone & Geotextile Fabric (See Detail)

IL 580 LF [Remove and Replace Existiny Sewer Service with 6 Sewer Service (PVC- SDR 35) 100.00 §8,000.00
All Deoths including Fittings and Couplings

PAGE | SUBTOTAL. | 402. 195.00

BS-1tof5

Compliance with All Ethics Requirements Regarding Independence

The engagement team and others in our Firm have complied with all relevant ethical
requirements regarding independence. Safeguards that have been applied to eliminate
threats to independence or reduce them to an acceptable level include annual certifica-
tion by all Firm staff of independence.

Qualitative Aspects of the Entity’s Significant Accounting Practices
Significant Accounting Policies

Management has the responsibility to select and use appropriate accounting policies.
A summary of the significant accounting policies adopted by the City is included in the
notes to the financial statements. There have been no new accounting policies and no
changes in significant accounting policies or their application during the year ended
June 30, 2015. No matters have come to our attention that would require us, under
professional standards, to inform you about (1) the methods used to account for sig-
nificant unusual transactions and (2) the effect of significant accounting policies in
controversial or emerging areas for which there is a lack of authoritative guidance or
consensus.

Significant Accounting Estimates

Accounting estimates are an integral part of the financial statements prepared by man-
agement and are based on management's current judgments. Those judgments are
normally based on knowledge and experience about past and current events and
assumptions about future events. Certain accounting estimates are particularly sensitive
because of their significance to the financial statements and because of the possibility
that future events affecting them may differ markedly from management’s current
judgments.

The most sensitive accounting estimates affecting the financial statements are:

e Estimated lives and depreciation methods for depreciable assets.

e Collectability of receivables.

e Net OPEB obligation.

e Net pension liability.
Management's estimates of the above are based on various criteria. We evaluated the
key factors and assumptions used to develop these estimates and determined that it is

reasonable in relation to the basic financial statements taken as a whole and in relation
to the applicable opinion units.