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Financial Statement Disclosures

Certain financial statement disclosures involve significant judgment and are particularly
sensitive because of their significance to financial statement users. We noted no partic-
ularly sensitive disclosures affecting the City’s financial statements.

Identified or Suspected Fraud

We have not identified or obtained information that indicates that fraud may have
occurred.

Significant Difficulties Encountered during the Audit

We encountered no significant difficulties in dealing with management relating to the
performance of the audit.

Uncorrected and Corrected Misstatements

For purposes of this communication, professional standards require us to accumulate

all known and likely misstatements identified during the audit, other than those that

we believe are trivial, and communicate them to the appropriate level of management.
Further, professional standards require us to also communicate the effect of uncorrected
misstatements related to prior periods on the relevant classes of transactions, account
balances or disclosures, and the financial statements as a whole and each applicable
opinion unit. We have not identified any uncorrected misstatements.

In addition, professional standards require us to communicate to you all material, cor-
rected misstatements that were brought to the attention of management as a result of
our audit procedures. There were no identified material misstatements, either individually
or in the aggregate, to the financial statements taken as a whole or to the applicable
opinion units.

Disagreements with Management

For purposes of this letter, professional standards define a disagreement with manage-
ment as a matter, whether or not resolved to our satisfaction, concerning a financial
accounting, reporting, or auditing matter, which could be significant to the City’s finan-
cial statements or the auditor's report. No such disagreements arose during the course
of the audit.

Representations Requested from Management

We have requested certain written representations from management, which are included
in the letter dated December 30, 2015.

Management’s Consultations with Other Accountants

In some cases, management may decide to consult with other accountants about
auditing and accounting matters. Management informed us that, and to our knowledge,
there were no consultations with other accountants regarding auditing and accounting
matters.

Other Significant Matters, Findings or Issues

In the normal course of our professional association with the City, we generally discuss
a variety of matters, including the application of accounting principles and auditing
standards, operating and regulatory conditions affecting the entity, and operational
plans and strategies that may affect the risks of material misstatement. None of the
matters discussed resulted in a condition to our retention as the City’s auditors.

Other Information in Documents Containing Audited Financial Statements

Pursuant to professional standards, our responsibility as auditors for other information in
documents containing the City’s audited financial statements does not extend beyond
the financial information identified in the audit report, and we are not required to perform
any procedures to corroborate such other information. However, in accordance with
such standards, we have read the information (if applicable) and considered whether
such information, or the manner of its presentation, was materially inconsistent with the
presentation in the financial statements.

Our responsibility also includes communicating to you any information which we believe is
a material misstatement of fact. Nothing came to our attention that caused us to believe

that such information, or its manner of presentation, is materially inconsistent with the
information, or manner of its presentation, appearing in the financial statements.

This report is intended solely for the information and use of the governing body and
management of the City and is not intended to be and should not be used by anyone
other than these specified parties.

Sincerely,

December 30, 2015

OTvVv OTT

ASHU
VEL Ve in Oru

OFFICE OF CORPORATION COUNSEL
MEMORANDUM
TO: Board of Aldermen
FROM: _ Stephen M. Bennett, Esq., Corporation Counsel
DATE: _ February 1, 2016

RE: Nashua Collegiate Baseball, Inc.

Recently this board approved a 90 day extension, from January 1, 2016 to March
31, 2016, of the Concession Agreement between the City of Nashua and Nashua
Collegiate Baseball. The parties requested this extension due to ongoing negotiation for
the sale for the team. Those negotiations have not proceeded as quickly as anticipated
and the current Franchisor anticipates operating the team into the 2016 baseball season.
In order to conduct its baseball operations for the 2016 baseball season, the Franchisor
has requested to exercise its option to extend the Agreement. Other than the extension of

the Agreement through December 31, 2016, all other terms shall remain the same.

229 Main Street — P. O. Box 2019 / Nashua, NH 03061-2019 / Telephone (603) 589-3250 / FAX (603) 589-3259

SECOND AMENDMENT TO CONCESSION AGREEMENT

This Second Amendment to the Concession Agreement (hereinafter ‘““Agreement”), dated
as of the latter of the signatures below, is by and between the City of Nashua, a municipality
incorporated in the State of New Hampshire, having a mailing address of 229 Main Street,
Nashua, County of Hillsborough, New Hampshire 03061 (hereinafter “City”) and Nashua
Collegiate Baseball, Inc., a corporation with an address of 67 Amherst Street, Nashua, County: of
Hillsborough, New Hampshire 03064 (hereinafter “Franchisor”).

WHEREAS, the City and Franchisor entered into an Agreement dated June 18, 2014,
whereby the City granted to the Franchisor certain rights in regard to the City’s Holman Stadium
facilities (hereinafter “Premises”);

WHEREAS, the City and Franchisor entered into a First Amendment To Concession
Agreement dated December 23, 2015, whereby the City and Grantor agreed to extend the
Agreement from January 1, 2016 to March 31, 2016;

WHEREAS, the Agreement grants Franchisor the right to exercise up to five (5) one year
options; and,

WHEREAS, Franchisor wishes to exercise its option Agreement.

NOW, THEREFORE, in consideration of the foregoing and other good and valuable
consideration, the receipt of which is hereby acknowledged, the City and Franchisor agree as

follows:

Page | of 3

1. IV. TERM.
The term of this Agreement shall be extended from April 31, 2016: to
December 31, 2016.
2. OTHER TERMS AND CONDITIONS REMAIN.
In the event of any inconsistencies in the Agreement and this Second
Amendment, the terms of this amendment shall control. Except as expressly set
forth in this Second Amendment, the Agreement otherwise is unmodified and
remains in full force and effect. Each reference in the Agreement to itself shall be
deemed also to refer to this Second Amendment.

CAPITALIZED TERMS.

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All capitalized terms used but not defined herein shall have the same
meaning as defined in said Agreement.
IN WITNESS WHEREFORE, the parties have caused their authorized representatives
to execute and seal this First Amendment on the date set forth below.

CITY OF NASHUA

Date: , 2016 By:

Jim Donchess, Mayor
DULY AUTHORIZED

NASHUA COLLEGIATE BASEBALL, INC.

Date: , 2016 By:

DULY AUTHORIZED

Page 2 of 3

STATE OF NEW HAMPSHIRE
COUNTY OF HILLSBOROUGH

Onthis _ day of , 2016, personally appeared the above-named,
Ronald Wallace, General Manager (title) of Nashua Collegiate Baseball, Inc, known to me (or
satisfactorily proven) to be the person whose name is subscribed herein and acknowledged that
he/she executed the foregoing instrument for the purposes contained therein.

Notary Public/Justice of the Peace
Print Name:
My Commission Expires:

STATE OF NEW HAMPSHIRE
COUNTY OF HILLSBOROUGH

Onthis _ day of , 2016, personally appeared the above-named, Jim
Donchess, Mayor of City of Nashua, known to me (or satisfactorily proven) to be the person
whose name is subscribed herein and acknowledged that he/she executed the foregoing
instrument for the purposes contained therein.

Notary Public/Justice of the Peace
Print Name:
My Commission Expires:

Page 3 of 3

SECOND AMENDMENT TO CONCESSION AGREEMENT

This Second Amendment to the Concession Agreement (hereinafter “Agreement”), dated
as of the latter of the signatures below, is by and between the City of Nashua, a municipality
incorporated in the State of New Hampshire, having a mailing address of 229 Main Street,
Nashua, County of Hillsborough, New Hampshire 03061 (hereinafter “City’”) and Nashua
Collegiate Baseball, Inc., a corporation with an address of 67 Amherst Street, Nashua, County of
Hillsborough, New Hampshire 03064 (hereinafter “Franchisor’”).

WHEREAS, the City and Franchisor entered into an Agreement dated June 18, 2014,
whereby the City granted to the Franchisor certain rights in regard to the City’s Holman Stadium
facilities (hereinafter ‘‘Premises”);

WHEREAS, the City and Franchisor entered into a First Amendment To Concession
Agreement dated December 23, 2015, whereby the City and Grantor agreed to extend the
Agreement from January 1, 2016 to March 31, 2016;

WHEREAS, the Agreement grants Franchisor the right to exercise up to five (5) one year
options; and,

WHEREAS, Franchisor wishes to exercise its option Agreement.

NOW, THEREFORE, in consideration of the foregoing and other good and valuable
consideration, the receipt of which is hereby acknowledged, the City and Franchisor agree as

follows:

Page 1 of 3

REPORT OF THE FINANCE COMMITTEE
FEBRUARY 3, 2016

A meeting of the Finance Committee was held on Wednesday, February 3, 2016, at 7:03 p.m. in the
Aldermanic Chamber.

Mayor Jim Donchess, Chair, presided.

Members of the Committee present: Alderman-at-Large Mark S. Cookson, Vice Chair
Alderman-at-Large Lori Wilshire
Alderman-at-Large Michael B. O’Brien
Alderman Benjamin M. Clemons
Alderman June M. Caron
Alderman Ken Siegel

Also in Attendance: Mr. Dan Kooken, Purchasing Manager
Mr. David G. Fredette, Treasurer

PUBLIC COMMENT - NONE
COMMUNICATIONS

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) 2015 SHSP FTIR Spectrometer (Value: $66,500)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE FROM
THERMO FISHER SCIENTIFIC IN THE AMOUNT OF $66,500. SOURCE OF FUNDING IS DEPARTMENT
152, FIRE; 71, EQUIPMENT; 2015 HSGP COMPETITIVE GRANT

ON THE QUESTION

Alderman Wilshire

Do we currently have a spectrometer like this?

Mr. Kooken

We do not. We have a spectrometer that measure about 60% of the chemicals that are out in the field. This
one will measure almost the other 40%; it’s probably about a 99% combination of the two devices.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Change Order #2 Soil Wall — Landfill (Value: $164,340)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AUTHORIZE CHANGE ORDER #2
TO THE CONTRACT WITH NORTHEAST EARTH MECHANICS, INC. IN THE AMOUNT OF $164,340.
FUNDS ARE AVAILABLE IN DEPARTMENT 168, SOLID WASTE; 81, CAPITAL IMPROVEMENTS; SOIL
WALL

Finance Committee — 02/03/16 Page 2
ON THE QUESTION

Alderman Siegel

| just wanted to say for the record that this is required by law so this is not an optional purchase.

Mayor Donchess

This was reviewed and approved by the Board of Public Works at their last meeting and this concerns the
extension of the wall that separates the active landfill from the buffer area and the neighborhood.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Change Order #2 — Boiler Repair (Value: $16,939)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AUTHORIZE CHANGE ORDER #2
TO THE CONTRACT WITH ARMAND E. LEMIRE COMPANY, INC. IN THE AMOUNT OF $16,939. FUNDS
ARE AVAILABLE IN DEPARTMENT 169, WASTEWATER; 81, CAPITAL IMPROVEMENTS

ON THE QUESTION

Alderman Siegel

Just to clarify for the public record the reason that this expenditure is being put forth is because in looking at
additional work that was done in the piping surrounding boilers were like Swiss cheese and they need to be
replaced. It helps to be the liaison to the Board of Public Works on this committee.

Alderman Caron

Is this the last of the boilers that have to be repaired or is this still the continuation? | know that we have had a
lot of structural problems there so | am just wondering.

Alderman Siegel

| believe that this is the last of the issues. There is heat on in the facilities so we don’t have the same issues
that we had last year. It is my understanding that this should be it for that. There may be other things that
come up that we see in DPW but | believe this is all for that.

MOTION CARRIED

UNFINISHED BUSINESS — None
NEW BUSINESS — None
RECORD OF EXPENDITURES

MOTION BY ALDERMAN SIEGEL THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
JANUARY 15, 2016 TO JANUARY 28, 2016

ON THE QUESTION

Treasurer Fredette, | noticed that there was large givebacks to the Flatley Company. | assume that those are
real estate tax abatements. They are on the order of about a half of million dollars.

Cliy of Nashug, New Hampshire
Division of Public Works
2022 Sewer Replacement Project
IFBO779-021022

BID SCHEDULE - 2022 Sewer Replacement Project

~ Quantity; Units item Description Unit Price Total Price
2A 16 EA {X"tol2" Sewer Pme (PVC-SDR 35) Pont Repar 0 9 Depth 5,500.00 88,000.00
22 10 | EA [8"tol2" Sewer Pine Pout Repair(PVC - SDR 3S) >9' w 13" Depth 5,500.00 55,000.00
xc | a | EA [1510 18" Sewer Pine Point Repair (PVC- SDR 350" 9° Depth 6,000.00 | 48,000.00
270 | 6 | EA [IS"to 18" Sewer Pine Point Repair(PVC- SPR _35) >¥ to 13° Depth 6,000.00 36,000.00
3 400 LF {Asbestos Pipe Removal & Disposal (All Sizes Up wo 18” Diameter) 25.00 10,000.00
4 20 VF fe" PVC Chimney 150.00 3,000.00
5A 44 EA [8°x6", 10°x6". of 12"x6" PVC Wye 1,650.00 72,600.00
5B 8 EA | 15°x6" of 18°x6" PVC Wye 2,000.00 16,000.00
sc | 10 | GA {12"x10"15"x10", 18°10" or 18"x12" PVC Wye 2, 100.00 21,000.00
SD 6 EA. 16" Sewer Service Saddle for Connection w Existing 8°. 12215".0r 18” Sewer Lines 100.00 600.00
SE 10 EA |Core Existing Sewer Manhole for 8", 12", 15", or 18” Pipe 850,00 8,500.00
6A 67 VF | Replace of Construct Sewer Manhole (4firot Dia) 725.00 48,575.00
6B 10 VF [Replace or Construct Sewer Manhole (5-fisot Dis} 810.00 8,100.00
6c 100 VF {Construct Single Sewer. Manhole a Point Repair Location (4-fisot Dia) 725.00 72,500.00
6D 20 VF {Sewer Manhole Internal Drop Assembly 140.00 2,800.00
6E 14 EA {Manhole Invert Reconstruction 4,100.00 15,400.00
OF 6 FA |Find, Uncover amVor Replace Existing Sewer Manhole Frame and Cover 1,000.00 6,000.00
6G 2 EA [Catch Basin Casting (Double Grate) 1,750.00 3,500.00

PAGE 2 SUBTOTAL

515.0 19.00

BS-2o0f5