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Tes LN THE CITY OF NASHUA "The Gate City"

Financial Services

Purchasing Department

June 9, 2016

Memo #16-155

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: ANALYTICAL TESTING SERVICES (VALUE: NOT TO EXCEED $15,000)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER
ACCOUNTING CLASSIFICATION: 53 PROFESSIONAL & TECHNICAL SERVICES

Please see attached communication from David A. Simmons, Superintendent Wastewater Department
dated June 23, 2016 for the information related to this contract award.

The attached quote shows the costs for each of the 19 individual tests that they may perform for the
Pretreatment Program.

Pursuant to NRO § 5-84 Special purchase procedures (A) (5) Purchases from a sole manufacturer,
where it is determined to be more efficient and economical to reduce costs of maintenance of additional
repair parts, supplies or services.

The Superintendent of Wastewater,-Board of Public Works (June 23, 2016 meeting), and the Purchasing

Department recommend awarding the contract to ChemServe Environmental Analysts, Milford, NH for
an amount not to exceed $15,000.

Respectfully,

Dan Kooken
Purchasing Manager

Cc: D. Simmons L Fautuex

peo Main Street = Nashua, New Hampshire 03061 » Phone (603) 589-3330 « Fax (603) 589-3344

To:

From:

Re:

G Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: June 23, 2016

David A. Simmons, Superintendent
Wastewater Department

Analytical Testing Services

To approve the contract with Chemserve Environmental Analysts of Milford, NH
in the amount of $15,000. Funding will be through Department: 169 -
Wastewater; Fund; Wastewater; Account Classification: 53 Professional &
Technical Services,

Chemserve Environmental Analysts has been providing quality analytical services
to the Industrial Pretreatment Program of Nashua Wastewater for over 14 years.
The fees for these services are then back charged to the industrial users through
the wastewater billing department.

Chemserve is certified to perform these services by N.H. D.E.S. as required by
our N.P.D.E.S. Permit. They follow all E.P.A. protocol as required. They provide
all appropriate containers with the proper preservatives and sample pick up as part
of their services at no additional charge. Their rates are below market average and
have remained constant.

For these reasons, I would recommend that we continue to use Chemserve for our
analytical services for the Pretreatment Program.

Chem erve Quote
PALS ET ;
. : Date Estimate #
317 Elm Street Milford, NH 03085 ~ 603-673-5440
7712015 GG07 1502
Email- Sales@chemservelab.com

City of Nashua

Noelle Osborne

PO Box 2019

Nashua, NH 03061

Reference General Pricing

Location Terms

Contact / Phone # Net 30 days

item Description Qty Cost Total
Cyanide, Total Cyanide, Total 1.00 26.25 26.25
ICP Cadmium 200.7 Cd 1.00 8.78 8.78
ICP Chromium ICP Chromium 1.00 8.78 8.7B
IGP Copper ICP Copper 1.00 8.78 8.78
ICP Lead ICP Lead 1.00 8.78 8.78
ICP Nickel ICP Nickel 1.00 8.78 8.78
ICP Silver 200.7 Ag 1.00 8.78 8.78
iCP Zinc IGP Zinc 1.00 8.78 8.78
ICP Selenium 200.7 Se 1,00 8.78 8.76
Mercury 245.1 Hg 1,00 26.25 26.25
Surfactants (MBAS) 425.1 1.00 175.00 175.00
624 Volatile Organic Analysis by GC/MS 1.00 112.50 112.50
625 Semi Volatile Organic Analysis by GC/MS 1.00 262.50 262.50
Metal Prep Digestion for metals (3015/3050/200.7/3052) 4.00 25.00 25,00
ICP-Silver Photo Processing 200,7 Ag-Phota Processing 1.00 35.00 35.00
Phosphorus Total 200.7 1.00 13.50 43,50
Phosphorus, Ortho SM 4500P E 1,00 28.00 28,00
Ammonia - N SM 4500-NH3 B &C 1.00 21.00 21,00
Filter sample filtration - Dissolved metals 71.00 12.50 12.50
Total
$807.74

Signature

THE CITY OF NASHUA “The Gate City"

Financial Services

Purchasing Department

June 30, 2016
Memo #1 7-006

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: NWTF CAPACITY ANALYSIS STUDY UPDATE (VALUE: $19,898)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER
ACCOUNT CLASSIFICATION: 53 - PROFESSIONAL & TECHNICAL SERVICES

Please see the attached communication from David A. Simmons, Superintendent Wastewater
Department, dated June 23, 2016 for the information related to this purchase.

Pursuant to NRO § 5-83 Professional Services (A) In the purchase of accounting, architectural, auditing,
engineering, legal, medical and ambulance services and purchases of independent professional
consultant services for personnel, data processing, actuarial, planning, management and other
comparable purchases competitive bidding shall not be required.

The Superintendent Wastewater Department, Board of Public Works (6/23/2016 Meeting) and the

Purchasing Department recommend the award of this contract in an amount of $19,898 to Hazen &
Sawyer of Livermore, ME.

Respectfully,

ths Kéoken
Purchasing Manager

Cc: D Simmons L Fauteux

229 Main Street « Nashua, New Hampshire 03061 « Phone (603) 589-3330 « Fax (603) 589-3344

To:

From:

H. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: June 23, 2016

David A. Simmons, Superintendent
Wastewater Department

NWTE Capacity Analysis Update

To approve a contract to Hazen & Sawyer for professional services for an
update to the plant capacity analysis in an amount of $19,898, Funding will be
through: Department: 169 Wastewater; Account Classification: 53
Professional & Technical Services.

Hazen Sawyer Scope of Work and Fee.

The Wastewater Treatment Facility (WWTF) has been using the services of
Hazen & Sawyer (Hazen) for analyzing the WWITF capacity to determine
constraints and limitations of all treatment processes that specifically impact
secondary treatment capacity based on current and future predicted wastewater
flow rates. Hazen completed a WWTF capacity analysis in 2014 and prepared
a final report in March 2015. The capacity analysis was based on plant data
collected from July 2013 to January 2014. However, during this time period,
the plant was not always working at optimal capacity due to on-going repairs
and equipment upgrades. Since completion of the March 2015 Capacity
Analysis Report (Report), these repairs and upgrades have been completed and
recent plant data indicates improved solids settling characteristics which may
impact the findings presented in the Report.

One of the findings from the Report was that the wastewater plant is limited in
capacity due to lower than optimal capacity of the anaerobic digester as a result
of lower solids concentration that existed at the time of the study. Recent plant
data suggests that the plant is operating with a higher solids concentration. A
re-evaluation of the data is necessary to confirm if the plant capacity is greater
than previously thought.

The update of the March 2015 Capacity Analysis Report is also tied into the
WWTF’s NPDES discharge permit. The permit requires the permittee to
submit to the permitting authorities a projection of loadings, and a program for
maintaining satisfactory treatment levels if the effluent discharged over 3
consecutive months exceeds 80 percent of the facility's 16 million gallons per
day (MGD) design flow, so it is critical to have updated capacity report.

Hazen is ready to begin this update to the March 2015 Capacity Analysis
Report right away. Any updates to Report will be conveyed to the EPA prior
to the WWTF engaging in any project needed as stated in the original report.

HD iParametrics @ cl CR PROPOSAL FOR THE CITY OF NASHUA
UiParametrics Ziel ARPA ADMINISTRATIVE SERVICES

hazardous areas to voluntarily relocate to areas of higher opportunity, Justin holds 12 distinct FEMA certifications in topics ranging
from debris removal to public information and has also supported FEMA funded projects in Florida, Colorado, and South Carolina.

Senior Planner / Outreach | Lindsey Holman, MPS

Lindsey is an experienced emergency management professional with a demonstrated history of working
with federal, state, and local governments, Her expertise includes preparedness planning and training,
staffing incident response operations, catastrophic planning, post-incident assessments, and disaster
recovery. Over the last 12 years, Lindsey has worked with public and private clients in over 20 states to
prepare, prevent, respond, and recover from natural and man-made disasters. She works with her clients
to apply emergency management principles to the political side of crises management, which helps to
bridge the gap between legislation, policy, and implementation. She supported county elected officials
and emergency managers anne multiple congressional testimonies regarding FEMA's management of disaster recovery support and
implementation of the Disaster Recovery Reform Act. Her federal expenence includes supporting FEMA's roll-out of the National
Incident Management System (NIMS) Refresh, and guidance development for the National Qualification/Resource Typing System.
Her disaster recovery work involved preparation of federal reimbursement claims, advocating on behalf of applicants for FEMA Public
Assistance eligibility, and successfully lobbying for $16 billton in Cormmunity Development Block Grant funding for areas impacted by
disasters.

Technical Assistance Liaison | Gary Viola, PE

Gary is a Professional Engineer with over 30 years of experience in project management, design, contract management and disaster
recovery, Since 2006 he has been working in FEMA disaster recovery on numerous events throughout the US, and his disaster roles
have included Sanitary/WVastewater Engineer, Marine Debris Task Force Lead, Public Assistance Coordinator (PAC), Project Specialist
and State PAC. He is well versed in all aspects of federal, state and local disaster recovery including the development of all categories
of Project Worksheets, CEF Estimates, Debris Removal, Hazard Mitigation, Alternate Procedures and FEMA policies and regulations.
Gary has experience with Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards; cost
recovery services; and complex program management services.

Appeals Specialist | Michael Domenichello, JD

Michael has over 20 years of project management, training, and FEMA, Public Assistance experience. While serving as a PDMG for
multiple federally declared disasters, Michael was responsible for training new FEMA workers in addition to state, city and local
governments on the Public Assistance policies and procedures, This training included the Stafford Act, FEMA Public Assistance
Altemative Procedures, and Project Worksheets. He has overseen teams responsible for leading applicants through the federal grants
process. Michael was responsible for reviewing project compliance and eligibility compliance in accordance with FEMA/DHS policies
as well as the National Historic Preservation Act. He has performed and reviewed site inspections following natural disasters, created
Disaster Damage Reports, and formulated appropriate Staternents of Work. Michael has expenence with Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards; cost recovery services; and complex program
management services,

PACE 12

CONTRACT FOR PROFESSIONAL SERVICES

NASHUA WWTF CAPACITY ANALYSIS

A CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, NASHUA, NH 03061-2019
AND

HAZEN AND SAWYER, P.C.
and its successors, transferees and assignees (together “Professional Engineer”)
NAME AND TITLE OF PROFESSIONAL ENGINEER

24 FEDERAL STREET, 5" FLOOR, BOSTON, MA 02110
ADDRESS OF PROFESSIONAL ENGINEER

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire,
from time to time requires the services of a Professional Engineer ; and

WHEREAS, it is deemed that the services of a Professional Engineer herein specified are
both necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Professional Engineer represents they are duly qualified, equipped, staffed,
ready, willing and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually
agree as follows:

1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated
herein and are made part of this contract:

Exhibit A--General Conditions for Contracts
Exhibit B--Scope of Services, Contract Time, Fee Schedule

The Contract represents the entire and integrated agreement between the parties and supersedes
prior negotiations, proposals, representations or agreements, either written or oral. Any other
documents which are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a
written change order and/or fully executed City of Nashua Purchase Order, the terms of this
Agreement, the written change order or the fully executed City of Nashua Purchase Order shall
control over the terms of the Proposal.

AG Lof3

2. WORK TO BE PERFORMED Except as otherwise provided in this contract, Professional
Engineer shall furnish all services, equipment, and materials and shall perform all operations
necessary and required to carry out and perform in accordance with the terms and conditions of
the contract the work described.

3. PERIOD OF PERFORMANCE, Professional Engineer shall perform and complete all work within
the time periods set forth and may only be altered by the parties by a written agreement to extend
the period of performance or by termination in accordance with the terms of the contract.
Professional Engineer shall begin performance upon receipt of an Executed Contract and a valid
Purchase Order issued from the City of Nashua.

4. COMPENSATION. Professional Engineer agrees to perform the work for a total cost not to

exceed
Nineteen Thousand Eight Hundred Ninety-Eight Dollars (3 19.898.00)

which, unless otherwise provided in this contract, shall be paid in accordance with the provisions
of Exhibit B or unless Professional Engineer has received a written exemption from the City of
Nashua. Professional Engineer shall submit monthly requests for payment for services performed
under this agreement directly to

City of Nashua

Attn: Accounts Payable
PO Box 2019

Nashua, NH 03061-2019
Atten: William Keating

To facilitate the proper and timely payment of applications, the City of Nashua requires that
all invoices contain a valid PURCHASE ORDER NUMBER.

Requests for payment shall be submitted no later than fifteen (15) days after the end of each
month and must include a detailed summary of the expenditures reported in a form that supports
the approved budget. Specifically, Professional Engineer agrees to provide the following with
each request for payment:

1. Appropriate invoice forms. The forms shall include the project purchase order
number, a listing of personnel hours and billing rates, and other expenditures for which
payment is sought.

2. A progress report. The report shall include, for each monthly reporting period, a
description of the work accomplished, problems experienced, upcoming work, any extra
work carried out, and a schedule showing actual expenditures billed for the period,
cumulative total expenditures billed and paid to date under the contract, and a comparison
of cumulative total expenditures billed and paid to the approved budget.

The City of Nashua will pay for work satisfactorily completed by Professional Engineer. The
City of Nashua will pay Professional Engineer within 30 days of approval by the City of Nashua
of the submitted invoice forms and progress reports. The City of Nashua will make no payments
until the invoice forms and progress reports have been submitted and approved.

AG 2 of 3

5. EFFECTIVE DATE OF CONTRACT. This contract shall not become effective until] and unless
approved by the City of Nashua.

6. NOTICES. All notices, requests, or approvals required or permitted to be given under this
contract shall be in writing, shall be sent by hand delivery, overnight carrier, or by United States
mail, postage prepaid, and registered or certified, and shall be addressed to:

CITY OF NASHUA REPRESENTATIVE: REPRESENTATIVE:
William Keating, Wastewater Project Engineer Frank Ayotte, P.E.

Nashua WWTF Hazen and Sawyer, P.C.

2 Sawmill Road 24 Federal Streets, 5" Floor
Nashua, NH 03062 Boston, MA 02110

Any notice required or permitted under this contract, if sent by United States mail, shall be
deemed to be given to and received by the addressee thereof on the third business day after being
deposited in the mail. The City of Nashua or Professional Engineer may change the address or
representative by giving written notice to the other party.

IN WITNESS WHEREOF, the parties hereto have caused this contract to be signed and intend to be
legally bound thereby.

City of Nashua, NH (signature) Hazen and Sawyer (signature)

James Donchess, Mayor
(Printed Name and Title) (Printed Name and Title)

Date Date

AG 3 of 3

4yonN MY FY NY

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EXHIBIT A
TABLE OF CONTENTS
GENERAL CONDITIONS
DEFINITIONS
PROFESSIONAL ENGINEER STATUS
STANDARD OF CARE
Ciry OF NASHUA REPRESENTATIVE
CHANGES TO SCOPE OF WORK
CITY OF NASHUA COOPERATION

DISCOVERY OF CONFLICTS, ERRORS, OMISSIONS, AMBIGUITIES, OR
DISCREPANCIES

TERMINATION OF CONTRACT

DISPUTE RESOLUTION

NO DAMAGES FOR DELAY

INSURANCE

INDEMNIFICATION

FISCAL CONTINGENCY

COMPENSATION

COMPLIANCE WITH APPLICABLE LAWS
NONDISCRIMINATION

FEDERAL SUBCONTRACTING REQUIREMENTS
ENDORSEMENT

ASSIGNMENTS, TRANSFER, DELEGATION, OR SUBCONTRACTING
CITY INSPECTION OF CONTRACT MATERIALS
DISPOSITION OF CONTRACT MATERIALS
PUBLIC RECORDS LAW, COPYRIGHTS, AND PATENTS
FINAL ACCEPTANCE

TAXES

NON-WAIVER OF TERMS AND CONDITIONS
RIGHTS AND REMEDIES

PROHIBITED INTERESTS

THIRD PARTY INTERESTS AND LIABILITIES

SURVIVAL OF RIGHTS AND OBLIGATIONS

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