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INDEMNIFICATION

Subcontractor agrees to indemnify and shall defend and hold harmless the City, its agents, and
employees from and against any all suits, causes of action, legal or administrative proceedings,
arbitrations, claims, demands, damages, liabilities, interest, attorney fees, costs and expenses of
any kind or nature in any manner caused, occasioned or contributed to in whole or in part by
reason of any negligent act, omission, or fault or willful misconduct, of Subcontractor.
Subcontractor’s indemnity, defense and hold harmless obligations, or portions thereof shall not
apply to liability caused by the sole negligence or willful misconduct of the party indemnified or
held harmless. .

TERMINATION
Notwithstanding anything in this contract to the contrary, the City, or the Contractor, may
terminate this agreement without cause upon thirty (30) days written notice to the other party.
Upon termination of this agreement whether due to the completion of the scope of the work or
upon notice as provided herein, any and all work completed by the independent contractor up to
and including the date of termination shall be the sole property of the City. The independent
contractor shall provide the City with all supporting documentation upon request.

CHOICE OF LAW AND VENUE
The laws of the State of New Hampshire shall govern this Agreement exclusively and any
litigation relative to this Agreement shall be brought to a court located in the State of New
Hampshire. :

SIGNATURES:

The terms and conditions of this agreement are agreed to by the parties upon signature below.

For the City of Nashua:

Jim Donchess, Mayor
City of Nashua, NH

Date:

For Nashua Regional Planning Commission

Tim Roache, Executive Director
Nashua Regional Planning Commission

Date:

07/12/2016

Finance Committee
August 3, 2016

ltems

‘015 !nformation Technology Lawson Hosting and Upgrade

7021 Communications Division Purchase of a 50 KW Generator for

Shakespeare Tower Site

‘027 Public Health
Adaptation Planning

‘020 GIS
‘026 Financial Services

‘0i6 Parks & Recreation
Mowing

‘017 Parks & Recreation
Groundmaster 3505-D Mower

‘018 Parks & Recreation
Labine Park

‘025 Eng/Parks & Recreation

‘019 Engineering
Poisson Ave to Graham Drive

‘022 Wastewater
‘023 Wastewater

‘024 Solid Waste

Contract Award for Climate and Health

Esri Software License Renewal
City Hall Elevator Modernization

Contract Award for Roadside and Trail

Purchase of a Replacement Toro

Purchase of an Integration Carousel for

Rail Trail Lighting

DW Highway Vehicle Detection from

Air Handler Upgrades
Water Booster Station Upgrades

FY17 Engineering Services - Landfill

B\ THE CITY OF NASHUA Teen

Financial Services

Purchasing Department

July 19, 2016
Memo #17-026

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: | CONTRACT AWARD FOR CITY HALL ELEVATOR MODERNIZATION (VALUE:
$184,000)
DEPARTMENT: 126 FINANCIAL SERVICES; FUND: TRUST FUND
ACCOUNTING CLASSIFICATION: 81 BUILDINGS AND IMPROVEMENTS

The Financial Services Division is seeking approval to modernize the City Hall elevator. Please see the
attached communication from Jay Hunnewell, Building Manager, dated July 19, 2016 for the information
related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (5) Purchases from a soie manufacturer where it is
determined to be more efficient and economical to reduce costs of maintenance of additional repair parts,
supplies or services.

The Building Manager, Financial Services Division, Chief Financial Officer and the Purchasing

Department recommend awarding the contract in the amount of $184,000 to Stanley Elevator of
Merrimack, NH.

Respectfully, 7

hy, KIA 2
A Uv PYM (A~-

Dan Kooken
Purchasing Manager

Ce: J. Hunnewell J. Graziano

229 Main Street * Nashua, New Hampshire 03061 e Phone (603) 589-3330 Fax (603) 589-3344 |

Jay Hunnewell

City of Nashua Building Manager

City Hall Maintenance Department 603-589-3340
229 Main Street - Nashua, NH 03060 Fax 603 589-3359
July 19, 2016
To: Dan Kooken, Purchasing Manager

From: Jay Hunnewell
Subject: City Hall Elevator Modernization

The main elevator in the City Hall Rotunda is in need of extensive repairs. There have been
malfunctions in recent weeks resulting in individuals being stuck in the elevator which required
response from Nashua Fire Rescue and also Stanley elevator for emergency repairs. We have
experienced lengthy out of service delays and an increase in entrapments over the last six months.
Parts for existing controller and hoist equipment are obsolete, extending elevator down time for
repairs. Stanley Elevator has recommended modernization as a solution.

Stanley Elevator is under contract with the City of Nashua to service and maintain all city owned
elevators. Stanley Elevator has demonstrated the ability to modernize, service, and maintain City
owned elevators and has extensive knowledge of existing equipment.

In accordance with § 5-84 Special purchase procedures A. (5) Purchases from a sole manufacturer,
where it is determined to be more efficient and economical to reduce costs of maintenance of
‘additional repair parts, supplies or services, this office recommends that we award the modernization
and repair of the main elevator to Stanley Elevator of Merrimack, NH in the amount of $184,000.

Jay Hunnewell
Building Manager
Nashua City Hall

TRACTION PASSENGER ELEVATOR
MODERNIZATION PROPOSAL

City of Nashua
Nashua City Hall — Traction Elevator

229 Main Street
Nashua, NH

Proposal Number: 6021

Prepared For:

Jay Hunnewell

City of Nashua

Attn Risk Management
P 0 Box 2019

Nashua, NH 03061-2019

Prepared By:

Michael Sugrue

Date: 6/22/2016

. ‘Stanley

Cell: +1 6033651461 of Elevator Company, inc.

Stanley Elevator Company, Inc.

9 Henry Clay Drive, Merrimack, NH 03054
Email: msugrue@stanleyelevator.com
FOR SERVICE DIAL: 1-800-258-1016

Proposal # 6021
Ref Id: Mod-09686 - 6/22/2071 Gnasnua city Hat -Trostion Elevator Modarizabon

Page 1 of 13

Stanley

Stanley Elevator Company, Inc. is pleased to offer you our proposal to furnish all labor and material
required to complete the modernization of ONE (1) passenger elevator located at Nashua City Hall, 229
Main Street, Nashua, NH. The modernization work will be based on the following detail of work:

SCHEDULE OF EXISTING EQUIPMENT:

EXISTING PROPOSED

A. ELEVATOR I.D #: ID: NHE-69 CAR# 1 Retain Existing
B. ELEVATOR TYPE: Traction Retain Existing
C. CLASSIFICATION: Passenger / Service Retain Existing
D. OPERATION: Simplex Retain Existing
E, FUNCTION: General Public Use Retain Existing
F. SPEED: 250 FPM Retain Existing
G. CAPACITY: 3000 LBS. Retain Existing
H. PLATFORM: 5'-8" x 5'-8" Retain Existing
|. TRAVEL: 38'-0" Retain Existing
J. STOPS: 4 Retain Existing
K. OPENINGS: Front 4/ Rear N/A Retain Existing
L. LANDINGS SERVED: B,1,2,3 Retain Existing
M. ENTRANCE TYPE: Single Speed / Center Opening / Power Retain Existing
N. ENTRANCE SIZE: 36" x 84" Retain Existing
©. MAIN LINE Voltage: 208Volts — Phase — 60 cycle Retain Existing
P. OEM: Payne

Q. YEAR INSTALLED: 4960's (2001 — Controller modernization)

Page 2 of 13

Proposal # 6021
Ref Id: Mod-09686 - 6/22/2016

MAJOR TRACTION PASSENGER ELEVATOR COMPONENTS:

MACHINE ROOM EQUIPMENT:

1.

8.

Elevator Control:

Operation Mode:

Key Features:

Motor Control:
Selector:
Electrical Conduit:

Electrical Wiring:

Hoist Machine:

9. Hoist Motor:

10. Brake Assembly:

11. Rope Brake:

12. Drive Sheave:

13. Deflector Sheave:

HOISTWAY EQUIPMENT:

14. Governor:

Proposal # 6021
Ref id: Mod-09686 - 6/22/2016

Remove Existing and Install New Non-proprietary, Microprocessor Controls
Manufactured by:
Motion Control Engineering (MCE), Model: Motion 4000 Control

Simplex Selective Collective

Fire Service Operation
Independent Service Operation
Inspection Operation

Access Operation

Nudging Feature

aPRONS

Variable Frequency AC Static Drive
Car-Top Reader Device with Stationary Hoistway Tape
Remove Existing and Install New Conduit, Hoistway & Machine Room

Remove Existing and Install New Copper Wiring in Machine Room,
Hoistway, and Car.

Remove Existing and Install New Overhead Traction Machine Assembly
Remove Existing-Install New AC Motor w/Coupling/Encoder

Remove Existing and Install New Disc Type Brake Assembly

Install New Ascending Over Speed Safety Device

Install New Drive Sheave with Full Guards

Remove Existing/Install New Overhead Mount Deflector Sheave Ass’y

Remove Existing and Install New Centrifugal Car Governor Assembly

Page 3 of 13

15.

16.

17.
18.
19.

20.

21

22.
23.
24.
25.
26.
27.

28.

29.
30.
31.
32.
33.
34.
35.

36.

Tension Sheave:

Hoist Ropes:
Rope Type:

Governor Rope:
Compensation:
Shackles:

Hitch Plates:

. Car Sling:

Platform:
Platform Isolation:
Car Safeties:

Sub Floor:

Toe Guard:
Balance Weights:

Car Guide Shoes:

Counterweight:

Counterweight Safeties:

Cwt. Guide Shoes:
Main Guide Rails:
Cwt. Guide Rails:
Rail Brackets:
Buffers:

Buffer Supports:

Proposal # 6021
Ref id: Mod-09686 - 6/22/2016

y

ie Elevator Tompany, Inc.

Remove Existing and Install New Governor Tension Sheave Assembly

Six (6)
4/2" 1:1 Configured, Provide New

(1) 3/8" , Provide New

None Required

New Wedge Type Shackles with Dampening Hardware

New Car and Counterweight Hitch Plates

Retain Existing

Retain Existing Platform Assembly

Retain Existing Platform Isolation

Retain Existing Wedge Clamp, Winding Drum Style Car Safeties
Remove Existing and Install New 3/4" Marine Plywood Sub Floor
Retain Existing Toe Guard

None Required

Remove Existing and Install New Adjustable Roller Type Guide Shoe
Assemblies

Retain Existing Frame Type Counterweight and Rebalance
None Required

New Adjustable Roller Type Guide Shoe Assemblies
Retain Existing Guide Rails

Retain Existing Guide Rails

Retain Existing Rail Brackets, Tignten Mounting Hardware
Remove Existing and Install New Oil Type Car Buffers

Remove Existing and Install New Buffer Support Channels

Page 4 of 13

Finance Committee — 04/06/2022 Page 5

future not just for the revaluation but for years to come. So we would be working with five of ESRI’s top consultants in the
design of this as well as our own information technology team.

Mayor Donchess

Anyone?
MOTION CARRIED

UNFINISHED BUSINESS - None

NEW BUSINESS — RESOLUTIONS - None

NEW BUSINESS — ORDINANCES - None

REGORD OF EXPENDITURES

MOTION BY ALDERMAN COMEAU THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY CHARTER
AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD FROM MARCH 11,
2022 TO MARCH 31, 2022

Mayor Donchess

Any questions or discussion?
MOTION CARRIED

GENERAL DISCUSSION - None

PUBLIC COMMENT

Laurie Ortolano

Yes. Laurie Ortolano, 41 Berkeley Street, Nashua. | have a lot of questions on what | just heard with this $82,000 being
spent and I’m so tired of “improvements being made for transparency” that we either don’t need or don’t make sense. Is
this supposed to bring the property record files online because Miss Kleiner does not speak clearly? Is this an interface
that brings these files on line that are being done by Inception Technology? I'd like an answer to that. We were told that’s
$7,500. Is that $7,500 we’re going to spend still to do this or is ArcGIS providing this? And where is the transparency
now? We have all the cards online. You can check your neighborhood. You can access them from home. You can run
the taxes. You can look at all comparable properties. Why would be doing this unless this is the interface for Inception
Technologies scanned work? I’m so tired of the wasted money for transparency that isn’t transparent or necessary.

We bought all those tablets for the assessors to take out in the field. We never really use them. You know why, our
assessors since 2019 when we purchased them aren’t doing permits or sales data anymore because when we signed the
contract with Vision they took over and did all that work. So the handy tool of buying digital equipment wasn’t really
necessary at all. We spend the money, we don’t really use it. We upgraded for thousands of dollars, tens of thousands of
dollars. Patriot Properties tool three years ago. We have the latest and greatest software down there. She did not say “is
this system going to be accessible from home?” or “is this only going to be accessible if you go into the assessing office?”
because | don’t want. | want the same accessibility from home that | have now but | don’t see a need for this at all.
Somebody tell me what this is going to do other than muddle it for people who have to try and understand this stuff. The
new version of Patriot is complicated enough down there and the Clerks that work in the office don’t know how to help you
on that computer screen because they don’t understand the WebPro that’s been updated. You have to fish through it
yourself. | went down there and a person couldn’t show me how to print a card off the computer. | had to stand there and
do it myself.

So is this part of the Inception deal? Are we trying to couple the property record files and this is being developed by a
consultant to allow...

Alderman Comeau

30 seconds

37. Limit Switches:

38. Limit Cams
39. Pit Stop Switch:

40. Pit Ladder:

LANDING ENTRANCES:
41. Frames:
42. Door Panels:
43. Header & Struts:
44. Sills:
45. Gibs:
46. Fascia:
47. Dust Covers:

48. Handicap Plates:

49. Landing Hangers/Track:

50. Interlocks:

51. Door Closers:

CAR DOOR EQUIPMENT:

52. Door Operator:

53. Door Protection:

Proposal # 6021
Ref Id: Mod-09686 - 6/22/2016

| Stanley

Elevator Company, inc,

Remove Existing-/nstall New Top/Bottom Limit Switches & Mtg
Hardware

Retain Existing Limit Cam Assembly
Provide New if Required

Retain Existing Pit Ladder

Retain Existing Entrance Frames

Retain Existing Door Panels

Retain Existing Headers and Struts

Retain Existing Sills

Replace Gib Assemblies With New, Two (2) Per Panel
Retain Existing Fascia and Mounting Hardware
Retain Existing Dust Covers

Replace Existing Braille Plates as required

Remove Existing and Install New Formed Steel Landing Hanger
and Tracks

Remove Existing and Install New Electromechanical Hoistway Door
Interlocks

Remove Existing Closers and Install New Sill Mounted Spring
Landing Door Closers

Remove Existing and Install New GAL MOVFR Closed Loop Solid
State Door Operator

Remove Existing and Install New Solid State Detector Screen
System

Page 5 of 13