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Mariellen MacKay (Reappointment) Term to Expire: September 11, 2021
9 Webster Street
Nashua, New Hampshire 03064

Rob Shaw (Reappointment) Term to Expire: September 11, 2021
14 Sweet William Circle
Nashua, New Hampshire 03062

UNFINISHED BUSINESS — RESOLUTIONS

R-18-102, Amended
Endorsers: Alderman-at-Large Lori Wilshire
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Richard A. Dowd
Alderman-at-Large Brandon Michael Laws
Alderman Jan Schmidt
Alderman Linda Harriott-Gathright
Alderman Mary Ann Melizzi-Golja
APPROVING THE COST ITEMS OF A COLLECTIVE BARGAINING AGREEMENT BETWEEN
THE NASHUA BOARD OF POLICE COMMISSIONERS AND UFPO LOCAL 645 PROFESSIONAL
EMPLOYEES OF THE NASHUA POLICE DEPARTMENT FROM JULY 1, 2018 THROUGH JUNE 30,
2022 AND AUTHORIZING RELATED TRANSFERS
e Budget Review Committee: Recommends Final Passage as Amended

R-19-186
Endorsers: Mayor Jim Donchess
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Linda Alderman Harriott-Gathright
Alderman Richard A. Dowd
Alderman Patricia Klee
Alderwoman Mary Ann Melizzi-Golja
Alderman-at-Large David C. Tencza
Alderman Jan Schmidt
AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS NOT TO EXCEED THE AMOUNT
OF ONE MILLION FOUR HUNDRED NINETY-FIVE THOUSAND DOLLARS ($1,495,000) FOR VARIOUS
IMPROVEMENTS AT THE SOLID WASTE DEPARTMENT FOUR HILLS LANDFILL AND THE PURCHASE OF
TWO REFUSE TRUCKS
e Budget Review Committee: Recommends Final Passage

R-19-187
Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
Alderman Richard A. Dowd
Alderman-at-Large Michel B. O’Brien, Sr.
Alderman Linda Harriott-Gathright
Alderman Patricia Klee
Alderman-at-Large Brandon Michael Laws
Alderman Thomas Lopez
Alderwoman Mary Ann Melizzi-Golja
Alderman-at-Large David C. Tencza
Alderman Jan Schmidt
AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS NOT TO EXCEED THE AMOUNT
OF SIX MILLION DOLLARS ($6,000,000) FOR THE DESIGN AND CONSTRUCTION OF A DIVISION OF
PUBLIC WORKS OFFICE FACILITY
e Budget Review Committee: Recommends Final Passage

R-19-191

Endorsers: Alderman Richard A. Dowd

Alderman-at-Large Michel B. O’Brien, Sr.

Alderman Ken Gidge

Alderman Linda Harriott-Gathright

Alderman Patricia Klee

Alderman-at-Large Brandon Michael Laws

Alderman Thomas Lopez

Alderwoman Mary Ann Melizzi-Golja

Alderman Jan Schmidt

Alderman-at-Large Ben Clemons

Alderman-at-Large Lori Wilshire
AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS NOT TO EXCEED THE
AMOUNT OF ONE HUNDRED AND EIGHTEEN MILLION DOLLARS ($118,000,000) TO FUND THE
DESIGN AND CONSTRUCTION OF A NEW MIDDLE SCHOOL AND RENOVATIONS AND EXPANSION
OF THE EXISTING TWO MIDDLE SCHOOLS (PENNICHUCK AND FAIRGROUNDS), INCLUDING THE
PAYMENT OF COSTS INCIDENTAL OR RELATED THERETO

e Budget Review Committee: Recommends Final Passage

R-19-192
Endorsers: Mayor Jim Donchess
AUTHORIZING THE CITY OF NASHUA TO ENTER INTO A CONTRACT WITH FUEL MEDIA HOLDINGS
FOR ADVERTISING SERVICES
e Budget Review Committee: Recommends Final Passage

R-19-193
Endorsers: Mayor Jim Donchess
Alderwoman Mary Ann Melizzi-Golja
Alderman Linda Harriott-Gathright
RELATIVE TO THE TRANSFER OF $3,250 FROM DEPARTMENT #194 “CONTINGENCY”, ACCOUNT
#70100 “GENERAL CONTINGENCY” TO THE NASHUA AIRPORT FOR THE PURPOSE OF FUNDING
A PORTION OF THE COST OF SNOW REMOVAL EQUIPMENT
e Budget Review Committee: Recommends Final Passage

R-19-194
Endorsers: Alderman-at-Large Lori Wilshire
Alderman Linda Harriott-Gathright
APPROVING THE COST ITEMS OF A COLLECTIVE BARGAINING AGREEMENT BETWEEN THE
NASHUA POLICE COMMISSION AND THE NASHUA POLICE SUPERVISORS ASSOCIATION FROM
JULY 1, 2020 THROUGH JUNE 30, 2023 AND AUTHORIZING RELATED TRANSFERS
e Budget Review Committee: Recommends Final Passage

R-19-195
Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
Alderwoman Mary Ann Melizzi-Golja
Alderman Linda Harriott-Gathright
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $63,790 FROM THE STATE OF NEW
HAMPSHIRE DEPARTMENT OF JUSTICE INTO POLICE GRANT ACTIVITY “FY2020 VIOLENCE
AGAINST WOMEN ACT (VAWA) GRANT PROGRAM” AND TO AUTHORIZE THE TRANSFER OF
MATCHING FUNDS
e Human Affairs Committee: Recommends Final Passage

UNFINISHED BUSINESS — ORDINANCES

O-19-062
Endorsers: Alderman Jan Schmidt
Alderman Patricia Klee
Alderman Thomas Lopez
PROHIBITING THE USE OF TOBACCO PRODUCTS NEAR CITY OWNED BUILDINGS AND IN CITY
PARKS
e Personnel/Administrative Affairs Committee: Recommends Final Passage

O-19-064
Endorsers: Mayor Jim Donchess

Alderman-at-Large Michel B. O’Brien, Sr.
Alderman Ken Gidge
Alderman Linda Harriott-Gathright
Alderman Richard A. Dowd
Alderman Patricia Klee
Alderman-at-Large Brandon Michael Laws
Alderwoman Mary Ann Melizzi-Golja
Alderman-at-Large David C. Tencza
Alderman Jan Schmidt

ADDING ADDITIONAL PARCELS TO THE NASHUA RIVERFRONT TAX INCREMENT FINANCING

DEVELOPMENT DISTRICT

e Tabled at BOA 12/10/19 meeting

NEW BUSINESS — RESOLUTIONS - None

NEW BUSINESS — ORDINANCES - None

PERIOD FOR GENERAL PUBLIC COMMENT

REMARKS BY THE MEMBERS OF THE BOARD OF ALDERMEN
Committee announcements:

ADJOURNMENT

City of Nashua

Office of The Treasurer
229 Main Street - Nashua, NH 03060 (603) 589-3193
Fax (603)589-3228
TO: Chairman Richard Dowd and Members of the Budget Review Committee
FROM: David G. Fredette, Treasurer/Tax Collector Det.
DATE: December 19, 2019
RE: Bond Sale Plan and Debt Service Analysis for General Fund

In response to your questions during the Budget Review Committee Meeting on Monday, December 16, 2019,
please find attached two exhibits - Projected Bond Sale Plan and General Fund Debt Service Analysis.

Projected Bond Sale Plan
The Bond Sale Plan (page 1) shows the City’s five year plan for bond sales from FY2021 to FY2025. This

analysis is fluid in that it is updated at least twice per year based on the City’s evolving capital plans. The
exhibit lists the various planned bondable projects with the top section showing the amounts “Authorized” by
the Board of Aldermen and the bottom section “Not Authorized.”

The City engages Hilltop Securities as its financial advisor for bond sales planning and execution. Given the
City of Nashua’s two AAA bond ratings from Standard & Poor’s and Fitch Ratings, our bond sales are very
competitive and attractive to investors (which resulted in a total interest cost of 2.013 percent for the most
recent $23,590,000 bond sale in October 2019).

General Fund Debt Seryice Analysis
The General Fund Debt Service Analysis exhibit (page 2) has been designed to show by fiscal year, the debt

service required on sold bonded debt (column B), the reduction in current debt service as the current bonds get
paid off (column C), the target debt service amounts for budgetary purposes (column D), the projected general
fund debt service budget (column E) and the projected debt service increase over the next several years (column
F). Once the Bond Sale Plan is updated, the Treasurer’s office works closely with Hilltop Securities on
modeling the bond sale and resulting debt service requirements over the life of the bonds. As you will see, the
annual debt service targets have been increased by $300,000 per year which equates to annual percentages
increases of less than 2.0% (1.8% increase in FY2021). Given the debt service requirements, Hilltop Securities
is charged with packaging the bonds for sale. A combination of level principal, level debt, deferred principal
payment, bond premium, staggered sales strategies and the use of Bond Anticipation Notes (BAN) are used to
reach the annual debt service targets.

Bond Sale Plan and Debt Service Analysis for General Fund — continued

Tax Rate Implications
As discussed during the Budget Review Committee meeting, it is most difficult to calculate with any degree of

relevant specificity, the projected impact of each capital project funded by bonds on the tax rate. There are
several components (revenues and expenses) to the City’s adopted budget that impact the tax rate. An overall
target such as “a tax rate increase of less than three percent” is more appropriate.

If you or others have any additional questions please feel to contact me.

Cc Mayor Jim Donchess
Cheryl Lindner, Chief of Staff
John Griffin, CFO/Comptroller

Donna Graham, Legislative Affairs Manager
19-035

City of Nashua
Projected Bond Sale Plan

General Fund (Fax Supported) Updated 10/2019
Line No. FY 21 FY 22 FY 23 FY 24 FY 25 FY 21- FY 25

1 Authorized Resolution Term

2 = City Buildings (Public Health Building) R-08-063 20 $ 1,202,000 $ a $ a $ 5 $ ; S 1,202,000

2 Public Health Building R-18-078 20 1,300,000 - - - - 1,300,000

3 Performing Arts Center (Taxable) R-18-001 25 15,500,000 - - - - 15,500,000

3 Hydro Dam Improvements (Taxable) R-19-142 25/20 3,200,000 3,000,000 - - - 6,200,000

4 Subtotal Authorized $ 21,202,000 $ 3,000,000 $ -_ $ -_ $ : $ 24,202,000

5

6

7 ~~ Not Authorized

8 CERF FY20 - Fire Dept (Tower) 15 § 1,400,000 $ - § - § - $ : $ 1,400,000

9 CERF FY21 - Fire Dept (Pumper) 15 - 725,000 - - - 725,000
10. «CERF FY22 - Fire Dept (Pumper) 15 - - 760,000 - - 760,000
11 = CERF FY20 - Fire Dept (Pumper) 15 - - - 798,000 - 798,000
12 DPW Admin Building 20 6,000,000 - - - - 6,000,000
13 New Middle School & 2 Middle School Reno's 20 6,400,000 30,000,000 38,000,000 20,000,000 18,600,000 113,000,000
14 SAU Office/Brentwood Relocation 20 - 1,680,000 520,000 - - 2,200,000
15 Other 20 4,500,000 4,000,000 3,000,000 3,000,000 3,000,000 17,500,000
16 Subtotal Not Authorized 18,300,000 36,405,000 42,280,000 23,798,000 21,600,000 142,383,000
17 |Grand Total General Fund {Lines 4 + 16) | $ 39,502,000

begin in FY 22 begin in FY 23 begin in FY 24 begin in F¥ 25 begin in FY 26

Page 1

Column A

Fiscal
Year

2020
2021
2022
2023
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
2034
2035
2036
2037
2038
2039
2040
2041

Totals

Column B

Debt Service on

City of Nashua |
General Fund Debt Service Analysis

New Debt Sales Through FY2025

Column C

T +
| Increase (Decrease) in
+

Current Debt | Current Debt Service |
16,488,154
16,490,150 | $ 1,996 $
14,196,089 | $ (2,294,061) $
12,632,039 $ (1,564,050) | $
12,101,739 | $ (530,300) $
8,825,713 $ (3,276,026) | $
7,275,568 | $ (1,550,145) | $
6,855,015 $ (420,553) $
6,394,633 $ (460,382) $
6,029,219 | $ (365,414) $
5,983,638 $ (45,581) $
5,799,411 $ (184,227) |
5,418,529 $ (380,882),
4,605,829 § (812,700) |
4,234,539 $ (371,290)
2,943,642 $ (1,290,897)
1,739,786 § (1,203,856)
864,708 | $ (875,078)
307,058 | $ (557,650)
295,413 | § (11,645) |
157,034 | $ (138,379) |
- |§ (157,034)
139,637,906 $ (16,488,154)

October 2019

+

r

Column D
Target
Debt Service
Amount

+
4-

4

$
16,500,000 | $
16,800,000 $
17,100,000 $
17,400,000 | $
17,700,000 | $
18,000,000 | $
18,300,000 | $
18,600,000 | $
18,900,000 | $
19,200,000 | $

Column E Column F |
Projected Projected
Total General Fund Debt Service

16,488,154

16,490,150 | $
16,799,159 | $
17,098,414 | $
17,395,889 $
17,694,648 $
17,997,943 | $
18,296,190 | $
18,594,258 | $
18,895,944 §
19,198,413 | $

‘Page 2

| Debt Service Budget Budget Increase/(Decreasae),

1,996 |
309,009 |
299,255
297,475 |
298,759 |
303,295
298,247
298,068 |
301,686 |
302,469 |

+
4.

+

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen
From: Jim Donchess
Date: 12/19/19

Re: Contract Extension of Essex Power Services Inc Jackson Mills and Mine Falls Operations and
Maintenance Agreement.

Pursuant to NRO § 5-74 (B), which states that a contract that extends from the current fiscal year into
succeeding fiscal year(s) in which no funds have been appropriated nor otherwise designated for this
purpose shall be approved by the full Board of Aldermen before the contract shall become binding on the

City.

The Finance Committee approved and placed on file the notification of the award of the referenced
contract at their December 18, 2019 meeting. | am requesting the approval of the full Board of
Aldermen for the award of the following contract, which is a multiyear contract:

Contract Award of Contract Extension of Essex Power Services Inc Jackson Mills and Mine Falls Operations
and Maintenance Agreement. This is a three (3) year contract extension.

Cc

Donna Graham, Legislative Affairs Manager

229 Main Street * PO Box 2019 + Nashua, New Hampshire 03061-2019
603.589.3260 + fax 603.594.3450 » NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

) THE CITY OF NASHUA “the Gate City’

Financial Services

Purchasing Department

December 12, 2019
Memo #20-065

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: EXTENSION OF ESSEX POWER SERVICES INC JACKSON MILLS AND MINE FALLS
OPERATIONS AND MAINTENANCE AGREEMENT (VALUE $404,605 PLUS REVENUE
SHARING)

DEPARTMENT: 170 HYDROELECTRIC OPERATIONS; FUND: GENERAL

Please see attached communication from Sarah Marchant, Community Development Division Director,
dated December 4, 2019 for information related to this contract award.

Pursuant to § 5-78 Major purchases (greater than $10,000} A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shalt exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Community Development Department and the Purchasing Department recommend the award of this
contract io Essex Power Services of Boston, MA in an amount of $404,605 Plus Revenue Sharing.

Re GE.
PME,

an Kéoken
Purchasing Manager

Ce: S. Marchant J. Graziano

229 Main Street » Nashua, New Hampshire 03061 « Phone (603) 589-3330 e Fax (603) 589-3233 -

The Project Manager manages all aspects of the construction phase of the project. This will include the
supervision of Siemens field personnel and any partners participating in the project {e.g., audit
subcontractor, materials supplier, recycling vendor). They will be responsible for the overall
coordination of the construction phase including staffing, material and labor procurement, scheduling
and execution of the project. The goal of our Project Managers is to complete the project on schedule
with minimal disruption to the client’s facilities while ensuring client expectations are met.

The Energy Engineer is responsible for overseeing the audit data collection, preparing the audit report,
working with the city to design and pilot the preferred lighting solution(s) if necessary, and addresses
technical issues that may arise during the project. The Energy Engineer will generate and confirm all
PSNH billing adjustments, conduct nighttime observations with the customer to generate a final punch
list at substantial completion.

The GIS Specialist creates the GIS application that serves the audit and installation phase of the project
and oversees the final deliverable that is integrated into the City’s GIS database. The GIS Specialist
supervises the hardware and software components of the data collection effort and collaborates with
Siemens and the City to ensure that the data fields collected are consistent with the needs and
expectations of all parties. A web-based dashboard is created to provide the customer with a real-time
snapshot of the project in terms of fixtures audited or installed.

The Field Supervisor both installs fixtures and is responsible for the day-to-day coordination of direct
supervision of the installation crews and assists the project manager by serving as the City’s “on the
street” point of contact.

An organizational chart is provided below, and brief resumes for our staff can be found in Appendix 1 —
Resumes.

} ClintSehuckel | David Spence
| Account Manager Project Manager

1

ee

ese,

Richard O’Hearn |
Energy Engineer

Dan Reed |

Field Supervisor

a } | ee | |
Field Technician Field Technician Field Technician | | Field Technician
| |

|

9225 Bee Cave Rd www. siemens.usa,com
Building B, Ste 101 512-837-8000
Austin, TX 78733 Page 13