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Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Jim Donchess

Date: 6/7/18

Re: Contract for Electronic Recycling

Pursuant to NRO § 5-74 (B), which states that a contract that extends from the current fiscal year into
succeeding fiscal year(s) in which no funds have been appropriated nor otherwise designated for this
purpose shall be approved by the full Board of Aldermen before the contract shall become binding on the
City.

The Finance Committee approved and placed on file the notification of the award of the referenced contract
at their June 6, 2018 meeting. |.am requesting the concurrence and approval of the full Board of Aldermen
for the award of the following contract:

Contract for Electronic Recycling — Included is the Purchasing Managers Memo #18-149 regarding the
award of this contract to the Finance Committee dated 5/31/18. This is a three (3) year contract.

229 Main Street » PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 ° fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

THE CITY OF NASHUA oes Ga?

Financial Services

Purchasing Department

May 31, 2018
Memo #18-149

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: ELECTRONIC RECYCLING (VALUE: NOT-TO-EXCEED $75,000)
DEPARTMENT: 168 SOLID WASTE; FUND: SOLID WASTE

Please see the attached communication from Jeff Lafleur, Solid Waste Department Superintendent dated
April 26, 2018 for the information related to this contract.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual
services, except as otherwise provided herein, when the estimated cost thereof shall exceed
$10,000 shall be purchased by formal, written contract from the lowest responsible bidder, after
due notice inviting bids.

The Solid Waste Department Superintendent, the Recycling Coordinator, Board of Public Works (April 26,

2018 meeting) and the Purchasing Department recommend the approval of this contract in an amount
not-to exceed $75,000 to Universal Recycling Technologies, LLC of Dover, NH.

Respectfully,

Dan Kooken
Purchasing Manager

Ce: J Lafleur L Fauteux

229 Main Street e Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Jim Donchess

Date: 6/7/18

Re: Contract for Scrap Metal Recycling

Pursuant to NRO § 5-74 (B), which states that a contract that extends from the current fiscal year into
succeeding fiscal year(s) in which no funds have been appropriated nor otherwise designated for this
purpose shall be approved by the full Boardof Aldermen before the contract shall become binding on the
City.

The Finance Committee approved and placed on file the notification of the award of the referenced contract
at their June 6, 2018 meeting. |.am requesting the concurrence and approval of the full Board of Aldermen
for the award of the following contract:

Contract for Scrap Metal Recycling — Included is the Purchasing Manager's Memo #18-150 regarding the
award of this contract to the Finance Committee dated 5/31/18. This is a three (3) year contract.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 ¢ fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

B) THE CITY OF NASHUA srpeieare Gir

Financial Services

Purchasing Department

May 31, 2018
Memo #18-150

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: SCRAP METAL RECYCLING (VALUE: REVENUE OF AN ESTIMATED $55,000)
DEPARTMENT: 168 SOLID WASTE; FUND: SOLID WASTE

Please see the attached communication from Jeff Lafleur, Solid Waste Department Superintendent dated
April 26, 2018 for the information related to this contract.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual
services, except as otherwise provided herein, when the estimated cost thereof shall exceed
$10,000 shall be purchased by formal, written contract from the lowest responsible bidder, after
due notice inviting bids.

The Solid Waste Department Superintendent, Recycling Coordinator, Board of Public Works (April 26,

2018 meeting) and the Purchasing Department recommend the award of this contract to Excel
Recycling, LLC of Assonet, MA. This contract is estimated to generate revenue of $55,000 annually.

Respectfully,
an Kooken
Purchasing Manager

Ce: J Lafleur L Fauteux

229 Main Street e Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Jim Donchess

Date: 6/7/18

Re: Contract for Refrigerant Recovery (CRS’S) Services

Pursuant to NRO § 5-74 (B), which states that a contract that extends from the current fiscal year into
succeeding fiscal year(s) in which no funds have been appropriated nor otherwise designated for this
purpose shall be approved by the full Board of Aldermen before the.contract shall become binding on the
City.

The Finance Committee approved and placed on file the notification of the award.of the referenced contract
at their June 6, 2018 meeting. | am requesting the concurrence and approval of the full Board of Aldermen
for the award of the following contract:

Contract for Refrigerant Recovery (CRS’S) Services — Included is the Purchasing Manager’s Memo #18-151
regarding the award of this contract to the Finance Committee dated 5/31/18. This is a three (3) year
contract.

229 Main Street » PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 ° fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

THE CITY OF NASHUA Theleate Gyr

Financial Services

Purchasing Department

May 31, 2018
Memo #18-151

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: REFRIGERANT RECOVERY (CRC’S) SERVICES (VALUE: NOT-TO-EXCEED $20,000)
DEPARTMENT: 168 SOLID WASTE; FUND: SOLID WASTE

Please see the attached communication from Jeff Lafleur, Solid Waste Department Superintendent dated
April 26, 2018 for the information related to this contract.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual
services, except as otherwise provided herein, when the estimated cost thereof shall exceed
$10,000 shall be purchased by formal, written contract from the lowest responsible bidder, after
due notice inviting bids.

The Solid Waste Department Superintendent, Recycling Coordinator, Board of Public Works (April 26,

2018 meeting) and the Purchasing Department recommend the approval of this contract in an amount
not-to-exceed $20,000 to Interstate Refrigerant Recovery, Inc. of Foxboro, MA.

an Kooken
Purchasing Manager

Cc: J Lafleur L Fauteux

229 Main Street e Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233

A special meeting of the Board of Aldermen was held Wednesday, May 30, 2018, at 7:00 p.m. in the
Aldermanic Chamber.

President Brian S. McCarthy presided; Deputy City Clerk Judith Boileau recorded.

Prayer was offered by Deputy City Clerk Judith Boileau; Alderman-at-Large David C. Tencza led in the Pledge
to the Flag.

The roll call was taken with 14 members of the Board of Aldermen present; Alderman Ken Gidge and Alderman
Tom Lopez arrived after roll call at 7:02 p.m. and 7:03 p.m., respectively. Alderman-at-Large Brandon Michael
Laws was recorded absent.
PUBLIC HEARING
Amended, O-18-012
AMENDING THE FEE SCHEDULE OF THE CITY BUILDING REGULATIONS

As provided for in NRO 5-28, President McCarthy gave a brief explanation on Resolution
R-18-022 prior to hearing testimony from the public.

President McCarthy

The sole item on tonight’s agenda is a public hearing on amended ordinance 18-012 amending the fee
schedule of the City Building Regulations. To conduct the hearing | will turn the meeting over to the Chairman
of the Budget Committee but first | will invite the Deputy City Clerk to take her leave from us if she would like
to. | ask the Budget Clerk to take over.

Alderman O’Brien

Thank you.

Alderman Dowd

Let the record show that Alderman Gidge has arrived at 7:02. The Public Hearing is on the amended ordinance
O-18-012 amending the fee schedule of the City Building Regulations. Would Director Marchant and whoever
you would like to bring up come up so you can explain. Also, Alderman Lopez snuck in here at 7:03.

Sarah Marchant, Community Development Director

Good evening, thank you for having us. Sarah Marchant, Community Development Director and I'd like to
introduce Bill McKinney the Building Safety Manager. We are here before you with the update of the building
fee ordinance, it hasn’t been updated since 2007. We have had several discussions about this already and we
are happy to answer any questions you have. Itis pretty clear which fees are being proposed to be changed.
Alderman Dowd

Are there any questions relative to the ordinance that you would like to ask?

Alderman Tencza

If | could just ask generally how did you go about figuring the increases in cost. | am assuming, obviously, in

11 years the administrative costs go up but I’m not sure, did you use a guide or is this based on the amount of
time that the office puts into each application?

Special Bd. of Aldermen — 05/30/2018 Page 2
Bill McKinney, Building Department Manager

Bill McKinney, Building Official for the City. Most of our information was gained on studies through our
administrative expenses for the department; the time that it takes of in taking of permits, plan review, permit
issuance process and our inspection process. We also looked back through several years of what our costs
versus revenues for the Department were back to 2007 and we worked on our budget from there to come up to
our increases of what our threshold was to be between 15% and 20% of an increase overall. Individually you
will find that some of these fees were so drastically low that they needed to come up much higher than that.
Alderman Dowd

All set Alderman?

Alderman Tencza

Yes, thank you.

Alderman Dowd

Director Marchant, was your budget revenue calculated on this passing or does this have a slight increase in
your budget revenue?

Ms. Marchant

We would project if we could a slight increase to next year’s revenue. It was not included in the revenue
projections. | would say that the construction industry has its ups and downs regularly. So it is a very hard
thing to predict. We have been pretty steady recently so these fees we do think will bring in more revenue as
long as construction stays at the same pace yes.

Alderman Dowd

Not enough to change our budget?

Ms. Marchant

| don’t believe it is worth your time changing the budget.

Testimony in Favor - None

Testimony in Opposition - None

Testimony in Favor — None

Alderman Dowd

And just for the record there are no members of the public here.

Testimony in Opposition - None

Special Bd. of Aldermen — 05/30/2018 Page 3

ADJOURNMENT

MOTION BY ALDERMAN WILSHIRE TO ADJOURN
MOTION CARRIED

The meeting was declared adjourned at 7:06 p.m.

Attest: Judith Boileau, Deputy City Clerk

SPECIAL BOARD OF ALDERMEN
MAY 30, 2018
7:00 PM Aldermanic Chamber
PRESIDENT BRIAN S. MCCARTHY CALLS ASSEMBLY TO ORDER
PRAYER OFFERED BY CITY CLERK PATRICIA D. PIECUCH

PLEDGE TO THE FLAG LED BY ALDERMAN-AT-LARGE DAVID C. TENCZA

ROLL CALL

PUBLIC HEARING

Amended, O-18-012

AMENDING THE FEE SCHEDULE OF THE CITY BUILDING REGULATIONS

Testimony in Favor

Testimony in Opposition

Testimony in Favor

Testimony in Opposition

ADJOURNMENT