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Special Board of Aldermen Page 2
May 31, 2016

the Congressional Delegation and they have been very helpful. They contacted federal highway and
discussed the problem which we believe has certainly been of assistance.

Mr. John Vancor, Project Manager, Broad Street Parkway

I’d like to go back to last September when we provided an update to the Infrastructure Committee. At that time
we were really just starting to get an understanding of where this was going. Federal highway and New
Hampshire DOT had a very ostensive coordination effort. Federal highway was reviewing all of their records
as far as the acquisition of the right-of-way goes. Its worth mentioning that when the city took over
management of the Broad Street Parkway, New Hampshire DOT maintained all responsible for all acquisitions
of the right-of-way, the city did not lead any efforts for the acquisition of any property needed. We had learned
and the numbers that we presented at that time last September, we understood that they were concluding that
$8.4 million was the total that was going to need to be reimbursed, $6.9 million was money that they were
looking for the city to repay out of the Broad Street Parkway funds and the rest of that $8.4 million was other
unspent federal funds at the time so that is what we are worried about needing to have reimbursed in order to
make sure, as we have always said that we wanted, all federal funds that were programmed for the Broad
Street Parkway to be spent, we didn’t want to leave any on the table. At the time, federal highway and New
Hampshire DOT had done an evaluation and they felt that there was $8.8 million still remaining in eligible
expenses so from the way they looked at it well, if there’s $8.4 million that has to go back into the system but
there’s $8.8 million they can reimburse it, it’s going to be a wash and the city is going to get all of the money
and all of the federal funds will be spent. We were very concerned and that’s what we reported last
September, we were afraid that there were different aspects that they weren’t quite taking into account and that
there analysis might have missed some things. We continued to work and in December we sat down with New
Hampshire DOT, they agreed with us that in fact the $8.4 million to be reimbursed really should be $9 million
and that the eligible expenses that remained at best would be $7.3 million. Our concerns were well founded
and in September DOT agreed with us that there would be a shortfall if we continued down this path of at least
$1.7 million and | think fair to say more than that, perhaps more than $2 million. At that point we went through
several months and the city was trying to do two things; one is reduce the $9 million that would need to be
reimbursed by reducing what would need to be repaid questioning the basis for the demand for repayment and
at the same time also asking federal highway to look at their past decisions on what was reimbursable or not
reimbursable to try to increase what they would allow to be used as reimbursable expenses; trying to get rid of
that shortfall and frankly we came to an impasse. What has changed and what has given us some reason for
optimism here is that there is a nationwide program that was started this year. Nationally federal highway is
finding that many projects have unspent earmarked funds and they really want to clean the books on those.
What they have proposed in 2016 is for state DOT’s or municipalities to apply to repurpose federal funds that
were earmarked for a particular project that wouldn’t be spent. In repurposing they would like to see if there is
an eligible project that those funds could go to. Therein is what we see as a solution to the problem to avoid
having any federal funds that were supposed to be spent here in Nashua not spent and so what is really under
consideration is at this point the state and federal highway are looking for the city to repay past expenditures in
the amount of $6.86 million. Carrying it through, in order to address that shortfall in eligible expenses that we
can apply that to in order to get that money back to Nashua, discussion has been given to applying to
repurpose $4 million of that that could be used for paving and pavement rehabilitation on major city streets but
the condition is that it would have to be a federally eligible road so generally an urban artillery road or
numbered route; certainly there are streets in need. By doing that we can assure that there is enough
breathing room in that that all of the federal funds will either be spent on the Broad Street Parkway or on
paving Nashua streets or rehabilitating paving on Nashua streets.

Mayor Donchess

Attorney Leonard has been arguing with the federal lawyers for years on this. So they are looking for a check
for $6 million and we are immediately going to get almost $2 million back so that would be a delay regarding
the $4 million. We get $6 million and they give us $2 million back in rough terms in eligible expenses and then
we will repurpose a number of paving projects to become eligible to use the $4 million, that’s basically what
you saying, correct?

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Jim Donchess

Date: 9/6/18

Re: Contract for Landfill Gas Management Services

Pursuant to NRO § 5-74 (B), which states that a contract that extends from the current fiscal year into
succeeding fiscal year(s) in which no funds have been appropriated nor otherwise designated for this
purpose shall be approved by the full Board of Aldermen before the contract shall become binding on the
City.

The Finance Committee approved and placed on file the notification of the award of the referenced contract
at their September 5, 2018 meeting. | am requesting the concurrence and approval of the full Board of
Aldermen for the award of the following contract:

Contract for Landfill Gas Management Services — Included is the Purchasing Manager’s Memo #19-050
dated August 30, 2018 regarding the award of this contract at the Finance Committee meeting. This is a
three (3) year contract.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH. gov
www. NashuaNH. gov

B\ THE CITY OF NASHUA “The Cate City’

Financial Services

Purchasing Department

August 30, 2018
Memo #19-050

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT FOR LANDFILL GAS MANAGEMENT SERVICES (VALUE: $12,000)
DEPARTMENT: 168 SOLID WASTE; FUND: SOLID WASTE

Please see the attached communication from Jeff Lafleur, Solid Waste Department Superintendent dated
August 23, 2018 for the information related to this contract.

Pursuant to NRO § 5-84. Special purchase procedures. A. The competitive bidding process shall not
apply to the following special purchases: (7) Purchases under extensions of contracts when no price
increase exceeds 10%.

The Solid Waste Department Superintendent, Board of Public Works (August 23, 2018 meeting) and the

Purchasing Department recommend the award of this contract in an amount of $12,000 per year to
Sanborn Head and Associates, Inc. of South Windsor, CT. This is a three (3) year contract.

Respectfully,

Dan Kooken
Purchasing Manager

Coc: J Lafleur L Fauteux

229 Main Street * Nashua, New Hampshire 03061 © Phone (603) 589-3330 e Fax (603) 589-3233

Board of Aldermen

City of Nashua

229 Main Street Brian S. McCarthy
Nashua, NH 03061-2019 President, Board of Aldermen
(603) 589-3030

TO: Board of Aldermen
FROM: Brian S. McCarthy, President, Board of Aldermen
DATE: September 7, 2018

SUBJ: Performing Arts Center Steering Committee Appointment

Due to conflicting schedules, Alderman Wilshire has stepped down from the Performing Arts Center
Steering Committee. Alderwoman Melizzi-Golja has agreed to serve in her place, and with the
concurrence of the Board, | am hereby appointing her for a term to run concurrent with her term of
office as Ward 8 Alderman.

Thank you.

PETITION
FOR
STREET ACCEPTANCE

TO THE HONORABLE BOARD OF ALDERMEN OF THE CITY OF NASHUA:

Pursuant to the Nashua Revised Ordinances, Chapter 285, Article Ill, Sections 21-22, the
undersigned requests that the following described portion of:

PINE & CENTRAL STREETS

Said Pine Street is 40.00 feet wide and Central Street is 70.00 feet wide. A portion of the south side of Central
Street and the east side of Pine Street to be added to the Right of Way of the City of Nashua. As depicted on
plan entitled “City of Nashua Plan for Parcel 83-80 40 Pine Street* Prepared for the City of Nashua, By the
Land Surveyor for the City of Nashua, Dated May 31, 2018 and recorded at Hillsborough County Registry of
Deeds plan #

To be accepted for public use and maintenance:

POINT OF BEGINNING AT A DRILL HOLE SET ON THE SOUTHEASTERLY SIDE OF CENTRAL STREET,
SAID POINT THE PROPERTY CORNER OF LOT 83-79 AND NOW OR FORMERLY HINCH CROWLEY
REALTY, THENCE

$17°22’47°E A DISTANCE OF 2.0 FEET TO A DRILL HOLE SET, AT THE NORTHEASTERN POINT OF
THE LOT 83-80 AND NOW OR FORMERLY CITY OF NASHUA AND LOT 83-79 AND NOW OR FORMERLY
HINCH CROWLEY REALTY, THENCE

$71°07'13"W A DISTANCE OF 27.69 FEET TO A DRILL HOLE SET, AT THE ANGLE POINT OF LOT 83-80
NOW OR FORMERLY CITY OF NASHUA, THENCE

$43°51°17"W A DISTANCE OF 22.07 FEET TO AN IRON PIN SET, AT THE ANGLE POINT OF LOT 83-80
NOW OR FORMERLY CITY OF NASHUA, THENCE

$71°54’57°W A DISTANCE OF 3.66 FEET TO AN IRON PIN SET AT PINE STREET, AT THE PROPERTY
CORNER OF LOT 83-80 NOW OR FORMERLY THE CITY OF NASHUA, THENCE

N18°05’03”W A DISTANCE OF 12.06 FEET TO A DRILL HOLE SET AT THE INTERSECTION OF PINE
STREET AND CENTRAL STREET, THENCE

N71°07°13”E A DISTANCE OF 50.85 FEET TO AN IRON PIN AT THE POINT OF BEGINNING.

THE AREA OF THE PARCEL TO BE ADDED TO THE RIGHT OF WAY IS 237 S.F.

PETITION/STREET ACCEPTANCE:

oa

The street acceptance is being petitioned by: ; = i J
é { 4 / a
4 7 } NS if ; ae .
_la | 15 / 1¥ PPh fel LL DAL Atl AL
i DATE ~ “= “ PETITIONER
Z

! certify that ! have received a Mylar showing the limits of the street to be accepted and that said

street has been constructed in accordance with the approved plan.
Ly

(peng 13, 2018 idol ay

™ DATE CITY ENGINEER

Petition introduced at Board of Aldermen Meeting

DATE

Public Hearing conducted by the Committee on Infrastructure:

DATE TIME PLACE

Notice of this hearing was sent out to all abutters of that portion of the street for which acceptance
was requested, as listed on the attached list.

The foregoing petition was granted by the Board of Aldermen and Mayor on

DATE

Attest:

DATE CITY CLERK

83-80
2091-0356 «Reel
po EDGE OF
nik WALKWAY
cE
S17°22°47°E
2.00’ [=
we N7YO7"4 3E Ca
8744-0655 PARCEL A
237 SF.
N18°05'03"W
12.06’ 83-79
8794-1165
3.66"
\ N71°54'57°E
A
w 2
oy Z ‘Q\ 3329 SF,
K aa BD 8190-1044
® n \\ @
ly A
S A
g %
\ \ S71°25'13"W
~ 83-77
85-62 7
ee \ 7177-0026 eee
PLAN REFERENCES: GRAPHIC SCALE
1. LAND OF ALBERT DIANNE CENTRAL STREET, NASHUA N.H., “0 he. ‘s 7
BY EARL WILLIAMS SURVEYOR, SCALE 1°=20' DATED: MARCH 12,1951 a
AND REVISED SEPTEMBER 18, 1954, RECORDED AT H.C.R.D. PLAN # 1059 t~ | ea
2. LAND OF EVA PASTOR PINE & CENTRAL STREET, NASHUA N.H.,
BY EARL WILLIAMS SURVEYOR, SCALE. 1"=20', DATED: JANUARY 26, 1947. ( IN FEET )
RECORDED AT CITY OF NASHUA, EARL WILLIAMS FILE PLAN #161. 1 inch = 20 ft.

3. “SUBDIVISION PLAN FOR DISPOSITION PARCELS”, MYRTLE STREET PROJECT
BY HAMILTON ENGINEERING. ASSOC. INC., SCALE 1°=50’,
DATED: DECEMBER 27, 1972 H.C.R.D. PLAN # 6724.

OF CLOSURE NO GREATER THAN 1” IN 39,634.

| CERTIFY THAT THE WORK NECESSARY FOR THIS Y HAS .4N » of,
é

Zoning

R—-C.

Maximum Density
Minimum Lot
Minimum Width
Minimum Frontage
Minimum Depth
Front Setback Min. 10’
Side Setback Min. -
Maximum Side Setback 20’
Minimum Rear Setback 20’
Maximum Height
Maximum Stories

Open Space Percentage
Max. Floor Area Ratio
LEGEND

CO> EXISTING UTILITY POLE

@ DRILL - HOLE SET 6-6-2018
O IRON ROD SET 6-6-2018

12.5
5000 S.F.

50’
50’
Po

NOTES :

NORTH. REFERENCE IS GRID.

DEED REFERENCE 8190-1044

THE INTENT OF THIS PLAN 1S TO SUBDIVIDE LOT 83-80 INTO TWO LOTS.
PARCEL A WLL BE RETAINED BY THE CITY OF NASHUA FOR RIGHT OF WAY
AND THE REMAINDER OF LOT 83-80 TO BE A BUILDING. LOT.

THIS PLAN IS BASED ON RECORDED PLANS AND DEEDS.

FIELD WORK DONE MAY 4, 2018 TO MAY 71, 2018.

LOCUS MAP
NOT TO SCALE

CROSS WALK
SIGNAL

CITY OF NASHUA

PLAN for PARCEL 83-80
40 PINE. STREET

Gry

PREPARED FOR: CITY OF NASHUA
229 MAIN STREET
NASHUA, NEW HAMPSHIRE

SCALE: 1” = 20’

PARCEL A SEE
237 SF.
MAST ARM BEUW-UP
CROSS WALK DETAIL
SIGNAL SCALE: 1” = 10°

DATE: JUNE 7, 2018

CITY ENGINEER'S OFFICE

SHEET 1 OF 1

M.G.J.
DEAE TED)

APPOINTMENTS BY THE MAYOR

SEPTEMBER 12, 2018

Tax Increment Financing Advisory Board

Rob Caro (New Appointment)
141 Canal Street
Nashua, NH 03064

Michael Cerato (New Appointment)
4 Water Street, Suite 201
Nashua, NH 03060

Eric Drouart (New Appointment)
52 Main Street, Unit 206
Nashua, NH 03064

Chris Lewis (New Appointment)
670 North Commercial Street
Manchester, NH 03101

Tia Phillips (New Appointment)
2 Clocktower Place
Nashua, NH 03060

Arthur Spilios (New Appointment)
15 Technology Way
Nashua, NH 03062

Ex Officio Members

Tim Cummings, Director (New Appointment)
Economic Development Division

City of Nashua

229 Main Street

Nashua, NH 03061-2019

Sarah Marchant, Director (New Appointment)
Community Development Division

City of Nashua

229 Main Street

Nashua, NH 03061-2019

David G. Fredette, Treasurer/Tax Collector (New Appointment)
City of Nashua

229 Main Street

Nashua, NH 03061-2019

Term to Expire:

Term to Expire:

Term to Expire:

Term to Expire:

Term to Expire:

Term to Expire:

Term to Expire:

Term to Expire:

Term to Expire:

| respectfully request that these appointments be confirmed.

Jim Donchess
Mayor

September 30, 2019

September 30, 2019

September 30, 2019

September 30, 2019

September 30, 2019

September 30, 2019

September 30, 2019

September 30, 2019

September 30, 2019

A regular meeting of the Board of Aldermen was held Tuesday, August 14, 2018, at 7:30 p.m. in the
Aldermanic Chamber.

President Brian S. McCarthy presided; Deputy City Clerk Judith Boileau recorded.
Prayer was offered by Deputy City Clerk Judith Boileau; Alderman Jette led in the Pledge to the Flag.

The roll call was taken with 14 members of the Board of Aldermen present; Alderwoman Melizzi-Golja
was recorded absent.

Mayor James W. Donchess and Corporation Counsel Steven A. Bolton were also in attendance.

REMARKS BY THE MAYOR

Mayor Donchess

First | wanted to mention a few items that are on the agenda and a couple that are not. On the first page is
the paving contract for the major streets in the City, those being Amherst Street, Somerset Parkway, Broad
Street and Kinsley. This is repurposed money from the Broad Street Parkway as a result of some things
that occurred with respect to the Federal Highway. We need it here to comply with a lot of different federal
regulations; this is why this contract is coming forward only now as opposed to earlier in the spring when the
contract regarding all of the City paving was brought to you and you approved it.

Once this is approved, we expect to be able to pave and crack seal, which is a small portion of the total, but
over 50 miles of streets. This is compared to about 5 or 6 miles that we were doing several years ago and |
think if you, especially if you were in the south end where most of the work has been done so far, you will
see some major impact. They are going to be moving north for the remainder of the season so you will see
some significant improvements in the condition of the streets this year. Of course we have got a number of
years of the paving plan action to go.

Secondly, Mr. President, | wanted to mention the escrows. | won’t go through the details of that but this is
the allocation of previously appropriated money. This is unexpended money this year or this prior year,
Fiscal 18. We are proposing a number of uses, this money, unexpended, be put to a number of uses, the
main one being the CERF or the Capital Equipment Reserve Fund which has to buy equipment. The budget
which we passed a month or two ago didn’t put a whole lot of money, | think it was $1 million dollars to
CERF and this would allocate another $1.3 million dollars to CERF to help us maintain the quality of our
fleet. | assume this will get referred to the Budget Committee and | will be glad to come and discuss the
details of all of us at that time.

There are two items related to our major employer BAE. One would enable the reconfiguration of one of the
downtown bus routes to better serve the public in general and to enable BAE employees to use the public
bus to ride from the parking garages here to their facility on Canal Street as well as the Park & Ride over on
Crown Street. So any BAE or anybody else parking in any of those locations would use this new service to
go to BAE or anywhere else in the downtown. | think it will serve everyone well. BAE has agreed to
contribute $260,000.00 a year to this reconfiguration so they have been an important partner in this. We are
glad to be working with them to improve service for everyone in the downtown.

Also there is another BAE contract where we would agree to lease spaces in the Park & Ride to BAE for the
use of their employees. People who then could use the system to the reconfigured route to get from the
Crown Street Park & Ride to Canal Street.

The EPA was in town a couple of weeks ago putting forth their proposals and ideas, taking testimony and
thoughts regarding the Mohawk Tannery. They will be meeting with neighbors, people from the
neighborhood this coming Thursday, not two days from now, but a week and two days, nine days from now
in which they will discuss with the neighbors the different alternatives and their thoughts regarding the most
cost effective in their view approach towards a Mohawk Tannery clean-up and will be presenting ideas as to
how that could be paid for.

Board of Aldermen 08-14-2018 Page 2

Finally a couple of items coming up this week, Mr. President, first we have the Back to School item which is
the Back to School Event over at the Library. That is on the 23" in the late afternoon; it is too bad
Alderwoman Melizzi-Golja is not here because she has been a very important driving force behind that
project for many years as have George Katis from Nashua Wallpaper and a number of other people, the
Library and the School Department. It is a great event for kids who need school supplies and | am sure we
will see hundreds of kids and families there on that evening.

And finally, Mr. President, | wanted to mention the Designer Showhouse which is taking place on Concord
Street, at 90 Concord Street. This is a benefit for Home Health & Hospice which is a worthy cause of
course. But the Showhouse is at the former home or the mansion really that is known as the Frank
Anderson House built by major industrialist Frank Anderson back in 1906. He owned shoe factories at the
time, one of the biggest industrialists in the United States and the world in those days. He lived there for a
time and later it became the home of Mount St. Mary. Recently it has been purchased by Thomas More
College up in Merrimack. Now Home Health & Hospice under the auspicious of Tina Andrade has had the
entire mansion restored and decorated.

It is an incredible bit of Nashua history and it is definitely worth visiting. It does cost $25.00 to make a visit
but that money goes to Home Health & Hospice so | recommend that everyone take a visit to 90 Concord
Street and check out the Frank Anderson Designer Show House.

Mr. President, that is all | have for this evening.

RESPONSE TO REMARKS OF THE MAYOR - None

RECOGNITION PERIOD — None
READING MINUTES OF PREVIOUS MEETING AND PUBLIC HEARINGS

There being no objection, President McCarthy declared the minutes of the Board of Aldermen
meetings of July 10, 2018, and the public hearings conducted by the Committee on
Infrastructure on July 25, 2018, accepted, placed on file, and the readings suspended.

COMMUNICATIONS REQUIRING ONLY PROCEDURAL ACTIONS AND WRITTEN REPORTS
FROM LIAISONS - None

PERIOD FOR PUBLIC COMMENT RELATIVE TO ITEMS EXPECTED TO BE ACTED UPON THIS
EVENING

Andrew Lavoie, Nashua Police Chief

Thank you, Chief Lavoie Nashua Police Department. Due to the temperature in the room | will be
extremely brief. | am here in support of Resolution 055, the contract between the Nashua Homeless
Association and the Nashua Police Commission.

| believe that this is a ttemendously mutually beneficial contract. The Patrolmen and Detectives of the
Nashua Police Department are the heart and soul of the Nashua Police Department. Certainly in my
completely nonbiased opinion, | think their performance is certainly second to none and |
wholeheartedly support the final passage. Thank you.