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AGENDA MEETING OF THE BOARD OF ALDERMEN SEPTEMBER 12, 2018

1. PRESIDENT BRIAN S. McCARTHY CALLS ASSEMBLY TO ORDER
2. PRAYER OFFERED BY CITY CLERK PATRICIA PIECUCH
3. PLEDGE TO THE FLAG LED BY ALDERMAN KEN GIDGE
4. ROLL CALL
5. REMARKS BY THE MAYOR
6. RESPONSE TO REMARKS OF THE MAYOR
7. RECOGNITIONS
R-18-072
Endorsers: Mayor Jim Donchess
Board of Aldermen
RECOGNIZING DOUG PRICE AND NAMING THE PICKLEBALL COURTS AT FIELDS
GROVE PARK “DOUG PRICE PICKLEBALL COURTS”
8. READING OF MINUTES OF PREVIOUS MEETING
Board of AIGErmMen 00.0.0... ec eee cee cee eee tee caeeen see taettnttseeatetesereseseeree 08/14/2018

9. COMMUNICATIONS REQUIRING ONLY PROCEDURAL ACTIONS AND WRITTEN REPORTS
FROM LIAISONS

From: Mayor Jim Donchess
Re: Report on Surplus and Overlay 2019

9(a). PERIOD FOR PUBLIC COMMENT RELATIVE TO ITEMS EXPECTED TO BE ACTED UPON
THIS EVENING

9(b). COMMUNICATIONS REQUIRING FINAL APPROVAL

From: Mayor Jim Donchess
Re: Contract for Landfill Gas Management Services

From: Brian S. McCarthy, President, Board of Aldermen
Re: Performing Arts Center Steering Committee Appointment

10. PETITIONS
11. NOMINATIONS, APPOINTMENTS AND ELECTIONS

Appointments by the Mayor

12. REPORTS OF COMMITTEE

Budget Review Committee... ............ 0.0 eee tees tteetttteettteeeseees 09/06/2018
Finance Committee... 20.0.0... ert ere terteeereeeeeee, 08/15/2018
Finance Committee... 0.000000 ee ees eer ert ereteritstrseeeeee, 09/05/2018
Human Affairs Committee... 0.0.00. errr ee ereeeeeereee. 08/20/2018
Committee on Infrastructure............ viv teeteeeeeeeeteeeeeeeeees 08/22/2018

Substandard Living Conditions Special Committee,......-..0.0.0.....0.-.... 08/09/2018

13. CONFIRMATION OF MAYOR'S APPOINTMENTS
UNFINISHED BUSINESS — RESOLUTIONS

R-18-065

Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
Alderman Linda Harriott-Gathright
Alderman Ken Gidge
Alderman Richard A. Dowd
Alderman Patricia Klee
Alderman-at-Large Brandon Michael Laws
Alderman Tom Lopez
Alderman June M. Caron
Alderwoman-at-Large Shoshanna Kelly
Alderman-at-Large David C. Tencza
Alderman Jan Schmidt
Alderman-at-Large Michael B. O’Brien, Sr.

RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $43,456 FROM THE UNITED
STATES DEPARTMENT OF JUSTICE INTO POLICE GRANT ACTIVITY “2017 JUSTICE

ASSISTANCE GRANT (MULTI-JURISDICTIONAL)”
e Human Affairs Committee Recommends: Final Passage

R-18-067

Endorsers: Mayor Jim Donchess
Alderman Ken Gidge
Alderman Richard A. Dowd
Alderman Patricia Klee
Alderman-at-Large Michael B. O’Brien, Sr.

DESIGNATING RAIL TRAIL AS CLASS B TRAIL UNDER NH RSA 231-A

e Committee on Infrastructure Recommends: Final Passage

R-18-068
Endorsers: Mayor Jim Donchess
Alderman Richard A. Dowd
Alderman Patricia Klee
Alderman Linda Harriott-Gathright
Alderman Ken Gidge
Alderman-at-Large Michael B. O’Brien, Sr.

RELATIVE TO THE RE-APPROPRIATION OF FISCAL YEAR FY2019 ESCROWS
e Budget Review Committee Recommends: Final Passage with Proposed Amendments

R-18-069

Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
Alderman Ken Gidge
Alderman Linda Harriott-Gathright
Alderman Richard A. Dowd
Alderman Patricia Klee
Alderman-at-Large Brandon Michael Laws
Alderman Tom Lopez
Alderman June M. Caron
Alderman-at-Large David C. Tencza
Alderman Jan Schmidt
Alderman Michael B. O’Brien, Sr.

AUTHORIZING THE CITY OF NASHUA TO ENTER INTO A CONTRACT WITH BAE FOR

TRANSIT SERVICES
e Finance Committee Recommends: Final Passage

R-18-070
Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
Alderman Ken Gidge
Alderman Linda Harriott-Gathright
Alderman Richard A. Dowd
Alderman Patricia Klee
Alderman-at-Large Brandon Michael Laws
Alderman Tom Lopez
Alderman-at-Large David C. Tencza
Alderman Jan Schmidt
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman-at-Large Brian S. McCarthy
AUTHORIZING THE ACCEPTANCE OF A LICENSE FROM BAE OVER LAND LOCATED ON
THE CORNER OF CANAL STREET AND NASHUA DRIVE FOR A BUS SHELTER
e Committee on Infrastructure Recommends: Final Passage

R-18-071
Endorsers: Alderman-at-Large Lori Wilshire
Alderman Linda Harriott-Gathright
Alderman Ken Gidge
Alderman Richard A. Dowd
Alderman Patricia Klee
Alderman-at-Large Brandon Michael Laws
Alderman Tom Lopez
Alderman June M. Caron
Alderwoman-at-Large Shoshanna Kelly
Alderman-at-Large David C. Tencza
Alderman Jan Schmidt
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman-at-Large Brian S. McCarthy
RELATIVE TO THE APPROPRIATION OF U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT HOME INVESTMENT PARTNERSHIP PROGRAM FUNDS TO
NEIGHBORWORKS OF SOUTHERN NEW HAMPSHIRE
e Human Affairs Committee Recommends: Final Passage

UNFINISHED BUSINESS — ORDINANCES

O-18-007
Endorsers: Alderwoman Mary Ann Melizzi-Golja
Alderman Patricia Klee
Alderman Tom Lopez
Alderman-at-Large Michael B. O’Brien, Sr.
PROHIBITING PLACING OR BLOWING YARD DEBRIS IN THE STREET
e Committee on Infrastructure Recommends: Final Passage with Proposed Amendments

O-18-020
Endorsers: Alderman Tom Lopez
Alderman Ken Gidge
PROHIBITING PARKING ON A PORTION OF THE SOUTH SIDE OF EAST PEARL STREET
e Committee on Infrastructure Recommends: Final Passage

O-18-021

Endorsers: Mayor Jim Donchess
Alderman Ken Gidge
Alderman Richard A. Dowd
Alderman Patricia Klee
Alderman-at-Large Brandon Michael Laws
Alderman Linda Harriott-Gathright
Alderman-at-Large Brian S. McCarthy

AUTHORIZING THE CITY TO LEASE PARKING SPACES LOCATED AT THE CROWN

STREET PARK AND RIDE

e Committee on Infrastructure Recommends: Final Passage

NEW BUSINESS — RESOLUTIONS

R-18-073
Endorsers: Alderman-at-Large Brian S. McCarthy
Alderwoman-at-Large Shoshanna Kelly
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Jan Schmidt
PROPOSING AN AMENDMENT TO THE CITY CHARTER RELATIVE TO FILLING VACANCIES
ON ELECTED BOARDS BY MAJORITY VOTE OF THE REMAINING MEMBERS OF THAT BOARD

R-18-074
Endorser: Mayor Jim Donchess
AUTHORIZING THE CITY TO ENTER INTO A SHORT-TERM REAL PROPERTY LEASE AGREEMENT
FOR 44 BROAD STREET

R-18-075
Endorsers: Mayor Jim Donchess
Alderman-at-Large Brian S. McCarthy
ESTABLISHING AN EXPENDABLE TRUST FUND TO ACCEPT DONATIONS FOR BEAUTIFICATION
PROJECTS

R-18-076
Endorser: Mayor Jim Donchess
ESTABLISHING THE USE OF FUND BALANCE FOR TAX RATE

NEW BUSINESS — ORDINANCES

O-18-022
Endorser: Mayor Jim Donchess
AUTHORIZING FREE HOLIDAY PARKING AT METERS IN ZONE III WHICH INCLUDES THE ELM
STREET AND HIGH STREET PARKING GARAGES FROM DECEMBER 10, 2018 THROUGH
JANUARY 4, 2019

O-18-023
Endorser: Mayor Jim Donchess
CHANGING THE MANAGING DEPARTMENT IN ORDINANCES REGARDING PARKING

O-18-024
Endorser: Alderman Tom Lopez
MOVING THE LOCATION OF A YIELD SIGN AT THE INTERSECTION OF WALNUT STREET
AND CENTRAL STREET

0-18-25
Endorser: Alderman Tom Lopez
AMENDING VENDOR LICENSE ORDINANCES

Q-18-026
Endorser: Alderman Richard A. Dowd
AMENDING THE ZONING MAP BY REZONING TWO AREAS OF LAND ON AMHERST STREET
FROM AIRPORT INDUSTRIAL (Al) TO PARK INDUSTRIAL WITH MIXED USE OVERLAY DISTRICT
(PI/MU)

O-18-027

Endorser: Alderman Richard A. Dowd

AMENDING THE AIRPORT APPROACH ZONE OVERLAY DISTRICT
PERIOD FOR GENERAL PUBLIC COMMENT
REMARKS BY THE MEMBERS OF THE BOARD OF ALDERMEN

Committee announcements:

ADJOURNMENT

PROPOSED AMENDMENTS FROM BUDGET MTG OF 9/6/2018
R-18-068

RESOLUTION

RELATIVE TO THE RE-APPROPRIATION OF FISCAL YEAR FY2019 ESCROWS

CITY OF NASHUA

In the Year Two Thousand and Eighteen

RESOLVED by the Board of Aldermen of the City of Nashua that the sum of
$2,435,591.52 as outlined in the attached FY19 Escrow Requests document be re-appropriated as
FY19 Escrows in compliance with procedures established in NRO 5-130 and recorded in a manner
consistent with previously established accounting procedures. The sources of said escrows shall
be FY18 unexpended appropriations as follows:

General Fund Operating Budgets — Unlike (Within Specific Departments) $ 215,591.52
General Fund Operating Budgets — Unlike (Other or Multiple Departments) _ 2,220,000.00
Total $ 2,435,591.52

The approved funds will be utilized only for the purposes set forth in the attached
FY19 Escrow Requests document. Prior to final passage, if the final FY18 departmental and/or
line item balance is determined to be less than any individual escrow request, then the lesser
amount will be the amount actually escrowed.

|

| City of Nashua | R-18-068
. Fiscal Year 2019 Escrow Unlike Requests Amended
Requiring Board of Aldermen Approval
Escrow
Line Department FROM DEPT Original Explanation For Request
‘No, | Reguestingthe Escrow | Fund Department Number| Budgeted Purpose | Escrow Request Amount
General Fund Operating Budgets - Funding within Specific Departments
1 [Board of Aldermen 1000 Board of Aldermen 102 Salaries To fund the cost of Aldermanic Chamber improvements $ 12,745.00
2 |Community Services 41000 Community Services 171 Other Expenses To fund a portion of the Community Health Improvement Plan Initiatives - Not Needed
3 Parks & Recreation 1000 Parks & Recreation 177 Supplies & Materials To fund the cost of playground equipment and/or improvements 20,000.00
4 {Community Development 1000 Community Development 175 Salaries To fund a portion of the Livable Nashua Dashboard 4,350.00
5 DPW/Engineering 1000 DPW/Engineering 160 Property Services To fund the costs of property management services 42,000.60
6 Streets 1000 Streets 161 Property Services To fund the cost of a tire machine & balancer 20,000.00
7 __|Streets 1000 Streets 161 Property Services To fund the cost of a two (2) speed radar feedback signs 10,000.00
8 | Parking 1000 Parking 166 Salaries To fund the cost of parking ice melt machine repair 5,060.00
3 Parking 1000 Parking 166 Salaries To fund the cost of a parking Gator plow 3,000.00
10 |Parks & Recreation 1000 Streets 177 Property Services To fund the cost of diesei tank removal 20,000.00
11. {Parks & Recreation 1000 Streets 177 Property Services To fund the cost of street planters 10,000.00
42 |Mayor 1001 Mayor 101 Computer Equipment To repurpose Arlington Street Computers to fund equipment and supplies 9,428.70
13. [Community Development 1010 Community Development 175 Consulting Services To repurpose the Greenhouse Study cost to fund the Livable Nashua Dashboard 5,150.00
14 |Community Development 1010 Community Development 179 Capital Improvements To repurpose the cost of river fountains to fund the cost of riverfront lighting 80,000.00 Added
15 Economic Development 1010 Economic Development 183 Other Services To repurpose the cost of a Business Database to fund subscriptions 3,917.82
16 |Subtotal $ 215,591.52
17
18 {General Fund Operating Budgets - Funding from Other or Multiple Departments
19 |Financial Services 1000 Various Various To transfer funds to CERF $ 1,325,000.00
20 {Financial Services 1000 Various Various To transfer funds to the City Buildings ETF 100,000.00
21 ‘|Financial Services 1000 Various Various To transfer funds to the Property & Casualty Internal Service Fund 200,000.00
22 {Financial Services 1000 Various Various To transfer funds to the School Department Retirement Reserve 200,000.00
23 {Streets 1000 Various Various To fund the cost of sidewalk improvements 100,000.00
24 |Community Development 1000 Various Various To fund the cost of riverfront invasive species removal 100,000.00
25 |Community Development 1000 Various Various To fund the cost of Tree Streets neigborhood improvements 25,000.00
26 |Community Development 1000 Various Various To fund 14 Court Street/Library courtyard improvments 150,000.00
27 |Economic Development 1000 Various Various To fund downtown concerts 20,000.00
28 |Subtotal $ 2,220,000.00
29
30 {Total $ 2,435,591.52

PROPOSED AMENDMENTS FROM INFRASTRUCTURE MTG OF 8/22/2018
O-18-007

ORDINANCE

PROHIBITING PLACING OR BLOWING YARD DEBRIS IN THE STREET

CITY OF NASHUA

In the Year Two Thousand and Eighteen

The City of Nashua ordains that Part II “General Legislation”, Chapter 285 “Streets and
Sidewalks”, Article IV “General Street and Sidewalk Regulation”, Section 285-28 “Placing snow
in street” of the Nashua Revised Ordinances, as amended, be hereby further amended by deleting
the struck-through language and adding the new underlined language as follows:

Ҥ 285-28. Placing snow or yard debris in street.

No person shall by himself ef or by his agent or agents throw, push, blow or put any
snow, efice, or yard debris, including but not limited to leaves, branches, and grass
clippings, into oraeress the right- of way of any way, street, lane, oralley or sidewalk.

e his-se A a as vaHe—This section
shall not apply to the following situations: (i) placement he has been directed or requested
by the Division of Public Works: or (ii) clean-up or collection of material is
simultaneously occurring. Any person who shall violate this section shall upon
conviction be subject to punishment as provided in § 1-12.”

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Jim Donchess, Mayor

Date: September 7, 2018

RE: — Report on Surplus and Overlay 2019

Although this report was due to the Board of Aldermen on or before September 1* in accordance
with NRO 5-136, I felt it best to obtain additional information on the revaluation of commercial
and industrial properties from KRT Appraisal before submitting this report.

Having received the additional information yesterday, I am providing you with our estimate of
overlay needed for FY19 ($3.0 million). Iam also providing you with the amount we have left
in the overlay from prior years ($2.7 million) and the overlay reserve ($1.5 million). See the
attached “Surplus Use and Overlay Notification.”

Also in accordance with NRO 5-135(B), I am providing the Board with an estimate of
unassigned fund balance as well as how much of that balance I propose to use to reduce the
anticipated tax rate. The unassigned fund balance 1s projected to be $34,838,600. Iam
recommending that we use $4,500,000 of the unassigned fund balance against the tax rate.

NRO 5-135(A) outlines a policy that a minimum 10% of a fiscal year’s appropriations be
maintained in undesignated general fund balance. As you can see in the “Surplus Use and
Overlay Notification” worksheet, the estimated unassigned fund balance is projected to be 11.5%
of the FY2018 fiscal year appropriations.

I will be submitting the resolution for your first meeting in September to propose the use of
$4,500,000 against the tax rate.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www. NashuaNH. gov

Surplus Use and Overlay Notification

Line No. Unassigned Fund Balance:

1 Projected Balance 06/30/2018 $ 34,838,600
2 Apply to Tax Rate (4,500,000)
3 Adjusted Projected Balance 06/30/2018 $ 30,338,600
4
5
6 Total General Fund Appropriations $ 262,763,651
7
8 % Unassigned Fund Balance 11.5% (10% minimum per NRO 5-135)
9

10

11

12 Overlay Recap

13 Reserve $ 1,500,000

14 Prior Year Overlay Carryover 2,700,000

15 FY2019 3,000,000

16 Total Overlay Amount $ 7,200,000