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Finance Committee — 10/20/2021 Page 7

Mayor Donchess

All right so we’re approving the calendar year 2021 in the amount of $31,365; and we’re retroactively because an issue
has been discovered and we’re retroactively approving years one and two of this five year contract in the same amount,
correct?

Kim Kleiner, Administrative Services Director

Correct.

Alderman Klee

That would be calendar year 2019...

Mayor Donchess

Does that sound right to you Ms. Parkinson?

Kelly Parkinson, Purchasing Manager

| had it backwards. | have that we have two years left in the contract. Yes. The short answer is yes.

Mayor Donchess

So we're approving year three which is 2021 and we're retroactively approving years 2019 and 2020 in the same amount.
We've discussed the contract and that is the motion. Any other discussion? We're on the MESA Support contract right
now. Please call the roll.

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman O’Brien, Mayor Donchess 5

Nay: 0

MOTION CARRIED

Mayor Donchess

Now let’s do the Hyland Onbase.

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND APPROVE THE ANNUAL
RENEWAL OF THE HYLAND ONBASE SOFTWARE SUPPORT SERVICES WITH HYLAND SOFTWARE, INC. IN AN
AMOUNT NOT TO EXCEED $52,663. FUNDING WILL BE THROUGH DEPARTMENT 122 INFORMATION
TECHNOLOGY; FUND: 54407 SOFTWARE MAINTENANCE, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman O’Brien, Mayor Donchess 5

Nay: 0
MOTION CARRIED
UNFINISHED BUSINESS - None

NEW BUSINESS — RESOLUTIONS - None

NEW BUSINESS —- ORDINANCES - None

Finance Committee — 10/20/2021 Page 8

RECORD OF EXPENDITURES

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE
CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD FROM
OCTOBER 1, 2021 TO OCTOBER 15, 2021, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman O’Brien, Mayor Donchess 5

Nay: 0

MOTION CARRIED

GENERAL DISCUSSION

Alderman O’Brien

I’m sure Director Kleiner may do this but just to make sure with Legal that what we did here would kind of cover everything
that is needed on that. | understand this was probably just a little bit of a snafu. In looking at this, this was a sole source
procurement. It’s not like it’s looking for something out there in a can. They invented something for us. It had a priority
so | don't see any problem but just to make sure.

Kim Kleiner, Administrative Services Director

If | may Chair?

Mayor Donchess

Yes.

Kim Kleiner, Administrative Services Director

So when we discovered it, we let Legal know and we asked for their guidance on how we should correct it. They did
advise us to bring it to you and explain the situation. | will be happy to make sure that the motion that we made covers
everything that needed to be done.

Alderman O’Brien

Seeing that you had the foresight to discussion this, brilliant. I’m content with that. It seems like you’re already on the
Legal’s advice with this particular matter. | am content. Thank you.

Kim Kleiner, Administrative Services Director
You're welcome.

Mayor Donchess

Any other general discussion?

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN - None
NON-PUBLIC SESSION - None

ADJOURNMENT

September 12, 2017
Aldermen Brian McCarthy re: R-17-116
Page 2

The recently released report by Americans for the Arts provides significant insight
in the value of a vibrant arts and cultural presence in a community. !n fact, the four
New Hampshire communities studied benefited from a combined $120 MILLION
positive economic impact from audience-goers in 2015 alone. Of that, local
government revenues from taxes, fees and licenses totaled $6,536,000.

e These audience-goers were highly educated - on average, 78% hada 4 year
college degree or higher.

e These audience-goers were from higher-income households ~ on average,
54% had a household income of $80,000 or more. .

e Asignificant percentage of these audience-goers came from other
communities ~ on average, 36% of attendees did not live in the community
where the performance they attended was held.

In short, these are the very people we want to attract into Nashua - well educated,
economically successful, and often non-residents who will get a chance to see how
truly great our community is and chose to make their homes and locate their
businesses here.

We strongly urge a positive vote on R-17-116. The economic promise of this project
is there for us to grasp and promises to continue to yield benefits for generations
to come.

Sincerely,

Tracy S. Hatc
President and CEO

Finance Committee — 10/20/2021
MOTION BY ALDERMAN KLEE TO ADJOURN, BY ROLL CALL
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman O’Brien, Mayor Donchess

Nay:
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:24 p.m.

Page 9

Alderman Linda Harriott-Gathright,
Committee Clerk

FINANCE COMMITTEE
NOVEMBER 17, 2021
7:00 Aldermanic Chamber and Zoom

Join Zoom Meeting: https://us0O2web.zoom.us/j/83940454465? pwd=RGJreH VCROpqTkE1U0hDUVV2UThLdz09
Meeting ID: 839 4045 4465 Passcode: 653426

By telephone: 1-929-205-6099 Meeting ID: 839 4045 4465 Passcode: 653426

If there is a problem with the audio, please dial 603-589-3329 to advise.

ROLL CALL
PUBLIC COMMENT
COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager
Re: Snow Removal in the amount not to exceed $40,000 funded from accounts 54207 Snow Plowing
Services (Economic Development)

From: Kelly Parkinson, Purchasing Manager
Re: Feasibility Study for the Millyard land in the amount not to exceed $100,000 funded from accounts
53142 Consulting Services/Escrow (Economic Development)

From: Kelly Parkinson, Purchasing Manager
Re: Feasibility Study for Elm Street Middle School in the amount not to exceed $120,000 funded from
accounts 53142 Consulting Services/Escrow (Economic Development)

From: Kelly Parkinson, Purchasing Manager

Re: Architectural Design/Streetscaping of West Pearl Street in the amount not to exceed $100,000 funded
from accounts 53142 Consulting Services/Downtown Improvement Committee & Economic
Development Escrow (Economic Development)

From: Kelly Parkinson, Purchasing Manager
Re: | Change Order for Nashua Conservation Commission Technical Assistance Contract

From: Kelly Parkinson, Purchasing Manager
Re: Software Maintenance in the amount not to exceed $74,427 funded from accounts 54407 Software
Maintenance

From: Kelly Parkinson, Purchasing Manager
Re: Design & Construction for the DPW Facility Change Order #1 in the amount not to exceed $40,060
funded from accounts 53107 Architect & Engineering Services

From: Kelly Parkinson, Purchasing Manager
Re: Construction Management Services for a new DPW Administrative Office Building in the amount not
to exceed $12,025,000 funded from 54210 Lead Hazzard Remediation

From: Kelly Parkinson, Purchasing Manager
Re: Roofing in the amount not to exceed $223,100 funded from accounts 54210 Lead Hazzard
Remediation

From: Kelly Parkinson, Purchasing Manager
Re: Public Access Television Operations & Management in the amount not to exceed $92,000 funded
from accounts 55699 Other Contracted Services

From: Kelly Parkinson, Purchasing Manager

Re: Compressed Natural Gas Price Increase in the amount not to exceed $50,000 funded from accounts
61310 Compressed Natural Gas

From: Kelly Parkinson, Purchasing Manager

Re: Software Maintenance in the amount not to exceed $25,973 funded from accounts 54407 Software
Maintenance

From: Kelly Parkinson, Purchasing Manager
Re: | Change Order for Transit Center Renovation

UNFINISHED BUSINESS

NEW BUSINESS — RESOLUTIONS
NEW BUSINESS — ORDINANCES
RECORD OF EXPENDITURES
GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN
NON-PUBLIC SESSION

ADJOURNMENT

City of Nashua

Purchasing Department

Administrative Services Division
229 Main Street - Nashua, NH 03060

October 27, 2021
Memo #22-181

TO: Mayor Donchess
Finance Committee

SUBJECT: Snow Removal in the amount not to exceed $40,000 funded from accounts 54207 Snow

Plowing Services

Please see attached communications from Tim Cummings, Director of Economic Development, dated
November 3, 2021 for project specific details related to this purchase. Below please find a summary of the

purchase approval request:

Item:

Value:
Vendor:
Department:
Source Fund:

Ordinance:

A competitive bidding RFP for this project was issued on October 5, 2021 and the following bids were

Snow Removal and Salt/Sand treatment as needed for 18 City Parking Lots
not to exceed $40,000

Doty Group
166 Parking

54207 Snow Plowing Services

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated
cost thereof shall exceed $10,000 shall be purchased by formal, written contract
from the lowest responsible bidder, after due notice inviting bids.

received:
Vendor Location Amount Note
The Doty Group Hollis, NH $125/hr

We recommend this bid to be awarded to the lowest total cost vendor who met the RFP specified
requirements. The Economic Development Division, and the Purchasing Department respectfully request

your approval of this contract.

Regards,

Kelly Parkinson

Purchasing Manager

Ce: T Cummings
J Graziano

(603) 589-3330
Fax (603) 594-3233

THE CITY OF NASHUA “the Cate

Economic Development Division — Parking Department
Office of the Mayor

TO: Kelly Parkinson, Purchasing Manager
FROM: Tim Cummings, Director of Economic Development
DATE: November 3, 2021

SUBJECT: FY22 Snow Plowing Contract (Value not to exceed: $40.000)
Department: 166 Parking

The Economic Development Division is requesting approval to contract with The Doty Group,
Inc. of Hollis, New Hampshire for snow plowing and optional sand/salt treatment and snow
removal services in the amount not to exceed $40,000.

The contract’s service area is the 18 parking lots under the responsibility of the Parking
Department. The contractor intends to provide snow plowing services through May 15, 2022.

The contractor will provide salt/sand treatment services removal of snow on an as-needed basis.

Doty Group is a reputable and responsible company. Nashua has used them successfully during
the previous winter.

Thank You.

229 Main Street, Suite 234 + Nashua, New Hampshire 03060 « Phone (603) 589-3205

BID SCHEDULE --- PRICING SUMMARY SHEET
IFBO862-100421
Snow Plowing Services for Municipal Parking Lots
PRICING

Two plow vehicles per storm are required, at hourly rates inclusive of fuel charges.

Hourly Rate S 125.00
Description:

Type

Year, Make & Model

Capac

Blade Size

Registration Number

Hourly Rate S 125.00
Description:
Type

Year, Make & Model
Capac

Blade Size
Registration Number

Hourly Rate
Description:

Type

Year, Make & Model
Capac

Blade Size
Registration Number

Snow Removal Vehicles, hourly rates inclusive of fuel charges.

ean fae <7
Description:

Type Sane as a bare

Year, Make & Model

Capacity

|FBO862-100421 Snow Plowing and Removal — Municipal Parking Lots
229 Main Street ¢ Nashua, New Hampshire 03061 » Phone (603) 589-3330 © Fax (603) 589-3344

Registration Number

Aah ae RAMEN anion CTS Ann ATT eva eR Ose PT Se ge

Description:

Type

Year, Make & Model

Capacity

Registration Number

F Hourly Rate

Description:

Type

Year, Make & Model

Capacity

Registration Number

Salt/Sand Spreader Vehicle, hourly rates inclusive of fuel charges

Hourly cn Peis Pateeceh ths aca aL pein anti SIU Ns

S 250.00

Description:

Type

Year, Make & Model

Capacity

Registration Number

Description:

Type

Year, Make & Model

Capacity

Registration Number

Number of full time contractor staff including quantity of snow plowing drivers:__25

Name:

Communications concerning this RFP shall be addressed to:

The Doty Group, Inc. - Morgan OR Nate Doty

Address:

Billing: 26 Plain Rd, Hollis NH 03049

|FBOO862-072916 Snow Plowing and Removal — Municipal Parking Lots
229 Main Street » Nashua, New Hampshire 03061 « Phone (603) 589-3330 e Fax (603) 589-3344