Finance Committee — 10/20/2021 Page 7
Mayor Donchess
All right so we’re approving the calendar year 2021 in the amount of $31,365; and we’re retroactively because an issue
has been discovered and we’re retroactively approving years one and two of this five year contract in the same amount,
correct?
Kim Kleiner, Administrative Services Director
Correct.
Alderman Klee
That would be calendar year 2019...
Mayor Donchess
Does that sound right to you Ms. Parkinson?
Kelly Parkinson, Purchasing Manager
| had it backwards. | have that we have two years left in the contract. Yes. The short answer is yes.
Mayor Donchess
So we're approving year three which is 2021 and we're retroactively approving years 2019 and 2020 in the same amount.
We've discussed the contract and that is the motion. Any other discussion? We're on the MESA Support contract right
now. Please call the roll.
A viva voce roll call was taken which resulted as follows:
Yea: Alderman Klee, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman O’Brien, Mayor Donchess 5
Nay: 0
MOTION CARRIED
Mayor Donchess
Now let’s do the Hyland Onbase.
MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND APPROVE THE ANNUAL
RENEWAL OF THE HYLAND ONBASE SOFTWARE SUPPORT SERVICES WITH HYLAND SOFTWARE, INC. IN AN
AMOUNT NOT TO EXCEED $52,663. FUNDING WILL BE THROUGH DEPARTMENT 122 INFORMATION
TECHNOLOGY; FUND: 54407 SOFTWARE MAINTENANCE, BY ROLL CALL
A viva voce roll call was taken which resulted as follows:
Yea: Alderman Klee, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman O’Brien, Mayor Donchess 5
Nay: 0
MOTION CARRIED
UNFINISHED BUSINESS - None
NEW BUSINESS — RESOLUTIONS - None
NEW BUSINESS —- ORDINANCES - None
