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City of Nashua

Information Technology Department (603) 589-3300
Administrative Services Division Fax (603) 594-3434
229 Main Street - Nashua, NH 03060

To: Mayor Donchess
Finance Committee

Date: February 10, 2021
Re: Annual Software Maintenance

This request is for the annual software assurance renewal required for the continued operation of
INFOR. Funding is Software Maintenance 22.1.500 — 54407. Req# 69475.

Bruce Codagnone
ClO / IT Director

Ce: K. Kleiner
K. Parkinson

Invoice Invoice Date Due Date

P - 407944-USOAB 02/10/2021 05/31/2021

Invoice
Billto: City of Nashua Deliver To: City of Nashua

229 Main Street 229 Main Street

Nashua, NH 03060 Nashua, NH 03060

USA USA

Atin: June Lehman Attn: Server Location

Customer No. Tax Reg. No. Customer PO No. Currency
73517-L USD Maintenance Renewal

Description Location Type QTY Users Start Date End Date
MF Visual COBOL for Windows Compiler Nashua TEST 1 1 07/01/2021 06/30/2022
MF COBOL Server Application Runtime - Windows Nashua TEST 1 10 07/01/2021 06/30/2022
Requisition Center Nashua PROD 1 125 07/01/2021 06/30/2022
Smart Office Nashua PROD 1 2 07/01/2021 06/30/2022
Teacher Contract Admin Nashua PROD 1 1500 07/01/2021 06/30/2022
Strategic Sourcing Nashua PROD 1 10 07/01/2021 06/30/2022
Lawson Business Intelligence- (CPU Core Based) S3 Nashua PROD 1 8 07/01/2021 06/30/2022
Infor Lawson Project Accounting Nashua PROD 1 25 07/01/2021 06/30/2022
Human Resources Package Nashua PROD 1 3500 07/01/2021 06/30/2022
Contract Management Nashua PROD 1 10 07/01/2021 06/30/2022
Lawson System Foundation Nashua PROD 1 8 07/01/2021 06/30/2022
Smart Office Nashua PROD 1 1 07/01/2021 06/30/2022
Infor Lawson Financial Procurement Package Nashua PROD 1 95 07/01/2021 06/30/2022
Design Studio Nashua PROD 1 5 07/01/2021 06/30/2022
No. American Payroll Package Nashua PROD 1 3500 07/01/2021 06/30/2022

Page No. 1 of 3

Invoice Invoice Date Due Date
P - 407944-USOAB 02/10/2021 05/31/2021
Invoice

Description Location Type QTY Users Start Date End Date
Microsoft Office Add Ins Nashua PROD 1 40 07/01/2021 06/30/2022
Infor Lawson Grant Management Package Nashua PROD 1 25 07/01/2021 06/30/2022
Employee & Manager Self-Serve Nashua PROD 1 2500 07/01/2021 06/30/2022
ION Enterprise Search Nashua PROD 1 1 07/01/2021 06/30/2022
Project Ledger Inquiry Nashua PROD 1 47 07/01/2021 06/30/2022
Infor Lawson Financial Procurement Package Inquiry Nashua PROD 1 115 07/01/2021 06/30/2022
MF Visual COBOL for Windows Compiler Nashua PROD 1 1 07/01/2021 06/30/2022
MF COBOL Server Application Runtime - Windows Nashua PROD 1 90 07/01/2021 06/30/2022
Infor Process Automation Nashua PROD 1 12 07/01/2021 06/30/2022
Landmark Technology Runtime Nashua PROD 1 12 07/01/2021 06/30/2022
Infor Notifications Nashua PROD 1 1 07/01/2021 06/30/2022
Infor Landmark Administrator Nashua PROD 1 1 07/01/2021 06/30/2022
Employee & Manager Self-Serve Nashua PROD 1 500 10/20/2021 06/30/2022

Page No. 2 of 3

Description

Invoice Invoice Date Due Date
P - 407944-USOAB 02/10/2021 05/31/2021
Invoice
Location Type QTY Users Start Date End Date

TAX(Type RE - NH) 0.00

For renewal questions, please contact Kelly Bergfalk, Subscription Services Manager

Phone: +14704819695
Email: Kelly.Bergfalk@infor.com

Remit to:

Infor (US), LLG

NW 7418

PO Box 1450

Minneapolis, MN 55485-7418
USA
Cash.Applications@Infor.com
Wire to: Wells Fargo Bank
ABA# 121000248

Acct. # 4124017351

Payment Terms: See Due Date.

Special Instructions:

Please pay invoice by due date to avoid interruptions in support.

13560 Morris Rd. Suite 4100 Alpharetta, GA 30004 USA

678-319-8000 Federal ID# 20-3469219

Net Tax Total:
274,847.69 0.00 274,847.69
For questions, please contact Infor (US), Inc. at 678-319-8000 or email Infor.Collections@Infor.com
Invoice Total: USD 274,847.69

Failure to pay renewal fees when due will affect your continued support coverage and will incur additional fees
Please refer to http:/Avww.infor.com/support/reinstatement-policy/ for further details

Page No. 3 of 3

AMENDED
ORDINANCE

(4)

(5)

(6)

(7)

O-17-044

Applications will be submitted through the Urban Programs Department
and posted to the City’s website following the application deadline.

Prior to May 15" of each budget year the Chairman will provide
completed evaluation worksheets to the Urban Programs Department for
posting to the City’s website. The worksheets will include
recommendations based on consistent criteria, scoring and guidelines as
defined in the published application.

At least once per Aldermanic term, the Chairman of the Aldermanic
Human Affairs Committee shall invite the Citizens Advisory Commission
for Community Grants to a joint meeting. The meeting will serve asa
review of the procedures of the Commission.

The Urban Programs Department will provide administrative assistance to
the Commission.”

All ordinances or parts of ordinances inconsistent herewith are hereby repealed.

This legislation shall take effect upon passage.

Upon passage of this ordinance, all members of this revised Citizens Advisory Committee for
Community Grants shall be newly appointed, and may include former members of the

Committee.

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

February 10, 2021
Memo #21-077

TO: Mayor Donchess
Finance Committee

SUBJECT: Engineering Services for EPA MS4 Permitting in the amount of $187,550 funded from
account 81700 Infrastructure Improvements

Please see attached communications from Daniel Hudson, City Engineer, dated January 28, 2021 for project
specific details related to this purchase. Below please find a summary of the purchase approval request:

Item: Engineering Services to assist with the EPA Permit for 2017 Municipal Separated
Storm Sewer System (MS4)

Value: $187,550

Vendor: Hazen and Sawyer PC from Manchester MA

Department: 169 Wastewater
Source Fund: 81700 Infrastructure Improvements

Ordinance: Pursuant to NRO § 5-83 Professional Services (A) In the purchase of accounting,
architectural, auditing, engineering, legal, medical and ambulance services and
purchases of independent professional consultant services for personnel, data
processing, actuarial, planning, management and other comparable purchases
competitive bidding shall not be required.

The Board of Public Works (1/28/21 BPW Meeting), the Engineering, the Wastewater, and the Purchasing
Departments respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: D Boucher
D Hudson
C O'Connor

To:

From:

Re:

F. Motion:

Discussion:

City of Nashua, Public Works Division
Board of Public Works Meeting Date: January 28, 2021

Daniel Hudson, P.E., City Engineer
Engineering Department

EPA Municipal Separated Storm Sewer System (MS4) Assistance

To approve the engineering services contract for tasks required by the EPA MS4
Permit with Hazen and Sawyer, PC of Manchester, MA in an amount of
$187,550. Funding will be through Department: 169 Wastewater; Fund:
Wastewater; Activity: Stormwater Abatement.

The 2017 Municipal Separated Storm Sewer System (MS4) Permit, as issued by
the EPA, allows the City to discharge stormwater runoff to waterways in the City.
The EPA requires many documents to be generated, city properties to be
investigated, stormwater outfalls sampled and annual reporting provided as
examples of elements to be completed to comply with the city-wide permit.

In 2020, Hazen and Sawyer, PC (Hazen) assisted the City in developing the
Annual Report, a Stormwater Management Plan and an Illicit Discharge
Detection and Elimination program (IDDE) as well as completing inspections of
over 30 stormwater detention ponds. Hazen’s acquired knowledge of the City’s
system that treats and conveys stormwater to the waterways, and their
understanding of the reporting requirements of the MS4 permit, will enable them
to complete the required tasks for the City in a timely manner.

The City has been satisfied with Hazen’s overall performance to-date and this
contract will allow Hazen to continue to assist the City in meeting regulatory
requirements such as inventorying city-owned property stormwater discharges,
developing Stormwater Pollution Prevention Plans for pollution generating
properties, planning outfall sampling, and developing annual reporting.

CONTRACT FOR PROFESSIONAL SERVICES

EPA MUNICIPAL SEPARATE STORM SEWER SYSTEM (MS4)
SUPPORT SERVICES

A CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, CITY HALL, NASHUA, NH 03060
AND

HAZEN AND SAWYER

and its successors, transferees and assignees (together “Professional Engineer”)
NAME AND TITLE OF PROFESSIONAL ENGINEER

24 FEDERAL STREET, 5TH FLOOR, BOSTON, MA 02110

ADDRESS OF PROFESSIONAL ENGINEER

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire,
from time to time requires the services of a Professional Engineer ; and

WHEREAS, it is deemed that the services of a Professional Engineer herein specified are
both necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Professional Engineer represents they are duly qualified, equipped, staffed,
ready, willing and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually
agree as follows:

1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein
and are made part of this contract:

Exhibit A--General Conditions for Contracts; and
Exhibit B--Hazen and Sawyer Scope of Service Proposal, dated January 21, 2021.

Attachment A: Illicit Discharge Detection and Elimination (IDDE) Program
Attachment B: MS4 Assistance Tasks 2021-2022 Fee Calculations

The Contract represents the entire and integrated agreement between the parties and supersedes
prior negotiations, proposals, representations or agreements, either written or oral. Any other
documents which are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a
written change order and/or fully executed City of Nashua Purchase Order, the terms of this
Agreement, the written change order or the fully executed City of Nashua Purchase Order shall
control over the terms of the Proposal.

AG 1 of 4

2. WORK TO BE PERFORMED. Except as otherwise provided in this contract, Professional
Engineer shall furnish all services, equipment, and materials and shall perform all operations
necessary and required to carry out and perform in accordance with the terms and conditions of
the contract the work described.

DESCRIPTION OF WORK:

Professional Engineering Service to assist the City in meeting regulatory requirements such
as inventorying city-owned property stormwater discharges, developing Stormwater
Pollution Prevention Plans for pollution generating properties, planning outfall sampling,
and developing annual reporting.

3. PERIOD OF PERFORMANCE. Professional Engineer shall perform and complete all work by
September 30, 2022 which date shall only be altered by mutually approved written agreement to
extend the period of performance or by termination in accordance with the terms of the contract.
Professional Engineer shall begin performance upon receipt of an Executed Contract and a valid
Purchase Order issued from the City of Nashua.

4, COMPENSATION. Professional Engineer agrees to perform the work for a total cost not to
exceed

ONE HUNDRED EIGHTY-SEVEN THOUSAND FIVE HUNDRED FIFTY and 00/100 DOLLARS
($187,550.00)

The Contract Sum shall include all items and services necessary for the proper execution and
completion of the Work.

Unless Professional Engineer has received a written exemption from the City of Nashua,
Professional Engineer shall submit monthly requests for payment for services performed under
this agreement in accordance with the values stated in the Agreement. Such requests shall be
supported by such data substantiating the Professional Engineer’s right to payment as the City of
Nashua may reasonably require. Professional Engineer shall submit monthly requests for payment
for services performed under this agreement shall be submitted as follows:

>» Electronically via email to VendorAPInvoices@NashuaNH. gov

OR

>» Paper Copies via US Mail to:

City of Nashua, City Hall
Accounts Payable

229 Main Street

Nashua, NH 03060

Please_do not submit invoices both electronically and paper copy.

AG 2 of 4

In addition, and to facilitate the proper and timely payment of applications, the City of Nashua
requires that all submitted invoices contain a valid PURCHASE ORDER NUMBER.

Requests for payment shall be submitted no later than fifteen (15) days after the end of each
month and must include a detailed summary of the expenditures reported in a form that supports
the approved budget. Specifically, Professional Engineer agrees to provide the following with
each request for payment:

1. Appropriate invoice forms. The forms shall include the project purchase order number,
a listing of personnel hours and billing rates, and other expenditures for which payment is
sought.

2. A progress report. The report shall include, for each monthly reporting period, a
description of the work accomplished, problems experienced, upcoming work, any extra
work carried out, and a schedule showing actual expenditures billed for the period,
cumulative total expenditures billed and paid to date under the contract, and a comparison
of cumulative total expenditures billed and paid to the approved budget.

The City of Nashua will pay for work satisfactorily completed by Professional Engineer. The
City of Nashua will pay Professional Engineer within 30 days of approval by the City of Nashua
of the submitted invoice forms and progress reports. The City of Nashua will make no payments
until the invoice forms and progress reports have been submitted and approved.

5. EFFECTIVE DATE OF CONTRACT. This contract shall not become effective until and unless
approved by the City of Nashua.

6. NOTICES. All notices, requests, or approvals required or permitted to be given under this
contract shall be in writing, shall be sent by hand delivery, overnight carrier, or by United States
mail, postage prepaid, and registered or certified, and shall be addressed to:

CITY OF NASHUA REPRESENTATIVE: PROFESSIONAL ENGINEER REPRESENTATIVE:
Amy Prouty-Gill Saya Ann Qualls-Hickey, PE, ENV SP

Sr. Staff Engineer Associate Vice President

City of Nashua — Div. of Public Works Hazen and Sawyer

9 Riverside Street 545 Mainstream Drive, - Suite 320
Nashua, NH 03062 Nashville, TN 37228

Any notice required or permitted under this contract, if sent by United States mail, shall be
deemed to be given to and received by the addressee thereof on the third business day after being
deposited in the mail. The City of Nashua or Professional Engineer may change the address or
representative by giving written notice to the other party.

AG 3 of 4