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City of Nashua, New Hampshire
Uncompleted Project Status Report
Fiscal Year 2017

Division: Education

Department: Nashua School District

Per NRO 5-134-c the Financial Services Division shall report to the Board of Aldermen the status of all uncompleted projects.

"Project type" as defined by the ordinance is any one of the following:

(1) An endeavor requiring expenditure in excess of $50,000

(2) The purchase, construction, replacement or rehabilitation of any physical facility,

bridges, and sewerage, with an anticipated life in excess of ten (10) years

(3) The acquisition of tangible personal property with an anticipated life in excess of ten (10) years

(4) The acquisition of land or any interest in land
(5) Surveys or studies relative to the aforernentioned categories
(6) Contractual services provided to the city

including but not limited to, roads, buildings,

Activity # Funding
; Project . sae . Accounting - ty Account . Budget Funds Percent Required
Project Name Brief Description of Project . (if Source of Funding
Type Unit . Name Amount Encumbered | Complete to Complete
applicable) .
Project
Ongoing maintenance apitall Project -
Deferred Maintenance (2) 9 9 . 91.1001.994600 1075 School, Deferred General Fund Appropriations $ 1,112,050 $ 27,694 72%) $ 283,350
projects at various schools. A
Maintenance
cudenaomee Cap Pject-
HAG Replacement & (2) |Fairgrd, Mt. Pleasant, Birch |91.5800.994600] 1175 [School HVAC TrustReserve Funds $ 1,146,336 $ 46,472 98%] $ 4,782
Building Renovations . Improvements &
Hill, Elm St., and M :
Renovations
Dunstable
HVAC System replacement Capital Project -
HVAC Replacement & & building renovation at School HVAC Lo
556,290 3% 6,701
Building Renovations (2) Sunset Heights Elementary 91.5800.204600 1011 improvements & General Obligation Bonds $ 11,288,771 $ 56, 93% $
school Renovations
Trust/Reserve Funds $ 228,956

Page 13 of 13

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Jim Donchess

Date: 5/18/17

Re: Award of 25 Crown Street Park and Ride Construction

Pursuant to NRO § 5-90 (E) which states that approval by the Finance Committee of a contract award in
excess of $1,000,000 shall be submitted to the full Board of Aldermen at its next regularly scheduled
meeting for final approval prior to award of the contract, please consider the following. The Finance

Committee approved the award of the below referenced contract at their May 17, 2017 meeting. | request
the Board of Aldermen’s concurrence and approval for this purchase.

Award of 25 Crown Street Park and Ride Construction — Attached please find the Purchasing Manager’s
Memo #17-120 regarding this contract.

229 Main Street > PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 »° fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

S) THE CITY OF NASHUA Tre Cate City"

Financtal Services

Purchasing Department

May 11, 2017
Memo #17-120

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: 25 CROWN ST PARK AND RIDE CONSTRUCTION (VALUE $1,653,175)
DEPARTMENT: 181 COMMUNITY DEVELOPMENT; FUND: NEW HAMPSHIRE DOT;

CONGESTION MITIGATION AND AIR QUALITY PROGRAM

Please see attached communication from Sarah Marchant, Community Development Division Director,
dated May 3, 2017 for information related to this contract award.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Community Development Division Director and the Purchasing Department recommend the award of
the contract to George R Carin & Sons, Inc. of Windam, NH in an amount of $1,653,175.

Respectfully, 7 _->
\_.- an Koéken
Purchasing Manager

Cc: S. Marchant J. Graziano

229 Main Street e Nashua, New Hampshire 03061 « Phone (603) 589-3330 e Fax (603) 589-3233

Board of Aldermen Page 9
June 28, 2016

cap and | like to see that, however, the priorities that we are establishing in the budget | am a little dissatisfied
with. | listened to a speaker who spoke in public comment today about social security increases and 2.5% may
not seem like a lot and sometimes we refer to that as a stable tax rate but it is stable growth in a tax rate where
many folks don’t have stable increases over the same period of time. Services have been maintained in this
budget and that’s great. The increase went all to salaries primarily; raises that were given largely that were in
excess of the cap and | think the city and taxpayer pay a price for that. If we were to take a look at the trends
you will see that salaries are up and pensions are up. Benefits are down and | think that’s a step in the right
direction. | think benefits probably still exceed those in the private sector. We see the operational portion of
the budget relatively flat and that’s the part of the budget where people say services have not been increased.
Here we have a budget, salary, and pension increase, services flat and taxes up and | think that I'd like to see
us in the future strive to change some of those trends so that salaries and pensions match more of what
happens in the private sector and that for increased money, if there is increased tax revenue to be raised it
goes to increased operational costs.

Alderman Clemons

| too will not be supporting the budget this evening but | have a very different reason. I’ve heard the opinions
that unions and salaries are to blame for the fact that we can’t do more in our city but actually my opinion is
that Nashua stands in the middle of the pack as far as wages go for most city employees when you compare
us to other municipalities. In addition to that there are many other reasons why services have stayed flat or in
some cases have been cut and those reasons are cost of materials and the cost of outside contracting, for
example, the school bus contract, the costs associated with downshifting of state liabilities onto the
municipalities. These things have all cut into what we can spend because of the spending cap. | consider
myself to be more liberal than the average person but even still; | am a homeowner in Nashua and | pay taxes.
| don’t want to see my taxes go too high but what | also don’t want to see is for me to pay more in taxes and
get less in service and that’s what this budget does. | know that the Mayor worked very hard to get the budget
under the spending cap but in order to do that some services had to be cut and whether or not you look at
those services as being important or not, the reality is that they are being cut and there are things that we had
last year that we won't have this year. Yet, we are going to pay more in taxes than we did before. In fact, for
the last 10 years we have been cutting the amount of services and increasing the taxes. For those reasons |
cannot support a budget that | am going to pay more for and have less to show for it.

Alderman Siegel

To address some of Mrs. Johnson’s points, there was a lot of discussion about what we could or could not cut
and in fact, | would recommend to anybody if they want to see a very constructive conversation to look at the
previous Budget Review Committee meeting where we did the wrap-up session on the budget and there were
a lot of suggestions made and potential ideas were kicked around about what could or couldn’t be done and |
think there was a wide variety of viewpoints and it was a very interesting exchange of ideas. Unfortunately, we
were not able to come up with anything. From my perspective it is somewhat frustrating. In the past | have
been able to come up with certain things. Just FYI, one of the things we might look at in the future is the
stop/loss policy that we have. | have gotten some figures from Mr. Griffin on it. It’s a large insurance policy
that we are paying right now but there’s no reason to do anything with it right now because we've paid already
for the premium going forward and effectively we’ve got a free look for quite some time until we have to
actually take action on the renewal of that policy so there’s no particular reason to do anything and take it out
of the budget when the possibility may exist that we will actually use it above and beyond what it costs us.
That was specifically why | didn’t address that. As far as the notion of specific services which are cut, | would
challenge anyone to identify the significant amount of cuts of services because | know where the money came
out of. There was a significant amount of money saved in the bond debt, there was money saved in the
healthcare provisions and some different estimations on other costs. | think if anything we did a fairly decent
job balancing the need for accommodating the expenses of the city and finding some savings where they are.
It’s very difficult because we have certain costs which are not contractible. We can’t tell bond holders that we
are going to cut your payouts by 2%. Once you go through those things which are fundamentally inflexible you
are back to trying to make the hard decisions about what to do. With regard to the police contract, | voted in
favor of it reluctantly because the way the police supervisor’s contract was structured we really would have had

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Jim Donchess

Date: 5/18/17

Re: Award of 2017 Sewer Replacement Program

Pursuant to NRO § 5-90 (E) which states that approval by the Finance Committee of a contract award in
excess of $1,000,000 shall be submitted to the full Board of Aldermen at its next regularly scheduled
meeting for final approval prior to award of the contract, please consider the following. The Finance
Committee approved the award of the below referenced contract at their May 17, 2017 meeting. | request
the Board of Aldermen’s concurrence and approval for this purchase.

Award of 2017 Sewer Replacement Program — Attached please find the Purchasing Manager’s Memo
#17-112 regarding this contract.

229 Main Street * PO Box 2019 « Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www. NashuaNH.gov

Meg

SE
Sina
be GTT
i aire

a

THE CITY OF NASHUA The Gate City’

Financtal Services

Purchasing Department

May 11, 2017
Memo #17-112

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: 2017 SEWER REPLACEMENT PROGRAM (VALUE: $3,255,683)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER
ACTIVITY: SEWER REHAB

Please see the attached communication from Stephen Dookran, P.E., City Engineer, dated April 20, 2017
for information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The City Engineer, Board of Public Works (April 20, 2017) and the Purchasing Department recommend
the award of this contract to DeFelice Corporation of Dracut, MA in an amount of $3,255,683.

Respecttully, , a

. Sf f
Tht FhAEe -
( ‘Dan Kobken

Purchasing Manager

Ce: S Dookran L Fauteux

229 Main Street » Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233

APPOINTMENT BY THE MAYOR

MAY 23, 2017

Business & Industrial Development Authority

Mark Prolman (Reappointment) Term to Expire: April 30, 2020
70 Crestwood Drive
Hollis NH 03049

John Stabile (Reappointment) Term to Expire: September 13, 2019
48 Lutheran Drive
Nashua, NH 03063

David Denehy (Reappointment) Term to Expire: September 1, 2019
56 Sherri Ann Avenue
Nashua NH 03064

Downtown Improvement Committee:

Simon Sarris (Reappointment) Term to Expire: December 31, 2019
23 Auburn Street
Nashua, NH 03064

Sy Mahfuz (Reappointment) Term to Expire: December 31, 2019
227%2 Main Street
Nashua NH 03060

Ron LaFleur (Reappointment) Term to Expire: December 31, 2019

93 West Pearl Street, #5
Nashua, NH 03060

| respectfully request that these appointments be confirmed.

Jim Donchess
Mayor

A regular meeting of the Board of Aldermen was held Tuesday, May 9, 2017, at 7:30 p.m. in the Aldermanic
Chamber.

President Brian S. McCarthy presided; City Clerk Patricia Piecuch recorded.
Prayer was offered by City Clerk Patricia Piecuch; Alderman Tom Lopez led in the Pledge to the Flag.

President McCarthy

Before | ask the Clerk to take the roll, Alderman Cookson is participating by telephone and under the
terms of the state law that allows him to do that, he needs to explain why he can’t attend, if he can hear
us, and who he is with, if anyone.

Alderman Cookson stated the reason he could not attend, confirmed that he could hear the proceedings and
stated who was present with him.

President McCarthy
Acknowledged that those present could hear Alderman Cookson as well.

The roll call was taken with 14 members of the Board of Aldermen present; Alderman McGuinness was recorded
absent.

President McCarthy

Alderman McGuinness is in the hospital and was sufficient pain that he felt unable to dial in to be with us. | want to
wish him the best and a speedy recovery.

Alderman Cookson was not in attendance but participated in the meeting via telecommunication.
Mayor James W. Donchess and Corporation Counsel Steven A. Bolton were also in attendance.

President McCarthy

Before we begin | am going to recognize Alderman Wilshire to make a motion so we can accept
procedural motions without the roll call vote.

MOTION BY ALDERMAN WILSHIRE THAT THE RULES BE SO FAR SUSPENDED AS TO
ALLOW FOR THE ACCEPTANCE OF PROCEDURAL ACTIONS WITHOUT OBJECTION

A Viva Voce Roll Call was taken, which resulted as follows:
Yea: Alderman Wilshire, Alderman Clemons, Alderman Deane
Alderman Cookson, Alderman Dowd, Alderman Caron
Alderman Siegel, Alderman Schoneman, Alderwoman Melizzi-Golja
Alderman LeBrun, Alderman Moriarty, Alderman O’Brien,
Alderman Lopez, Alderman McCarthy 14
Nay: 0

MOTION CARRIED

Board of Aldermen — 5/09/17 Page 2

REMARKS BY THE MAYOR

Mayor Donchess

First this weekend there was a lot of very exciting and interesting activities downtown. We had the nu muse
music festival which featured a whole number of bands and musical performers with three stages. Paul Shea’s
estimate is that the festival drew 1200 to 1400 people. | was there and saw a number of Board members
there. | was there in the afternoon and in the evening. People seemed very enthusiastic. | think it went very
well for the downtown. One issue was that it was raining very hard through the morning up until about 12:00
p.m. to 1:00 p.m. When we kicked off the pianos, which are another good thing that happened downtown, at
11:30 a.m. or 12:00 p.m., it was raining hard. Alderman Siegel came to provide a rendition, but we were all
getting a little bit wet. Had it not been raining so hard through the first part of the day, | think the music festival
would have drawn even more people. Fortunately the rain did abate by about 1:00 p.m. or 2:00 p.m., and then
therefore people began to arrive. | thought it was overall a very successful event. Paul Shea and Ben Reddick
who were in charge of the event did | think an extremely good job with it.

On tonight’s agenda, Mr. President, we have some appointments. Very good people have agreed to serve:
Gene Porter on the Conservation Commission, Lauren Osowski on Cultural Connections Committee, Judy
Carlson for the Arts Commission, and Jay Welch and Efstathia Booras as alternates on the Zoning Board of
Adjustment. | want to thank all of them for being willing to serve and coming in to be sworn in right away. We
really rely on volunteers to make city government effective so | really appreciate their volunteering, and | know
the committee was interested in their testimony when they came before the committee.

Next, | did testify today in favor of the full day kindergarten funding bill. Two versions of the bill have been
pending before the legislature, one sponsored by Governor Sununu, which would provide a $9 million fixed
amount targeted to communities with more free and reduced lunch children, of which we have a good number.
Nashua’s share of that program, if the Governors version were to pass, appears would be $655,000 of
additional adequacy grant to help pay for full day kindergarten. There is another version of the bill which, on a
policy basis, passed the House. That would appropriate $14 million. Nashua would realize more than
$655,000 under that bill, but the amount is a little more fluid, people had a little more difficulty. It appears that
our share of that would be $887,000. If these bills can pass through the House Finance Committee and be
financed, go back to the Senate where there is broad bi-partisan support, Nashua stands to gain significantly
from those efforts. | appreciate Governor Sununu and really the entire state business community who is
supporting this. Tracy Hatch was there with me today to testify in favor of the Nashua business community.

There is a Ward 5 Town Hall tomorrow. | invite anyone who would like to come to that at the Main Dunstable
School at 7:00 p.m. | would very much welcome your attendance.

Finally, | wanted to wish Alderman McGuinness the best and hope that he recovers and gets out of the hospital
as soon as possible.

RESPONSE TO REMARKS OF THE MAYOR - None

RECOGNITION PERIOD — None

READING MINUTES OF PREVIOUS MEETINGS AND PUBLIC HEARING

There being no objection, President McCarthy declared the minutes of the Board of Aldermen
meetings of April 25, 2017, and May 2, 2017, and the public hearing conducted by the Budget
Review Committee on April 24, 2017, accepted, placed on file and the readings suspended.

Board of Aldermen — 5/09/17 Page 3
COMMUNICATIONS
There being no objection, President McCarthy declared that all communications be read by title only.

From: Camille Pattison, Transportation Manager
Re: Request for Suspension of Rules: R-17-094

There being no objection, President McCarthy accepted the communication and placed it on file.

There being no objection, President McCarthy suspended the rules to allow for the introduction of
a communication received after the agenda was prepared.

From: Brian S. McCarthy, President, Board of Aldermen
Re: Environment and Energy Committee Appointment

There being no objection, President McCarthy accepted the communication, placed it on file and
appointed Alderwoman Mary Ann Melizzi-Golja as his designee to the Environment and Energy
Committee

From: Jamie Turbyne
Re: In Support of a Performing Arts Center

There being no objection, President McCarthy accepted the communication and placed it on file.
PERIOD FOR PUBLIC COMMENT RELATIVE TO ITEMS EXPECTED TO BE ACTED UPON THIS EVENING
None

PETITIONS

Petition for Street Acceptance: Northwest Boulevard Extension
e Committee on Infrastructure Recommends: Granting Petition

MOTION BY ALDERMAN SCHONEMAN TO GRANT THE PETITION FOR STREET ACCEPTANCE
FOR NORTHWEST BOULEVARD EXTENSION

A Viva Voce Roll Call was taken, which resulted as follows:
Yea: Alderman Wilshire, Alderman Clemons, Alderman Deane
Alderman Cookson, Alderman Dowd, Alderman Caron
Alderman Siegel, Alderman Schoneman, Alderwoman Melizzi-Golja
Alderman LeBrun, Alderman Moriarty, Alderman O’Brien,
Alderman Lopez, Alderman McCarthy 14
Nay: 0
MOTION CARRIED

NOMINATIONS, APPOINTMENTS AND ELECTIONS - None