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Finance Committee - Agenda - 8/4/2021 - P117

By dnadmin on Mon, 11/07/2022 - 13:39
Document Date
Fri, 07/30/2021 - 09:42
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/04/2021 - 00:00
Page Number
117
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__080420…

THE CITY OF NASHUA “The Gate City"

Administrative Services Division

To: Mayor Donchess

Finance Committee
From: Kim Kleiner, Director of Administrative Services
Cc: John Griffin, CFO

Jennifer Deshaies, Risk Manager

Sue Lovering, City Clerk

David Fredette, Treasurer

Date: July 11, 2021

Subject: RFP0285-081820 City Hall Building Renovations

In September, the Finance committee approved a contract with DL King & Associates in
the amount of $913,343.24 for the renovation of Motor Vehicles, Tax, Assessing and the City
Clerk offices. December 29, 2020 we received approval from the Finance committee for the

following change orders:

Change Order #1 $5,953.59
Change Order #2 $11,538.32
Change Order #3 $9,060.30
Total Approved Project Total - $939,895.45

On April 7, 2021 the Finance committee approved the following changes:

Change Order 4: $18,951.49
Change Order 5: $6,601.48
Change Order 6: ($4,071.70)
Total Approved Project Total - $ 961,376.72

The change orders listed below are the final changes to the project:

1|Page

Page Image
Finance Committee - Agenda - 8/4/2021 - P117

Finance Committee - Agenda - 8/4/2021 - P118

By dnadmin on Mon, 11/07/2022 - 13:39
Document Date
Fri, 07/30/2021 - 09:42
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/04/2021 - 00:00
Page Number
118
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__080420…

CHANGE ORDER #7
CHANGE ORDER #7
CHANGE ORDER #7
CHANGE ORDER #7
CHANGE ORDER #7
CHANGE ORDER #7
CHANGE ORDER #7
CHANGE ORDER #7

Cutout Metal Base

Furnish and Install 5 Add lights in Clerks Office
Deduct for plexiglass barriers on desks
Furnish and Install Package drop box

Changes to Clerks Main Entrance

Relocate VAV in Clerks Ceiling

Rework countertop in Clerks Office

Add Booster Panel to Fire Alarm

CHANGE ORDER #7 TOTAL

$3,495.54
$1,202.33
($5,722.00)
$2,593.82
$8,402.19
$1,530.77
$4,924.25
$3,958.88
$ 20,385.78

The total cost of project will be $981,762.50. Assessing, MVR and Tax are now complete

and in full operation. The city clerk office is expected to be complete on July 20", with

moving completed by July 26".

2|Page

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Finance Committee - Agenda - 8/4/2021 - P118

Finance Committee - Agenda - 8/4/2021 - P119

By dnadmin on Mon, 11/07/2022 - 13:39
Document Date
Fri, 07/30/2021 - 09:42
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/04/2021 - 00:00
Page Number
119
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__080420…

City of Nashua

Purchasing Department (603) 589-3330
Administrative Services Division Fax (603) 594-3233
229 Main Street - Nashua, NH 03060 purchasina@nashuanh.aov

To: Mayor Donchess
Finance Committee

From: Kelly Parkinson, Purchasing Manager
Date: July 28, 2021
Re: Change Order for Variable Frequency Drives

In accordance with O-14-011, communication of amendments to contracts, this memo is to inform the
Finance Committee of a subsequent change order to the request from the Division of Public Works to cover
a product specification change for variable frequency drives that control raw water pumps at the
Wastewater Facility from M&M Electrical of Nashua NH.

The original contract price in the amount of $39,980 was approved by Finance Committee on July 7, 2021.

On July 22, 2021 the Division of Public Works has requested the additional $13,625.50 in funding, bringing
the approved total to $53,605.50.

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Finance Committee - Agenda - 8/4/2021 - P119

Finance Committee - Agenda - 8/4/2021 - P120

By dnadmin on Mon, 11/07/2022 - 13:39
Document Date
Fri, 07/30/2021 - 09:42
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/04/2021 - 00:00
Page Number
120
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__080420…

§\ THE CITY OF NASHUA “The Gate City’

Division of Public Works

Wastewater Department

DATE: July 22, 2021

TO: Board of Public Works

FROM: David Boucher, Wastewater Superintendent

RE: Variable Frequency Drives, Wet Weather Facility

The Wet Weather Flow Treatment Facility (WWFTF) has four Raw Water Pumps
that move the wastewater and storm water through the WWFTF wet well and
into the rest of the Facility. These four pumps operate based on water level and
controlled by Variable Frequency Drives (VFDs).

One of the VFDs began to fault out so we had all of them looked at by an
outside company. It was determined they were obsolete, couldn’t be repaired,
and all would need replacement. We were proactive in getting quotes, hoping to
get them replaced before failure, however, we saw the first VFD fail completely
on June 30, which prevents us from using that Raw Water Pump. With three Raw
Water Pumps remaining, the WWFTF has no pump redundancy if the facility
receives flows greater than 40 MGD. With three remaining VFDs in similar
condition, the potential to lose them at any moment and an 8-9 week lead time,
we had requested an emergency PO in the amount of $39,980.00 for the purchase
of four VFDs. Shortly after the PO was issued, it was discovered that two of the
vendors had submitted quotes for VFDs that were too small for our pumps. The
initial order was stopped and the PO was cancelled.

<7U dated equipment information was given to all three vendors and new quotes
“ Te wested. We received quotes back from two of the vendors and the
Wastewater Electricians have verified that the proper sized VFDs have been
quoted. Due to the larger size VFDs needed, the quote amount has increased
from the original PO request. We requested an emergency PO in the amount of
$53,605.50 to M&M Electrical of Nashua, NH for the four VFDs needed to keep
‘sctrical of Nashua was the

WA
a,

hone (603) 589-3560 » Fax (603) 589-3474

this critical piece of infrastructure running. M&M
company that provided us the lowest quote.

2 Sawmill Road * Nashua, New Hampshire 03060 +

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Finance Committee - Agenda - 8/4/2021 - P120

Board Of Aldermen - Minutes - 12/12/2017 - P7

By dnadmin on Sun, 11/06/2022 - 21:53
Document Date
Tue, 12/12/2017 - 00:00
Meeting Description
Board Of Aldermen
Document Type
Minutes
Meeting Date
Tue, 12/12/2017 - 00:00
Page Number
7
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_m__121220…

Board of Aldermen — 12/12/17 Page 7

off of the drugs entirely and not be repeat offenders. It won’t be 100% successful, none of the programs ever
are, but it will certainly reduce the number that we see coming back.

Alderman Lebrun

At this time, it appears to me from the discussion there appears to be some loose ends to this entire thing. It
doesn’t seem that it has received proper and complete vetting. At this time, | would be voting no.

Alderman Moriarty

The Mayor is certainly right, and so is Alderman Dowd, about the idea of a recovery coach and the utility of it.
The whole organization — Alcoholics Anonymous Step 12 is based on that very fact. There are hundreds of
recovery coaches that work for free in Nashua. They do that for their own sake, to keep themselves; by helping
someone who is also in recovery, one keeps yourself in recovery, it keeps yourself sober. So the idea that
there’s no alternative is not quite true. The most important thing is beds, so I’ve spoken to — personally, | know
a few people that are in opioid recovery and the main thing is beds. So that when you decide that you want to
recover and you need a place to go, once you're out after 30 days then you need what AA would call a
sponsor. Of course, AA Step 7 states that all groups have to be self-supporting on their own and neither solicit
nor receive funds. So even if the city wanted to contribute money to AA, they couldn't.

I’m a little ambivalent because | completely agree with the purpose. And this organization, Revive Recovery,
from people that I’ve asked, they have a good reputation. They don’t take private insurance which, for
whatever reason, tends to indicate it’s a for-profit organization. But you don’t know; these types of
organizations, they all make money, so I’m not assuming that they’re out to make a lot of money. They’re
doing good work. There are other organizations like Revive Recovery in the area; Aware Recovery in Bedford,
Keystone Hall, of course, could use a little bit of money, and there’s GateHouse. So of those recovery-specific
organizations that are out there, they’re all equally justifiably able to receive the funds that we’re presently sole-
sourcing to Revive Recovery, without a competitive bid. We have other nonprofits in general that come in for
the whole CDBG process. Is the City of Nashua going to get in the business of hiring staff that do drug
addiction recovery? Are we going to get in the business of hiring people at the Nashua Children’s Home? Why
not give $40,000 non-sole sourced to the Nashua Children’s Home? Maybe I’m not clear, but | am in support of
the whole concept of a sponsor: the concept of a sponsor is to the very heart and soul of long-term recovery,
without a doubt. But the mechanism and the process by which this organization was selected, they may be
good people — and | think they are — but | think it should go, since it’s government-taxed dollars — and
interestingly enough, just this morning | spent a couple of hours taking Acquisitions 101 training and the idea of
sole sourced justification; you have to jump through hoops to do it. And the fact that we’re spending tax dollars,
we need to be careful about this. | would rather this be competitive and we consider other organizations; they
bid on it and then the money will go out that way, or they come in through CDBG. So today, I'll be voting
against this.

Alderman O’Brien

My comments are not to convince anybody on their particular vote; I’m not meaning that at all. But being at
both the budget hearing on this matter and the finance committee, | wish you were there because | think you
would have gotten a lot more information. But the information that | received proved that we're basically
building a puzzle and we’re fitting in particular pieces into this puzzle to get to the goal to help our people who
are affected by this type of crisis and to get them clean again. Now, in the budget hearing where the three
people showed up, | was very impressed with their professionalism and the information they gave us. But |
think they used an example of a place in Providence where they had many more than the one that we’re
seeking. This one person coming in is sort of like the Dutch boy with the dam, but you’ve got to start
somewhere. The problem is here, the problem is now, and it’s not going away. So in order to stem the tide, |
think we should support this, and the reason is because we’re letting people go through the process, we’re
getting them somewhat cleaned out, but they need the coach. And it was explained at the budget meeting that
for a person to get on the road to recovery, such as to figure out different daily types of things — what bus to
take to go get a job; are you working; or things that are happening in the work — and instead of getting into a

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Board Of Aldermen - Minutes - 12/12/2017 - P7

Finance Committee - Agenda - 8/4/2021 - P121

By dnadmin on Mon, 11/07/2022 - 13:39
Document Date
Fri, 07/30/2021 - 09:42
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/04/2021 - 00:00
Page Number
121
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__080420…

Wet Weather Raw Sewage Pump Variable Frequency Drive Quotes

Company Quantity {Item Quote

Granite City 4

First Electric 4 Q1C1B361CR9678 S 76,120.00
M&M 4 SPX300A0-4A2N1 S 53,605.50

Page Image
Finance Committee - Agenda - 8/4/2021 - P121

Finance Committee - Agenda - 8/4/2021 - P122

By dnadmin on Mon, 11/07/2022 - 13:39
Document Date
Fri, 07/30/2021 - 09:42
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/04/2021 - 00:00
Page Number
122
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__080420…

O ELECTRICAL SUPPLY CO., INC.
17 Lowell Street

Nashua, NH 03064

“Serving the Electrical Industry since 1974”
Tel (603) 883-4976 Fax (603) 880-0064

July 14, 2021
Eric Gingras
City of Nashua
Wastewater Treatment Facility
4 SPX High Perform SPX9000 300HP 480V Chassis Alfa Panel
Drives
CatalogNo SPX300A0-4A2N1
Qty List of Materials
4 SPX9000 300HP 480V Chassis Alfa Panel
Quote Price 13,295.00ea $53,180.00
+ Shipping 425.50

Quote Total $53,605.50

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Finance Committee - Agenda - 8/4/2021 - P122

Finance Committee - Agenda - 8/4/2021 - P123

By dnadmin on Mon, 11/07/2022 - 13:39
Document Date
Fri, 07/30/2021 - 09:42
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/04/2021 - 00:00
Page Number
123
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__080420…

Adjustable Frequency Drives 2 8

SVX Drives

SVX Open Drives: 280-500, Open Chassis Drives
Frame
Size hp (ly) Current (Iq) hp (I) Current (I;) Catalog Number
F FRIU® 25U 33U 3UU 385 SPXZ5UA0-4A2N1
et 3UU 385 35U AbU SPX300A0-4A2N1
35U AbU 4uU o2ZU SPX350A0-4A2N1
FRI 4uU o2ZU SUU SYU SPX400A0-4A2N1
SUU SYU boU SPX500A0-4A2N1
_ 650 600 730 SPX550A0-4A2N1
FRI2 600 730 _ 820 SPX600A0-4A2N1
_ 820 700 920 SPX650A0-4A2N1
700 920 800 1030 SPX700A0-4A2N1
FRI3 800 1030 900 1150 SPX800A0-4A2N1
900 1150 1000 1300 SPX900A0-4A2N1
1000 1300 1200 1450 SPXH10A0-4A2N1
FRI4 1200 1600 1500 1770 SPXH12A0-4A2N1
1600 1940 1800 2150 SPXH16A0-4A2N1
1900 2300 2200 2700 SPXH19A0-4A2N1
575 V SVX Drives

525-690 V, NEMA Type 1/IP21 Drives

Sue hp (Iy) Current (Iy) hp (I) Current (I,) Catalog Number
FRG 2 33 3 ab SVXOUZA1-5A4N1
3 4b — bb SVX003A1-5A4N1
— bb 5 1d SVX004A1-5A4N1
5 Id /-f2 Ww SVX0U05A1-5A4N1
/-f2 Ww 1 3.5 SVX007A1-5A4N1
1 3.5 1b 18 SVXO10A1-5A4N1
1b 18 2U 22 SVXU15SA1-5A4N1
2U 22 2b ZI SVX020A1-5A4N1
2b ZI 3U 34 SVX025A1-5A4N1
FRI 30 34 40 M SVX030A1-5A4N1
40 M 50 52 SVX040A1-5A4N1
FRB 50 52 60 SVX050A1-5A4N1
60 75 80 SVXO60A1-5A4N1
75 80 100 100 SVXO75A1-5A4N1
FRO 100 100 125 125 SVX100A1-5A4N1
125 125 150 144 SVX125A1-5A4N1
150 144 — 170 SVX150A1-5A4N1
— 170 200 208 SVX175A1-5A4N1
Note

® FR10-FR14 includes 3% line reactor, but it is not integral to chassis.

Volume 6—Solid-State Motor Control CA08100007E—January 2021 www.eaton.com V6-T2-117

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Finance Committee - Agenda - 8/4/2021 - P123

Finance Committee - Agenda - 7/21/2021 - P1

By dnadmin on Mon, 11/07/2022 - 13:39
Document Date
Wed, 07/21/2021 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 07/21/2021 - 00:00
Page Number
1
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__072120…

The Finance Meeting
for Wednesday, July 21,
2021 at 7 pm has been

CANCELLED.

The next Finance
meeting will be held on
Wednesday, August 4,

2021 at 7pm in the

Aldermanic Chamber.

Page Image
Finance Committee - Agenda - 7/21/2021 - P1

Finance Committee - Minutes - 7/7/2021 - P1

By dnadmin on Mon, 11/07/2022 - 13:39
Document Date
Wed, 07/07/2021 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 07/07/2021 - 00:00
Page Number
1
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__070720…

REPORT OF THE FINANCE COMMITTEE

JULY 7, 2021

A meeting of the Finance Committee was held on Wednesday, July 7, 2021, at 7:00 p.m. in the Aldermanic
Chamber and via Zoom. The meeting link information can be found on the agenda.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Alderman-at-Large Michael B. O’Brien, Vice Chair
Alderman-at-Large Brandon Michael Laws
Alderwoman-at-Large Shoshanna Kelly (arrived after roll call)
Alderman Patricia Klee
Alderwoman Elizabeth Lu
Alderman Linda Harriott-Gathright

Also in Attendance: Deputy Police Chief Kevin Rourke
Kim Kleiner, Administrative Services Director
Kelly Parkinson, Purchasing Manager
William Mansfield, Radio Systems Manager
David Boucher, Superintendent of Wastewater

ROLL CALL

Alderman O’Brien

| am present and in the Chamber.
Alderman Laws

| am here and in the Chamber.

Alderman Harriott-Gathright

Alderman-at-Large Shoshanna Kelly.
Alderman Laws
She’s in the parking lot. She is waiting for husband to be here to watch her kids.

Alderman Harriott-Gathright

OK. Alderman Patricia Klee is absent.

Mayor Donchess

Alderwoman Klee is out of town so we won't be attending.
Alderwoman Lu

Here.

Alderman Harriott-Gathright

And the Clerk is present.

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Finance Committee - Minutes - 7/7/2021 - P1

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