Le
THE CITY OF NASHUA
CONSTRUCTION OF A NEW D.P.W. ADMINISTRATION OFFICE BUILDING
CERTIFICATE OF INSURANCE
EXHIBIT “C”
5/03/2021
. ACORD® DATE paOONT)
CERTIFICATE OF LIABILITY INSURANCE
* Mc 5/3/2021
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: I[f the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain polictas may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT Jennifer Letendre
THE ROWLEY AGENCY INC. pone (603) 224-2562 iS No}: (503)224-8012
45 Constitution Avenue aan jletendre@rowleyagency.com
P.O. Box 511 INSURER(S) AFFOROING COVERAGE NAIC #
Concord NH 03302-0511 INSURERA: Firemen's Ins Co of Wash. DC 21784
INSURED INSURERB: Acadia Insurance Company 31325
Harvey Construction Corporation INSURERC: Liberty Insurance Underwriters, Inc 19917
10 Harvey Road INSURER D :
INSURER E :
Bedford NH 03110 INSURER F:
COVERAGES CERTIFICATE NUMBER:19/20 CERT w/20/21 we REVISION NUMBER:
THIS 1S TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAIO CLAIMS.
ADDL [SUB
ie TYPE OF INSURANCE 1 inl POLICY NUMBER MMOD IVY | MaMioner) LIMITS
X | COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000
[DAMAGE TORENTED
A CLAIMS-MADE [x] OCCUR PReMices (Ga occurence, | $ 300,000
CPA0184919-23 7/01/2019 | 7/01/2020 | MED EXP (Any one person) | $ 5,000
| PERSONAL & ADV INJURY | $ 1,000,000
| GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000, 000
POLICY BRO. Loc PRODUCTS - COMP/OPAGG | $ 2,000,000
OTHER: Employee Benefits $ 1,000,000
| AUTOMOBILE LIABILITY é OMBINED SINGLE LIMIT $ 1,000,000
a LX J anvauto BODILY INJURY (Per person) | $
x | ALL OWNED SCHEDULED CAA0184920-23 7/01/2019 | 7/01/2020 | BODILY INJURY (Per accident) | $
ra NON-OWNED PE
| X | Hineo autos AUTOS PROPERTY DAMAGE ;:
Uninsured motorist Bi-single limit | $ 1,000,000
|} UMBRELLALIAB =| X | occur CUAS402622-10 EACH OCCURRENCE s 10,000,000
B LX EXCESS LIAB CLAIMS-MADE AGGREGATE $ 10,000,000
DEO | x | RETENTION $ 0 7/01/2019 | 7/01/2020 __ $
WORKERS COMPENSATION : PER OTH.
AND EMPLOYERS' LIABILITY VIN Sect 3A: NH,YA;VT/ME x | Srarure | [eR
ANY PROPRIETORIPARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 500,000
OFFICER/MEMBER EXCLUDED? [a | NIA
A | (Mandatory In NH} WPA0242726-22 3/01/2020 | 3/01/2021 | EL DISEASE -EAEMPLOYEE | $ 500,000
Wf yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE -PoLicyumiT | $ $00,000
C | Excess Liability 1000307631-01 7/01/2019 | 7/01/2020 | EXCESS fablity AGG 15,000,000
general liability when required by written contract.
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required)
Project: New D.P.W. Administration office Building, Four Hills Landfill, 840 W Hollis Street, Nashua NH
03062. The City of Nashua and HKT Architects and their consultants are additional insureds w/respects to
CERTIFICATE HOLDER
CANCELLATION
City of Nashua
229 Main St
Nashua, NH 03060
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
LCG
Robert Simpson/JLP
ACORD 25 (2014/01)
INSO285 (201401)
© 1988-2014 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
i : : Beputy Chief Kari Gerhard
Nashua Fire SCue Group 3 Shift Commander
Administrative Office Nashua Fire Rescue
70 East Hollis Street, Nashua, NH 03060 (608) 584 3636
www.nashuafire.com Gerhardk @nashuanh.gov
August 16, 2017
To: City of Nashua Board of Aldermen
From: Deputy Chief Gerhard
RE: Household Hazardous Waste Collection Program Support
Dear Alderman,
| am writing on you this letter of support of the Household Hazardous Waste Collection Program
(HHWCP). The regional program provides a valuable service to the City of Nashua and greatly
reduces the amount of household hazardous waste that could otherwise be improperly disposed
of. Improper disposal of household hazardous materials can result in a multitude of negative
events including; hazardous materials incidents, hazardous materials contamination of people,
property, or the environment. Just last year the HHWCP collected just under 100,000 pounds of
waste from just over 1700 households (HHWCP 2016 stats).
As the coordinator of the City of Nashua Hazardous Materials Team | am in regular contact with
the HHWCP managers prior their collection events held at the Department of public works.
While most hazardous waste collected at these events has been routine, we have had instances of
more serious chemicals have been brought by residents for disposal. Especially in these
instances, | am most thankful for this program where these materials are being placed in the
custody of a HHWCP contractor who is a properly trained professional to handle these (and all
other waste) items.
If it were not for the HHWCP program, I am certain these materials would be improperly
disposed of, or remain in improper environments where negative occurrences are more likely to
happen. Residents need a methodology to properly dispose of household hazardous waste. The
HHWCP is the only program of this type that meets this community need.
Nashua Fire Rescue supports the HHWCP and we hope the Board of Alderman will consider
doing so as well.
Any questions please contact me.
Very Respectfully,
Ch 4A
Ef,
Karl Gerhard
Deputy Fire Chief
Nashua Fire Rescue
City of Nashua
Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233
November 22, 2021
Memo #22-192
TO: Mayor Donchess
Finance Committee
SUBJECT: Engineering Services for 2022 Sewer Rehab Program in the amount not to exceed
$229,500 funded from accounts 81700 Infrastructure Improvements
Please see attached communications from Daniel Hudson, City Engineer, dated November 18, 2021 for
project specific details related to this purchase. Below please find a summary of the purchase approval
request:
Item:
Value:
Vendor:
Department:
Source Fund:
Ordinance:
Sewer rehabilitation program design and construction services support to repair
the city’s aging, deteriorating and failing sewer infrastructure. 2022 scope of
services to include As-Built plans for 2021 sewer work, design
plans/specification/estimates/bids for 2022 project plans
$229,500
Hayner Swanson Inc
169 Wastewater
81700 Infrastructure Improvements
Pursuant to § 5-84 Special purchase procedures. A/(5) Purchases from a sole
manufacturer, where it is determined to be more efficient and economical to
reduce costs of maintenance of additional repair parts, supplies or services.
The Board of Public Works (11/18/21 BPW meeting), Division of Public Works: Engineering, and the
Purchasing Department respectfully request your approval of this contract.
Regards,
Kelly Parkinson
Purchasing Manager
Ce: D Hudson
C O'Connor
To:
From:
X. Motion:
Discussion:
City of Nashua, Public Works Division
Board of Public Works Meeting Date: November 18, 2021
Daniel Hudson, P.E., City Engineer
Engineering Department
To approve the engineering services contract for assistance with the sewer
rehabilitation program with Hayner Swanson, Inc. of Nashua, NH in an amount not
to exceed $229,500. Funding will be through Department 169 Wastewater; Fund:
Bond; Activity: Sewer Infrastructure Improvements.
In 2018, the budget for sewer rehabilitation was expanded to $5 million dollars per
year to address aging, deteriorating, and failing sewer infrastructure. The City
engaged Hayner Swanson Inc. (HSI) to provide sewer rehabilitation program
design and construction services support. The work is closely coordinated with the
City’s paving program, which HSI also helps support.
HSI has provided satisfactory service to date, as such, we are requesting to again
contract with HSI to continue their sewer rehabilitation program efforts. The scope
of services includes, but is not limited to providing As-Built plans for 2021 sewer
construction work, design of the 2022 sewer rehabilitation project including plans,
specification, estimates and bid phase services and assistance with the CIPP pipe
lining program with video review and Geographical information System (GIS)
updates.
A separate contract for construction phase services will be solicited for Board
approval once the contract for the 2022 construction work has been bid.
HSI's current work on the City’s paving program makes the coordination of sewer,
paving and utility projects more efficient.
CONTRACT FOR PROFESSIONAL SERVICES
2022 SEWER REHABILITATION PROGRAM
ENGINEERING SERVICES
A CONTRACT BETWEEN
THE CITY OF NASHUA, 229 MAIN STREET, CITY HALL, NASHUA, NH 03060
AND
HAYNER/SWANSON, INC.
and its successors, transferees and assignees (together “Professional Engineer”)
NAME AND TITLE OF PROFESSIONAL ENGINEER
3 CONGRESS STREET, NASHUA, NH 03062
ADDRESS OF PROFESSIONAL ENGINEER
WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from time to
time requires the services of a Professional Engineer ; and
WHEREAS, it is deemed that the services of a Professional Engineer herein specified are both
necessary and desirable and in the best interests of the City of Nashua; and
WHEREAS, Professional Engineer represents they are duly qualified, equipped, staffed, ready, willing
and able to perform and render the services hereinafter described;
Now, THEREFORE, in consideration of the agreements herein made, the parties mutually agree as
follows:
1. Documents Incorporated. The following exhibits are by this reference incorporated herein and are made
part of this contract:
Exhibit A--General Conditions for Contracts; and
Exhibit B—Hayner/Swanson Proposal dtd October 19, 2021
The Contract represents the entire and integrated agreement between the parties and supersedes prior
negotiations, proposals, representations or agreements, either written or oral. Any other documents which
are not listed in this Article are not part of the Contract.
In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a written
change order and/or fully executed City of Nashua Purchase Order, the terms of this Agreement, the written
change order or the fully executed City of Nashua Purchase Order shall control over the terms of the
Proposal.
AG 1 of 4
2. Work to be Performed. Except as otherwise provided in this contract, Professional Engineer shall furnish
all services, equipment, and materials and shall perform all operations necessary and required to carry out
and perform in accordance with the terms and conditions of the contract the work described.
Description of Work:
To provide professional services in support of the City of Nashua's Rehabilitation Program of existing
sewerage pipe and structures. The work shall focus on planning, investigation and engineering
related to the 2022 program.
3. Period of Performance. Professional Engineer shall perform and complete all work by December 31, 2022
and shall only be altered by the parties by a written agreement to extend the period of performance or by
termination in accordance with the terms of the contract. Professional Engineer shall begin performance
upon receipt of an Executed Contract and a valid Purchase Order issued from the City of Nashua.
4. Compensation. Professional Engineer agrees to perform the work for a total cost not to exceed
TWO HUNDRED TWENTY-NINE THOUSAND FIVE HUNDRED and 00/100 DOLLARS
($229,500.00)
The Contract Sum shall include all items and services necessary for the proper execution and completion
of the Work.
Unless Professional Engineer has received a written exemption from the City of Nashua, Professional
Engineer shall submit monthly requests for payment for services performed under this agreement in
accordance with the values stated in the Agreement. Such requests shall be supported by such data
substantiating the Professional Engineer’s right to payment as the City of Nashua may reasonably require.
Professional Engineer shall submit monthly requests for payment for services performed under this
agreement shall be submitted as follows:
> Electronically via email to VendorAPInvoices@NashuaNH.gov
OR
> Paper Copies via US Mail to:
City of Nashua, City Hall
Accounts Payable
229 Main Street
Nashua, NH 03060
Please_do not submit invoices both electronically and paper copy.
In addition, and to facilitate the proper and timely payment of applications, the City of Nashua requires
that all submitted invoices contain a valid PURCHASE ORDER NUMBER.
AG 2 of 4
Requests for payment shall be submitted no later than fifteen (15) days after the end of each month and
must include a detailed summary of the expenditures reported in a form that supports the approved budget.
Specifically, Professional Engineer agrees to provide the following with each request for payment:
1. Appropriate invoice forms. The forms shall include the project purchase order number, a listing
of personnel hours and billing rates, and other expenditures for which payment is sought.
2. A progress report. The report shall include, for each monthly reporting period, a description of
the work accomplished, problems experienced, upcoming work, any extra work carried out, and a
schedule showing actual expenditures billed for the period, cumulative total expenditures billed and
paid to date under the contract, and a comparison of cumulative total expenditures billed and paid
to the approved budget.
The City of Nashua will pay for work satisfactorily completed by Professional Engineer. The City of Nashua
will pay Professional Engineer within 30 days of approval by the City of Nashua of the submitted invoice
forms and progress reports. The City of Nashua will make no payments until the invoice forms and progress
reports have been submitted and approved.
5. Effective Date of Contract. This contract shall not become effective until and unless approved by the City
of Nashua.
6. Notices. All notices, requests, or approvals required or permitted to be given under this contract shall
be in writing, shall be sent by hand delivery, overnight carrier, or by United States mail, postage prepaid,
and registered or certified, and shall be addressed to:
CITY OF NASHUA REPRESENTATIVE: HAYNER/SWANSON REPRESENTATIVE:
Daniel Hudson, P.E. — City Engineer John Vancor, P.E. — Vice President
Division of Public Works, Engineering Hayner/Swanson, Inc.
9 Riverside Street 3 Congress Street
Nashua, NH 03062 Nashua, NH 03062
Any notice required or permitted under this contract, if sent by United States mail, shall be deemed to be
given to and received by the addressee thereof on the third business day after being deposited in the mail.
The City of Nashua or Professional Engineer may change the address or representative by giving written
notice to the other party.
AG 3 of 4
IN WITNESS WHEREOF, the parties hereto have caused this contract to be signed and intend to be legally bound
thereby.
City of Nashua, NH (signature) Hayner /Swanson, inc. _ (signature)
James W. Donchess, Mayor John €. Vancor, P.£.
{Printed Name and Title) (Printed Name and Title)
Wiig i{At
Date Date
AG 4of4
EXHIBIT A
TABLE OF CONTENTS
GENERAL CONDITIONS
ND WwW RB WN FB
Definitions
Professional Engineer Status
Standard Of Care
City of Nashua Representative
Changes to Scope of Work
City of Nashua Cooperation
Discovery of Conflicts, Errors, Omissions, Ambiguities, or
Discrepancies
Termination of Contract
Dispute Resolution
No Damages for Delay
Insurance
Indemnification
Fiscal Contingency
Compensation
Compliance with Applicable Laws
Nondiscrimination
Endorsement
Assignments, Transfer, Delegation, or Subcontracting
City Inspection of Contract Materials
Disposition of Contract Materials
Public Records Law, Copyrights, and Patents
Final Acceptance
Taxes
Non-Waiver of Terms and Conditions
Rights and Remedies
Prohibited Interests
Third Party Interests and Liabilities
Survival of Rights and Obligations
Severability
Modification of Contract and Entire Agreement
Choice of Law and Venue
GC 1 of 13
GC--2
GC--2
GC--2
GC-3
GC-3
GC-4
GC-4
GC-4
GC-6
GC--7
GC--7
GC--8
GC--8
GC--8
GC-9
GC-9
GC--10
GC--10
GC--10
GC--10
GC-11
GC-11
GC--12
GC--12
GC--12
GC--12
GC--13
GC--13
GC--13
GC--13
GC--13
