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am | Estimated | Unit Bid Price. | Total Bid Rem Price
No. {tem Desicription with Unit Price in Written Words Qu atity &
- Unit’
Dollars and Gants Dollars ‘and Cen ts’
All Work for Maurice Pump Station Improvements 4
: ethtce hundred Severy-Five. 4376 oy N75, goo
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thousand Dollars tS ? oe 7 oC
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All Work for Marshall Pump Station Demolition 1
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Owner’s Allowance for the Services of Electrical Installations,
inc., Marlborough, NH (Owner's Preferred System Integrator) 1
2 @ Eighty-Nine ThousandTwotundred DoliarsandZero Cents $29,200 $89,200
NOT TO EXCEED NTE
Owner's Contingency Allowance for Traffic Control 1
23 @ Aity Thousand Dollars and Zero Cents $50,000 $50,000
NOT TO EXCEED NTE
Owner's Contingency Aliowance for Materials Testing 1
14 @ Twenty-Five Thousand Dojlars andZero Cents $25,000 $25,000
NOT TO EXCEED NTE
Owner's Contingency Allowance for Utiity Charges by
Eversource -
6 @ Seventy-five Thousand Dollars and ZeroCents $75,000 $75,000
NTE

NOT TO EXCEEQ

Page 13 of 17

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Mayor Jim Donchess

Date: October 13, 2021

Re: Multi-Year Contract Award — Software Maintenance: MESA Support, Riskmaster

Pursuant to NRO: § 5-74/B: A contract that extends from the current fiscal year into succeeding

fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose
shall be approved by the full Board of Aldermen before the contract shall become binding on the

City.

The Finance Committee has approved and placed on file the notification of the award of the
referenced contract at the October 20, 2021 meeting and as such | am requesting the full Board of
Alderman approve the following contract:

Item: Software Maintenance: Mesa Support Services, Riskmaster
Value: $62,732
Vendor: DXC Technologies
Purchasing Memo#: 22-180 dated October 13, 2021
Contract Term: 9/1/18-8/31/23
Thank you.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www. NashuaNH.gov

THE CITY OF NASHUA

Administrative Services Division

“The Gate City"

To: Mayor Donchess

Finance Committee

From: Kim Kleiner, Director of Administrative Services
Date: October 13, 2021
Re: CSC MESA Support Services, Riskmaster

In 2018, there was an addendum to the CSC MESA Support Services Master
agreement extending the terms until 8/31/2023. Due to the addendum being a multi-
year agreement a vote by the Board of Aldermen would be required. Upon review of
the contracts being paid thru the IT Division and after a search of the minutes from

2018 we were unable to confirm that it had been approved by the board.

The IT Division has roughly 70 plus software applications that we pay maintenance on,
all of which are approved in the budget. Some maintenance agreements require a
signature on renewal. RiskMaster is one such application. We are currently paying for
the third year of this 5 year agreement and respectfully request approval by the

Finance committee and Board of Aldermen.

Funding is Software Maintenance 22.1.500 — 54407, $31,365.92.

229 Main Street * Nashua, New Hampshire 03060 « Phone (603) 589-3020

Computer Sciences Corporation
Addendum — RISKMASTER MESA
August 10, 2018 - Prices Valid Until August 30, 2018

Agreement No. 01-STE-0106 Addendum No. 6

This Addendum is effective September 1, 2018 ("Anniversary Date"), and is hereby made a part of and incorporated
into the Master License Agreement No. 01-STE-0106 and any Addendums to Agreement No. 01-STE-0106
("Agreement") by and between Computer Sciences Corporation ("CSC") and City of Nashua ("CUSTOMER")
located at 229 Main Street, P.O. Box 2019, Nashua, NH 03060. In the event that any provision of this Addendum
and any provision of the Agreement are inconsistent or conflicting, the inconsistent or conflicting provision of this
Addendum shall be and constitute an amendment of the Agreement and shall control, but only to the extent that such
provision is inconsistent or conflicting with the Agreement

CSC and Customer hereby agree as follows:

1. CUSTOMER is hereby engaging CSC to provide RISKMASTER MESA under the terms of the
"Agreement" in accordance with the following (the "Term"):

o 5 Year MESA Term (09/01/2018 to 08/31/2023)

2. The annual fee per year is $31,365.92

3. CSC will invoice CUSTOMER annually prior to the Anniversary Date. For Year 1, CSC shall invoice
CUSTOMER upon execution of this Addendum. Customer acknowledges that at the end of the MESA
Term, MESA can be renewed for an additional term equal to the term set forth in Section | at the rate in
effect for the immediately preceding support year at the time of renewal subject to a maximum increase
equal to the percentage increase in the Consumer Price Index for all Urban Consumers (Professional
Services) ("CPI"), published by the United States Bureau of Labor Statistics.

4. CSC shall provide telephone and internet support, and/or technical assistance as defined in the "Agreement"
("Scope of Services") as set forth in the Agreement or Schedule of Charges, or as outlined below.
Such support and assistance will be provided by telephone or internet at or from CSC's product
center offices during the following hours: Monday through Friday 8:00 a.m. to 8:30 p.m., Eastern
Time excluding CSC holidays.

i. The "Scope of Services" under this addendum shall be for telephone and internet support

i. The following activities are not included in the scope of Maintenance services:
(i) hardware support, (ii) operating system support, (iii) custom programming or
custom report creation, (iv) report creation; (v) general systems management, (vi)
data validation or clean up; (vii) moving Customer data, (viii) moving, relocating
or reinstalling software programs or printers, (ix) verification or correction of
errors that result from data entry or procedural errors, (x) unauthorized third
party report writers, (xi) on or off site training or (xii) other services more
properly covered under a separate agreement or work order at the applicable
hourly rate.

5. CSC reserves the right to immediately increase the MESA annual fee if Customer increases the number of workstations
and/or licenses additional software.

6. All other terms and conditions of the "Agreement" as previously amended by the parties, remain unchanged and shall be
in full force and effect

Note 1: Authorized Location: 229 Main Street, P.O. Box 2019, Nashua, NH 03060.

Note 2: CUSTOMER acknowledges that the above MESA fee reflects only software licensed through August
10, 2018. Software licensed after August 10, 2018 will be subject to additional MESA and invoiced
separately until the completion of the current renewal term.

RISKMASTER — Kathy Rhodes lof 2
SR-0020030303 OPX-0020620509 VK.
CSC Proprietary and Confidential—© 2018 Computer Sciences Corporation. All Rights Reserved

Computer Sciences Corporation
Addendum — RISKMASTER MESA
August 10, 2018 - Prices Valid Until August 30, 2018

Agreement No. 01-STE-0106 Addendum No. 6

CSC and CUSTOMER certify by their undersigned authorized agents that they have read this Addendum and the Agreement and
agree to be bound by their terms and conditions.

CSC Customer

Computer Sciences Corporation City of Nashua

By:

(Authorized Signature)
(in non-black ink, please)

(Name)

(Title)

(Execution Date) ee (pRecution Date)

RISKMASTER -— Kathy Rhodes 2 of 2
SR-0020030303 OPX-0020620509 VK.
CSC Proprietary and Confidentia—© 2018 Computer Sciences Corporation. All Rights Reserved

Reprint

XTC

. TECHNOLOGY
Invoice
Invoice Date: 09/13/2021 Invoice No. 70219525
Client: 10001049 / 10001049
CITY OF NASHUA Computer Sciences Corporation
229 Main St CSC Cybertek Corporation
Nashua NH 03060-2938 11001 Lakeline Blvd, Bldg 2, #300
Austin TX 78717
Terms: 30 days due net
PO 128724
Services Rendered: 09/01/2021 to 08/31/2022
Pos Description Qty Unit Price Amount(USD)

Invoice for the following:

Description: MESA Support (Addendum No. 6)
WBS Element: R-010004333.0361

Project Item Text: MESA Support (9/1/2018-8/3 1/2023) (Addendum No. 6)

Project Total 31,365.92
Sum of Items 31,365.92
Tax 0.00
Net Total 31,365.92
For all Remittances & Inquiries: ARAMERICAS @DXC.COM Lof 2
oO

Payments: Computer Sciences Corporation; PO Box 8500-52708; Philadelphia, PA 19178-2708
Wire to: Wells Fargo Bank.; Philadelphia, PA; ACCT#:2000010398386; ABA # : 121000248

Attachment
Invoice no. 70219525

Pos Description Qty Unit Price Amount(USD)
Invoice for the following:
Description: MESA Support (Addendum No. 6)
WBS Element: R-010004333.0361

MESA Support (Addendum No. 6) 1.00 EA 31,365.92 31,365.92
Project Total 31,365.92
Sub-total 31,365.92
Taxes:
Total Tax 0.00
Net Total 31,365.92

For all Remittances & Inquiries: ARAMERICAS @DXC.COM 2 of 2
oO

Payments: Computer Sciences Corporation; PO Box 8500-52708; Philadelphia, PA 19178-2708
Wire to: Wells Fargo Bank.; Philadelphia, PA; ACCT#:2000010398386; ABA # : 121000248

REPORT OF THE FINANCE COMMITTEE
OCTOBER 6, 2021

A meeting of the Finance Committee was held on Wednesday, October 6, 2021, at 7:20 p.m. in the Aldermanic Chamber
and via Zoom. The meeting link information can be found on the agenda.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Mayor Jim Donchess
Alderman-at-Large Michael B. O’Brien, Sr.
Alderwoman-at-Large Shoshanna Kelly (via Zoom)
Alderwoman Elizabeth Lu
Alderman Linda Harriott-Gathright

Members not in Attendance: Alderman Patricia Klee, Vice Chair
Alderman-at-Large Brandon Michael Laws

Also in Attendance: Alderman Ernest Jette
John Griffin, CFO/Comptroller
David Fredette, Treasurer/Tax Collector
Kim Kleiner, Administrative Services Director
Kelly Parkinson, Purchasing Manager
Nick Miseirvitch, Deputy Director Information Technology
Dan Hudson, City Engineer
Jonathan Ibarra, Superintendent of Street Department

PUBLIC COMMENT

Mayor Donchess

Is there any member of the public who had wished to address the Committee? If not, we’ll move on to Communications.

COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager

Re: Ceiling Replacement in the IT office in City Hall in the amount not to exceed $26,648.00 funded from accounts
81200 Buildings & Improvements

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND APPROVE THE CITY HALL

IT OFFICE CEILING REMODEL PROJECT WITH BOUCHER ACOUSTIC, LLC - $14,080, GATE CITY ELECTRIC -

$9,800, AND J. LAWRENCE HALL - $2,768 FOR A TOTAL COST NOT TO EXCEED $26,648.00 FUNDING WILL BE

THROUGH DEPARTMENT 129 CITY BUILDINGS; FUND: 81200 BUILDINGS & IMPROVEMENTS, BY ROLL CALL

ON THE QUESTION

Mayor Donchess

Now Ms. Kleiner was here and | think she is intending to address this. Are you here Mr. Miseirvitch?

Nick Miseirvitch, Deputy Director Information Technology

Yes Mayor.

Mayor Donchess

Okay, go ahead then.

Nick Miseirvitch, Deputy Director Information Technology

All right. This project is to replace the ceiling in the City Hall IT office. There is three contractors because there’s three

Finance Committee — 10/06/2021 Page 2

different segments to the project. Since the project as a total exceed the $25,000 limit, that’s why we are presenting this
to the Finance Committee so we can remain transparent as much as possible.

Mayor Donchess

Any questions, comments regarding this item?

Alderwoman Lu

Two questions. So this does not need to be approve by us, is that correct?

Mayor Donchess

Well we’re saying it should be. The technicality is that it’s three different contracts so we could say that each of them is
too small but because it’s one project, we are bringing it forward.

Alderwoman Lu

Okay, thank you. Mr. Miseirvitch you want to be as transparent as possible. What do you mean by “as possible’? I’m
just kidding.

Nick Miseirvitch, Deputy Director Information Technology

I’m sorry, echoing what the Mayor just stated instead of doing each contractor separate which is well below the $25,000
mark, we felt it prudent to present it to the Finance Committee as a single project and therefore going through the
process.

Alderwoman Lu
Thank you. Sorry that was a little humor.

If | could just make a comment. | have not heard or I’m not aware that this project has been on the radar at all. | just want
to state that because the Capital Improvement Committee, and | Know this is coming out of Buildings, but there have been
a lot of escrows into different accounts. My concern is something out of the blue after a nearly major overhaul of City Hall
seems to be jumping ahead of other important funding needs such as Kinsley Street sidewalks which are actually on the
Capital Improvement Committee as an A1. Thank you.

Mayor Donchess

All right, anyone else? | think we need to do a roll call because we have Alderwoman Kelly remote. Could you Madam
Clerk please call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman O’Brien, Mayor Donchess 4

Nay: Alderwoman Lu 1
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Conceptual Field Study at Mine Falls Park in the amount not to exceed $25,900 funded from accounts 55699
Other Contracted Services

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND APPROVE THE CONTRACT
FOR A CONCEPTUAL FIELD STUDY FOR SYNTHETIC FIELDS AT MINE FALLS PARK WITH NESRA
ENGINEERING, LLC, OF NORTH ATTLEBORO, MA, IN THE AMOUNT OF $25,900. FUNDING WILL BE THROUGH
DEPARTMENT 177 PARKS AND RECREATION; FUND: TRUST; ACOUNT CLASSIFICATION: 55 OTHER
SERVICES, BY ROLL CALL

Finance Committee — 10/06/2021 Page 3
ON THE QUESTION

Mayor Donchess

Mr. Poupolo are you on remote?
Dan Hudson, City Engineer

Mr. Mayor | don’t believe he is. I’m here filling for him.

Mayor Donchess
Yourre filling in for him?
Dan Hudson, City Engineer

Yes.

Mayor Donchess

Okay, can you go ahead then please?
Dan Hudson, City Engineer

Thank you Mr. Mayor. Dan Hudson, City Engineer. Unfortunately Superintendent Poupolo sustained an injury which
prevented him from being here tonight. He is going to be fine so you don’t have to worry about him but he could not be
here tonight to present this item.

This item is noted for a field study to look at Mine Falls Park and potentially two synthetic athletic fields. This was put out
for a request for proposals. Six bid packages were received and NESRA Engineering was found to have the best
combination qualifications in price. They were the lowest price but also in review was found to have an excellent proposal
with good references. For that reason, we are recommending awarding this to them.

Mayor Donchess

All right and just by way of a little extra explanation since Mr. Poupolo is not here. The funding is from the cell tower in
Mine Falls Park. We are very desperately short of soccer fields in the sense that they are overused. We call them
rectangular fields now because they're also used for lacrosse and sometimes for other things. Fields are in bad shape
because they are overused and don't have time to rest. These are the natural grass fields. WE believe that ultimately we
can fund potentially these. Once we get the costs, we have to see what that would be but we believe we can fund these
artificial fields through the cell tower in Mine Falls Park, which is the revenue from which is dedicated to Mine Falls Park
improvements. So that would be the source of funds and is the underlying purpose of the study.

Alderman O’Brien

Thank you Mr. Mayor. | have to agree with you 100 percent if | may just briefly glom onto what you said. This city faced a
crisis when we had the opioid crisis and different things. One of the things that it most desperately needed is good quality
sports programs for the kids to get into and teach them the right way of structure and everything. Part of this with this
study is to enhance the current fields and like you said, to make them available for year-round use and everything. | think
it will Show the public exactly what we think and try to combat and try to have quality programs for the youth of our city.

So | am definitely going to support this. Thank you Mr. Mayor.

Alderman Jette

As a former coach with the Nashua Youth Soccer League, | can attest. | coached many games at Mine Falls and | can
attest not only Mine Falls but all of the fields in the city. There are lots of times we were playing on dirt and having
synthetic fields will probably be a great improvement. Forgive my — | don’t know if naivety is the correct word or just lack
of knowledge but if | could ask the City Engineer. Why do we need an engineering study before we put down a field like
this? What’s involved in the engineering that is needed before the field itself is covered with, | assume, some asphalt and
then a synthetic carpeting type material. I’m not sure. What’s going to be involved? Could you educate me about that?