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Finance Committee - 1/17/2018 Page 2
Depending on who is available and how complicated the issue is, sometimes we just go with the memo unless
you ask for more help. If someone really wants to hold something over to get more explanation, that usually
happens. Everything goes by vote of the committee.

If you need any assistance or direction, just talk to Alderwoman June Caron. She has been on the committee
for a long time and knows the ins and outs very well.

ELECTION OF COMMITTEE CLERK

Mayor Donchess called for nominations for the Committee Clerk for the 2018-2019 term.
ALDERMAN LAWS NOMINATED ALDERWOMAN KELLY

MOTION BY ALDERMAN CARON TO CLOSE THE NOMINATIONS
MOTION CARRIED

VOTE ON ELECTION OF ALDERWOMAN KELLY AS THE FINANCE COMMITTEE CLERK FOR
THE 2018-2019 TERM
MOTION CARRIED

PUBLIC COMMENT — None
COMMUNICATIONS

From: Dan Kooken, Purchasing Manager
Re: Purchase of Personal Protective Clothing/Equipment (PPE) (Value: $11,375)

MOTION BY ALDERMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE FROM
GLOBE MANUFACTURING IN THE AMOUNT OF $11,375. FUNDS ARE AVAILABLE IN DEPARTMENT
152, FIRE; GENERAL FUND OPERATING BUDGET

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract for Lead Paint Inspection, Risk Assessment & Clearance Services
(Value Not-to-Exceed: $150,000)
MOTION BY ALDERMAN KELLY TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD OF
ALDERMEN APPROVAL, AWARD THE MULTI-YEAR CONTRACT TO ALCHEMY LEAD MANAGEMENT

IN AN AMOUNT NOT-TO-EXCEED $150,000. SOURCE OF FUNDING IS DEPARTMENT 184, URBAN
PROGRAMS; HUD LEAD GRANT

ON THE QUESTION

Mayor Donchess

| don’t know if you have all met Carrie Schena. She is head of Urban Programs, and has worked for the city
for how many years?

Ms. Schena

| just had my ten year anniversary.

Finance Committee - 1/17/2018 Page 3

Mayor Donchess

Very good. She is very good at her job and knows this federal stuff, the urban programs, the lead grant, the
community development block grant, all of those subjects extremely thoroughly. Because people don’t’ have
background on this, why don’t you explain what the lead grant is and how this will be part of that program?

Ms. Schena

The lead paint program is a competitive grant funded by the US Department of Housing & Urban Development,
HUD for short. When it is awarded, it is a three-year program. This is our fourth grant. | believe we’re up to
$11.8 million for a total amount that the city has received since 2007. The grant is geared towards assisting
units that are occupied by low-income households. It can either be an owner-occupied property or a rental
property but whoever lives there must be those income guidelines. This contract is we sub the work out to a
licensed risk assessor and lead paint inspector who goes into these units after we qualified them and does a
comprehensive examination of all the painted surfaces to test where the lead hazards are and then writes the
report and hands it over to our department. From there we develop a scope of work and work with the property
owners. We bid the project out and award it to a lead paint contractor to go in and do that mediation. The
program also includes a small pot of money for healthy housing remediation. We also do an assessment. Our
staff does that. That might be looking for air quality issues, mold issues, ventilation, trips and falls, pest
infestation. It really runs the gambit depending on the property. We have a small amount of grant money that
we can put towards correcting those issues as well. After the work is done, this contract covers the inspector
to go back in, clear the unit. They actually have to take dust wipe samples and send it to a lab to make sure it
is safe for the family to return. We have to do approximately 150 units under this grant. Since we’ve started
we’ve done just over 500, not including what we will do under this upcoming grant. We have a lot of work to do
in Nashua even though we’ve done that many units. There are 1000s more. We continually exceeded our
goals, and we hope to continue to do that and keep getting that money.

Alderman O’Brien
Do you also look at the water?
Ms. Schena

Under this grant it is lead paint that we are testing. That is what we are authorized to remediate. Typically, the
risk assessor is not looking at water unless there is a specific reason why. If there was a lead poisoned child
and there was no indication that it could be the housing, they may look further and test the water to see if that
is a potential source. There is quite a questionnaire that they go through with the family to try to figure out
where the contamination could be coming from. Some people have candies that are imported from overseas
or pottery. There’s a few different places where children can be exposed by lead but typically paint is the
biggest problem. We don’t automatically test for the water, and part of that is we don’t have the funds to
correct it if we find that problem but also it is typically not the source of the issue.

Alderman O’Brien
| am very excited to see that you applied for and have done so many homes. Knowing Nashua, we have quite
an older community that lead paint was used quite extensively at one time before the hazards were even know.

Anything to do to protect the children, particularly, they may inadvertently gnaw on the windowsill. This is
something that is good, and | thank you. Keep going.

Mayor Donchess

This is a competitive grant so the performance on prior grants is a big factor on whether we get the money,
which we successfully were awarded several months ago.

Finance Committee - 1/17/2018 Page 4
Ms. Schena

We had an effective start date of December 15, so we’re hitting the ground running.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of Henderson Liquid Anti-lce Spraying System (Value: $245,993)

MOTION BY ALDERMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT
TO PENWAY SALES AND SERVICE IN THE AMOUNT OF $245,993. FUNDS ARE AVAILABLE IN
DEPARTMENT 160, ENGINEERING; FUND: GRANT

ON THE QUESTION
Jon Ibarra, Superintendent of Streets

The money funding this particular venture is part of that $1.3 million from the state that was given to the city in
a one-time investment. Anything to do with bridges or roads or maintenance of those, you can spend those
funds on. We're trying to keep up with the technology in treating the winter conditions. We have attended a
lot of conferences related to snow and ice. It seems the way many states are going in the treatment of the
winter conditions is brining. Salt brine, salt water, sometimes mixing sugar items like beet juice or molasses
with it to get a more effective operating temperature. You can reduce your use of salt through brine making.
This will be allowing us to make and store, load trucks. We can make between 6,000 — 9,000 gallons an hour
with this particular setup, load our own trucks, three trucks at a time. There will be three filling stations. The
liquid application would be like you see out on Route 3 where you see the state putting down the brine prior to
a storm. Typically our operation now, we go out and pre-salt just before an event because we’re putting down
dry rock salt. Dry rock salt needs the moisture to start the chemical reaction. It doesn’t work until it has gotten
wet. When you put liquid brine down, it is going to be activated right away. We can go out as much as 24
hours in advance so the day before an event, we can go and pretreat the roads. That buys us time in time of
an event as far as treating and plowing.

Liquid application is one tank you will see in the setup. Then we have a prewet system. Those are saddle
tanks that will go on the side of our spreaders. We can wet with liquid brine as we are applying the rock salt.
It’s just a couple of different applications for that material. It will reduce salt. I’ve seen numbers as far as 30
percent reduction in salt cost.

Mayor Donchess

The City gets an annual highway block grant of about $1.4 million and that goes up a little bit every once in a
while. This was a one-time addition of $1.3 million which could be used towards paving or anything related to
road maintenance or treatment. We have already embarked on a five-year paving plan of action. We have
already committed to that. Last year, we decided to devote the money to equipment to help maintain roads
and a few other projects. This as the superintendent said will help snow operations by enabling trucks to go
out with brine solution well in advance. We won't have to wait for the storm to start. We can put it down on the
streets. It will probably enable broader coverage, may reduce salt costs and will help abate a growing
environmental problem which is we’re finding more sodium in the Nashua River, and | think the Merrimack as
well, which is coming from the snow removal operation. It is something that the DES monitors and we report to
DES. This will help abate that while really improving snow removal operations at the same time.

MOTION CARRIED
UNFINISHED BUSINESS — None

NEW BUSINESS — None

Finance Committee - 1/17/2018 Page 5
DISCUSSION — None
RECORD OF EXPENDITURES

MOTION BY ALDERMAN KELLY THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIODS
FROM DECEMBER 16, 2017 TO DECEMBER 28, 2017, AND DECEMBER 29, 2017 TO JANUARY 12, 2018
MOTION CARRIED

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN

Mayor Donchess

Mr. Griffin is the CFO for the City. | don’t know if you have met the various newer members or not, but maybe
you'd like to take a moment to tell them what the CFO does.

Mr. Griffin

Sure. I’ve been with the City since August of 2010. | have enjoyed, learned a lot. As far as my duties, they are
generally are budget related, both in terms of developing the budget, proposing the budget along with the
Mayor, and reviewing the budget as we go forward. Another key component of the CFO is working with the
treasurer and the accounting department and the rating calls that we have annually. As you know, we issue a
fair amounts of bonds annually. The rating calls, we’re talking to Standard and Poor’s and Fitch Ratings. Last
year, we're excited. We got a AAA rating from Standard and Poor’s. You're able to read those online, the
Fitch reports and the Standard & Poor’s. In addition to that as we finalize our comprehensive annual financial
report called the CAFR, that’s where you get a lot of information. That’s the information that the rating
agencies base their opinions on. The CAFR as well is really our annual audit. Melanson & Heath conducts
our annual audit which is done typically August through October, close the books, and we have been fortunate
for several years to have an unmodified opinion, which means there are no material concerns on the part of the
independent auditor with regard to the city’s operations.

Keeping track of the accounts of the city is not an easy task. What we will probably do is have some type of
review of those accounts for you folks as well as your other colleagues. We do participate in the City Academy
where we go into a little bit more depth in the CFO area. My responsibilities are overseeing the assessor, the
treasurer/collector, motor vehicles, accounting, purchasing, GIS, and risk management, which is a very
important part of the city’s operations.

As the Mayor indicated, David Fredette and | tag team. | usually attend the second meeting of the month;
David attends the first meeting and we are here for any questions. | will send each one of you an email
tomorrow letting you Know how you can find the Record of Expenditures before you come here if you want to
look at it. The checks have already been sent so it is not a case where you can call me and say hold that
check.

The front part of the Record of Expenditures is the checks or ACH or wire transfers. The back half is the
payroll. Each Record of Expenditures is about 80 pages, 90 pages. If you have any questions through your
learning process, feel free to reach out via email or phone call. We'll try to get you the right answer. Basically
what happens is the question comes in, if there’s more than one, | determine which group should get that
question and get right back to you hopefully in advance of this meeting. We usually publish that Record of
Expenditure on the Friday before your meeting. I'll explain that, | think it’s important. The Mayor did a nice job
explaining it, but | think getting to and from the web page financial reports you can just click on it. There’s a lot
great information there, especially if any of you will be attending the budget review committee meetings.

Finance Committee - 1/17/2018 Page 6
With that, hopefully | didn’t take too much of your time. | look forward to working with each and every one of
you. The door is open if you need some help and assistance. Thank you.

POSSIBLE NON-PUBLIC SESSION - None

ADJOURNMENT

MOTION BY ALDERMAN CARON TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned 7:25 p.m.

Alderwoman-at-Large Shoshanna Kelly
Committee Clerk

FINANCE COMMITTEE
JANUARY 17, 2018
7:00 PM Aldermanic Chamber
ROLL CALL
ELECTION OF COMMITTEE CLERK
PUBLIC COMMENT
COMMUNICATIONS
From: Dan Kooken, Purchasing Manager
Re: Purchase of Personal Protective Clothing/Equipment (PPE) (Value: $11,375)
Department: 152 Fire; Fund: General Fund Operating Budget
From: Dan Kooken, Purchasing Manager
Re: Contract for Lead Paint Inspection, Risk Assessment & Clearance Services
(Value Not-to-Exceed: $150,000); Department: 184 Urban Programs; Fund: HUD Lead Grant
From: Dan Kooken, Purchasing Manager
Re: Purchase of Henderson Liquid Anti-ice Spraying System (Value: $245,993)
Department: 160 Engineering; Fund: Grant
UNFINISHED BUSINESS — None
NEW BUSINESS — None
DISCUSSION
RECORD OF EXPENDITURES
PUBLIC COMMENT
POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

gas) THE CITY OF NASHUA The Cote Oe?

Financial Services

Purchasing Department

January 11, 2018
Memo #18-069

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: | PURCHASE OF PERSONAL PROTECTIVE CLOTHING/EQUIPMENT (PPE) (VALUE:
$11,375)
DEPARTMENT: 152 FIRE; FUND: GENERAL FUND OPERATING BUDGET

Please see the attached communication from George A. Walker, Deputy Fire Chief dated December 13,
2017 to Brian D. Rhodes, Assistant Chief of Department for information related to this purchase.

Pursuant to NRO § 5-84. Special purchase procedures. A. The competitive bidding process shall not
apply to the following special purchases: (7) Purchases under extensions of contracts when no price
increase exceeds 10%.

Nashua Fire Rescue and the Purchasing Department recommend the purchase of this clothing/equipment

from Globe Manufacturing of Epsom, NH in the amount of $11,375.

Respectfully,

Asie

Dan Kooken
Purchasing Manager

Ce: G. Walker B. Rhodes J. Graziano

229 Main Street Nashua, New Hampshire 03061 © Phone (603) 589-3330 e Fax (603) 589-3233 |

Nashua Fire Rescue Deputy Chief George Walker

Group 2 - Station 4

Administrative Office Nashua Fire Rescue
70 East Hollis Street, Nashua, NH 03060 (603) 594-3645

www.nashuafire.com Walkerg@nashuanh.gov

To: Brian D. Rhodes, Assistant Chief of Department
From: George A. Walker, Deputy Fire Chief

Re: PPE Procurement (December 2017)

Date: December 13, 2017

Chief Rhodes,

1 am requesting permission to move forward with the procurement of 6 (six) sets of Globe
Personal Protective Equipment (PPE) from Bergeron Protective Clothing of Epsom, NH.
The quoted price per set is $ 1,868.60 for a total not to exceed $11,300.00. This pricing is
consistent with our recent (fall) PPE purchase.

This pricing is part of a 3 year guaranteed price with an increase of no more than 5% per year,
through June 30, 2019.

The 6 sets will be issued to 5 new hires and one current member being promoted. | have
included the specifications for the PPE that will be manufactured by Globe Manufacturing,
a New Hampshire Company.

Respectfully,

Lee Walls

George A. Walker
Deputy Fire Chief

BERGERON

PROTE: E CLOTHING
a limited liability company

1024 Suncook Valley Hwy., Unit 5-D
Epsom NH, 03234

TEL: 603.736.8500
www.BergeronProtectiveClothing.com

Bill To

Nashua Fire Rescue
City Of Nashua

Attn: Accounts Payable
PO Box 2019

Nashua NH 03061-2019

Globe Metro Jacket and G-Xtreme 3.0 pants.

Quantity Style

ORDER ACKNOWLEGDGEMENT
No.:[z07260

For Quotation#: 202274
Doc. Date : 12/27/2017

Payment Terms: NET30
Delivery Date: 12/27/2017

Customer PO:
Salesperson : Maureen Gnecco
Page: Page 1 of3

Ship To:

Deputy George Walker
70 Hollis East Street
Nashua NH 03060-0306

Description Unit Price Your Cost

5 K27LMBM Globe Classix Metro Jacket, Advance 1,036.13 5,180.67

Color: Gold

Trim Color: Lime Yellow

-Advance Outer shell

-Caldura SL2i Thermal Liner

-Crosstech Black Moisture barrier

-3-inch Lime/yellow triple trim NYC style

-3-inch Scotchlite letters arched row B: "NASHUA"
-Snaps in/Hook and Dee out closure

-2 x10 x 6 half high pockets

-Full Keviar lined pockets

-Sunlance Flashlight holder-right chest

-Self mic strap on stormflap, top slanted towards left
side

-Self mic strap above utility pocket

-Utility pocket 2x4x8 left chest

-Black Gemini XT cuffs

-~Nomex wrister with thumb loop

-Crosstech adjustable sleeve wells

-No trim on bottom of extended back

Sizes

Chest 42, Sleeve std, Length 29- LITTLE (Arthur)
Chest 44, Sleeve std, Length 29- SAVARD (Brett)
Chest 44, Sleeve std, Length 32- STASIO (Adam)
Chest 42, Sleeve std, Length 29-SHEPHERD (Christian)
Chest 44, Sleeve std, Length 32- BRECKENRIDGE (Nathan)

Letter, 3" Scotchlite 2.50

Color: LY

Add last name to tail of jacket; LITTLE, SAVARD, STASIO, SHEPHERD and
BRECKENRIDGE

95.00

NOTE: Please check for errors or omissions of the style, size, spelling, color of material and trim as there is a charge for changes and or
cancellations. If you find an error or omission, contact us ASAP, Shipping and handling is FOB factory. TERMS are NET 30 DAYS

AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
VANASSE HANGEN BRUSTLIN, INC.
AND
THE CITY OF NASHUA, NEW HAMPSHIRE

DOWNTOWN RIVERFRONT PROJECT
December 30, 2021

The following expands services under the existing agreement between the City of Nashua and
Vanasse Hangen Brustlin, inc. (VHB) for the Nashua Downtown Riverfront Project dated
12/12/2019. This agreement is subject to the terms and conditions of the original contract.

SCOPE OF SERVICES

This agreement includes the following scope of work.

ENVIRONMENTAL ANALYSIS AND PERMITTING

The project will require work below the top of bank of the Nashua River, which would trigger a
Prime Wetland review by the NH Department of Environmental Services (NHDES} Wetlands
Bureau under RSA 482-A. Additionally, any structure or fill below ordinary high water would
require authorization by the US Army Corps of Engineers under Section 404 of the Clean Water
Act. The Corps permit will, in turn, trigger the need to demonstrate compliance with Section 106
of the National Historic Preservation Act. We note that the Nashua River is subject to an urban
exemption from the NHDES Shoreland Program under RSA 483-B. To expedite design and
construction, it is likely that the project would be constructed in two to three phases:

e Project components that can be constructed entirely outside of the jurisdiction of the
NHDES, Army Corps, and NHDHR. These will likely include the Cotton Transfer Bridge
ADA ramp, the redevelopment of Bicentennial Park, redevelopment of the driveway
behind the Clocktower apartment building, portions of the multiuse path along the
south side of the Nashua River from Main Street to Temple Street, and possibly other
smaller components that do not impact the resource area.

¢ Boardwalks, the New Pedestrian Bridge across the Nashua River, and trail improvements
resulting in work below the top of bank requiring temporary and permanent impacts
(such as piers) in the bed and banks of the Nashua River.