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NGI NEERING, INC. www.swcole.com

18-0204 M

February 21, 2018

Hoyle Tanner & Associates, Inc.
Attention: Mr. Joseph Ripley
150 Dow Street

Manchester, NH 03101

Subject: Proposal
Construction Materials Testing Services
Heritage Rail Trail Connection to Mine Falls Park
Nashua, New Hampshire

Dear Mr. Ripley:

S. W. Cole Engineering, Inc. (S.W.COLE) is pleased to provide this Proposal to provide
construction materials testing services during construction activities planned for the
above referenced project. We understand the project includes construction of multi-use
trail and pedestrian bridge. The trail will consist of an ADA complaint ramp from the
Heritage Trail to an at-grade path along the western side of Everett Street. This path will
cross Ledge Street at a new cross walk with new rapid rectangular flashing beacons to
access the small existing park between Ledge Street and the Nashua Canal. A short
section of proposed concrete sidewalk will transition from the existing brick pavers in the
park to the 90-foot single span prefabricated steel truss pedestrian bridge supported on
helical piles and a reinforced concrete stub abutment.

SCOPE OF SERVICES

S.W.COLE will provide construction materials testing and observation services as
coordinated and directed by the owner or their designated representative. We
understand our scope of services may include the following:

Soils & Aggregate
e Sample and test soil fill materials for sieve analysis and moisture density

relationship
e Observe placement and perform compaction tests on fill materials

{3 Delta Drive, Unit 8, Londonderry, NH 03093-2372 @ P: (0031 716.2111 ¢ F: (603) 716.2112 © E: infomanchestere sweole.com

Geotechnical Engineering Construction Materiais Testing and Spacial Inspections GeoEnvironmental Services

Fa 18-0204 M
=a: W. COLE February 21, 2018
EN ERING, INC.

SGBZM ENGINEERING, IN
Concrete
e Perform tests for air and mix temperatures, slump and air content during
placement

e Cast strength test specimens and test for compressive strength

We will provide reports of field observations and testing directly to the client, with copies
forwarded to the Engineer and Owner or as requested. The project will be serviced
from our Manchester, New Hampshire office. Our project manager will be Andrew
Michaud he can be reached at 603-716-2111 or amichaud@swcole.com.

REPORTS

We will provide reports of field observations and testing on a daily basis directly to the
client, with copies forwarded to the engineer and building official as requested by the
client. Test reports will be transmitted in a timely fashion. Delivery of our reports will be
done via email (in .pdf format).

It should be understood by the client and others providing services on this project that
the scope of observations and testing performed by S.W.COLE are for the use of our
client and are not a substitute for the quality control requirements of the contractor and
others.

We understand S.W.COLE does not have the authority to accept or approve any work
performed by contractor(s), and that the general contractor has full responsibility for the
project including means and methods, schedule, safety, completeness, and quality in
accordance with the project contract specifications.

SCHEDULE

We anticipate that our services will be needed on a part time basis as scheduled by the
client or their designated representative. Richard Smith is responsible for field
scheduling. He can be reached at 603-716-2111 or rsmith@swcole.com. We request
24 hours notice for scheduling of field services.

= 18-0204 M
==SWCOLE February 21, 2018

BUDGET AND COMPENSATION
S.W.COLE will charge for our services in accordance with our Charge Rate Schedule
(Attachment A). We have prepared a budget estimate (Attachment A-1)

TERMS AND CONDITIONS

This Proposal is issued pursuant to, and in accordance with the terms of an Agreement for
Professional Services entered into by and between S.W.COLE and Hoyle, Tanner &
Associates, Inc.

Very truly yours,
S. W. COLE ENGINEERING, INC.

Zl WC

Andrew A. Michaud
Construction Services Manager

"25S. WCOLE

NN GINEERING. INC.

COST ESTIMATE

PROJECT NAME:

Heritage Rail Trail Connection to Mine Falls Park

CLIENT: Hoyle, Tanner & Associates
PROJECT NO: 18-0204
DATE: 2/21/2018
PROJECT MANAGER: A. Michaud
ESTIMATED SUBTOTAL §$ §,225
ESTIMATED TOTAL WITH 10% CONTINGENCY $ 5,748
TASK Miles | Travel | Time On| Hourly | Trips/vj} Mileag | No. of Unit TEST TOTAL] COST TOTAL FIELD | SUBTOTAL
(RND) | Time site Rate | isits * e Tests *] Costitest PER TRIP{ TRIPS TOTAL | (including
(RND) COST travel)
FIELD SERVICES
Concrete Testing - Half Day (includes cylinders) 28 1 4 $ 58 6 $ 0.54 30 $ 15.00] $ 450.00 | $ 731 439]$ 1,392] $ 2,281
Soil & Aggregate Testing - Half Day (includes gauge) 28 1 8 $ 58 3 $054] 40 |$ 7.00 | $ 280.00 | $ 731 $ 219/$ 1,392 ]/5 1,891
Grain Size Analyisis 2 $ 95.00] $ 190.00 $ 190
Moisture Density Relationship 2 $ 125.00 | $ 250.00 $ 250
Sample Pickups 28 1 0.25 $58 7 $ 0.54 3 73|$ 51215 1024$ 613

* ASSUMED VALUES

ATTACHMENT A-1

EXHIBIT D
Schedule

Consultant shall perform the services indicated in Exhibit A in conformance with the following:

Construction Phase Services C-1- through C-3

e Project Startup, Shop Drawings,

Construction Administration 12 Weeks
e Resident Project Representative (RPR)
Services 12 Weeks
Page 8

K:\902603\0-Contract\Construction Phase\Exhbit @ - Scope of Services.docx

We understand that it is the City’s desire to establish a budget for HSI’s services which will be
performed as directed by the City Engineer. On a monthly basis, we will prepare a report on the
status of our overall budget and submit the report with our invoice. We anticipate that as work
progresses, the specific tasks we work on will vary dependent upon the workload of City staff, as
well as the budget remaining for our support.

We anticipate that our work will fall under four categories:

1. Principal Level: Work under this category will be administrative and supervisory
support. We anticipate that these services will primarily be provided by John Vancor,
P.E. and Paul Hayner, P.E.

2. Engineering and Senior Construction Manager: Work under this category will include
utility coordination, review of technical concerns, preparation of bid documents and
contract coordination with contractors. We anticipate that these services will primarily
be provided by Scott Murphy, P.E. and Ray Gelinas. At times, we anticipate that Ethan
Holmes may be asked to work as a supervisor of City field staff. Such supervisory tasks
would fall under this category.

3. Construction Observation and Technical Support: Work under this category will include
fieid and office work directly associated with construction observation, as well as plan
preparation. We will assign Ethan Holmes and Denis Hayner to the field effort and will
supplement Ethan and Denis’s services with other staff as workload demands.

4. Administrative Support: Work under this category includes administrative efforts
including compilation of records and preparation of documents. This work will be
performed by Karen Blake.

As a basis for establishing the budget for the second year of the City’s five year paving program,

we have estimated an annual work effort by each category. Hourly rates are unchanged from
roles used last year.

Principal Level

Estimate 12 hours/week for 35 weeks = 420 hours

4202 hours x $160/hour = $67,200
Engineering and Construction Manager

Estimate 10 hours/week for 35 weeks = 350 hours

350 hours x $120*/hour = $42,000

*Composite rate used

Construction Observation Support/Coordination
Estimate 100 hours/week for 20 weeks = 2,000 hours
Estimate 40 hours/week for 15 weeks = 600 hours
(coordination during winter shutdown)

2,600 hours x $82*/hour = $213,200
*Composite rate used

Administrative Support

Estimate | hours/week for 35 weeks = 35 hours
35 hours x $65/hour = $2,275
Total Labor Budget = $324,675
Allowance for Expenses = $4,000
(including possible material testing)
Program Budget $328,675

We understand that the actual work performed will be as directed and that the split of work
between categories may vary significantly. We also understand that actual work performed will
be only as directed and may be less than the budget presented.

We propose to provide the services described herein in accordance with the same terms and
conditions used in our current contract to provide similar services.

If you have any questions or comments regarding this proposal, please contact me.
Sincerely,

SOD)

-. Vancor, P.E.
Vice President/Principal Engineer

CONTRACT FOR PROFESSIONAL SERVICES

PAVEMENT MANAGEMENT ENGINEERING SERVICES

A CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, NASHUA, NH 03061-2019
AND

HAYNER/SWANSON, INC.
and its successors, transferees and assignees (together “Professional Engineer”)
NAME AND TITLE OF PROFESSIONAL ENGINEER

3 CONGRESS STREET
NaSHuA, NH 03062
ADDRESS OF PROFESSIONAL ENGINEER

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from time to
time requires the services of a Professional Engineer ; and

WHEREAS, it is deemed that the services of a Professional Engineer herein specified are both
necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Professional Engineer represents they are duly qualified, equipped, staffed, ready, willing
and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually agree as
follows:

1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein and are
made part of this contract:

Exhibit A-General Conditions for Contracts
Exhibit B--Scope of Service, Fee Schedule

The Contract represents the entire and integrated agreement between the parties and supersedes prior
negotiations, proposals, representations or agreements, either written or oral. Any other documents which are
not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a written
change order and/or fully executed City of Nashua Purchase Order, the terms of this Agreement, the written
change order or the fully executed City of Nashua Purchase Order shall control over the terms of the
Proposal.

2. WORK TO BE PERFORMED Except as otherwise provided in this contract, Professional Engineer shall

furnish all services, equipment, and materials and shall perform all operations necessary and required to
carry out and perform in accordance with the terms and conditions of the contract the work described.

AG 1 of 3

Revenues
Property taxes
Auto permits
Charges for services
Intergovernmental
Investment income (loss}
Contributions
Cable TY franchise fees
Rentals and lease income
Miscellaneous

Total Revenues

Expenditures

Current
General goverment
Police
Fire
Education
Public works
Health and human services
Culture and recreation
Community development
Communications
Hydroelectric

Debt service
Principal
Interest

Total Expenditures

CITY OF NASHUA, NEW HAMPSHIRE

Combining Statement of Revenues, Expenditures,
and Changes in Fund Balance

Nonmajor Governmental Funds

For Fiscal Year Eaded June 36, 2021

Special Revenue Funds

Community
Police Fire Health & Services

Gants Gants = Grants

$ = $ S $

565,439 459,147 1,585,223

90,271 - 204,338

Parks &
Recreation
Grants

655,710 459,147 1,789,561

732,557 -
- 459,147 -

732,557 459,147 1,671,513

Excess (Deficiency) of Revenues

Over Expenditures

Other Financing Sources (Uses)

Issuance of bonds
Bond premiums
Transfers in
Transfers out

(76,847) a 118,048

76,824 - -
(393) o a

Total Other Financing Sources (Uses) 76,431 - -

Change in Fund Balance

Fund Balance at Beginning of Year

Fund Balance at End of Year

(416) - 118,048
41,525 - 11,663

$41,109 $ : $ 129.71)

$

171

3. PERIOD OF PERFORMANCE. Professional Engineer shall perform and complete all work within the time
periods set forth and may only be altered by the parties by a written agreement to extend the period of
performance or by termination in accordance with the terms of the contract. Professional Engineer shall
begin performance upon receipt of an Executed Contract and a valid Purchase Order issued from the City of
Nashua.

The term of this contract will be July 1, 2018 through March 1, 2019.

4. COMPENSATION. Professional Engineer agrees to perform the work for a total cost not to exceed
THREE HUNDRED TWENTY-EIGHT THOUSAND SIX HUNDRED SEVNTY-FIVE DOLLARS
($ 328,675.00)

which, unless otherwise provided in this contract, shall be paid in accordance with the provisions of Exhibit
B or unless Professional Engineer has received a written exemption from the City of Nashua. Professional
Engineer shall submit monthly requests for payment for services performed under this agreement directly to

City of Nashua

Attn: Accounts Payable
PO Box 2019

Nashua, NH 03061-2019
Atten: Mandeep Gill

To facilitate the proper and timely payment of applications, the City of Nashua requires that all
invoices contain a valid PURCHASE ORDER NUMBER.

Requests for payment shall be submitted no later than fifteen (15) days after the end of each month and must
include a detailed summary of the expenditures reported in a form that supports the approved budget.
Specifically, Professional Engineer agrees to provide the following with each request for payment:

1. Appropriate invoice forms. The forms shall include the project purchase order number, a listing
of personnel hours and billing rates, and other expenditures for which payment is sought.

2. A progress report. The report shall include, for each monthly reporting period, a description of
the work accomplished, problems experienced, upcoming work, any extra work carried out, and a
schedule showing actual expenditures billed for the period, cumulative total expenditures billed and
paid to date under the contract, and a comparison of cumulative total expenditures billed and paid to
the approved budget.

The City of Nashua will pay for work satisfactorily completed by Professional Engineer. The City of
Nashua will pay Professional Engineer within 30 days of approval by the City of Nashua of the submitted
invoice forms and progress reports. The City of Nashua will make no payments until the invoice forms and
progress reports have been submitted and approved.

5. EFFECTIVE DATE OF CONTRACT. This contract shall not become effective until and unless approved by
the City of Nashua.

6. NOTICES. All notices, requests, or approvals required or permitted to be given under this contract shall

be in writing, shall be sent by hand delivery, overnight carrier, or by United States mail, postage prepaid, and
registered or certified, and shall be addressed to:

AG 2 of 3