We understand that it is the City’s desire to establish a budget for HSI’s services which will be
performed as directed by the City Engineer. On a monthly basis, we will prepare a report on the
status of our overall budget and submit the report with our invoice. We anticipate that as work
progresses, the specific tasks we work on will vary dependent upon the workload of City staff, as
well as the budget remaining for our support.
We anticipate that our work will fall under four categories:
1. Principal Level: Work under this category will be administrative and supervisory
support. We anticipate that these services will primarily be provided by John Vancor,
P.E. and Paul Hayner, P.E.
2. Engineering and Senior Construction Manager: Work under this category will include
utility coordination, review of technical concerns, preparation of bid documents and
contract coordination with contractors. We anticipate that these services will primarily
be provided by Scott Murphy, P.E. and Ray Gelinas. At times, we anticipate that Ethan
Holmes may be asked to work as a supervisor of City field staff. Such supervisory tasks
would fall under this category.
3. Construction Observation and Technical Support: Work under this category will include
fieid and office work directly associated with construction observation, as well as plan
preparation. We will assign Ethan Holmes and Denis Hayner to the field effort and will
supplement Ethan and Denis’s services with other staff as workload demands.
4. Administrative Support: Work under this category includes administrative efforts
including compilation of records and preparation of documents. This work will be
performed by Karen Blake.
As a basis for establishing the budget for the second year of the City’s five year paving program,
we have estimated an annual work effort by each category. Hourly rates are unchanged from
roles used last year.
Principal Level
Estimate 12 hours/week for 35 weeks = 420 hours
4202 hours x $160/hour = $67,200
Engineering and Construction Manager
Estimate 10 hours/week for 35 weeks = 350 hours
350 hours x $120*/hour = $42,000
*Composite rate used
Construction Observation Support/Coordination
Estimate 100 hours/week for 20 weeks = 2,000 hours
Estimate 40 hours/week for 15 weeks = 600 hours
(coordination during winter shutdown)
