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REPORT OF THE FINANCE COMMITTEE

OCTOBER 26, 2020
A meeting of the Finance Committee was held on Monday, October 26, 2020, at 6:30 p.m. via teleconference.

Mayor Jim Donchess, Chairman, presided.

Mayor Donchess

As Chairman of the Finance Committee, | find that due to the State of Emergency declared by the
Governor as a result of the COVID-19 pandemic and in accordance with the Governors Emergency Order
#12 pursuant to Executive Order 2020-04 and subsequent extensions, this public body is authorized to meet
electronically.

Please note that there is no physical location to observe and listen contemporaneously to this meeting, which
was authorized pursuant to the Governor's Emergency Order. However, in accordance with the Emergency
Order, | am confirming that we are:

Providing public access to the meeting by telephone, with additional access possibilities by video or other
electronic means:

To access Zoom, please refer to the agenda or the City’s website for the meeting link.

To join by phone dial: 1-929-205-6099
Meeting ID: 854 5536 7059
Passcode: 856184

The public may also view the meeting via Channel 16.

We previously gave notice to the public of the necessary information for accessing the meeting, through public
postings. Instructions have also been provided on the City of Nashua’s website at www.nashuanh.gov and
publicly noticed at City Hall and Nashua Public Library.

If anybody has a problem accessing the meeting via phone or Channel 16, please call 603-821-2049 and they
will help you connect.

In the event the public is unable to access the meeting via the methods mentioned above, the meeting will be
adjourned and rescheduled. Please note that all votes that are taken during this meeting shall be done by roll
call vote.

Let’s start the meeting by taking a roll call attendance. When each member states their presence, please also
state whether there is anyone in the room with you during this meeting, which is required under the Right-To-
Know Law.

The roll call was taken with 6 members of the Finance Committee present: Alderman Patricia Klee,
Alderwoman Elizabeth Lu, Alderman Linda Harriott-Gathright, Alderwoman-at-Large Shoshanna Kelly,
Alderman-at-Large Brandon Michael Laws, Alderman-at-Large Michael B. O’Brien, Sr., and Mayor Jim
Donchess.

Also in Attendance: Alderman Skip Cleaver

Finance Committee 2
ROLL CALL

Alderman Klee

| am here, | am alone and | can hear the proceedings.

Alderwoman Lu

I’m here, | am alone and | can hear you.

Alderman Harriott-Gathright

The Clerk, | am present, | am present, | am in this room alone and | can hear everyone.
Alderwoman Kelly

| am here, | am alone and | can hear you all.

Alderman Laws

| am here, | am alone and | can hear you.

Alderman O’Brien

| am present, | am alone and | can hear the proceedings.

Mayor Donchess

| am here and | am alone in the living room of my house and | am social distancing pursuant to the Governor’s
Order. Now there’s only one item on the Agenda which is to seal the minutes from the October 21%, 2020 non-
public session. The problem was that the motion to seal the minutes was made in non-public session and
should have been made in public session. Now | should have caught that, but it slipped by me. So we needed
to hold this meeting, in this public session to consider the motion to seal the minutes from the non-public
session. Madam Clerk, do you have a motion.

Alderman Harriott-Gathright

Before that there’s a Communications for you, without objection Mayor Donchess accepts the communication
and placed it on file. The communication was from President Lori Wilshire.

COMMUNICATIONS

From: Lori Wilshire, President Board of Aldermen
Re: Calling a Special Finance Committee Meeting

Mayor Donchess

So unless somebody has an objection, we will accept that and place it on file. And now Alderwoman Harriott-
Gathright, do you have a motion?

Jim Donchess

Mayor - City or NASHUA

TO: Board of Aldermen
FROM: Mayor Jim Donchess

DATE: August 9, 2016
RE: FY2017 Like for Like Escrows

As you are aware, I have submitted for your approval the proposed FY2017 “Unlike” Escrows
through Resolution R-16-057.

Please find attached the FY2017 “Like for Like” Escrows that I recently approved. You will
note that most of the like for like escrows are carryover capital improvements and prior year
escrows where the work or project has not been completed.

229 Main Street + PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 + NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

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OUTFITTING AMERICA'S HEROES
772 Corporate Circle, New Curnberland, PA 17070

Phone: 717-774-3339 + 800-781-2677 * FAX: 717-774-4463

REMIT TO: 3319 Anvil Place, Raleigh, NC 27603

SALES QUOTE

SQ-80743099 \6/8/2022

Customer Ty Contact | Ship To
Nashua PD (NH) | NASHUA POLICE DEPARTMENT (NH)
Accounts Payable POLICE PATROL
Po Box 2019 CITY OF NASHUA
229 Main St 6 PANTHER DR
NASHUA NH 03061 NASHUA NH 03062
Tel: (603)-589-3330, (603) -594-

3613
Fax: (603)-589-3344
| Account F Terms Due Date Account Rep - | Schedule Date |
NAS1001 NET 30 Email Delivery 7/8/2022 William Jones 6/8/2022
Quotation PO # Reference Ship VIA Page Printed
SQ-80743099 MacDonald Armor 1 FDX G Ground | 1 6/8/2022 |

Littem Description Qty! Price) UM | Discount) § Amount

| 1}quoTE-saPwusc NH STATEWIDE 21-QUO-002348 - 1 $0.00| EA | $0.00
8002809 - ARMOR & EQUIPMENT |

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| 3/SBA1219784M |Safariland 1219784-M SX Level II A?7 | 1 | $816.75 BA | $816.75
- Male Panel Set
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| 5 SBA1348925NV Safariland Armor 1348925 M Series | A | $104.50 BA $104.50
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9 NEED SIZE |

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Thank you for giving us the opportunity to quote on Vrax Details Taxable ‘a $0.00
your request. Please reference the above quote number EXEMPT #0. 000 MXXKEXXERLENK
when placing your order. If you have any questions or

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Representative shown on this form or email ee $0.00
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Balance $1,009.25
Evereat® Document Formal © 1999 - 2006 Everest Sofiware, inc AN Rights Reserved. www.everestpofwareine.com 800-382-072 ry ‘

Finance Committee 3
MOTION BY ALDERMAN HARRIOTT-GATHRIGHT THAT THE FINANCE COMMITTEE SEAL THE
MINUTES OF THE NON-PUBLIC SESSION OF OCTOBER 21, 2020 UNTIL SUCH TIME AS THE
MAJORITY OF THE COMMITTEE VOTES THAT THE PURPOSE OF THE CONFIDENTIALITY WOULD NO
LONGER BE SERVED BY ROLL CALL

A Viva Voce Roll Call was taken, which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

Mayor Donchess

But before we leave the screen, | just noticed that Alderman Cleaver is on the meeting so the record should
reflect that he was present for the meeting.

ADJOURNMENT
MOTION BY ALDERMAN KLEE TO ADJOURN BY ROLL CALL
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED
The Finance Committee meeting was adjourned at 6:36 p.m.

Alderman Linda Harriott-Gathright
Committee Clerk

SPECIAL FINANCE COMMITTEE

OCTOBER 26, 2020

6:30 p.m.

To Join Zoom Meeting: https://us02web,.zoom.us/j/85455367059?pwd=VmRwUnpiSzBmd0RgS3IXREZuZ0IsZz09
Meeting ID: 854 5536 7059 Passcode: 856184

Join by telephone: 1-929-205-6099
Meeting ID: 854 5536 7059
Passcode: 856184

If there is a problem with the audio, please dial 603-827-2049 to advise and someone will help you connect.

ROLL CALL

COMMUNICATIONS

From: Lori Wilshire, President Board of Aldermen
Re: Calling a Special Finance Committee meeting

UNFINISHED BUSINESS

Sealing the nonpublic session on October 21, 2020

ADJOURNMENT

Board of Aldermen

City of Nashua
229 Main Street Lori Wiishire
Nashua, NH 03061-2019 President, Board of Aldermen

(603) 589-3030

October 23, 2020

Susan K. Lovering, City Clerk
City of Nashua

229 Main Street

Nashua, NH 03061-2019

Dear Ms. Lovering:
Please be advised | am hereby calling a Special Meeting of the Finance Committee for Monday,

October 26, 2020, at 6:30 P.M. prior to the regular Budget Review Committee meeting which will be
held remotely relative to sealing the minutes of a nonpublic session conducted on October 21, 2020.

Thank you.

“hw w, ° | *
Lori Wilshire

President

cc: Mayor Jim Donchess
Steven A. Bolton, Corporation Counsel

REPORT OF THE FINANCE COMMITTEE

OCTOBER 21, 2020

A meeting of the Finance Committee was held on Wednesday, October 21, 2020, at 7:00 p.m. via
teleconference.

Mayor Jim Donchess, Chairman, presided.

Mayor Donchess

As Chairman of the Finance Committee, | find that due to the State of Emergency declared by the
Governor as a result of the COVID-19 pandemic and in accordance with the Governors Emergency Order
#12 pursuant to Executive Order 2020-04 and subsequent extensions, this public body is authorized to meet
electronically.

Please note that there is no physical location to observe and listen contemporaneously to this meeting, which
was authorized pursuant to the Governor's Emergency Order. However, in accordance with the Emergency
Order, | am confirming that we are:

Providing public access to the meeting by telephone, with additional access possibilities by video or other
electronic means:

To access Zoom, please refer to the agenda or the City’s website for the meeting link.

To join by phone dial: 1-929-205-6099
Meeting ID: 829 8463 2861
Passcode: 119696

The public may also view the meeting via Channel 16.

We previously gave notice to the public of the necessary information for accessing the meeting, through public
postings. Instructions have also been provided on the City of Nashua’s website at www.nashuanh.gov and
publicly noticed at City Hall and Nashua Public Library.

If anybody has a problem accessing the meeting via phone or Channel 16, please call 603-821-2049 and they
will help you connect.

In the event the public is unable to access the meeting via the methods mentioned above, the meeting will be
adjourned and rescheduled. Please note that all votes that are taken during this meeting shall be done by roll
call vote.

Let’s start the meeting by taking a roll call attendance. When each member states their presence, please also
state whether there is anyone in the room with you during this meeting, which is required under the Right-To-
Know Law.

The roll call was taken with 7 members of the Finance Committee present: Alderman Patricia Klee,
Alderwoman Elizabeth Lu, Alderman Linda Harriott-Gathright, Alderwoman-at-Large Shoshanna Kelly,
Alderman-at-Large Brandon Michael Laws, Alderman-at-Large Michael B. O’Brien, Sr., and Mayor Jim
Donchess.

Also in Attendance: Kim Kleiner, Administrative Services Director
Kelly Parkinson, Purchasing Manager
Karen A. Smith, NPD Business Manager
Sarah Marchant, Community Development Division Director

ROLL CALL

Alderman Klee

| am here, | am alone and | can hear everything.
Alderwoman Lu

I’m here, | can hear you, | am present.

Alderman Harriott-Gathrght

The Clerk, | am present, | can hear everyone and | am in the room alone.
Alderwoman Kelly

| am here, | can hear everyone and | am alone.

Alderman Laws

| am here, | can hear you and! am alone.

Alderman O’Brien

| am present, | can hear you and | am alone.

Mayor Donchess

| am here and | am alone in the room. Alright, the first item is public comment. Do | have any members of the
public who would like to speak to the Committee? | don’t see anyone.

PUBLIC COMMENT — None

Mayor Donchess

Now we do have a non-public session scheduled tonight. Economic Director Tim Cummings has a scheduling
conflict. Therefore, we would like to take the non-public session first before we get to the items that appear
specifically on the agenda.

NON-PUBLIC SESSION

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT THAT THE FINANCE COMMITTEE GO INTO NON-
PUBLIC SESSION BY ROLL CALL PURSUANT TO RSA 91-A:3 II (I) CONSIDERATION OF LEGAL
ADVICE PROVIDED BY LEGAL COUNSEL, EITHER IN WRITING OR ORALLY, TO ONE OR MORE
MEMBERS OF THE PUBLIC BODY, EVEN WHERE LEGAL COUNSEL IS NOT PRESENT, BY ROLL
CALL.

SECONDED BY ALDERMAN LAWS

A Viva Voce Roll Call was taken, which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0

MOTION CARRIED

The Finance Committee went into non-public session at 7:05 p.m.
The Finance Committee came out of non-public session at 7:21 p.m.

COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager
Re: Copier Replacement Lease & Maintenance funded by Photocopier Lease Account & Copier
Maintenance Contracts Account for 8 copiers in the amount of $93,395 in the Police Department

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND AWARD THE
LEASE FOR 8 COPIERS WITH US BANK AND MAINTENANCE AGREEMENT WITH CONWAY
TECHNOLOGY GROUP IN THE TOTAL AMOUNT OF $93,395 OVER FIVE YEARS. FUNDING WILL BE
THROUGH POLICE DEPARTMENT ACCOUNT 54828 PHOTOCOPIER LEASE AND ACCOUNT 54421
COPIER MAINTENANCE CONTRACTS, BY ROLL CALL.

ON THE QUESTION

Mayor Donchess

Alright, so we have Ms. Smith from the Police Department; the explanation is pretty self-evident, but do you
have anything you’d like to add Ms. Smith?

Karen Smith, Nashua Police Department

Thank you, Mayor Donchess, | don’t have anything to add, just to answer any questions, if there are any.

Mayor Donchess

Any questions for Ms. Smith? | don’t see anything. Could you please call the roll Madam Clerk?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0

MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager

Re: Amendment to Transit Operations Contract from Funding Source 55690 Regular Transportation Services in the

amount of $372,057

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE THE
CONTRACT AMENDMENT TO THE EXISTING FIVE-YEAR CONTRACT FOR TRANSIT OPERATIONS