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REPORT OF THE FINANCE COMMITTEE

FEBRUARY 6, 2019

A meeting of the Finance Committee was held on Wednesday, February 6, 2019, at 7:00 p.m. in the
Aldermanic Chamber.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Alderman Michael B. O’Brien, Vice Chair
Alderwoman-at-Large Shoshanna Kelly
Alderman Patricia Klee
Alderman June M. Caron
Alderwoman Mary Ann Melizzi-Golja
Alderman Linda Harriott-Gathright

Members not in Attendance: Alderman-at-Large Brandon Michael Laws

Also in Attendance: Dan Kooken, Purchasing Manager
John Griffin, CFO/Comptroller
Steve Buxton, Deputy Nashua Fire & Rescue
Sarah Marchant, Director of Community Development

PUBLIC COMMENT - None
COMMUNICATIONS

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) New Pierce Arrow XT 1500 GPM Pumper Truck (Value: $641,206)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE
FROM MINUTEMAN FIRE & RESCUE APPARATUS, INC., IN THE AMOUNT OF $641,206. FUNDS ARE
AVAILABLE IN DEPARTMENT 152, FIRE RESCUE; NEW PUMPER TRUCK BOND

ON THE QUESTION

Mayor Donchess

Now the Deputy is here in case there are any questions, maybe you should come forward and sit at one of the
seats, just in case. | don’t know if people have met you before. Any questions or comments? Do you know
this guy, do you know him?

Alderman O’Brien

Thank you Mr. Mayor. Deputy Buxton in the past we have gotten tools and everything on some of that
apparatus, is this just the price for the apparatus itself?

Steve Buxton, Deputy Nashua Fire & Rescue

This has a minimal amount of equipment.
Alderman O’Brien

So we will get some new equipment to upgrade.

Finance Committee - 2/6/2019

Deputy Buxton

Correct.

Alderman O’Brien

Very good, very good.

Mayor Donchess

And which station is this pumper going to go to?
Deputy Buxton

Conant Road Fire Station #6.

Mayor Donchess

Page 2

Any other questions or comments? Also Alderwoman Melizzi-Golja is here. Please record her as present.

Alderman Caron

Did we have any money put aside for this?
Mayor Donchess

Any money what?

Alderman Caron

Any money in our CERF account or is this a new
but | didn’t see anything.

Mayor Donchess

| think this is totally a bonded piece of equipment.

Alderman Caron
Ok thank you.

Alderman O’Brien

... [Know sometimes we have a little bit of money put aside

Maybe a point to clarify, would | be correct in assuming that some of the last trucks we have bonded in the
past, so it seems to be a little bit of an efficient way of purchasing them? Am | correct to assume that, make

that statement?
Mayor Donchess
Yes definitely. Anyone else? Thank you Deputy

MOTION CARRIED

Buxton for visiting us.

Finance Committee - 2/6/2019 Page 3

From: Dan Kooken, Purchasing Manager
Re: Comprehensive Lighting Design and Electrical Plan for Downtown Riverfront (Value $100,000)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
LUMEN STUDIO, INC., IN THE AMOUNT OF $100,000. SOURCE OF FUNDING IS DEPARTMENT 181,
COMMUNITY DEVELOPMENT; GENERAL OPERATING FUND

ON THE QUESTION

Mayor Donchess

Ms. Marchant is here, she is going to come forward and give you the background on this to the extent you
already don’t already know it.

Sarah Marchant, Director Community Development

Good evening, thank you all. | am Sarah Marchant, Director of Community Development. So this is a contract
to hire lighting professionals and electrical engineers to design a riverfront lighting plan for the riverfront from
say the Broad Street Parkway all the way down past the Main Street Bridge to the railroad bridge. So it is to
look at a comprehensive lighting plan for that area and it is to create a community public input process to
design this and then also full bid documents at the end. So it is something we can move to implementation
with.

Mayor Donchess

Now Alderman Harriot-Gathright has arrived and should be recorded as present. Could you give a little bit of
background on the Riverfront Master Plan and how this fits into that?

Ms. Marchant

Absolutely so the Riverfront Master Plan was a large community outreach that was completed in the fall/winter
of 2017 and some of the six big ideas and the biggest priorities out of that from the community were that they
wanted the Riverwalk to be better lit, to feel safer and to be more open. So this is a huge component of that to
understand full lighting design; many years ago the City invested into some solar lighting on the riverfront. As
many of you know, our solar lighting didn’t turn out so well and doesn’t really work. So this is to make sure that
we are putting in a fully electrified system and that it does not rely on solar and will work regardless of the gray
days or some of the tree cover in this area.

Some of the other priorities that the Mayor is also moving forward with is looking at cleaning up all the

invasives so that you can see the river which also will help the safety level. We should be coming to you with
something in the near future on that as well.

Mayor Donchess
Questions or comments for Ms. Marchant.
Alderman O’Brien

Would this be replicated again with the new bridge that goes over the canal there, are we going to look at
lighting possibly in that area as well too?

Finance Committee - 2/6/2019 Page 4
Ms. Marchant

That’s a great question. At this time we are not looking at lighting in that area. Mine Falls Park is not lit on the
other side and there are street lights right there at the crosswalk that will be lit and Ledge Street has lighting.
Gate City Fence’s parking lot is somewhat lit but there is no intent to start lighting parts of Mine Falls Park.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Unleaded Fuel Contract (Value Estimated $366,625)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
DENNIS K. BURKE, INC., INAN ESTIMATED AMOUNT OF $366,625. FUNDS ARE AVAILABLE IN
DEPARTMENT 186, TRANSPORTATION; GRANT AND GENERAL OPERATING FUNDS

MOTION CARRIED

UNFINISHED BUSINESS — None

NEW BUSINESS — None

RECORD OF EXPENDITURES

MOTION BY ALDERWOMAN KELLY THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
JANUARY 11, 2019 TO JANUARY 31, 2019

MOTION CARRIED

GENERAL DISCUSSION - None

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN - None

POSSIBLE NON-PUBLIC SESSION - None

ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:10 p.m.

Alderwoman-at-Large Shoshanna Kelly
Committee Clerk

FINANCE COMMITTEE
FEBRUARY 6, 2019
7:00 pm Aldermanic Chamber
ROLL CALL
PUBLIC COMMENT
COMMUNICATIONS
From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) New Pierce Arrow XT 1500 GPM Pumper Truck (Value: $641,206)
Department: 152 Fire Rescue; Fund: Bond
From: Dan Kooken, Purchasing Manager
Re: Comprehensive Lighting Design and Electrical Plan for Downtown Riverfront (Value $100,000)
Department: 181 Community Development; Fund: General
From: Dan Kooken, Purchasing Manager

Re: Unleaded Fuel Contract (Value Estimated $366,625); Department: 186 Transportation
Fund: Grant and Various Department’s General Funds

UNFINISHED BUSINESS — None
NEW BUSINESS — None

RECORD OF EXPENDITURES
GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN
POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

Attachment C

Standard Fee Schedule & Payment Terms

THE CITY OF NASHUA “The Gate City’

Financial Services

Purchasing Department

January 31, 2019
Memo #19-115

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: | PURCHASE OF ONE (1) NEW PIERCE ARROW XT 1500 GPM PUMPER TRUCK
(VALUE: $641,206)
DEPARTMENT: 152 FIRE RESCUE; FUND: BOND

Please see the attached communication from George A. Walker, Assistant Chief to Brian D. Rhodes,
Chief of Department dated January 23, 2019 for information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

Nashua Fire Rescue and the Purchasing Department recommend the purchase of this vehicle from

Minuteman Fire & Rescue Apparatus inc. of Walpole, MA in the amount of $641,206.

Respectfully, _

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ban Kooken
Purchasing Manager

Ce: B. Rhodes G. Walker J. Graziano

229 Main Street » Nashua, New Hampshire 03061 @ Phone (603) 589-3330 Fax (603) 589-3233

Nashua Fire Rescue George A. Welker

Administrative Office Assistant Chief

: ' f “ (603) 594-3651

70 East Hollis Street, Nashua, Nh 030680 FAX (603) 594-3654
www nashuafire.com WalkerG @NashueNi gov

To: Chief of Department Brian D. Rhodes
Fron: Assistant Chief George A. Walker

Re. Pierce Arrow XT 1500 GPM Pumper Truck
Date: January 23, 2019

Chief Rhodes,

Ihave attached Resolution R-18-081 which authorizes the Mayor and City Treasurer to issue
bonds not to exceed the amount of six hundred sixty thousand dollars ($660,000) to purchase a
new pumper truck for the Fire Department.

This bond will allow the replacement of our 2001 Pierce Enforcer 1500 GPM Pumper truck.

Historically Nashua Fire Rescue has purch ased vehicles from Pierce Manufacturing with a pre
pay. This option offers the City a significant savings of $17,883 in finance charges for this
vehicle that can be used towards the outfitting and purchase.

lam recommending that we move forward with accepting this financing of the pre pay option, in
order to seoure the savings and to establish a construction schedule to meet the requirements of
the bond.

Respectfully,
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George AY Walker
Assistant Chief