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10.

Li.

12.

All equipment purchased for the program is and will remain the property of APHIS
WS.

To coordinate with APHIS WS before responding to all media requests.

To obtain the appropriate permits for removal activities for herring, great black-
backed, ring-billed gulls and turkey vultures and list USDA, APHIS, Wildlife
Services as a sub-perinitee.

To provide training to Landfill staff to conduct bird harassment activities on
weekends and Federal Holidays to effectively keep birds from using the landfill
when Wildlife Services personnel are not present at the landfill.

To provide storage space in a secure building for a locked gun cabinet supplied by
WS for storage of firearms and pyrotechnics when these devices are not in active
use. WS is required to store guns overnight in a locked gun safe (WS Directive
2.615).

There will be no equipment with a procurement price of $5,000 or more per unit
purchased directly with funds from the cooperator for use solely on this project. All
other equipment purchased for the program is and will remain the property of
APHIS WS.

To provide an indoor working space to complete necessary paperwork.

ARTICLE 5

APHIS WS Agrees:

1.

2.

4,

To conduct activities at the Four Hills Landfill and adjacent condominiums as
described in the Work and Financial Plans.

Designate to the CITY the authorized APHIS WS individual who shall be
responsible for the joint administration of the activities conducted pursuant to this
Agreement.

To bill the CITY for costs incurred by APHIS WS during the performance of

-Services agreed upon and specified in the Work Plan. APHIS WS shall keep records

and receipts of all reimbursable expenditures hereunder for a period of not less than
one year from the date of completion of the services provided under this Agreement
and the CITY shall have the right to inspect and audit such records.

To coordinate with the CITY before responding to all media requests.

ARTICLE 6

This Agreement is contingent upon the passage by Congress of an appropriation from
which expenditures may be legally met and shall not obligate APHIS WS upon failure of
Congress to so appropriate. This Agreement may also be reduced or terminated if
Congress only provides APHIS WS funds for a finite period under a Continuing
Resolution.

ARTICLE 7

APHIS WS assumes no liability for any actions or activities conducted under this
Cooperative Service Agreement except to the extent that recourse or remedies are provided
by Congress under the Federal Tort Claims Act (28 U.S.C. 1346(b), 2401 (b), and 2671-
2680).

ARTICLE 8

Pursuant to Section 22, Title 41, United States Code, no member of or delegate to Congress
shall be admitted to any share or part of this Agreement or to any benefit to arise therefrom.

ARTICLE 9

Nothing in this Agreement shall prevent APHIS WS from entering into separate
agreements with any other organization or individual for the purpose of providing wildlife
damage management services exclusive of those provided for under this agreement.

ARTICLE 10

The CITY certifies that APHIS WS has advised the CITY that there may be private
sector service providers available to provide wildlife management services that the
CITY is seeking from APHIS WS.

ARTICLE 11

The performance of wildlife damage management actions by APHIS WS under this
agreement is contingent upon a determination by APHIS WS that such actions are in
compliance with the National-Environmental Policy Act, Endangered Species Act, and any
other applicable federal statutes. APHIS WS will not make a final decision to conduct
requested wildlife damage management actions until it has made the determination of such
compliance.

ARTICLE 12

This Cooperative Service Agreement may be amended at any time by mutual agreement
of the partics in writing. Aiso, this Agreement may be terminated at any time by mutual
agreement of the parties in writing, or by one party provided that party notifies the other
in writing at least 120 days prior to effecting such action. Further, in the event the
Cooperator does not provide necessary funds, APHIS WS is relieved of the obligation to
provide services under this agreement.

In accordance with the Debt Collection Improvement Act of 1996, the Department of
Treasury requires a Taxpayer Identification Number for individuals or businesses
conducting business with the agency.

The CITY’s Taxpayer Identification Number (TIN) 02-6000581

CITY OF NASHUA

SOLID WASTE DEPARTMENT
840 WEST HOLLIS STREET
NASHUA, NH 03060:

BY:
James Donchess, Mayor City of Nashua Date

UNITED STATES DEPARTMENT OF AGRICULTURE
ANIMAL AND PLANT HEALTH INSPECTION SERVICE
WILDLIFE SERVICES

BY:
David Allaben, State Director Date
USDA, APHIS, WS
59 Chenell Drive, Suite 7
Concord, NH 03301-8548

BY:
Charles S. Brown Date
‘Director, Eastern Region
USDA, APHIS, WS
920 Main Campus Drive; Suite 200
Raleigh, NC 27606

ATTACHMENT A
WORK PLAN

For the Conduct of an Integrated Wildlife Harassment and Monitoring Project
under a Cooperative Service Agreement between The City of Nashua and USDA,
APHIS, Wildlife Services (WS)

Introduction

The U.S. Department of Agriculture (USDA) is authorized to protect American
agriculture and other resources from damage associated with wildlife. The primary
authority for Wildlife Services (WS) is the Act of March 2, 1931 (46 Stat. 1468; 7
U.S.C.426-426b) as amended, and the Act of December 22, 1987 (101Stat. 1329-331, 7
U.S.C. 426c). Wildlife Services activities are conducted in cooperation with other
Federal, State and local agencies; private organizations and individuals.

The WS program uses an Integrated Wildlife Damage Management (TWDM) approach
(sometimes referred to as IPM or “Integrated Pest Management”) in which a series of
methods may be used or recommended to reduce wildlife damage. [WDM is described

in Chapter 1, 1-7 of the Animal Damage Control Program Final Environmental Impact
Statement (USDA, 1994). These methods include the alteration of cultural practices as

well as habitat and behavioral modification to prevent damage. However, controlling
wildlife damage may require that the offending animal(s) are killed or that the
populations of the offending species be reduced.

Purpose

To reduce on and off-site conflicts associated with large concentrations of gulls, turkey
vultures, starlings and woodchucks attracted to the Four Hills Municipal Landfill,
Nashua, New Hampshire through the conduct of an integrated wildlife harassment and
monitoring project.

Planned USDA. APHIS. Wildlife Services Activities

1. Wildlife Services will staff the integrated bird damage management and monitoring
program five working days (8-9 hours) from July 1, 2016 through June 30, 2017 (52
consecutive weeks) except government holidays, mandatory scheduled training days and
under extreme weather conditions .

2. Wildlife Services completed an Environmental Assessment (EA) “Reducing Bird
Damage Through an Integrated Wildlife Damage Management Program in the State of
New Hampshire”

3. Wildlife Services will provide bird harassment training as required of landfill
personnel.

4, Wildlife Services will assist the City in obtaining a USFWS depredation permit for
2016-2017. Wildlife Services will assume responsibility for processing the USFWS
pennit application for the City’s signature.

5. Wildlife Services will continue monitoring efforts of wildlife activity and presence at
the nearby Ledgewood Hills condominiums and other surrounding areas deemed to be of
concern to the City and impacted by gulls, starlings or other birds associated with Four
Hills Landfill activities to assess the effectiveness of the integrated gull harassment
program. Wildlife Services will also conduct harassment activities at the Ledgewood
Hills condominiums and other identified nearby properties as necessary and agreed upon,
to reduce gull activity and associated damage to property.

6. Wildlife Services will conduct woodchuck control activities on landfill property to
reduce burrowing activity and potential damage to landfill property as requested.

7. Wildlife Services will provide the City and other interested parties a summary report
including recommendations of integrated harassment activities.

Effective Dates

The cooperative agreement shall become effective on July 1, 2016, and shall expire on
June 30, 2017.

ATTACHMENT B
FINANCIAL PLAN
July 1, 2016-June 30, 2017

Personne] Costs 10.00... ...ccececeneeceee cues causes nee eee ety Det Sda ERA EA SEER EEE EO AE EEE ETOH $47,267.00
Vehicle Fuel oo... ccc ccccc ccc cceee ence eee eensereeeeeesceseenece: se ceesetanessertsnsetgys $ 4,131.41
Supplies & Equipment. ............cccccceeeeee cree ee reese econ sete eee pean w neste artes ete en ene $1.843.00
Subtotal (Direct Costs) ............ccccceesecteeeee ene ececene cen ececneeeenesatennnnneaeease $53,241.41
Pooled Job Costs .........c.cccccccenecuecateeueeueeseeen sete tae eeee sae esaeeeeneteeteeeeuagas $5,856.56
Indirect CostS oo... cecccececcececterecee eee eee cee eee n ee enon en bea eeee beaten gee cee eet eed $8,598.49

TOTAL 0... cece cee cece ee eee eee $67,696.46

The distribution of the budget from this Financial Plan may vary as necessary to
accomplish the purpose of this agreement, but may not exceed $67,696.46

Financial Point of Contact

Cooperator: City of Nashua Financial Services (603) 589-3171
Phone
APHIS, WS: Jane Tuttle (603) 223-6832

Phone

REPORT OF THE FINANCE COMMITTEE
JUNE 15, 2016

A meeting of the Finance Committee was held on Wednesday, June 15, 2016, at 7:00 p.m. in the
Aldermanic Chamber.

Mayor Jim Donchess, Chair, presided.

Members of the Committee present: Alderman-at-Large Lori Wilshire
Alderman-at-Large Michael B. O’Brien
Alderman Benjamin M. Clemons
Alderman June M. Caron
Alderman Ken Siegel

Members not in Attendance: Alderman-at-Large Mark S. Cookson, Vice Chair

PUBLIC COMMENT - None
COMMUNICATIONS

MOTION BY ALDERMAN SIEGEL THAT THE RULES BE SO FAR SUSPENDED AS TO ALLOW FOR
THE INTRODUCTION OF A COMMUNICATION RECEIVED AFTER THE AGENDA WAS PREPARED
MOTION CARRIED

From: John Griffin, Chief Financial Officer
Re: Internal Revenue Service Audit

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PAYMENT OF
$19,473.72. FUNDS ARE AVAILABLE WITHIN THE FY16 DEPARTMENTAL BUDGETS, ACCOUNT 52100,
FICA/MEDICARE TAXES

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: | To Approve Contract Award for Healthcare Stop Loss Insurance (Value: $750,692)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
HCC IN THE AMOUNT OF $750,692. FUNDS ARE AVAILABLE IN THE HUMAN RESOURCES
DEPARTMENT; BENEFITS SELF INSURANCE FUND

ON THE QUESTION

Alderman Siegel

| Know this is for this year, but is it going forward? Are we going to continue to have the higher deductible
amount.

Mayor Donchess

Of course it’s subject to approval by the committee, but that would be my recommendation. | think the
consultant agrees.

Finance — 06/15/16 Page 2

Tom DeLacey, Benefits Consultant for the City of Nashua.

I’m with Work Place Benefits Solutions, which is a HUB International company. Historically we had a $250,000
stop loss level which basically means any claimant who hits that $250,000 the insurance plan picks up
anything above that. We've looked at the numbers over the years. Each year we kind of look at different stop
loss levels and try to determine if it makes sense to increase that level. We're comfortable with increasing it
based on the overall size of the group and the amount of claims, which is roughly about one percent of total
claims, and also because of the reserve fund that the city has. We think that city can save some money, and
they have sufficient reserves if there was a particularly bad year.

Alderman Siegel

What’s your estimate moving forward of what we can save by upping that limit by $100,000? The deductible,
rather.

Mr. DeLacey

For instance what next year’s premium would be, they really kind of run in line. If you look there’s about a 25
percent savings to go from $250,000 to $350,000. You would think that would continue to be that 25 percent
difference year over year.

Alderman Siegel

Okay, thank you very much.
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Nashua City Wide Telecom Project (Value: $2,200,000)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD OF
ALDERMEN APPROVAL, AWARD THE CONTRACT TO CUSTOM COMPUTER SPECIALISTS, INC. IN
THE AMOUNT OF $2,200,000. SOURCE OF FUNDING IS DEPARTMENT, 122 INFORMATION
TECHNOLOGY; BOND; 71, EQUIPMENT

ON THE QUESTION
Director Bruce Codagnone, IT Division

We have with us Rick Farrenkopf, who is the Director of Technology at the Schools, Peter Cinfo, IT Manager
for the Police Department, and Suzanne MacLaughlin and Paul from Custom Computer. They are on the
vendor side. We got proposals from seven different vendors. We had a wide variety of criteria other than the
costs that we looked at. Custom Computer ranked the highest. We have a very complex ranking sheet that
we use. Every member of the team independently put their data into the sheet. We came back with the top
two vendors. We invited the top two vendors to come in for further discussions. We felt Custom Computer
had the strongest bid as well as the best product for the city.

Mayor Donchess

Who, other than yourself, was on the team interviewing the vendors?

Finance — 06/15/16 Page 3

Mr. Codagnone

Myself, Rick Farrenkopf, Peter Cinfo, and a couple people on my team as well as a person on Rick’s team that
is no longer with the school district, and also the fire department and Emergency Management, Justin Kates.

Alderman Siegel

| believe this came up last night. This was the bond issue we approved last night.

Mayor Donchess

Yes.

Alderman Siegel

We've already cleared the hurdle of Board of Aldermen approval, right?

Mayor Donchess

Yes.

Alderman Siegel

This has been discussed for quite some time. The reasons there’s no questions is because this is going back
to last term. There’s not a lot of new information. We've been churning around on this for quite some time,
many of us have. | appreciate you coming by. Don’t view the lack of questions, at least from me, as lack of
interest or due diligence.

Alderman Clemons

| read over it. It seems pretty straightforward. | trust the judgment of the employees that put all the work into it.
| didn’t have any concerns.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: NTS Fixed Route CNG Bus Procurement (Value $3,966,832)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD OF
ALDERMEN APPROVAL, AWARD THE CONTRACT TO GILLIG, LLC, IN THE AMOUNT OF $3,966,832.
FUNDS ARE AVAILABLE IN DEPARTMENT 186, NASHUA TRANSIT; GRANT FUNDS; 81, MAJOR
CAPITAL OUTLAY

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Engineering Services for New Canal Pedestrian Bridge Project (Value $109,862)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT
TO HOYLE, TANNER & ASSOCIATES IN THE AMOUNT OF $109,862. SOURCE OF FUNDING IS
DEPARTMENT 181, COMMUNITY DEVELOPMENT; NH DOT TAP GRANT; 53, PROFESSIONAL
AND TECHNICAL SERVICES

ON THE QUESTION

Finance — 06/15/16 Page 4
Alderman Clemons

| was wondering if this was going to be big enough to use as an emergency access to the park, the bridge?
Director Sarah Marchant, Community Development Division

The grant is a non-motorized transportation grant. It is not meant to allow for motorized vehicles. It is
intended, however, to allow maintenance type vehicles, something that parks and rec uses to access the park
for basic maintenance. It is not allowed to be used for something that can be a full motorized access point.
Alderman Clemons

And that’s a stipulation of the grant?

Ms. Marchant

Correct.

Alderman Siegel

| just want to point out that this is a 80 percent grant. The city is only actually putting 20 percent of the money
in that we’re voting on. It’s important to note that we’re not spending huge amounts of money on this. It’s a big
advantage. It’s another entry to Mine Falls.

Alderman O’Brien

When you build this bridge and you say it’s not non-motorized, | agree with that and maintenance, but are you
taking into account, the fire department, the forestry units in particular? Occasionally people do use the trails,
they do get injured. The forestry’s do have baskets to remove the people if needed. Just take that into
account that it would meet the fire department needs for access as well. It would make common sense in my
opinion.

Ms. Marchant

| can certainly bring that to the consultant’s attention. This is meaning to be very much like the Seventh Street
pedestrian bridge. It’s very much along those lines.

Alderman O’Brien

The Seventh Street seems to work out well. Just making sure while we’re doing, we’re doing it correctly.
Thank you.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of PakFlatt 4-Station Voting Booths (Value: $52,994)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE
FROM INCLUSION-SOLUTIONS IN THE AMOUNT OF $52,994. FUNDS ARE AVAILABLE IN
DEPARTMENT 107, CITY CLERK; WAGES FULL TIME

MOTION CARRIED