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LEGISLATIVE YEAR 2021

RESOLUTION: R-21-190
PURPOSE: Relative to the supplemental appropriation of $3,650,000 of

FY2021 unanticipated revenue into the Division of Public
Works Office Facility Capital Project

SPONSOR(S): Mayor Jim Donchess
COMMITTEE — Review Commi
: get eview Committee
ASSIGNMENT: Board of Public Works
FISCAL NOTE: As the City real property located at 141-143 Burke Street was

purchased using bond proceeds (see R-15-172), proceeds from the
sale of that property must be applied‘spent on the DPW Office
Facility Capital Project or another capital project. Proceeds must
be spent within 24 months of receipt as prescribed in the bond
spending and arbitrage requirements rule.

ANALYSIS

This resolution appropriates $3,650,000 of FY2021 unanticipated revenue from the sale of City
real property located at 141-143 Burke Street into the Division of Public Works Office Facility
Capital Project. The sale of the property was authorized by R-20-059,

Charter Sec. 53 permits specific non-budget, supplementary appropriations. There should be
notice and a public hearing. A two-thirds vote is required under Charter Sec. 56-b for an item or
amount not in the mayor’s budget. A roll call is required under Charter Sec. 49.

The total amount budgeted for the new Division of Public Works Office Facility is anticipated to
be $15,150,000 as listed below.

R-19-187 - $6,000,000 Bond

R-21-190 - $3,650,000 Appropriate proceeds from sale of Burke St. Building

R-21-191 - $2,000,000 Change purpose of Broad Street Parkway unexpended bond proceeds
R-21-192 - $3,000,000 New Bond

R-20-069 - $200,000 Previous Escrows

R-19-170 - $300,000 Previous Escrows

This resolution should be referred to the Board of Public Works.

Resolution R-21-190, continued

Approved as to account
structure, numbers,
and amount:

Approved as to form:

Financial Services Division

By: _/s/John Griffin

Office of Corporation Counsel

yp Prt, Crate

Date: 3 Naren Je. ana

R-21-191

RESOLUTION

CHANGING THE PURPOSE OF TWO MILLION DOLLARS ($2,000,000) OF
UNEXPENDED BOND PROCEEDS FROM THE BROAD STREET PARKWAY
PROJECT TO THE DIVISION OF PUBLIC WORKS OFFICE FACILITY PROJECT

CITY OF NASHUA

In the Year Two Thousand and Twenty One

RESOLVED by the Board of Aldermen of the City of Nashua that the purpose of a
portion of the remaining unexpended bond proceeds previously reserved and designated under
Resolution R-08-111 (“Authorizing the Mayor and City Treasurer to issue bonds not to exceed
the amount of thirty-seven million six hundred thousand dollars ($37,600,000) for the design and
construction of the Broad Street Parkway Project”) is changed as follows:

The original purpose from R-08-111 was for the design and construction of the Broad
Street Parkway Project. These purposes for which the funds were originally borrowed have been
mostly completed and it is anticipated that there will be some surplus proceeds.

The new purpose will be for two million dollars ($2,000,000) to be used for the new
Division of Public Works Office Facility, The useful life of the project is 30 years.

LEGISLATIVE YEAR 2021

RESOLUTION: R-21-191
PURPOSE: Changing the purpose of two million dollars ($2,000,000) of

unexpended bond proceeds from the Broad Street Parkway
project to the Division of Public Works Office Facility project

SPONSOR(S): Mayor Jim Donchess

COMMITTEE Budget Review Committee

ASSIGNMENT: Board of Public Works

FISCAL NOTE: Spend $2,000.000 on a capital project from unspent bond proceeds

approved under R-08-111. The remaining balance in the Broad Street
Parkway Capital Project after the repurposing will be approximately
$1,100,000.

ANALYSIS

Resolution R-08-111 authorized bonding for the Broad Street Parkway project. That project is
mostly completed and it is anticipated that there will be some surplus proceeds. Those surplus
proceeds will be used on the Division of Public Works Office Facility project.

The use of bond proceeds is controlled by RSA 33:3-a. They may be spent only for purposes for
which the loan is incurred, except as the statute otherwise provides. If no expenditure of the
proceeds has been made or a balance remains after “completion” of the project, the funds may be
authorized, by a 2/3 vote, for another project eligible for bonding for an equal or longer period,
or the funds may be used to pay principal of the project's loan as it matures. RSA 33:3-a II. No
public hearing is needed under bonding requirements because the reallocation is not the
authorization of new borrowing.

However, this is a supplemental appropriation. Charter Sec. 53 permits specific non-budget,
supplementary appropriations. There should be notice and a public hearing. A two-thirds vote is
required under Charter Sec. 56-b for an item or amount not in the mayor’s budget. A roll call is
required under Charter Sec. 49.

The total amount budgeted for the new Division of Public Works Office Facility is anticipated to
be $15,150,000 as listed below.

R-19-187 - $6,000,000 Bond

R-21-190 - $3,650,000 Appropriate proceeds from sale of Burke St. Building

R-21-191 - $2,000,000 Change purpose of Broad Street Parkway unexpended bond proceeds
R-21-192 - $3,000,000 New Bond

R-20-069 - $200,000 Previous Escrows

R-19-170 - $300,000 Previous Escrows

This legislation should be referred to the Board of Public Works.

Resolution R-21-191, continued

Approved as to account Financial Services Division
structure, numbers and

amount: By: _/s/John Griffin
Approved as to form: Office of Corporation Counsel

By: NOpurh, Chatte_
Date: y) ND Onenteon D> 94

R-21-192

RESOLUTION

AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS
NOT TO EXCEED THE AMOUNT OF THREE MILLION DOLLARS (33,000,000) FOR
ADDITIONAL COST FOR THE DESIGN AND CONSTRUCTION OF A DIVISON OF
PUBLIC WORKS OFFICE FACILITY

CITY OF NASHUA

In the Year Two Thousand and Twenty One

WHEREAS, the Board of Aldermen passed R-19-187 “Authorizing the Mayor and City
Treasurer to issue bonds not to exceed the amount of six million dollars ($6,000,000) for the
design and construction of a Division of Public Works Office Facility located at 840 West Hollis
Street on December 23, 2019; and

WHEREAS, additional funding is needed for this project.

NOW THEREFORE, BE. IT. RESOLVED by the Board of Aldermen of the City of
Nashua that the Mayor of the City of Nashua and the City Treasurer of the City of Nashua are
hereby authorized to issue and sell general obligation bonds of the City in an aggregate principal
not to exceed three million dollars ($3,000,000). The proceeds of said bonds shall be used for
additional cost for the design and construction of a Division of Public Works Office Facility.
The useful life of the improvements is thirty years.

Pursuant to Nashua City Charter §54-a, this resolution requires a “duly advertised public
hearing.” Also see N.H. RSA 33:9, which requires a 2/3 vote of all the members for passage of
this resolution.

The bonds shall be general obligations of the City of Nashua, payable as to principal and
interest from ad valorem taxes, which will be levied without limitation as to rate or amount on all
taxable property within the territorial limits of the City of Nashua.

The bonds shall bear the manual or facsimile signature of the City Treasurer and the
Mayor. In accordance with Chapter 91 of the New Hampshire Acts of 2005, bonds issued
pursuant to this resolution shall not require an authenticating certificate of a bank or trust
company doing business in the State of New Hampshire or The Commonwealth of
Massachusetts, or the Commissioner of Revenue Administration.

RESOLUTION R-21-192

The bonds are to be issued in fully-registered form by means of a book-entry system or otherwise
and shall have such terms and conditions and be in such form, subject to the provisions of this
resolution and applicable law, as shall be determined by the Mayor and the City Treasurer.

RESOLVED FURTHER, that the Mayor is authorized to enter into the required
contracts therefor as well as any amendments to be made thereto or any other documentation

necessary for the receipt of said funds,

LEGISLATIVE YEAR 2021

RESOLUTION: R-21-192
PURPOSE: Authorizing the Mayor and City Treasurer to issue bonds not

to exceed the amount of three million dollars ($3,000,000) for
additional cost for the design and construction of a Division of
Public Works Office Facility

SPONSOR(S): Mayor Jim Donchess

COMMITTEE Budget Review Committee

ASSIGNMENT: Board of Public Works

FISCAL NOTE: It is anticipated that the bond would be sold FY 23/24 for a term of

twenty years. It is estimated the interest rate will be approximately
2.5% and the total cost of the bond will be approximately
$3,787,000 including interest with level principal. The average
annual payment will be approximately $189,375 with the
beginning years at a higher amount. With the approval of this
bond the new total amount needed for this construction project will
now be fifteen million one hundred and fifty thousand dollars
($15,150,000), consisting of approximately $12,650,000 of bonds
and $2,500,000 from other sources.

ANALYSIS

This resolution authorizes the City to issue and sell general obligation bonds up to $3,000,000
for additional cost for the design and construction of a Division of Public Works Office Facility
located at 840 West Hollis Street.

As this legislation is an authorization to borrow money, this resolution requires a “duly
advertised public hearing” pursuant to Nashua City Charter §54-a. NH RSA 33:9 requires a 2/3
vote of all the members for the issuance of bonds. This resolution is also a specific non-budget,
supplementary appropriation, permitted by Charter Sec. 53. Requirements for that are notice and
a public hearing. A two-thirds vote is required under Charter Sec. 56-b for an item or amount
not in the mayor’s budget. A roll call is required under Charter Sec. 49.

The total amount budgeted for the new Division of Public Works Office Facility is anticipated to
be $15,150,000 as listed below.

R- 19-187 - $6,000,000 Bond

R-21-190 - $3,650,000 Appropriate proceeds from sale of Burke St. Building

R-21-191 - $2,000,000 Change purpose of Broad Street Parkway unexpended bond proceeds
R-21-192 - $3,000,000 New Bond

R-20-069 - $200,000 Previous Escrows

R-19-170 - $300,000 Previous Escrows

This resolution should be referred to the Board of Public Works.

Resolution R-21-192, continued

Approved as to account Financial Services Division
structure, numbers and

amount: By: _/s/John Griffin
Approved as to form: Office of Corporation Counsel

py, Noone (Car Ke

pate: 2) Napontor Ov74

A Special Meeting of the Board of Aldermen was held Monday, November 15, 2021, at 8:12 pm in the Aldermanic
Chamber and via Zoom teleconference which meeting link can be found on the agenda and on the City’s website
calendar.

President Lori Wilshire presided; Deputy City Clerk Allison Waite recorded.
Prayer was offered by Deputy City Clerk Allison Waite; Alderman Thomas Lopez led in the Pledge to the Flag.
Let’s start the meeting by taking a roll call attendance. If you are participating via Zoom, please state your presence,

reason for not attending the meeting in person, and whether there is anyone in the room with you during this meeting,
which is required under the Right-To-Know Law.

The roll call was taken with 10 members of the Board of Aldermen present: Alderman Michael B. O’Brien, Sr.,
Alderman Patricia Klee, Alderman Richard A. Dowd, Alderman June M. Caron, Alderman Benjamin Clemons,
Alderman Thomas Lopez, Alderwoman Elizabeth Lu, Alderman Ernest Jette, Alderman Linda Harriott-Gathright, and
Alderman Wilshire.

Alderwoman Shoshanna Kelly, Alderman David C. Tencza, Alderman Jan Schmidt, Alderman Brandon Laws and Alderman
Skip Cleaver were recorded absent.

COMMUNICATION

From: Kimberly Kleiner, Administrative Services Director
Re: Update on the 2022 Revaluation

There being no objection, President Wilshire accepted the communication and placed it on file.
DISCUSSION
e Assessing Update on the Revaluation

President Wilshire

Tonight we are having a discussion on an assessing update on the revaluation. | will recognize Administrative Services
Director Kim Kleiner as well as Chief Assessor Rick Vincent.

Kim Kleiner, Administrative Services Director

Good evening Madam Chair and members of the Board. So we have a brief presentation. We also have members from
Vision Government Solutions who are attending via Zoom. They will also be speaking this evening as well as Chief
Assessor Vincent who many of you may not have had the pleasure of meeting but | assure you, the city is very lucky to
have. He said this morning to me | thought it was 11 months and | can’t believe it’s been 11 months already. | am very
glad that he came to join the city.

So I’m going to share a brief presentation and we'll get started. The 2022 full measure and list and revaluation in
accordance with NH Statutes, the City of Nashua is conducting this and we estimated that it would take about 3 years to
complete. Finalizing in September of 2022. The process actually started back in August in 2019 and now with COVID in
there, that seems like a million light years ago. We did start with a request for proposals which actually brought four
proposals forward. Just to give you a brief timeline of what happened, in August we did that request. A city committee
was formed and the Board of Assessors ultimately chose a recommendation to make to the Board of Aldermen. On
February 19 of 2020, the Finance Committee approved the contract on February 28'" we issued a data collection press
release. March 2™ the Vision Government Solutions came in for a startup meeting up in the city auditorium. Many of
you were present with the NH Department of Revenue. That really kicked off the process. Shortly after that in the next
few days, they started data collection and then we all remember what happened after that - COVID. So it was important
to keep the process going. March 16, 2020 there was an amendment to the contract due to COVID. Interior inspections
were suspended but the exterior measure and list continued. This was an accepted practice by the NH Department of
Revenue. In June 28, 2020, we began quarterly updates to the Board of Tax and Land Appeals. Now this is important
to remember that this is an order reassessment by the Board of Tax and Land Appeals. So not only does the Chief
Assessor report quarterly to them but he also does a number of quarterly updates to the Board of Assessors with Vision.
| will pass it to you Chief Assessor.