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LEGISLATIVE YEAR 2022

RESOLUTION: R-22-019
PURPOSE: Authorizing Pennichuck Corporation and Pennichuck East

Utility, Inc. to enter into a term loan with CoBank, ACB

ENDORSERS: Alderman Patricia Klee
COMMITTEE
ASSIGNMENT: Pennichuck Water Special Committee
FISCAL NOTE: None.
ANALYSIS

This resolution approves the proposal by Pennichuck Corporation and one of their regulated
public water subsidiaries to enter into a term loan as described in the resolution.

We have forwarded additional information provided by Pennichick on the propesal to the Board
of Aldermen.

Article [X (3) of Pennichuck Corporation’s Articles of Incorporation and Article V §2 of the
Pennichuck Corporation’s by-laws requires City approval for the borrowing.

Approved as to form: Office of Corporation Counsel

By: \\Da ld Cla Me

Date: \\ MaAcy. @> a2.

R-22-020

RESOLUTION

AUTHORIZING THE MAYOR AND THE CITY TREASURER TO ISSUE BONDS NOT
TO EXCEED THE AMOUNT OF THIRTY-SEVEN MILLION FIVE HUNDRED
THOUSAND DOLLARS ($37,500,000) TO FUND THE SECOND FIVE YEAR PHASE
OF A TEN YEAR PAVEMENT MANAGEMENT PROJECT

CITY OF NASHUA

In the Year Two Thousand and Twenty-Two

RESOLVED by the Board of Aldermen of the City of Nashua that the Mayor of the City
of Nashua and the City Treasurer of the City of Nashua are hereby authorized to issue and sell
general obligation bonds of the City, in an aggregate principal not to exceed Thirty Seven
Million Five Hundred Thousand ($37,500,000). The proceeds of said bonds shall be used over
the second five-year phase of a 10-year pavement management project with the goal of bringing
the average pavement condition index (PCI) of the 300-mile road network to at least 87 (which is
an ASTM standard for a good service condition) at the end of 10 years. The project will
implement various pavement treatment and repair methods including routine maintenance,
preventative maintenance, structural improvement and base rehabilitation. The project also
includes work related to periodic pavement condition surveys, analyses and reporting,
management system updating, bidding documents, construction quality control and material
testing. The t0-year pavement management project followed by maintenance as needed is
expected to extend the life of the road network by 20 years.

Pursuant to Nashua City Charter $54-a, this resolution requires a ‘‘duly advertised public
hearing.” Also sce N.H. RSA 33:9, which requires a 2/3 vote for passage of this resolution.

The bonds shall be general obligations of the City of Nashua, payable as to principal and
interest from ad valorem taxes, which will be levied without limitation as to rate or amount on all
taxable property within the territorial limits of the City of Nashua.

The bonds shall bear the manual and facsimile signature of the City Treasurer and the
Mayor. In accordance with Chapter 91 of the New Hampshire Acts of 2005, bonds issued
pursuant to this resolution shall not require an authenticating certificate of a bank or trust
company doing business in the State of New Hampshire or the Commonwealth of Massachusetts,
or the Commissioner of Revenue Administration.

RESOLUTION R-22-020

The bonds are to be issued in fully-registered form by means of a book-entry system or
otherwise and shall have such terms and conditions and be in such form, subject to the provisions
of this resolution and applicable law, as shall be determined by the Mayor and the City
Treasurer.

RESOLVED FURTHER, that the Mayor is authorized to enter into the required
contracts therefor as well as any amendments to be made thereto or any other documentation
necessary for the receipt of said funds.

LEGISLATIVE YEAR 2022

RESOLUTION: R-22-020
PURPOSE: Authorizing the Mayor and the City Treasurer to issue bonds

not to exceed the amount of Thirty-Seven Million Five
Hundred Thousand Dollars ($37,500,000) to fund the second
five year phase of a ten year payement management project

ENDORSER(S): Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Richard A. Dowd
Alderman Ernest A. Jette

COMMITTEE Budget Review Committee
ASSIGNMENT: Board of Public Works
FISCAL NOTE: Bonds will be issued over a five-year period with the first bond

anticipated to be sold in FY 24 with the first payment beginning in
FY25. Estimated interest rates are 3.0°0-4.0%. Each bond issued
will be in an amount not to exceed $7,500,000 for a total of
$37,500,000. Total bond payments are estimated at $49,500,000
including interest. Each bond will have a fifteen-year term. The
Bonds will be repaid through the Special Road & Highway Fund.

ANALYSIS

This resolution authorizes the City to issue and sell general obligation bonds up to $37,500,000,
for the second five-year phase of a 10-year pavement management project as described in the
resolution. This project is in the FY2022 Capital Improvements Program.

As this legislation is an authorization to borrow money, this resolution requires a “duly
advertised public hearing” pursuant to Nashua City Charter $54-a. NH RSA 33:9 requires a 2/3
vote of all the members for the issuance of bonds. This resolution is also a specific non-budget,
supplementary appropriation, permitted by Charter Sec. 53. Requirements for that are notice and
a public hearing. A two-thirds vote is required under Charter Sec. 56-b for an item or amount
not in the mayor’s budget. A roll call is required under Charter Sec. 49.

This legislation should be referred to the Board of Public Works for its review and approval.

Approved as to account Financial Services Division
structure, numbers,
and amount: By: /s/ John Griffin

ContractorsMinimum Advance Notice of Intended Delivery to

Agencies:
e Ordersup to $500.00 1 businessday
notice
e Orders of $501.00 up to $5,000.00 2 business day notice
e Ordersof1 Tractor Trailer or More 5 business day notice
F.O.B.: F.0.B. Destination to any location within the Gate of New Hampshire
ORDERNG: Sate agencieswill place their ordersdirect to vendor by electronic order entry, by

e-mail, by FAX, or they may establish a standard delivery order. Political sub-divisions
and authorized non-profit organizationswill utilize their own individually established
ordering procedures.

QUESTIONS: Direct any questionsto Kimberly Hanson,
603-271-2550, Kimberly.D.Wansoni@das.nh.gov

Necessary Ordering Information From Contractor to Sate Agencies:
Purchasing requiresall quotesbe submitted with the following information:
e Name of requesting agency by Department, Division and Bureau and/or Section
e Location (city and address) of the delivery point/s
e Allproduct catalog numbers, quantities, sizes, descriptions, finishes, fabric selectionsand colors, list
prices, discounts, net pricesand the grand total
e =6Allitemsmust be keyed to the anticipated installed locations, ((oom/number/name and usersname)
with the net price sub-totalsbeing provided for these locations
e = If requested, successful Vendor(s) shall provide manufacturer sphotosof the product selected.
e Finish/fabric specifications
e Installation floor plansscaled to no lessthan 1/8”= 1'0” or submitted via AutoCad 2000 compatible file
are required. The plansmust be keyed to the specifications showing exact placement of all new
furnishings.

Prior To Order Being Placed By Purchasing:
The Contractor scooperation in explanation of all plansisrequired. The Contractor will utilize Sate of New

Hampshire Space Planning Sandardsavailable for reference on the Sate of New Hampshire web site at:
hitps//dasnh.gov/bpm/Docg Interior Soace.pdf. Any deviationsfrom the Syace Planning Sandards must be
approved, in advance, by the Agency.

The Contractor sinvoice will document the list price and the net price to the Gate of New Hampshire.

Resource information to be provided to “Planning” by Contractor:

Within five (5) working daysof contract award, the Contractor shall supply one (1) complete set (in catalogue
form) of allavailable fabricsand finish samplesoffered under the termsof thiscontract. Such samplesmust
provide by small actual finish/fabric selections, not just graphic facsimile. Contractor shallbe responsible to
keep this information up-to-date during the contract term, removing all obsolete offeringsand providing all
new offerings.

Within five (5) working daysof contract award, the Contractor shall provide “Planning” with their furniture
manufacturer scurrent fully compatible (Planning uses Windows 10 operating system and AutoCAD
Architecture 2016) planning/drafting software, such software to provide complete graphic symbolsof all
furniture components offered to the Sate through thiscontract. The Contractor shall fully support installation
and use of thissoftware at no charge to the Sate.

Installation Requirements:
The Contractor willbe required to supply, deliver, uncrate, set into place, make all of the final connections,
start-up and test allof the equipment awarded in accordance with Specifications.

Gorage chargessnall only be acceptable in certain instanceswhich are defined in “Storage Charges’
herein. Hipmentsare to be properly packaged to meet accepted commercial standardswithout any
charge to the Sate of New Hampshire. All ordersare to include installation and/or set up at the delivery site

RFB # 2166-19 Page 2

Resolution R-22-020

Approved as to form: Office of Corporation Counsel

By: ( eke, (Pore.
Date: LS Maral ODA

R-22-021

RESOLUTION

CHANGING THE PURPOSE OF UP TO ONE HUNDRED AND FIFTY-TWO
THOUSAND AND THIRTY DOLLARS ($152,030) OF UNEXPENDED BOND
PROCEEDS FROM THE FIRE DEPARTMENT PUMPER TRUCK AND AERIAL
LADDER TRUCK PURCHASES TO INFRASTRUCURE IMPROVEMENTS TO THE
MUNICPAL FIRE ALARM SYSTEM

RESOLVED by the Board of Aldermen of the City of Nashua that the purpose of the
remaining unexpended bond proceeds of up to One Hundred and Fifty-Two Thousand and Thirty
Dollars ($152,030), previously reserved and designated under Resolution R-20-008
(“Authorizing the Mayor and City Treasurer to issue bonds not to exceed the amount of one
million four hundred thousand dollars ($1,400,000) for the purchase of a new 2020 Pierce Arrow
XT red aerial ladder truck and the for the Fire Department’) and Resolution R-18-081
(“Authorizing the Mayor and City Treasurer to issue bonds not to exceed the amount of six
hundred and sixty thousand dollars ($660,000) to purchase of a new pumper truck for the Fire
Department”) is changed as follows:

The original purpose from R-20-008 and R-18-081 was for the purchase of two trucks for
the Fire Department. The purposes for which the funds were originally borrowed is complete
and there will be a remaining baiance of proceeds that is surplus.

The remaining funds will be used for upgrades and improvements to the municipal fire
alarm system. The useful life of the project is 40 years. The following is a brief explanation and

tasks for the project.

Nashua’s Municipal Fire Alarm System provides direct and immediate notification of fire
alarm system activations throughout the city. The Municipal Fire Alarm System is monitored by
the fire alarm operators 24.7/365. Currently the system contains 15 box circuits and six station
circuits. Circuit 15 provides monitoring for properties along the Amherst Street corridor
northerly to the Merrimack town line. The number of fire alarm boxes on Circuit 15 have grown
to exceed the recommended number on a single circuit. A new and distinct pathway across the
Nashua River (Broad Street Parkway) separate from previous circuits is available and would
provide additional circuits and redundancies to the system. Circuit 12 (Main Dunstable Road)
contains only one highway crossing with no spare or additional conductor and a pathway exists
crossing the highway that will allow for additional circuits and redundancies to be installed in
this project, including but not limited to the new middle school project.

LEGISLATIVE YEAR 2022

RESOLUTION: R-22-021
PURPOSE: Changing the purpose of up to One Hundred and Fifty-Two

Thousand and Thirty Dollars ($152,030) of unexpended bond
proceeds from the Fire Department pumper truck and aerial
ladder truck purchases to infrastructure improvements to the
municipal fire alarm system

ENDORSERS: Mayor Jim Donchess
Alderman-at-Large Melbourne Moran, Jr.
COMMITTEE Budget Review Committee
ASSIGNMENT: Board of Fire Commissioners
FISCAL NOTE: Allows $152,030 to be spent on a capital project (municipal fire

alarm system improvements} from unspent bond proceeds
approved under R-20-008 and R-18-081. The approved purchases
of two fire trucks is complete. If bond funds were not repurposed
for this project. they could be used for other capital projects.

ANALYSIS
Resolutions R-20-008 and R-18-081 authorized bonding for the purchase of two trucks for the
Fire Department. Those purchases are complete and there are surplus funds. This legislation
allows those surplus funds to be used for infrastructure improvements to the municipal fire alarm
system. That project can be found in the FY2022 Capital Improvements Program.

The use of bond proceeds is controlled by RSA 33:3-a. They may be spent only for purposes for
which the loan is incurred, except as the statute otherwise provides. If no expenditure of the
proceeds has been made or a balance remains after “completion” of the project, the funds may be
authorized, by a 2.3 vote, for another project eligible for bonding for an equal or longer period,
or the funds may be used to pay principal of the project’s loan as it matures. RSA 33:3-a II. No
public hearing is needed under bonding requirements because the reallocation is not the
authorization of new borrowing. However, this is a supplemental appropriation. Charter Sec. 53
permits specific non-budget, supplementary appropriations. There should be notice and a public
hearing. A two-thirds vote is required under Charter Sec. 56-b for an item or amount not in the
mayor’s budget. A roll call is required under Charter Sec. 49.

This legislation should be referred to the Board of Fire Commissioners.

Approved as to account Financial Services Division
structure, numbers and

amount: By: /s/John Griffin
Approved as to form: Office of Corporation Counsel

me Date Lartie,
Date: | Monts (Opus

A special meeting of the Board of Aldermen was held Monday, March 21, 2022, at 6:00 p.m. in the aldermanic
chamber as well as via Zoom teleconference.

President Lori Wilshire presided; Deputy Clerk Allison Waite recorded.
Prayer was offered by Deputy Clerk Allison Waite; Alderman John Cathey led in the Pledge to the Flag.

To join by Zoom — please refer to the agenda or the website for the meeting link and telephone number.

Let's start the meeting by taking a roll call attendance. When each member states their presence, please indicate if
participating via Zoom state why you are not meeting in person and whether there is anyone in the room with you during
this meeting which is required under the Right-To-Know Law.

Deputy City Clerk Waite called the roll and asked them to state the reason he or she could not attend, confirmed that
they could hear the proceedings, and stated who was present with him or her.

The roll call was taken with 11 members of the Board of Aldermen present: Alderman O’Brien,

Alderman Sullivan, Alderman Klee, Alderman Moran, Alderman Clemons, Alderwoman Kelly (arrived at 6:05),
Alderman Comeau, Alderman Dowd, Alderman Gouveia, Alderman Cathey, Alderman Thibeault, Alderman Wilshire.
Alderman Lopez, Alderman Jette, and Alderwoman Timmons were recorded absent.

President Wilshire to turn the meeting over to Chairman of Budget Review Committee Alderman Richard A. Dowd.

PUBLIC HEARING

R-22-016
AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS NOT TO EXCEED THE AMOUNT OF
FIVE MILLION DOLLARS ($5,000,000) FOR FRANKLIN STREET SCHOOL BUILDING IMPROVEMENTS

Alderwoman Kelly

Alderman O’Brien just for the record, reflect that | go here.

Alderman O’Brien

Okay. Thank you Alderman Kelly. Let the record show that Alderman Kelly has joined the group at 6:05.
Chairman Dowd

Okay, now what we have the presentation up, I’m going to introduce Mr. Shawn Smith, Director of Plant Operations,
Nashua School District, who will explain why we need this bond. Mr. Smith?

Shawn Smith, Director of Plant Operations, Nashua School District

Thank you for having me. I’m in my 25' year as the Plant Director for the school system, so I’ve enjoyed my time
here. I’m looking forward to many more years to come, | hope. I’m also a resident of Nashua now. | moved here
about three years ago to the northern part of the city.

So Franklin Street as you'll find out, houses two programs - our alternative high school program and also the
preschool program. The high school program is an alternative program for youth that have trouble coping in a normal
high school environment. | guess that’s the best way to put that. They have been bounced around quite a bit. In my
years that I’ve been here, they started out at what used to the high school, now it’s the South High School. They
moved up over to the Boys and Girls Club, moved out to Amherst Street, up to Merrimack, which where it became the
Brentwood Program, back to Amherst Street at a different location. So we moved them around quite a bit. Costs
have been rising. We've for the most part, those have all been rental costs except when they were at the South High
School. So we're looking for a permanent home and hope to stop having to paying the rental costs.

At the same time, we’ve been wanting to centralize our preschool programs they are spread out across the District.
By centralizing, we can be more efficient not just one nurse that we need, one psychologist, just more efficient to do
so.

Special Board of Aldermen 03-21-2022 Page 2

The program that we have been able to relocate is the Title One Program. It used to be at a church at the top of Main
Street. We have relocated that program to Broad Street. So the preschool program that was at Broad Street is now
at Franklin Street and the Title One Program has moved there. So we’ve now saved the rental costs that we were
paying out there. About two years ago, we started looking for a permanent home for those two programs. We looked
across the City, had the assistance of Tim Cummings virtually across the entire City, different empty warehouses of
different sizes, and shapes, and conditions but we ultimately decided on Franklin Street. Last winter, we decided to
purchase it. We also had our architect to working with us on the middle school project take a look at it, they gave a
favorable nod that it was in good condition. I’ve been in this business for a long time. So the building had good
bones. It was originally built by Nashua Corporation as a laboratory. It’s mainly cinderblock construction and in good
shape. It had also been previously been used as a Nashua Christian Academy so it had very recent use as a school.
That was first grade through twelfth grade | believe.

So our plan was to put the High School Alternative Program on the third floor of the school and occupy the first and
second floors with the preschool programs. As | said, the Title One Program had already been situated at Broad
Street. Starting last spring, we started renovating with in-house workforce primarily, but contracted out some system
work such as the fire alarm system, public address system, intercom, and telephone systems. So those were all
brand new. Somewhere along that construction path or renovation path, the Fire Department determined that we
could not have high school students on the third floor and preschool students on the first and second floor primarily for
egress purposes. So imagine a fire alarm going off and God forbid a real fire and you have preschoolers on the
second floor trying to egress and the high school students theoretically running over them. So they did not want the
egress path to be the same for those two populations. We did look at alternatives but you cannot have preschool age
students on the third floor. | believe the State kicks in at that point, so that was a no-go. So we did think of that.

So ultimately we moved the Brentwood in on the third floor as planned and we moved the preschool programs at
Broad Street over to Franklin Street and they occupy the first floor. They did have to move the OTPT program to the
basement. The basement is actually in pretty good shape. It has ceramic tile and it’s really fabulous shape. So we'll
be using that quite a bit in the future. The second floor we could not use, so we could put adults there so it became a
place for offices and things like that for the staff if they needed office space. Again, no students could go on the
second floor.

So the lack of inability to use the second floor is really a driving force for this bond. We actually got some pricing from
Harvey Construction a group who also happened to be the construction manager for the middle school project and the
price tag at that point was $1.5 million. That was last summer. That was kind of about the time steel prices started to
shoot up. So we kind of have an idea of what the prices are now. We also did price out the handicap accessible
ramp in the very front of the school and that was at the time about $150,000. In the Harriman’s original assessment
that they did prior to us even purchasing the building, they noted we needed to improve the ADA compliance
bathroom, stairwells, access to the building, flooring, and asbestos abatement. I'll get a little bit more into that.
Pardon me for all the talking. We'll get into some nice color pictures later in the presentation.

So the other thing we knew the bones of the building were in good shape. We knew eventually we’d want to replace
the HVAC system. Everybody knows HVAC (heating, ventilation, air conditioning). So that was our plan at some
point but then unfortunately we went through this pandemic and fortunately the silver lining was that extra funding
became available to us. | don’t know exactly what the acronym stands for but its Brimsy School something Relief
Funds that are made available to us. The City of Nashua, School District - | don’t know where the price tag is now,
but it’s millions of dollars - $29-30 million something like that and we have to spend at least 30% of that on non-
construction items. So those are school programs, that sort of thing to enhance the learnings of children of all ages,
all school levels that lost out during the pandemic. We weren't in school that sort of thing - we weren't learning. So
that’s where at least 30% of it is going to go. We haven't accounted for the remaining 70%. That’s still under
development, but we did put in and we did receive approval from the State for between $5-6 million dollars for Franklin
Street.

Again that fund is set aside primarily for code related things. That really means ventilation. So in our case, it’s a little
bit of a good thing because all the ventilation for the most part is above the ceiling. So what do we have to do? We
have to tear down all the ceilings, we have to replace all the lighting, all the suspended ceiling, and all that is covered
by this construction. What we are going to end up with is removing everything above the ceilings, all the asbestos
piping, covered piping is up there — that’s going to removed, brand new ceilings, suspended ceilings, brand new LED
lighting. Those are all things | hoped to achieve at some point, but over a long period of time not in one fell swoop.
Some of that work has actually already begun. We've almost completed installing a brand new high efficiency boiler
in the basement for primary heat and we will be starting work on the second floor in earnest during April school
vacation break on a not to infer basis. They won’t be making noise or doing an abatement while school is in session.