ContractorsMinimum Advance Notice of Intended Delivery to
Agencies:
e Ordersup to $500.00 1 businessday
notice
e Orders of $501.00 up to $5,000.00 2 business day notice
e Ordersof1 Tractor Trailer or More 5 business day notice
F.O.B.: F.0.B. Destination to any location within the Gate of New Hampshire
ORDERNG: Sate agencieswill place their ordersdirect to vendor by electronic order entry, by
e-mail, by FAX, or they may establish a standard delivery order. Political sub-divisions
and authorized non-profit organizationswill utilize their own individually established
ordering procedures.
QUESTIONS: Direct any questionsto Kimberly Hanson,
603-271-2550, Kimberly.D.Wansoni@das.nh.gov
Necessary Ordering Information From Contractor to Sate Agencies:
Purchasing requiresall quotesbe submitted with the following information:
e Name of requesting agency by Department, Division and Bureau and/or Section
e Location (city and address) of the delivery point/s
e Allproduct catalog numbers, quantities, sizes, descriptions, finishes, fabric selectionsand colors, list
prices, discounts, net pricesand the grand total
e =6Allitemsmust be keyed to the anticipated installed locations, ((oom/number/name and usersname)
with the net price sub-totalsbeing provided for these locations
e = If requested, successful Vendor(s) shall provide manufacturer sphotosof the product selected.
e Finish/fabric specifications
e Installation floor plansscaled to no lessthan 1/8”= 1'0” or submitted via AutoCad 2000 compatible file
are required. The plansmust be keyed to the specifications showing exact placement of all new
furnishings.
Prior To Order Being Placed By Purchasing:
The Contractor scooperation in explanation of all plansisrequired. The Contractor will utilize Sate of New
Hampshire Space Planning Sandardsavailable for reference on the Sate of New Hampshire web site at:
hitps//dasnh.gov/bpm/Docg Interior Soace.pdf. Any deviationsfrom the Syace Planning Sandards must be
approved, in advance, by the Agency.
The Contractor sinvoice will document the list price and the net price to the Gate of New Hampshire.
Resource information to be provided to “Planning” by Contractor:
Within five (5) working daysof contract award, the Contractor shall supply one (1) complete set (in catalogue
form) of allavailable fabricsand finish samplesoffered under the termsof thiscontract. Such samplesmust
provide by small actual finish/fabric selections, not just graphic facsimile. Contractor shallbe responsible to
keep this information up-to-date during the contract term, removing all obsolete offeringsand providing all
new offerings.
Within five (5) working daysof contract award, the Contractor shall provide “Planning” with their furniture
manufacturer scurrent fully compatible (Planning uses Windows 10 operating system and AutoCAD
Architecture 2016) planning/drafting software, such software to provide complete graphic symbolsof all
furniture components offered to the Sate through thiscontract. The Contractor shall fully support installation
and use of thissoftware at no charge to the Sate.
Installation Requirements:
The Contractor willbe required to supply, deliver, uncrate, set into place, make all of the final connections,
start-up and test allof the equipment awarded in accordance with Specifications.
Gorage chargessnall only be acceptable in certain instanceswhich are defined in “Storage Charges’
herein. Hipmentsare to be properly packaged to meet accepted commercial standardswithout any
charge to the Sate of New Hampshire. All ordersare to include installation and/or set up at the delivery site
RFB # 2166-19 Page 2
