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Company 0010 - CITY OF NASHUA

Requesting Location C-352 - STREET
DEPARTMENT

Requisition 49725 - Unreleased

Cost Default Vendor 13297 - PERMA LINE
CORP OF NEW ENGLAND

Requisition Description

Requester berubek - KATHIE BERUBE

Purchase From Deliver To
Buyer

SOLE SOURCE BPW MEMO ATTACHED

PENDING BPW APPROVAL MEETING OF 07/26/18

SCHEDULE OF PRICES ATTACHED
litem item Type Quantity UOM Unit Cost Extended Distributions Activity / Distribution Requested Sourcing

Ordered Cost Account Allocation Delivery Date Event
Category Required

SIGNS- Special 35000.00 EA 1.00 35000.00 61.1.705-061542- 100.0% No
MATERIALS- 0000
SUPPLIES

SIGNS MATERIALS AND SUPPLIES
Vendor : PERMA LINE CORP OF NEW ENGLAND

Totals: 1 Lines 35000.00 35000.00 USD

Page: 1 Requisition: 49725 Status: Unreleased Printed: Jul 19, 2018 9:34:28 AM

THE CITY OF NASHUA

Financial Services

"The Gate City"

Purchasing Department

July 26, 2018
Memo #19-025

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: | PURCHASE OF FOUR (4) FOUR WHEEL DUMP TRUCK UP-FITTING PACKAGES
(VALUE: $287,426)
DEPARTMENT: 161 STREET; FUND: TRUST
ACTIVITY: CERF

Please see the attached communication from Jon Ibarra, Superintendent Street Department, dated July
26, 2018 for information related to this purchase.

Pursuant to NRO § 5-84. Special purchase procedures. A. The competitive bidding process shall not
apply to the following speciai purchases: (7) Purchases under extensions of coniracts when no price
increase exceeds 10%.

The Superintendent of Parks and Recreation Department, Board of Public Works (July 26, 2018 meeting)

and the Purchasing Department recommend the award of this purchase in an amount of $287,426 to H.P.
Fairfield of Pembroke, NH.

Respectfully, >
os vf ff

ff / ,
. Dan Kooken——~—-—

Purchasing Manager

Ce: J Ibarra L Fauteux

i
[229 Main Street e Nashua, New Hampshire 03061 * Phone (603) 589-3330 e Fax (603) 589-3233 |

To:

From:

Re:

E. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: Fuly 26, 2018

Jon Ibarra, Superintendent
Street Department

Purchase of four, six-wheel dump truck up-fitting packages

To approve the purchase of four, six-wheel dump truck up-fitting equipment
packages from H.P. Fairfield, Pembroke, NH for the price of $71,856.50 each for
a total purchase of $287,426. Funding will be through: Department: 161 Street
Fund: Trust; Activity: CERF

Quote sheet and Dealer letter.

The Street Department went out to bid April 25, 2014 to up-fit two, six-wheel
dump trucks purchased in March 2014 with nose, wing plows, hitches, bodies and
all the necessary hydraulics required to complete the trucks. H P Fairfield was
awarded the bid in FY15 and is holding their bid pricing again.

This package from H P Fairfield will allow the Street Department to further
standardize the fleet and parts needed for emergency repairs.

These body and plow packages include stainless steel drop in sanders with ground
speed controls. These are preferable as the stainless sanders have a 20 year life
expectancy plus the ability to mount the sander onto a different truck should there
be a need.

HP Fairfield
94 Sheep Davis Road
Pembroke, NH 03275

HP nie
< FAIRFIELD gay

&

May 17th, 2018

City of Nashua

john Stewart
Fieet Manager

9 Stadium Drive
Nashua, NH 03062

Subject: Five 6 wheel truck up fit packages.
RE: IFBOO80A-051314

Dear John,

As requested | am following up with a letter in regards to our phone conversation on 5/16/2018. We
discussed truck packages to up fit five 6 wheel cab and chassis that the City of Nashua intends on
purchasing.

H.P. Fairtield will hold the price for the purchase and installation of the body’s, hitches, controls and
plows as stated for IFBOO80A-051314. The final price per this bid was $71,856.50 each of the 6 wheel
trucks,

Total package $359,282.50

Thank you,
Michael Kauibach

Municipal Equipment Specialist
Howard P. Fairfield

Pembroke, NH

603-722-8106

MichaelKaulbach@HPFairField.com

Columbia, CT (860) 228-8258 | Morrisville, VT (802) 888-2092 | Pembroke, NH (603) 225-9576
Scarborough, ME (207) 885-4895 | Skowhegan, ME (207) 474-9836 | Worcester, MA (508) 755-8984
www.hpfairfield.:com sales@hpfairfield.com

Commitments and Contingencies

Operating Leases

The Company's corporate office space, as well as certain office equipment, is leased under
operating lease agreements. Total rent expense was approximately $389,800 and $385,400
for the years ended December 31, 2020 and 2019, respectively.

The remaining non-cancelable lease commitments for the corporate office space and leased
equipment as of December 31, 2020 were as follows:

(in thousands} Amount
2021 $ 379
2022 364
2023 348
2024 347
2025 330
Thereafter 3,677
Total S 5,445

Financial Measurement and Fair Value of Financial Instruments

Management uses its best judgment in estimating the fair value of its financial instruments.
However, there are inherent weaknesses in any estimation technique. Therefore, for substan-
tially all financial instruments, the fair value estimates herein are not necessarily indicative of
the amounts that we could realize in a sales transaction for these instruments. The estimated
fair value amounts have been measured as of the period end and have not been reevaluated
or updated for purposes of these consolidated financial statements subsequent to those
respective dates.

A fair value hierarchy is used, which prioritizes the inputs to valuation methods used to measure
fair value. The hierarchy gives the highest priority to unadjusted quoted prices in active markets
for identical assets or liabilities (Level 1 measurements) and the lowest priority to unobservable
inputs (Level 3 measurements). The three levels of fair value hierarchy are as follows:

Level 1: Based on quoted prices in active markets for identical assets.
Level 2: Based on significant observable inputs.
Level 3: Based on significant unobservable inputs.

An asset or liability’s level within the fair value hierarchy is based on the lowest level of input
that is significant to the fair value measurement.

118

H. P. FAIRFIELD, LLC

Bib |# 1389021

y “MUNICIPAL SPECIALISTS” FROM:
FA PHONE: 603-848-2363 FAX: 603-338-2926 [Bob Hackett

oo
Ny 64 Sheep Davis Rd

EA 7 RFI EL D Lie htipJAwww-.hplairfieid.com Pembroke

»NH 03276

QUOTED TO: City Of Nashua DATE: July 24, 2015

P O Box 2019

214060 N ashua ; NH 03061 CUSTOMER PHONE: 603-594-3300
ATTN: Purchasing Agent CUSTOMER FAX: 603-594-3470

COMMENTS: 6 wheel dump bodies for street dept. IFBOO080A-051314

QTY DESCRIPTION PRICE EXT. PRICE

2 40° CONVENTIONAL BODY ~ $77,856.50

* 10° EVERST KBS BODY AND HOIST = $ 15438.00
* 10’ GALION 400T BODY AND HOIST = $ 13352.00
* INSTALL COST = § 2274.00

“ HPP WILL PROVIDE AND INSTALL THE EVERST BODY AT THE SAME PRICE AS
THE GALION BODY LISTED ABOVE, *
™“ THIS PRICE ALSO INCLUDES THE SWENSON SANDER STANDS *

$143,713.00

™ NOSE PLOW ™
* AMERICAN 4511 S1SA 41° STEEL REVERSIBLE PLOW = $ 10333.00

“ NOSE HITCHES *
’ * EVEREST CUSTOM FRONT HITCH PER SPEC = $ 4680.00

“WING PLOWS *
* EVEREST W144 TE HD WING = § 3350.00

“WING HITCHES *
* EVEREST ACPF/HCC36/NT/62 = $ 8102.00

““ HYDRAULICS AND CONTROLS “
*REXROTH CS550/CS150 JOYSTIC CONTROLS, COMMERCIAL PUMP = $ 19265.50

40° SANDER *
* SWENSON 10°'EV200 HYDRAULIC HOPPER SANDER WITH LEG STAND KIT= $
70,500.00

™ THREE YEAR WARRANTY PARTS AND LABOR **

SIGNED}Beb Jackel ACKNOWLEDGED QUOTE TOTAL

serving New England for over 60 Years

$143,713.00

} THE CITY OF NASHUA “The Cate City

Financial Services

Purchasine Department

July 26, 2018
Memo #19-026

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: | PURCHASE OF FOUR (4) 2017 HV507 SFA 4X2 CAB AND CHASSIS TRUCKS
(VALUE: $355,600)
DEPARTMENT: 161 STREET; FUND: TRUST
ACTIVITY: CERF

Please see the attached communication from Jon Ibarra, Superintendent Street Department, dated July
26, 2018 for information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

The Superintendent of Street Department, Board of Public Works (July 26, 2018 meeting) and the
Purchasing Department recommend the award of this purchase in an amount of $355,600 to Liberty
International of Manchester, NH.

Respectfully,
Dan Kooken

Purchasing Manager

Cc: J Ibarra L Fauteux

i
i

229 Main Street ¢ Nashua, New Hampshire 03061 © Phone (603) 589-3330 « Fax (603) 589-3233 |

To:

From:

Re:

D. Mation:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: August 25, 2016

Jonathan Ibarra, Superintendent
Street Department

Purchase of Four-Six Wheel Cab and Chassis Trucks

To approve the purchase of four 2017 HV507 SFA 4x2 Cab and Chassis

Trucks from Liberty International of Manchester, New Hampshire for the price of
$88,900 each for a total of $355,600. Funding will be through Department: 161
Street; Fund: Trust; Activity: CERF.

Quote sheet, repair histories.

The Street Department has four six-wheel dump trucks on CERF for FY19. On
May 15, 2018 Liberty International of Manchester, New Hampshire quoted

off the State of New Hampshire bid and quoted four Cab and Chassis for $88,900
for a combined price of $355,600.

The purchase of the Internationals will enable the Street Department to continue
the standardization of the fleet and the maintenance items needed for stock.

The Cab and Chassis will be replacing units #29, #67, #68 and #107 that are on
the CERF schedule for FY19, These new trucks will be out-fitted with the same
equipment the units they are replacing with exception to the V box sanders. The
V box sanders will allow more precise application of road salt treatment.
Current mileages/hours on the trucks are as follows: #29-89,081/9849 hrs. #67-
75121/9082 hrs. #68-70739/8687 hrs. #107-57182/7220 hrs. All the above six-
wheel trucks are 2006 model years with #107 being the exception it’s a 2009,
they will be kept in service as backline vehicles.

Sales Proposal For:

CITY OF NASHUA

Presented By:

LIBERTY INT'L TRKS OF NH

SESS Gby Ls pea Rw da

INTERNATIONAL?

Prepared For:

CITY OF NASHUA

John Stewart

PO Box 2019

Nashua, NH 03061-2019
(603)584 - 3565

May 15, 2018

Presented By:

LIBERTY INT'L TRKS OF NH
James C Ramsay

1400 S. WILLOW STREET
MANCHESTER NH 03103 -
(603)623-8873

AXLE CONFIG:
MISSION:
DIMENSION:
ENGINE, DIESEL:

TRANSMISSION,
AUTOMATIC:

CLUTCH:

Model Profile
2019 HV507 SFA (HV507)

4X2

Requested GVWR: 39000. Calc. GVWR: 36220

Wheelbase: 165.00, CA: 90.00, Axle to Frame: 63.00

{Cummins L9 300} EPA 2017, 300HP @ 2000 RPM, 860 Ib-ft Torque @ 1300
RPM, 2200 RPM Governed Speed, 300 Peak HP (Max)

{Allison 3500 RDS} 5th Generation Controls, Wide Ratio, 5-Speed with
Overdrive, with PTO Provision, Less Retarder, Includes Oil Level Sensor, with
80,000-ib GVW and GCW Max, On/Off Highway

Omit Item (Clutch & Control)

AXLE, FRONT NON-DRIVING: {Dana Spicer i-160W} Wide Track, I-Beam Type, 16,000-lb Capacity

AXLE, REAR, SINGLE:

CAB:
TIRE, FRONT:

TIRE, REAR:

{Meritor RS-23-161} Single Reduction, 23,000-lb Capacity, 200 Wheel Ends
Gear Ratio: 5.38

Conventional

(2) 11R22.5 Load Range H HSC1 (CONTINENTAL), 496 rev/mile, 75 MPH, All-
Position

(4) 11R22.5 Load Range H HDR2 (CONTINENTAL), 491 rev/mile, 75 MPH,
Drive

SUSPENSION, RR, SPRING, Vari-Rate; 31,000-ib Capacity, Includes 4500-ib Capacity Multileaf Auxiliary

SINGLE:
PAINT:

Cab schematic 208WK
Location 1: 0311, Omaha Orange (Std)
Location 2: 0001, Canyon Black (Std)
Chassis schematic N/A

2 Proposal: 19948-01