Radio Systems Manager
City of Nashua
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FIBER OPTIC
SPLICING & TESTING, INC.
September 26, 2016
Nick Miseirvitch
City of Nashua
IT Infrastructure Team Leader
229 Main Street
Nashua, NH 03061
RE: Nashua, NH — East Dunstable/Spit Brook Road
Dear Mr. Miseirvitch,
We are pleased to provide a quote to furnish the following items for the above referenced
project. Prices subject to change if quantities vary more than 15% from totals. Includes
the following based on a mutually satisfactory contract being reached between us and is
subject to the following scope, clarifications and exclusions. FOST will provide a proposal
including cost estimates for any additional work, as the need arises. Should any unforeseen
or physical latent conditions be encountered during the installations, an additional proposal
will be submitted. All payments are due within 30 days from receipt of an invoice.
Quote is valid for 30 days.
East Dunstable/Spit Brook Road, Nashua, NH
e Furnish and install 48F SM, overlashed to existing cable/messenger, from existing
splice enclosure outside of Spit Brook Road fire station to existing splice
enclosure at Shelley Dr & E Dunstable Rd.
© Splice 36 strands @ Spit Brook Road enclosure (orange, green, and brown tubes)
and splice 12 strands @ Shelley Dr enclosure (orange tube) (spliced diagrams to
be provided by City)
e OTDR test 36 strands from inside Spit Brook Road station (orange, green, and
brown tubes) and supply results
Price for ADOVE........0cccccececcscecccccesccccscccnconserscecescesess $14,550.00
PLEASE NOTE: This quote assumes the following:
Work to be done with one mobilization.
Splicing and fiber testing shall be per EIA/TIA criteria.
Quote does not include utility pole make ready work.
Quote does not include sales tax.
Quote does not include a performance/payment bond.
Quote does not include the cost of major traffic control, lane closure setups or
police details/flaggers.
AWPwWN
A WBE/ DBE Certified Company 50 New Salem Street, Wakefield, MA 01880
Page 2 of 2
If this agreement is acceptable, please have a duly authorized official of your
company/organization sign below and return a copy for our files. Your signature will
constitute formal authorization to proceed with the work program according to the terms
outlined. If you have any questions, regarding this written proposal, please do not hesitate
to contact me at (781) 246-0017. We look forward to working with you.
Sincerely,
Andrew Rist
Fiber Optic Splicing and Testing, Inc.
The foregoing offer is hereby
accepted, and work is authorized to
begin under the terms of the above
agreement.
Customer/Agency
Name (Printed)
Signature
Title
’ Date
A WBE/ DBE Certified Company 50 New Salem Street, Wakefield, MA 01880
\ THE CITY OF NASHUA “The Gate City"
Financtal Services
Purchasing Department
September 29, 2016
Memo #17-060
TO: MAYOR DONCHESS
FINANCE COMMITTEE
SUBJECT: INFOR/LAWSON LICENSE PURCHASE (VALUE: $50,820)
DEPARTMENT: 122 INFORMATION TECHNOLOGY
FUND: TECHNOLOGY OPERATIONS
Please see the attached communication from Bruce Codagnone, CIO/IT Division Director, dated
September 26, 2016 for information related to this purchase.
Pursuant to § 5-92 Information Technology Division participation in purchasing process. For major
purchases and contracts solicited in Accordance with § 5-78 which include computers or communications
equipment or related software, including but not limited to workstations, servers, surveillance equipment
and wired and wireless transmission equipment, the Information Technology Division shall participate in
the purchasing process, providing advice, input and recommendations, which are so noted on the
attached memo from Bruce Codagnone.
The CIO/IT Division Director and the Purchasing Department recommend this purchase in an amount of
$50,820 to Infor USA, of Shoreview, MN.
Respectfully,
Ye Ge,
“t Dan Kooken
Purchasing Manager
Cc: B. Codagnone_ J. Graziano
229 Main Street » Nashua, New Hampshire 03061 ¢ Phone (603) 589-3330 e Fax (603) 589-3344
City of Nashua
Central Purchasing
229 Main Street
Nashua NH 03060
603-589-3330 Fax: 603-589-3344
September 26, 2016
TO: MAYOR Donchess
FINANCE COMMITTEE
SUBJECT: | ADDITIONAL SOFTWARE, LICENSING & MAINTENANCE FOR FINANCIAL SYSTEM
(VALUE: $50,820)
DEPARTMENT: 122 INFORMATION TECHNOLOGY
ACTIVITY DESCRIPTION: TECHNOLOGY OPERATIONS
Background
The City issued a Request for Proposal (RFP) and received proposals for an integrated Financial
Management software system referred to as Enterprise Resource Planning (ERP), and related services
for implementation in its $7.5 million capital project entitled Nashua Government Innovation (NGIN). The
funding of the project for the replacement and modernization of the city-wide systems that include
financial and other business process systems were through the sale of bonds approved by the Board of
Aidermen in July 2009 through Resolution R-09-203.
A formal Business Case for the City’s new NGIN project was presented to City administration and the
Board of Aldermen. The Business Case concluded that the existing system’s obsolescence and
limitations posed an unmitigated threat to the City’s financial data and would leave the City unprotected
and vulnerable. Furthermore, there were significant gaps between what the current systems could do in
comparison to the features of anew ERP system that represented best government practices and
features that City staff identified as requirements. In light of these compelling conclusions, replacement
of the old systems with commercial-off-the-shelf (COTS) software solutions was the best viable solution
for the City. The NGIN project was envisioned to address all three major components of a legacy
replacement program: ERP financials; Licensing, Permitting and Code Enforcement, and ECM (electronic
content management).
In July 2009, the City’s Budget Review Committee of the Board of Aidermen approved the bonding of
$7.5 million for the City’s entire systems modernization projects (NGIN), which included approximately
$5.5 million for the ERP Financials System implementation that was part of — the ERP financials was the
first and largest component of NGIN.
The City’s ERP Project Management Team and other appropriate staff coilaborativeily recommended the
selection of the Lawson (now Infor) financial management application as their software product of choice.
Final pricing and contract terms & conditions with Infor Software included all modules, software
maintenance and also included further discounts for fixed price future purchases of software, licenses,
services, and training.
Modules for the Infor ERP application were implemented in a phased approach. User's licenses were
purchased on a limited basis initially to cover only the users that needed them. The core components of
the financial system were implemented on April 12, 2012 and the core modules of the Human Capital
Management system were implemented on January 1, 2013.
Our contract with Infor requires us to purchase the appropriate number of licenses for each module and
provide a report to them on how we are using the licenses.
The chart below represents the additional licenses that are required:
List price Additional Discounted Total
Ls ISU, |.-PerUser |. Licenses | price [45%) :
License Pricing Nethas lemoner ae :
Project Accounting (MBAC) - Inquire $ 625 33 S 343.76 | S$ 11,344
Financial Procurement (FinPro) - Inquire $ 1,025 55 S 563.75 | § 31,006
S 42,350
| Maintenance | S$ 8,470
| Total | $ 50,820
The IT Division, Financial Services Division and this Office recommend the purchase in the amount of
$50,820 to Infor USA, Shoreview, MN.
Respectfully, ,
i. ; 2
Bruce Codagnone
CIO/T Division Director
Ce: J. Griffin
Order Form
As it relates to the Component Systems specified herein, this Order Form is subject to the terms of the Software Customer
Agreement between Infor (US), Inc. ("Infor") and City of Nashua (“Licensee”) with an effective date of 5/18/2010 (the "License
Agreemeni"). As it relates io Support for the Component Systems, this Order Form is subject to the applicable terms of the
License Agreement (to the extent it concerns Support) or, if Support is the subject of a separate Support agreement related to
the License Agreement, the terms of such Support Agreement (the “Support Agreement”). The License Agreement and related
Support Agreement (if any) are referred to herein as the “Agreement”. All terms of the Agreement are incorporated herein by
reference. Capitalized terms not defined in this Order Form are defined in the Agreement. In the event of a conflict, the terms
of this Order Form control over the terms of the Agreement.
In the event the capitalized terms in this Order Form differ from the terminology used in the Agreement, references herein to:
“Component Systems” means the software products that are being licensed (and may be referred to in the Agreement as
Products, Software Products, Software, Programs or Licensed Programs); “Support” means Infor's current standard
maintenance and support services (and may be referred to in the Agreement as Maintenance and Support, Annual Support,
Support Services, On-Going Support or One Point Support); “Order Form” means a mutually agreed upon ordering document
(and may be referred to in the Agreement as Schedule, Supplement or Supplemental Schedule); “User Restriction” means the
license restriction applicable to the Component System in addition to any license restrictions in the Agreement; “Annual
Escalation Percentage Cap” means the maximum percentage increase in the annual Support Fee on an annual basis. In
addition, based on the applicable Agreement, listed Component Systems herein owned by a third party may also be referred to
in the Agreement as “Additional Software” or “Third Party Software”.
L. Component Systems
PROD Nashua: L1 (6226072)
Part # Component Systems User Restriction* Support
(if applicable) Level*™*
Quantity Type
1 S3F-MRBACI Project Ledger Inquiry - 33 NU XTP
2 S3F-FINPROI Infor Lawson Financial Procurement Package Inquiry 55 NU XTP
Total License Fee: $42,350.00
* If specified in the User Restriction field:
“NU” = Named Users - Allows access to the Component System up to the stated maximum number of individual named
users, irrespective as to whether any such user is actively logged on to the Component Systems at a given point in time;
The Licensee agrees to assign to each Named User a unique identification profile, it being agreed that to the extent
Licensee uses generic user profiles as a means to access the Component System, each separate log-on accessing the
Component System will be counted as a separate user.
** Support Level:
Infor Xtreme (“XT”) Support unless otherwise indicated. Descriptions of the Support levels can be found at
http://www. infor.com/content/brochures/inforxtremesupportplanfeatures.pdf/. If Applicable, “XTP” = Infor Xtreme
Premium (24x7) and “XTE”= Infor Xtreme Elite (24x7) Plus.
Order Form (CPQ-English-US May 2016) OP-02209361 RCC SQB015027_1-3 v4 9/15/2016 Page 1 of 3
Il. Support Services
Additional Annual Support Fee: $8,470.00
Annual Escalation Percentage Cap (effective after the Initial Term): 6% or the then-current
year-over-year increase in the Consumer Price Index (CPI-U), whichever is greater.
Initial Term of Support: Order Form Date through Twelve (12) months from Order Form Date.
Payment Terms:
Payment is due within 15 days of Order Form Date.
Fee for Initial Term of Support : $8,470.00
Total Amount Due (before applicable taxes): $50,820.00
Unless otherwise specified all amounts are
in United States Dollar.
Currency: USD
Licensee
Equipment (on which Component Systems will be installed): Account !D: 73517-L
Computer Platform: Model: Infor GL ID: USOAB
Operating System: DBMS: Account
Serial Number:
Executive Name: Andrew Nelson
Software Serial #
Location where equipment is located (if blank, the Delivery Address shall be the licensed Equipment location):
Delivery Address:
Invoice Address:
City of Nashua
229 Main Street
Nashua, NH 03060
City of Nashua
229 Main Street
Nashua, NH 03060
USA USA
Contact Name: Rick Pearl Contact Name: Rick Pearl
Contact Title: Contact Title:
Contact Phone: 603-589-3307
Contact Phone: 603-589-3307
Contact email: peralr@nashuanh.gov
Contact email: peralr@nashuanh.gov
Ill. Additional Terms
Licensee acknowledges that it is in possession of the above referenced Component System(s) and no shipping/delivery is
required.
Licensee’s purchase of the licenses specified herein is not contingent or dependent upon the provision of any consulting
services Licensee may choose to purchase from Infor contemporaneously with this Order Form or in the future.
Order Form (CPQ-English-US May 2016) OP-02209361 RCC SQB015027_1-3 v4 9/15/2016 Page 2 of 3
No changes or modifications of any kind to this Order Form shall be accepted after execution unless signed in writing by
both parties.
Any purchase order or similar document (other than a mutually executed and delivered Order Form) that may be issued
by the undersigned Licensee in connection with this Order Form does not modify this Order Form or the Agreement to
which it pertains. No such modification will be effective unless it is in writing, is signed by each party, and expressly
provides that it amends this Order Form (or as applicable, the Agreement).
For U.S. Government entities, the following restricted rights clause applies: This Component System is a “commercial
component,” as this term is defined in 48 C.F.R. 2.101, consisting of “commercial computer software” and “computer
software documentation,” as such terms are defined in 48 C.F.R. 252.227-7014(a){I) and 48 C.F.R. 252.227-7014(a)(5),
respectively, and used in 48 C.F.R. 12.212 and 48 C.F.R. 227.2702, as applicable, and all as amended from time to time.
Consistent with 48 C.F.R. 12.212 and 48 C.F.R. 227.7202, and other relevant sections of the Code of Federal
Regulations, as applicable, and all as amended from time to time, all U.S. Government entities acquire this Component
System only with those rights set forth in the license agreement accompanying this Component System. Use, duplication,
reproduction, or transfer of this commercial software and accompanying documentation is restricted in accordance with
FAR 12.212 and DFARS 227.7202 and by a license agreement.
By signing this Order Form, Licensee represents and warrants that it has obtained all necessary authorizations and
approvals including, but not limited to, appropriation of funds and budget approval.
The pricing and terms set forth herein are valid if signed and returned to Infor on or before September 30, 2016.
Effective date of this Order Form: (the "Order Form Date"), to be completed by Infor upon
countersignature.
THE PARTIES have executed this Order Form through the signatures of their respective authorized representatives.
for: Infor (US), Inc. for. City of Nashua
(Licensee)
Signature Signature
Typed or Printed Name Typed or Printed Name
Title Date Title Date
Order Form (CPQ-English-US May 2016) OP-02209361 RCC SQB015027_1-3 v4 9/15/2016 Page 3 of 3
) THE CITY OF NASHUA ‘The Cate City’
Financial Services
Purchasing Department
September 29, 2016
Memo #17-056
TO: MAYOR DONCHESS
FINANCE COMMITTEE
SUBJECT: CONTRACT FOR DAVID DEANNE SKATEBOARD PARK DESIGN BUILD (VALUE:
$500,000)
DEPARTMENT: 177 PARKS AND RECREATION; FUNDS: TRUST
ACTIVITY: DAVID DEANNE SKATEBOARD PARK
Please see the attached communication dated September 29, 2016 from Nicholas Caggiano,
Superintendent Parks and Recreation for the information related to this purchase.
Pursuant to § 5-84. Special purchase procedures. A. The competitive bidding process shall not apply to
the following special purchase. (4) Sole-source procurements, where the proposed purchase is
manufactured by only one company.
The Superintendent of the Parks and Recreation Department, Board of Public Works (9/29/2016 Meeting)
and the Purchasing Department recommend awarding this contract in an amount of $550,000 to Artisan
Skateparks of Kitty Hawk, NC.
Respectfully,
Purchasing Manager
Ce: N Caggiano L Fautex
229 Main Street » Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3344
