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Finance Committee - Agenda - 8/1/2018 - P109

By dnadmin on Mon, 11/07/2022 - 11:33
Document Date
Wed, 08/01/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/01/2018 - 00:00
Page Number
109
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__080120…

THE CITY OF NASHUA “The Gate City"

Financial Services

Purchasing Department

July 26, 2018
Memo #19-034

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: | CHANGE ORDER #1 2018 PAVING PROGRAM-CASTINGS-ADDITIONAL PURCHASE
(VALUE: $137,400)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER

Please see the attached communication from Stephen Dookran, P.E., City Engineer, dated July 26, 2018
for information related to this purchase.

The City Engineer, Board of Public Works (July 26, 2018 meeting) and the Purchasing Department
recommend the award of this purchase in an amount of $137,400 to EJ Prescott, Inc. of Concord, NH.

Res; ectfully, 7)

Dan Kooken
Purchasing Manager

Cc: S$ Dookran L Fauteux

229 Main Street » Nashua, New Hampshire 03061 » Phone (603) 589-3330 e Fax (603) 589-3233

Page Image
Finance Committee - Agenda - 8/1/2018 - P109

Finance Committee - Agenda - 8/1/2018 - P110

By dnadmin on Mon, 11/07/2022 - 11:33
Document Date
Wed, 08/01/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/01/2018 - 00:00
Page Number
110
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__080120…

To:

From:

Re:

G. Motion:

Attachment:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: July 26, 2018

Stephen Dookran, P.E., City Engineer
Engineering Department

2018 Paving Program
Castings — Additional purchase

To approve the additional purchase of manhole and catch basin castings from EJ
Prescott, Inc. of Concord, NH in the amount of $137,400. Funding will be through:
Department: 169 Wastewater; Fund: Wastewater; Activity: Sewer Structures

EJ Prescott Quote (Change Order#1)

Work associated with the annual paving program includes replacing all broken and
obsolete manhole and catch basin castings. In order to keep the costs down, the
paving contract specifies that the castings will be supplied by the City.

In April 2018, after bidding process to purchase 1,468 castings for the 2018 Annual
Paving Program, EJ Prescott, Inc. of Concord, NH was determined to be the qualified,
low bidder. EJ Prescott, Inc. has satisfactorily supplied these products to the City
and the prices are reasonable.

Change order#1 is to purchase another batch totaling 1,260 structures and including
410 catch basin frames, 300 catch basin grates, 200 manhole frames, 250 drain
manhole covers and 100 sewer manhole covers meeting DPW specifications and they
will be installed under the Newport Paving contract.

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Finance Committee - Agenda - 8/1/2018 - P110

Finance Committee - Agenda - 8/1/2018 - P111

By dnadmin on Mon, 11/07/2022 - 11:33
Document Date
Wed, 08/01/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/01/2018 - 00:00
Page Number
111
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__080120…

City of Nashua
DPW - Engineering Department
2018 Streat Paving Program {Change Order #1)

. en EJ Prescott EJ Prescott

ltemNo, | Quantity Ordered Units DESCRIPTION REFERENCE NO. Unit Price Total Price
1 300 EA Caich Basin Grates 532031 $74.00 $22,200.00

Drain Manhole Covers with Raised
2 250 EA Anca aie 200627 $138.00 $34,500.00
Sewer Manhole Covers with

3 400 EA nie opablinbetindey 200628 $138.00 $13,800.00
4 400 EA + Flange a oon Framien siti 532114 $106.00 $10,600.00
5 250 EA 3 Aenge ear ild Reames with 532113 $107.00 $26,750.00
6 30 EA 3 Flange ear Foameaiwith) 532013 $118.00 $3,540.00
30 EA 4Flenge ot ota eee 532014 $107.00 $3,210.00

200 EA Manhole Frames with 6" Rise 200611 $114.00 $20,800.00

TOTAL BID PRICE

Dollars and Cents

*All units shall be US products.

“All units shall be Heavy Duty.

“Prices are to be quoted FOB delivered to the City of Nashua laydown yard at 6 Riverside St, Nashua, NH 03062.
*Delivery wilt be required within ten (10) days after issuance of Purchase Order.

*Shop Drawings and Certificates of Compliance will he required,

Supplier: EJP PRESCOTT

Authorized Signature: JOE CAMERON bee Compt A—

Date: FHBI2018

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Finance Committee - Agenda - 8/1/2018 - P111

Finance Committee - Agenda - 8/17/2022 - P125

By dnadmin on Sun, 11/06/2022 - 21:45
Document Date
Fri, 08/12/2022 - 13:02
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/17/2022 - 00:00
Page Number
125
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__081720…

The foilowing table presents a period-end reconciliation of DB Plan assets measured and
recorded at fair value on a recurring basis, using significant unobservable inputs (Level 3):

(in thousands) 2020 2019

Balance, beginning of year $ 5,155 5 4,414
Plan transfers 1,941 1,079
Contributions 373 249
Benefits paid (1,844) (691)
Return on plan assets (net of investment expenses) 106 104
Balance, end of year $ 5,731 Ac) 5,155

In order to satisfy the minimum funding requirements of the Employee Retirement Income
Security Act of 1974, applicable to defined benefit pension plans, the Company anticipates it
will contribute approximately $1.4 million to the DB Plan in 2021.

The following maximum benefit payments, which reflect expected future service, as appro-
priate, are expected to be paid in the years indicated:

{in thousands) DB Plan OPEB Plans
2021 S$ 1,135 S 99
2022 1,300 115
2023 1,350 120
2024 1,480 136
2025 1,592 144
2026 and thereafter 9,522 943
Total S 16,379 $ 1,557

Because the Company is subject to regulation in the state in which it operates, we are
required to maintain our accounts in accordance with the regulatory authority's rules and
regulations. in those instances, we follow the guidance of ASC Topic 980 (“Regulated
Operations”). Based on prior regulatory practice, we recorded underfunded DB Plan and
OPEB Plan obligations as a regulatory asset, and we expect to recover those costs in rates
charged to customers.

Defined Contribution Pian

In addition to the defined benefit plan, the Company provides and maintains a defined
contribution plan covering substantially all employees. Under this plan, the Company
matches 100% of the first 3% of each participating employee’s salary contributed to the plan.
The matching employer's contributions, recorded as operating expenses, were approximately
$272,000 and $278,000 for the years ended December 31, 2020 and 2019, respectively.

117

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Finance Committee - Agenda - 8/17/2022 - P125

Finance Committee - Agenda - 8/1/2018 - P112

By dnadmin on Mon, 11/07/2022 - 11:33
Document Date
Wed, 08/01/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/01/2018 - 00:00
Page Number
112
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__080120…

THE CITY OF NASHUA

Financial Services

"The Gate City"

Purchasing Department

July 26, 2018
Memo #19-035

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF RECTANGULAR RAPID FLASHING BEACON (RRFB) CROSSWALK
SIGNAL SYSTEM ON MAIN STREET BRIDGE (VALUE: $14,700)
DEPARTMENT: 160 ADMIN/ENGINEERING; FUND: TRUST

Please see the attached communication from Wayne R. Husband, Senior Traffic Engineer, dated July 26,
2018 for information related to this purchase.

The Senior Traffic Engineer, Board of Public Works (July 26, 2018 meeting) and the Purchasing
Department recommend the award of this purchase in an amount of $14,700 to Ocean State Signal
Company of Smithfield, RI.

Respecitfully,
fl G&
- ban Kéoken

Purchasing Manager

Ce: S Dookran L Fauteux

229 Main Street « Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233

Page Image
Finance Committee - Agenda - 8/1/2018 - P112

Finance Committee - Agenda - 8/1/2018 - P113

By dnadmin on Mon, 11/07/2022 - 11:33
Document Date
Wed, 08/01/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/01/2018 - 00:00
Page Number
113
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__080120…

To:

From:

Re:

D. Motion:

Attachment:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: July 26, 2018

Wayne R. Husband, Senior Traffic Engineer
Engineering Department

Rectangular Rapid Flashing Beacon (RRFB) Crosswalk Signal System on Main
Street Bridge

To approve the purchase of Rectangular Rapid Flashing Beacon (RRFB)
Crosswalk Signal System from Ocean State Signal Co. of Smithfield, RI in the
amount of $14,700. Main Street Traffic Mitigation funds will be used for this
purchase. Funding will be through Department 160 Admin/Engineering; Fund:
Trust; Account Category: 61 Supplies and Materials.

Ocean State Signal Quote

The City plans to install a Rectangular Rapid Flashing Beacon (RRFB) Crosswalk
System on the Main Street Bridge at the existing mid-block crosswalk just south
of The Peddler’s Daughter Irish Pub. The plan is to replace the existing in-ground
flashing system that does not function properly and is difficult to maintain with
the same mid-block crosswalk system as was recently installed on South Main
Street between Rivier University Campus and Haywards Ice Cream stand.

The City received a quote for materials only from Ocean State Signal Co. of
Smithfield RI who installed the Rectangular Rapid Flashing Beacon (RRFB) on
South Main Street and who worked with the City to determine how to replace the
existing system.

Ocean State Signal provided a quote in the amount of $14,700.00 (Items and
materials description attached). The Division of Public Works is requesting the
approval of this sole source purchase from Ocean State Signal Co. because the
City would like to duplicate the mid-block cross-walk system on South Main
Street. Ocean State Signal is a reputable supplier of quality equipment and
material with a good track record in the City.

Page Image
Finance Committee - Agenda - 8/1/2018 - P113

Finance Committee - Agenda - 8/1/2018 - P114

By dnadmin on Mon, 11/07/2022 - 11:33
Document Date
Wed, 08/01/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/01/2018 - 00:00
Page Number
114
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__080120…

Lighting the way

TO: Wayne Husband

LOCATION: _ Nashua, NH

Ocean State Signal Co.

27 Thurber Blvd
Smithfield, RE 02917
Tel: 401-231-6780 Fax: 401-231-4390
www.oceansiatesignal.com

DATE: 6/28/2018
FROM: James-Michael Trotia

ITEM NUMBER: RRFB Crosswalk System DUE DATE:
INTERSECTION: _ Main Street @ Nashua River Bridge - Location 1 PROJECT #:
Quantity iITEM/MATERIAL DESCRIPTION
4 RRFB Crosswalk System C/Q: $ 14,766.06

3 (ea) 15' Aluminum Decorative Pedestal Black

3 (ea) 55watt Solar Control Assembly Black

4 (ea) RRFB-XL Light Bar w/ Ped Indication Black

2 (ea) Control Cabinet Assembly w/ Single Radio {Black

1 (ea) Control Cabinet Assembly w/ Dual Radio Black

2 (ea) Bulldog Button w/ 9x12 Frame & R10-25 Sign

No Arrow

1 (ea) Bulldog Button w/ 9x12 Frame & R10-25 Sign

Left Arrow

1 (ea) Bulldog Button w/ 9x12 Frame & R10-25 Sign|Right Arrow

4 (ea) 30" W11-2 Pedestrian Crossing Sign FY
2 (ea) 24x12 Wi16-7L Down Left Arrow Sign FY
2 (ea) 24x12 W16-7R Down Right Arrow Sign FY
8 (ea) Sign Mounting Hardware Kit Black

TERMS AND CONDITIONS:
The above price is NET F.0.B shipping point with shipping included to one destination in New Hampshire
Terms quoted are Net Thirty and this quote is guaranteed for 30 days.

BEST REGARDS,

Zak.

James-Michael Trotta

Page Image
Finance Committee - Agenda - 8/1/2018 - P114

Finance Committee - Agenda - 8/1/2018 - P115

By dnadmin on Mon, 11/07/2022 - 11:33
Document Date
Wed, 08/01/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/01/2018 - 00:00
Page Number
115
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__080120…

: THE CITY OF NASHUA “The Gate City"

Financial Services

Purchasing Department

July 26, 2018
Memo #19-024

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PERMA-LINE OF NEW ENGLAND FOR PURCHASE OF SIGNS, POLES, PARTS AND
PAVEMENT PAINT (VALUE: $35,000)
DEPARTMENT: 161 STREETS; FUND: GENERAL

Please see the attached communication from Jonathan Ibarra, Superintendent Street Department dated
July 26, 2018 for the information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (7) Purchases under extensions of contracts when
no price increase exceeds 10% per year.

The Superintendent of the Street Department, Board of Public Works (July 26, 2018) and the Purchasing

Department recommend awarding this contract in the amount of $35,000 to Perma-Line of New England
of Brockton, MA.

Res a
i,

an Kooken
Purchasing Manager

Cc: J Ibarra L Fauteux

229 Main Street » Nashua, New Hampshire 03061 e Phone (603) 589-3330 « Fax (603) 589-3233 |
i

Page Image
Finance Committee - Agenda - 8/1/2018 - P115

Finance Committee - Agenda - 8/1/2018 - P116

By dnadmin on Mon, 11/07/2022 - 11:33
Document Date
Wed, 08/01/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/01/2018 - 00:00
Page Number
116
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__080120…

To:

From:

Re:

F. Motion:

Attachment:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: July 26, 2018

Jonathan Ibarra, Superintendent
Street Department

Perma-Line of New England

To approve the sole source vendor Perma-line of New England of Brockton, MA
for various signs, replacement poles and proprietary items related to signs in
addition to pavement paint and paint machine replacement parts in the amount of
$35,000. Funding for this purchase is through Department: 161 Streets; Fund:
General; Account Classification: 61 Supplies and Materials.

Schedule of Prices

The City of Nashua currently has several thousand signs and many miles of
pavement markings and crosswalks to maintain. In order to do that, we need to
purchase parts and supplies to replace those that have been damaged or worn out.
Perma-Line of New England is the regional vendor for several proprietary items
used and have proven to be a competitive source for items from _ several
manufacturers in the New England area.

Our total purchases in previous years have been approximately $25,000 per year
from this company. Individual purchases or orders vary based upon the fact that
most of our work is replacement or repair of damaged signs or new signs for
specific purposes along with such things as replacement poles and posts for those
that have been knocked down or otherwise compromised, the extent of which
cannot be predicted or planned.

Perma-Line Corp. Of New England is a competitive supplier of signs, traffic paint
and related products for the entire New England area and the City has always
been satisfied with their service and product quality. The list of items purchased
includes but is not limited to signs, pavement paint, paint machine parts, sign
posts and mounting hardware, etc.

Page Image
Finance Committee - Agenda - 8/1/2018 - P116

Finance Committee - Agenda - 8/1/2018 - P117

By dnadmin on Mon, 11/07/2022 - 11:33
Document Date
Wed, 08/01/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/01/2018 - 00:00
Page Number
117
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__080120…

AVERY REFLECTIVE PRODUCTS
THAFFIC & STREET SIGNS
CUSTOM SIGNS

SNOW PLOW BLADES
SWEEPER BROOMS
BARRELS & BARRICADES

TRAFFIC PAINT, CONES, STENCILS
TITAN AIRLESS STRIPING MACHINES
ROLL-UP CONSTRUCTION SIGNS

POSTS & BRACKETS

Island Dia (OM1-1
Yellow w/ Yel. reflectors
Delineator
Hooker St
Dolan St
Victoria St
Palm St
Middle Dunstable Rd
Ave
Forsathia Dr
Kehoe St
Ash Ct
Pond Si
Allds St
Burke St
Dr
Michael Ave
Sign Posts
Delineator Posts
Ri-t
Ri-2
R2-1
1
1

7

Intensi

High Intensity

High }

High Intensity
In .

High Intensity

High Intensity
High Intensity

High In
High intensity
High tn
High f
High Intensity
Hh
I
12' Galvy
"-GALVY
High J .
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High Intensity

In street

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White Traffic Paint

Orstr-buted by

DIDIALAIAI a alatioalaloalala

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PERMA-LINE CORP OF NEW ENGLAND - 132 COURT ST.-P.O 80x 4515 - BROCKTON, MA 0230

Color

Yellow
Yellow

3 - 508-558-6240 - FAX 508-587-2110

WWW. PERMA-LINE.COM - EMAIL PERMALINE@VERIZON.NET

Page Image
Finance Committee - Agenda - 8/1/2018 - P117

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