Search

THE CITY OF NASHUA “The Gate City"

Financial Services

Purchasing Department

November 1, 2018
Memo #19-089

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: WATER BOOSTER STATION PROJECT — CONSTRUCTION PHASE SERVICES
(VALUE: $93,000)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER

Please see the attached communication from David L. Boucher, Superintendent Wastewater Department
dated October 25, 2018 for the information related to this contract.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.
The Superintendent Wastewater Department, the Board of Public Works (October 25, 2018 meeting) and

the Purchasing Department recommend the award of this contract in an amount of $93,000 to Woodard
Curran of Andover, MA.

Respectfully
Ys SI
SG “ agi a
¢ Dan Kooken ~

Purchasing Manager

Cc: D Boucher L Fautuex

229 Main Street e Nashua, New Hampshire 03061 ¢ Phone (603) 589-3330 e Fax (603) 589-3233

To:

From:

Re:

C. Metion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: October 25, 2018

David L. Boucher, Superintendent
Wastewater Department

Water Booster Station — Construction Phase Services

To approve the contract with Woodard Curran of Andover, MA in the amount not
to exceed $93,000 for construction administration services for the Water Pump
Upgrade Project. Funding will be through: Depariment: 169 Wastewater; Fund:
WERF, SRF Loan; Activity: Water Booster Station.

Woodard Curran Contract

The Nashua Wastewater Treatment Facility is undergoing a project for a new
water booster station, which will allow easier access and prevent failures in the
equipment

Woodard and Curran designed the water booster station. They prepared final
plans and specifications with a bid opening held on October 11. Their services are
needed to manage the construction.

Woodard and Curran has provided a cost proposal for construction phase services
in the amount of $93,000. Their costs have been reviewed and appear to be
reasonable for a project of this scope.

COMMITMENT Sc INTEGRITY 40 Shattuck Road | Suite 110 T 866.702.6377
DRIVE RESULTS Andover, Massachusetts 01810 T 978.557.8150
www.woodardcurran.com F 978.557.7948

Via Electronic Mail

7 October 18, 2018
_ -
a Ritter
WOCDARD

Nashua Wastewater Treatment Facility

& CURRAN 2 Sawmill Drive
Nashua, NH 03061

Re: Water Booster Station Upgrades Project at NWTF: RFQ0265-060316
Dear Mr. Keating:

Woodard & Curran is pleased to offer the following scope of work to provide the City of Nashua, New
Hampshire (Client) construction administration services for the Water Booster Station Upgrades at the
Nashua Wastewater Treatment Facility.

SCOPE OF SERVICES

Under this scope of work, Woodard & Curran will provide the City with professional services during
construction administration for the following tasks that are related to the Water Booster Pump Station
Upgrades Project (Project #228730. 18):

e Task1 Construction Administration
e Task 2 Field Observation
e Task3 Post-Construction Services
Task 1 ~ Construction Administration
e Prepare a Notice to Proceed at the direction of the Client.

e Attend one pre-construction meeting with the successful bidder and Client. Prepare meeting
minutes and project contact list.

e Serve as the primary point of contact with the project's General Contractor. Woodard & Curran’s
Project Manager will manage communications between the General Contractor, Nashua
Division of Public Works (DPW) staff, SCADA integrators and regulators (NHDES and/or EPA).
Submittals, Requests for Information (RFls) and other correspondence related to construction
will be routed through Woodard & Curran and distributed to the appropriate members of the
project team.

e Attend construction progress meetings as needed throughout the project. The progress
meetings will be attended by the General Contractor, Engineer, Nashua DPW staff and members
of the design team as appropriate. Meetings will be held as needed to discuss outstanding
project issues, project schedule, impacts to the operations or abutters, and other coordination
issues. The proposed fee budget is based on three (3) progress meetings.

&

a”
a. «4,

WOODARD
GS CURRAN

Review Shop Drawings and Samples and other data which Contractor is required to submit, for
conformance with the information given in the Contract Documents and compatibility with the
design concept of the completed Project. Maintain a detailed log of all necessary submittals and
submit the status of such log to the Owner and the RPR at regularly scheduled job site meetings.
Such reviews and approvals or other action will not extend to means, methods, techniques,
sequences or procedures of construction or to safety precautions and programs incident thereto.
Shop drawing review and approval shall be done in a timely manner so not to interfere with the
contractor's ability to maintain the construction schedule. Multiple review of submittals (greater
than two) that are not in conformance with the Contract Documents, are incomplete in
information or are not of acceptable, as determined by Engineer, are not included in the fee
budget. Engineer will require that the Contractor utilize a web-based digital document exchange
system in PDF format (Procore) for submittals.

Respond to Contractor Requests for Information (RFls) and issue necessary clarifications and
interpretations of the Contract Documents as appropriate to the orderly completion of
Contractor's work. Prepare sketches to clarify Contract Documents or resolve field conflicts
encountered. Engineer may issue Field Orders authorizing minor variations from the
requirements of the Contract Documents. Engineer will require that the Contractor utilize a web-
based digital document exchange system in PDF format (Procore) for RFls. The proposed fee
budget is based on responding to ten RFis.

Recommend Change Orders and Work Change Directives to Owner, as appropriate, and
prepare Change Orders and Work Change Directives as required.

Engineer will review Contractor Payment Applications to determine the amounts that Engineer
recommends Contractor be paid. Such recommendations of payment will be in writing and will
constitute Engineer's representation to Owner, based on such observations and review, that, to
the best of Engineer's knowledge, information and belief, Contractor's work has progressed to
the point indicated, the quality of such work is generally in accordance with the Contact
Documents (subject to an evaluation of such work as a functioning whole prior fo or upon
Substantial Completion, to the results of any subsequent tests called for in the Contract
Documents and to any other qualifications stated in the recommendation), and the conditions
precedent to Contractor's being entitled to such payment appear to have been fulfilled in so far
as it is Engineer's responsibility to observe Contractor's work. In the case of unit price work,
Engineer’s recommendations of payment will include final determinations of quantities and
classifications of Contractor's work (subject to any subsequent adjustments allowed by the
Contract Documents).

Review Contractor's requests for Substantial and Final Completion and make recommendations
to the City regarding the completeness of the work. Prepare a “punch list” of outstanding items
at Substantial Completion. Make one site visit after Substantial Completion to verify that punch
list items have been addressed.

City of Nashua (228730.18) 2 Woodard & Curran
2018.10.18 Nashua Water Booster PS CA October 18, 2018

CITY OF NASHLA, NEW HAMPSHIRE
COMBINING STATEMENT OF NET POSITION

COMPONENT UNITS
JUNE 30, 2021
(Except for Pennichuck Corporation Component Unit, which is as of December 31, 2020}
Nashua
Pennichuck Airport
Corporation Authority Total
Assets
Current
Cash and cash equivalents $ 310,000 $ 541,873 $ 851,873
Investments. - 237,378 237,378
Restricted cash and investments. 9,122,000 - 9,122,000
Receivables, net of allowance for uncollectibles:
User fees 8,786,000 3,762 8,789,762
Intergovernmental - 2,160,569 2,160,569
Inventory 598,000 - 598,000
Prepaid expenses 1,797,000 - 1,797,000
Total Current Assets 20,613,000 2,943,582 23,556,582
Noncurrent
Capital assets being depreciated, net of accumulated depreciation 235,705,000 18,668,743 254,373,743
Capital assets not being depreciated 6,764,000 6,405,217 13,169,217
Acquisition premium 67,202,000 - 67,202,000
Total Noncurtent Assets 309,671,000 25,073,960 334,744,960
Total Assets 330,284,000 28,017,542 358,301,542
Deferred Outflows of Resources
Related to OPEB - 132,133 132,133
Other 17,014,000 900 17,014,900
Total Deferred Outflows of Resources 17,014,000 133,033 17,147,033
Liabilities
Current liabilities:
Accounts payable and other liabilities 2,973,000 1,967,053 4,940,053
Accrued liabilities 696 000 208,892 904,892
Accrued interest payable 1,304,000 1,304,000
Customer deposits 435,000 2,465 437,465
Line of credit 5,480,000 - 5,480,000
Current portion of long-term liabilities:
Bonds, notes payable and other obligations 6,018,000 - 6,018,000
Total Current Liabilities 16,906,000 2,178,410 19,084,410
Noneurrent labilities:
Regulatory liability 9,918,000 - 9,918,000
Bonds, notes payable and other obligations 226,914,000 - 226,914,000
Compensated absences - 23,279 23,279
Net OPEB fiability 4,910,000 7,214 4,917,214
Net pension lability 15,424,000 413,263 15,837,263
Liability for denvative instruments 460,000 - 460,000
Contributions in aid of construction 56,536,000 - 56,536,000
Other noncurrent liabilities 416,000 . 416,000
Total Noncurrent Liabilities 314,578,000 443,756 315,021,756
Total Liabilites 331,484,000 2,622,166 334,106,166
Deferred Inflows of Resources
Related to pensions - 6,438 6,438
Related to OPEB - 21 21
Other 15,402,000 - 15,402,000
Total Deferred Inflows of Resources 15,402,000 6459 15,408,459
Net Position
Net investment in capital assets 38,482,000 24,870,421 63,352,421
Unrestricted (38.070,000) 651,529 (37,418.471)
Total Net Position $ 412,000 $25,521,950 $ 25,933,950

The notes to the financial statements are an integral part of this stalement.

45

y
é

—. me

WOODARD
ScCURRAN

Task 2 — Field Observation Services

Make visits to the site with technical staff at intervals appropriate to the various stages of
construction, in order to observe as an experienced and qualified design professional the
progress and quality of the Work. Based on information obtained during such visits and such
observations, Engineer will determine in general if Contractors work is proceeding in
accordance with the Contract Documents and shall keep Owner informed of the progress of the
Work. Due to the nature of the work, a full-time resident project representative is not envisioned
for this work. Such visits and observations by W&C are not intended to be exhaustive or to
extend to every aspect of Contractor's work in progress or to involve detailed inspections of
Contractor's work in progress, but rather are to be limited to spot checking, selective sampling,
and similar methods of general observation of the Work. Woodard & Curran will provide on-site
observation at critical times of the work, such as during excavation and backfill, start-up and
testing activities, etc. A total of 80 hours of on-site observation has been budgeted for the
construction phase of this project.

Task 3 — Start-up and Post-Construction Services

Provide supervision of initial start-up and operation and for services during the twelve-month
warranty period and to prepare the Project Performance Certification and associated
documentation, Engineer will continue to provide services to Owner in relation to Work covered
under the Contractor's construction warranty for a period of one year after the date of Substantial
Completion. We have budgeted for up to 40 hours for this task.

Preparation of an Operation and Maintenance Manual for the pump stations. O&M Manual will
be based on a combination of the design basis report, and vendor O&M data for each pump
station. O&M Manual will be submitted to NHDES for review and approval. One hard copy and
one electronic copy in (.pdf) format will be provided.

Prepare record drawings showing record information, which Engineer considers significant
based on the Drawings, Shop Drawings, and other record documents fumished by the
Contractor to Engineer, which were annotated by Contractor to show all changes made during
construction. An electronic version in pdf format shall be delivered to the Owner. Engineer will
not be responsible for any errors in or omissions in the information provided by Contractor that
is incorporated in the record drawings or other record documents. The record drawings will not
be sealed by Woodard & Curran.

The following construction related activities are NOT included and will require additional compensation:

1. Services in connection with Work Change Directives and Change Orders to reflect changes
requested by the Client so as to make the compensation commensurate with the extent of the
Additional Services rendered.

2. Services in making revisions to Drawings and Specifications requested by the Client.

3. Services in evaluating and determining the acceptability of a substitution which is found to be
inappropriate for the Project or an excessive number of substitutions.

4. Preparing to serve or serving as a consultant or witness for the Client in any litigation, arbitration
or other dispute resolution process related to the project.

5. Evaluating an unreasonable claim or an excessive number of claims submitted by the Contractor
or others in connection with the Work.

City of Nashua (228730.18) 3 Woodard & Curran

2018.10.18 Nashua Water Booster PS CA October 18, 2018

A

y

WOODARD
GCURRAN

COMPENSATION

Woodard & Curran will complete the work on a time and materials basis with an estimated budget of
$93,000. The budget will not be exceeded without prior authorization from the City.

This budget is based on a total construction duration of nine months.

Any additional services that are requested by the City, will be provided by Woodard & Curran as an
amendment to this scope.

SCHEDULE

The scope of services shall be performed based on the construction contractor's schedule.

APPROVAL

If this proposal meets your expectations, please print and execute one copy of this agreement and return
it to the attention of Miles Walker in our Andover office. Please feel free to contact me should you have
any questions. We thank you for this opportunity and look forward to working with the City of Nashua.

IN WITNESS THEREOF, Woodard & Curran Inc., by its duly authorized Officer, and the City of Nashua
have executed this Agreement as of the date and year written below.

DATED at Nashua, New Hampshire this day of 2018.

By: WOODARD & CURRAN INC. By: City of Nashua, New Hampshire

Miles Walker William Keating
Senior Principal Project Engineer
City of Nashua (228730.18) 4 Woodard & Curran

2018.10.18 Nashua Water Booster PS CA October 18, 2018

o00‘E6s

| 29d 19043U0} J0I04 Z-Y

z9$ $}UBINSUO? qns puke sasuadxg |eI0,
os
os
0S
79S [aARLL
sasuadx]
$que}|nsuo> qns
geS‘26$ Wold pue Jogeq jei0L
ely’es %OT @ ijold
S2t‘pas WSIpUl + Joqey yeyOWqNS
692’9SS z0'z ® (a1ey peaysang ) s3s03 JIa2IPU]
9g8°Z7$ JEJO] Joge] aWIIG
000‘E6$ zor$ ges‘z6$ eTp'ss 697'9S$ 9g9°L7$ OzT'TS$ 895 960'8$ ozs‘e$ 000'7$ O8T's$ z19'9¢ oss‘TS Asodaye> aad ys05 je10)
gzs zes zES ors oss sss éss BLS saqey AlnoH
£s9 ov oe €SZ 88 or 92 OTT 02 Alogaye) Jad sano} |e}01
226°7S os LL6°CS TL2$ OT8’T$ 968S 87 vz v sBuimeiq piozay} = &z-q
os o$ os os os os 0 saotaias jeiseds| p'z-g
ZEz'2%$ os ZEZ‘ZS €07$ £S€'TS 2198 o@ oT v enue WO 0-4
8zp'ES os Bzr‘es zes s80'2$ zeo'Ts 92 8 8 8 drp-1ers jensu) qed
vT9‘ots 29v$ ZST‘OTS €76$ ELT'9S 9S0'ES 08 8v oT ST sujaaulgug yuapisey}] = e"2-
ard‘eLs 0s Bb2‘es POL'9S bbs’pys 002‘22$ sos ov “LT 09 Ov 09 80T 02 UOITEAYS|ULLUpY UOl}IN4ysuOD Ta
YIINION 84) pied aq 0} UOWesUsdWoD ‘III
aseyd Jad |aseyd jad] aseyg 3 ¥ 3 $ a ; 2 2
aseug sag| 2s24e Jad Jaseydsag| aseyd 3809 sogeihson soqen] iad Jee j § = : 3 s = 8 x
384 [EOL 3809 Padiq ]}$0D Joqeq| Jad wold paz1pUI weuig sino (ee § a g g = 5 é 5 uondiiasag aseyd S9q] aseud
10 IROL | (ROL Iriel [BIOL jeyon | exon | - : & 3 i 3 . 3 a: | g2
oo eo ees

AYO931LV39 YORI Ad HOS 193i

Sujaeauisug aseyd UoloNsysuOD- }afo1g UO!IEIS J8}S00g Jaze/M - AjIOeY UaW} ea.) JaJ}EMa\seM eNYseEN

P\ THE CITY OF NASHUA "The Gate City’

Financial Services

Purchasing Department

November 1, 2018
Memo #19-090

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: WATER BOOSTER STATION PROJECT — CONSTRUCTION (VALUE: $831,164)
DEPARTMENT: 169 WASTEWATER; FUND: WERF AND SRF LOAN

Please see the attached communication from David L. Boucher, Superintendent Wastewater Department
dated October 25, 2018 for the information related to this contract.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.
The Superintendent Wastewater Department, the Board of Public Works (October 25, 2018 meeting) and

the Purchasing Department recommend the award of this contract in an amount of $831, 164 to T-Buck
Construction of Turner, ME.

iA

“ 7 Vidpol
( 4 Dan Kooken

Purchasing Manager

Ce: D Boucher L Fautuex

229 Main Street e Nashua, New Hampshire 03061 » Phone (603) 589-3330 « Fax (603) 589-3233 |

To:

From:

Re:

B. Mstion:

4 1, i
Attachments:

Discussien:

=~

City of Nashua, Public Works Division
Board of Public Works Meeting Date: October 25, 2018
8

David L. Boucher, Superintendent
Wastewater Department

Water Booster Station Project

To approve the contract with T-Buck Construction of Turner, ME in the amount of
$831,164 for the construction of the new water booster station at the Wastewater
Treatment Facility. Funding will be through Department: 169 Wastewater; Fund: WERF,
SRF Loan; Activity: Water Booster Station.

T-Buck Construction Bid

The Wastewater Facility has a water booster station to increase City water pressure
throughout the Facility and provide additional flow for sprinklers for fire suppression.
The existing water booster station is outdated and has had many failures due to the
underground vault location. The City contracted with Woodard and Curran to design a
new above ground water booster station, which will allow easier access and will prevent
failures in the equipment.

Plans and specs were sent to 9 contractors on September 10 and the bid opening was held
on October 12. Three bids were received as follows:

T-Buck Construction, inc. $831,164
Waterline Industries Corporation $1,017,677
DeFelice Corporation $1,054,000

The low bidder, T-Buck Construction, provided a reasonable bid for the scope of the
project in the amount of $831,164. This is lower than the engineer’s estimate of
$1,037,000. T-Buck has done multiple projects at the wastewater Facility and has
continuously provided quality work. They are well qualified for this project.