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EB. Metien:

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City of Nashua, Public Works Divisicn

Board of Public Works Meeting Date: October 25, 2018

Stephen Dookran, P.E., City Engineer
Engineering Department

2018 Federal Paving Program — Amherst St. (Rt. 101A), Somerset Parkway, Broad St. (Rt.
130) and Kinsley St (Rt. 111)

To approve the Change Order No. | to the paving contract for the 2018 Federal Paving
Program to Newport Construction Corp. of Nashua, NH in the amount of $611,545.18.
Funding will be through: Department: 160 Admin/Engineering; Funds: Grant and Bond;
Activity: NHDOT Nashua Roadway Improvements and Paving.

The 2018 Federal Paving contract in the amount of $3,987,518.90 was awarded to
Newport Construction of Nashua in September 2018 to pave Somerset parkway and
portions of Amherst St, Broad St and Kinsley St. Work is underway on Somerset
Parkway and Amherst St.

A recent projection of the amount of work remaining in the contract revealed that the total
quantities for the bid items were missing all the quantities for Somerset Parkway. This
computational error occurred during the time we were going back and forth with the
NHBOT on whether the project was to be bid as individual contracts for each street or as
one large contact.

In the end, Federal Highway (FHWA) would approve only the one large contract and in
re-compiling the quantities, the items for Somerset Parkway were inadvertently excluded.
The bid we received and contracted on was much lower than expected because of the
oversight. Without the error, the original contract would have included the quantities for
Somerset Parkway at the correct contract price.

Newport has agreed to hold their bid unit prices for the additional quantities which amount
to a total change order of $611,547.75. If this additional work is included for the other
bidders, Newport is still the lowest bidder and the new contract amount will be
$4,599,066.65. Since FHWA is funding $4.445 mil, the remaining $149,066.65 will come
from City paving funds.

This change order includes an extension of time in order to complete the entire project and
will be subject to approval by NHDOT and FHWA.

CHANGE ORDER
No. 01

PROJECT: 2018 Federal Paving Program

OWNER’S CONTRACT NO: IFB0660-071718

EXECUTED CONTRACT DATE: _ September 4, 2018

DATE OF ISSUANCE: October 25, 2018 EFFECTIVE DATE: Upon City Approval
OWNER: City of Nashua, NH

OWNER’s Purchase Order NO.: 143743

CONTRACTOR: Newport Construction Corp.

ENGINEER: DPW Engineering

You are directed to make the following changes in the Contract Documents:

Description: Change Order #1 is for

e An increase in additional items shown in attached CO#3 estimate for Somerset Parkway in the
amount of $611,547.74

Change Order #1 1 of 2
2018 Federal Paving Program

Summary

CHANGE IN CONTRACT PRICE:

CHANGE IN CONTRACT TIMES:

Original Contract Times

Original Contract Price

$3,987,518.90

Substantial completion: October 5, 2018 (Kinsley St)
Substantial completion: Nov 12, 2018 (Amherst & Somerset)
Substantial completion: June 28, 2019 (Broad St )

Ready for final payment: July 30, 2019

Net changes from previous Change Orders

$0

Net change from previous Change Orders

Substantial completion: Same as above
Ready for final payment: Same as above

Contract Price prior to this Change Order

$3,987,518.90

Contract Times prior to this Change Order

Substantial completion: Same as above
Ready for final payment: Same as above

Net Increase (deerease} of this Change Order

$611,547.75

Net Increase (deerease} of this Change Order

206 calendar days (Kinsley St)

225 calendar days (Amherst & Somerset)
0 calendar days (Broad St )
Ready for final payment: 0 calendar days

Contract Price with all approved Change Orders

Contract Times with all approved Change Orders

$4,599,066.65 Substantial completion: May 1, 2019 (Kinsley St)
Substantial completion: April 24, 2019 (Amherst & Somerset)
Substantial completion: June 28, 2019 (Broad St )
Ready for final payment: July 30, 2019
RECOMMENDED: ACCEPTED: APPROVED:
By: By:
By:
DPW Contractor Mayor Jim Donchess
Engineer Owner
(Authorized Signature) (Authorized Signature) (Authorized Signature)
Date: Date: Date:
Change Order #1 2 of 2

2018 Federal Paving Program

CITY OF NASHUA, NEW HAMPSHIRE

FIDUCIARY FUNDS

STATEMENT OF CHANGES IN FIDUCIARY NET POSITION

FOR FISCAL YEAR ENDED JUNE 30, 2021

Additions

Employer contributions

Plan member contributions

Property taxes collected for County

Fees collected for State of New Hampshire

Other

Investment Income:
Dividend, interest and investment income
Less: management fees

Total Additions

Deductions
Benefit payments to plan members and beneficiaries
Administrative expenses
Pay ment of taxes to County
Payment of fees to State of New Hampshire

Total Deductions
Net Change
Net Position restricted for pensions and other purposes
Beginning of year

End of year

The accompany ing notes are an integral part of these financial statements.

44

Private
Pension Purpose
Trust Trust
Fund Funds
$ 907,292 $ -
907,292 -
- 44,671
11,333,176 1,390,512
(231,838) -
12,917,922 1,435,183
3,179,286 157,746
61,626 43,396
3,240,912 201.142
9,677,010 1,234,041
43,638,120 6,827,234
$ 53,315,130 $ 8.061.275

Custodial
Funds

11,993,150
5,226,836

17,219,986

11,993,150

3,226,836
17.219,986

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©) THE CITY OF NASHUA “The Cate City”

Financial Services

Purchasing Department

November 1, 2018
Memo #19-088

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: 2018 SEWER REPLACEMENT — KINSLEY ST CHANGE ORDER #1 (VALUE: $27,000)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER

Please see the attached communication from Stephen Dookran, P.E., City Engineer, dated October 25,
2018 for information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The City Engineer, Board of Public Works (October 25, 2018 meeting) and the Purchasing Department
recommend the award of this Change Order #1 in an amount of $27,000 to Newport Construction Corp.
of Nashua, NH.

Respectfully,
va 7
bis E—————.
oken

Purchasing Manager

Ce: S Dookran L Fauteux

‘229 Main Street ¢ Nashua, New Hampshire 03061 © Phone (603) 589-3330 « Fax (603) 589-3233

City of Nashua, Public Works Division
To: Board of Public Works Meeting Date: October 25, 2018

From: Stephen Dookran, P.E., City Engineer
Engineering Department

Re: 2018 Sewer Replacement — Kinsley St
Change Order i

&. Motion: To approve Change Order No. | to the construction contract for the 2018 Sewer
Replacement — Kinsley St project to Newport Construction of Nashua, NH in an amount
not to exceed $27,000. Funding will be through: Department: 169 Wastewater; Fund:
Wastewater; Activity: Sewer Rehab.

Discussion: The base contract was for sewer improvements on Kinsley St in advance of street
paving later this year included of about 480 feet sewer replacemeni as well as associated
catch basins. This original contract value is $1,139,300.

This change order has two parts:

e 1) Construction of manholes. During the execution of the sewer CIPP lining
contract by Layne Inliners in a separate contract, it was discovered that
additional manholes are needed in order to perform some of the lining. This
Change Order includes the construction of four manholes for $22,000.

e 2) Removal of pipe. An unrecorded sewer main on Kinsley St from Elm St to
Walnut St has been located. Removing this pipe is essential since it may
deteriorate and cause sinkholes. The cost to remove the pipe is $5,000.

The total value of the change order is $27,000. This will bring the toial contract value
to $1,166,300.

CHANGE ORDER
No. 01

PROJECT: 2018 Sewer Replacement — Kinsley Street

OWNER’S CONTRACT NO: IFB0779-052218

EXECUTED CONTRACT DATE: _ June 20, 2018

DATE OF ISSUANCE: October 25, 2018 EFFECTIVE DATE: Upon City Approval
OWNER: City of Nashua, NH

OWNER’s Purchase Order NO.: 141778

CONTRACTOR: Newport Construction Corp.

ENGINEER: DPW Engineering

You are directed to make the following changes in the Contract Documents:

Description: Change Order #1 is for

e An increase for the construction of four (4) manholes amount of $22,000

e Removal of sewer main on Kinsley Street from Elm Street to Walnut Street in the amount of $5,000

Change Order #1 1 of 2
2018 Sewer Rehab
Kinsley Street

Summary

CHANGE IN CONTRACT PRICE:
Original Contract Price

$1,139,300

CHANGE IN CONTRACT TIMES:
Original Contract Times

Substantial completion: September 3, 2018
Ready for final payment: October 1, 2018

Net changes from previous Change Orders

30

Net change from previous Change Orders

Substantial completion: Same as above
Ready for final payment: Same as above

Contract Price prior to this Change Order

$1,139,300

Contract Times prior to this Change Order

Substantial completion: Same as above
Ready for final payment: Same as above

Net Increase (deerease} of this Change Order

$27,000

Net Increase (deerease} of this Change Order

Substantial completion: 102 calendar days
Ready for final payment: 225 calendar days

Contract Price with all approved Change Orders

Contract Times with all approved Change Orders

$1,166,300 Substantial completion: December 15, 2018
Ready for final payment: January 30, 2019
RECOMMENDED: ACCEPTED: APPROVED:
By By:
By:
DPW Contractor Mayor Jim Donchess
Engineer Owner
(Authorized Signature) (Authorized Signature) (Authorized Signature)
Date: Date: Date:
Change Order #1 2 of 2

2018 Sewer Rehab
Kinsley Street

City of Nashua, New Hampshire
Division of Public Works
2018 Sewer Replacement - Kinsley Street
IFB0779-052218

CHANGE ORDER #1

Item
No. Quantity Units Item Description Unit Price Total Price
if 22 VF Replace Existing MH with 4' Diam. Sewer Manhole $1,000.00 $22,000.00
Remove Unknown Pipe from Kinsley Street between
2r(1)o Allowance Elm Street and Walnut Street $5,000.00 $5,000.00

TOTAL CHANGE ORDER 1

$27,000.00