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S\ THE CITY OF NASHUA “The Cate City’

Financtal Services

Purchasing Department

August 8, 2019
Memo #20-019

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: HYDROELECTRIC BOND FUND (VALUE NOT-TO-EXCEED $361,230)
DEPARTMENT: 181 COMMUNITY DEVELOPMENT; FUND: BOND

Please see attached communication from Sarah Marchant, Community Development Division Director,
dated August 2, 2019 for information related to this contract award.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Community Development Department and the Purchasing Department recommend the award of this
contract to Normandeau Associates of Bedford, NH in an amount not to exceed $361,230.

Res ae
KE oken
Purchasing Manager

Cc: S. Marchant J. Graziano

229 Main Street e Nashua, New Hampshire 03061 Phone (603) 589-3330 « Fax (603) 589-3233

Kleiner, Kimberly

From: Kleiner, Kimberly

Sent: Friday, June 3, 2022 4:32 PM

To: ‘Carl Nylen’; Andruskevich, Pamela; Miseirvitch, Nick; jay.guarneri@pennichuck.com;
dawn.lavacchia@pennichuck.com

Subject: RE: Esri Enterprise Agreement Renewal

Good Afternoon,

After speaking with Pennichuck leadership, we have decided to continue with a single agreement for one more contract
cycle.

Please issue the contract renewal! and invoice when available.

Thank you,
Kim

Kim Kleiner | Administrative Services Director

City of Nashua — Administrative Services Division

Assessing, Benefits, GIS, Human Resources, Information Technology, Payroll, Purchasing, Risk Mgmt.

229 Main Street, Nashua, NH 03060
Tel. (603) 589-3025

From: Carl Nylen <cnylen@esri.com>

Sent: Friday, May 13, 2022 7:19 PM

To: Kleiner, Kimberly <kleinerk@nashuanh.gov>; Andruskevich, Pamela <PamelaA@nashuanh.gov>; Miseirvitch, Nick
<MiseirvitchN@nashuanh.gov>; jay.guarneri@pennichuck.com; dawn.lavacchia@pennichuck.com

Subject: Re: Esri Enterprise Agreement Renewal

CAUTION: This email came from outside of the organization. Do not click links/open attachments if source is
unknown.

Kim, Nick, Pam, Jay and Dawn,

As discussed, | confirmed the costs to maintain a single Enterprise Agreement for the City of Nashua and Pennichuck.
Those costs should be as follows:

- Cost of EA for City of 50,000-100,000 = $55,000
- Cost of Pennichuck, non-City, connections = $9,872 (35% of the Small Utility EA Annual Fee based on non-City
connection count of 14,000 out of 39,000)

EA AddOns:

- GeoEvent Server = $6,000
- ArcGIS Hub Premium = $11,000

° Community Development 589-3095
City of Nashua Planning and Zoning 589-3090

. - oes Building Safe’ 589-3080
Community Development Division Code Enforoenent 589-3100
City Hall, 229 Main Street, PO Box 2019 Cran Programs mission eesnee
Nashua, New Hampshire 03061-2019 Transportation 880-0100
www.nashuanh.gov FAX 589-3119

Date: August 7", 2019

To: John Griffin, CFO; Daniel Kooken, Purchasing Manager

From: Sarah Marchant, Director Community Development Division

Re: Contract for Consulting Services for Mine Falls Hydroelectric Facility Licensing and
Compliance Services

The City of Nashua (the City), the licensee of the Mine Falls hydroelectric project, has filed with
the FERC a pre-application document (PAD) to initiate the re-licensing process for this existing
hydroelectric facility. The current FERC license for the Mine Falls project (Project number P-
3442) was issued on August 4, 1983 and will expire on July 31, 2023. The purpose of this
project is to assist the City in obtaining a new FERC license for the Mine Falls project. Resource
agencies, Indian Tribes and other interested parties were afforded the opportunity to request
studies and provide comments on the PAD. A list of requested studies is provided below.

Study Request Requester

1 | Instream Habitat and Bypass Flow Assessment NH Fish and Game and NOAA
2 | Adult Alosine Downstream Passage Assessment and | NH Fish and Game and NOAA
Protection Evaluation
3 | Telemetry Study of Upstream and Downstream NH Fish and Game and NOAA
Migrating Adult American Shad and River Herring to
Assess Passage Routes, Effectiveness and Delays

4 | Impact of Project Operations on Downstream NH Fish and Game and NOAA
Migration of Juvenile Alosines
5 | Downstream American Eel Passage Assessment NH Fish and Game and NOAA

6 | Three Dimensional Computational Fluid Dynamics NH Fish and Game and NOAA
(CFD) Modeling in the Vicinity of Fishway Entrance

7 | Rare, Endangered and Threatened Mussel Survey NH Fish and Game
8 | Water Quality Study NH DES and NOAA
9 | Bypass Reach Flow Study NH DES

Professional Services provided as part of this contract will encompass the following three
phases:

1. Proposed and Revised Study Plan — Based on the comments/requests provided by State
and Federal agencies on the PAD, a proposed study plan will be developed, including
goals and objectives, study area, background and existing information, project nexus,
detailed study methodologies, analysis and reporting, and schedule and level of effort
for each requested study. The proposed study plan will be submitted to FERC and other
stakeholders for review and comment. This phase will also include meeting with state

and federal agencies and stakeholders to address any comments on the proposed study
plan, and the subsequent creation of a revised study plan. The submission of any
required applications or permits to any local, state of federal agency may be required
during this phase. Attendance at pertinent meetings is required. Three paper copies,
along with electronic versions of all text, figures and drawings contained in the revised
study plan shall be submitted to the City. Electronic versions will be submitted by the
City to FERC and other stakeholders during the summer of 2019.

2. Implementation of Study Plan — The studies described in the study plan will be
conducted during this phase, the duration of which will be dependent on the duration of
required studies, weather, and river flow rates. It is currently estimated that studies will
be conducted beginning in the summer of 2019 through the spring of 2020.

3. Study Reports and Draft Application — Results from all of the studies performed will be
provided with a draft application for review by State and Federal agencies and tribes.
Comments by agencies and stakeholders will be addressed and a response to comments
document and final reports will be issued. Attendance at meetings with stakeholders to
present and discuss study results and substantive disagreements is required.

We issued RFQ0266-041519 for comprehensive environmental services relative to the City’s
relicensing of the Mine Falls Hydroelectric Facility, including Federal Energy Regulatory
Commission (FERC) licensing compliance and development and implementation of a study
plan in accordance with 18 CFR §5.11. We received qualification packages from three
companies: Alden Research Laboratory, Gomez and Sullivan, and Normandeau Associates. A
review committee of two City staff and one employee of Essex Power Services, the City
contractor responsible for operation and maintenance of the Mine Falls Hydroelectric Facility,
reviewed all submittals for relevant hydroelectric licensing and fish passage experience, proven
experience ion completing similar projects, demonstration of detailed knowledge and
performance of required studies and standard procedures, and strong project approach that
demonstrates knowledge needed and the commitment to successfully complete the scope of
work.

All three vendors were invited for interviews with the review committee. Based on the
qualification packages submitted and the interviews, Normandeau Associates was selected as
the vendor of choice. Normandeau was then asked to submit a scope of work, cost estimate,
and schedule. These documents are included in the contract as Exhibit B. The estimated cost
for the project was presented with a range of $262,233.15 to $361,229.15. The reason the costs
are presented as a range is because of the review and approval of the Study Plan required by
State and Federal agencies. The maximum cost is what would be expected if the agencies are
not willing to approve any modifications to our Study Plan. This maximum estimated cost is
provided as the Not to Exceed amount of this contract.

The Community Development Division recommends awarding the contract for Consulting
Services for Mine Falls Hydroelectric Facility Licensing and Compliance Services to
Normandeau Associates in the amount not to exceed $361,230.

>» NORMANDEAU
AFE ASSOCIATES

ENVIRONMENTAL CONSULTANTS
June 18, 2019

Ms. Deb Chisholm, Waterways Manager
City of Nashua

229 Main Street

Nashua, NH 03061

Sent via email: chisholmd@nashuanh.gov

Re: Mine Falls Hydroelectric Facility Licensing and Compliance Services;
Normandeau Associates, Inc. No. 2019-09-018

Dear Ms. Chisholm:

Normandeau Associates, Inc. (Normandeau) is pleased to submit this proposed work scope and cost estimate
to the City of Nashua (City) for services related to the relicensing of the Mine Falls Hydroelectric Project (FERC
No. 3442). Normandeau submitted a statement of qualifications in response to RFQ0266-041519 which was
issued by the City on March 1, 2019. Representatives from the Normandeau team (Drew Trested and Rick
Simmons from Normandeau and John Lavigne and Sara thle from The H.L. Turner Group) met with the City’s
interview panel to provide an overview of our qualifications and address questions on our qualifications and
general process approach on May 22. Following our interview it was indicated to us that the Normandeau
team was selected by the City as the preferred vendor for the Mine Falls licensing process. This letter is
intended to provide you with an overview of our proposed work scope, schedule and cost associated with the
services described in the original RFQ for the Mine Falls licensing process. During the development of this
work scope we have carefully reviewed and considered each of the study requests provided to the City by the
natural resource agencies. The total study cost provided here includes the completion of a subset of those
study requests determined by our project team to be appropriate for consideration by the City during the
relicensing process. However, it must be noted that the suite or design of studies included in this initial cost
estimate may change based on future negotiations between the City and natural resource agencies during the
study plan development process. With that in mind we have developed a comprehensive list of assumptions
and details for each study included in this cost estimate.

As defined in the RFQ, the City is seeking professional services related to:

1) Development of a Proposed and Revised Study Plan: This task will include a review of all study
requests provided by the natural resource agencies (i.¢., the New Hampshire Fish and Game
Department (NHFGD), New Hampshire Department of Environmental Services (NHDES), U.S. Fish and
Wildlife Service (USFWS), and the National Marine Fisheries Service (NMFS) and prepared following
their review of the Preliminary Application Document filed by the City with FERC on July 26, 2018. As
part of this task Normandeau will develop a preliminary study plan (PSP) which provides the goals and
objectives, study nexus, background information, proposed methodology, approach for analysis and
reporting, and the level of effort and timeline for each study. Throughout this process Normandeau
will consult with the City on which resource agency study requests to adopt, modify or not adopt. The
PSP will be distributed to the natural resource agencies for review and Normandeau will coordinate a

Corporate Office: Normandeau Associates, Inc. 25 Nashua Road ° Bedford, NH 03110 ° (603) 472-5191
www.normandeau.com

>» NORMANDEAU City of Nashua

2)

BAA ASSOCIATES June 18, 2019

ENVIRONMENTAL CONSULTANTS

Page 2

one-day stakeholder meeting to review all aspects of the PSP and address agency questions. Following
review and consideration of comments received on the PSP, Normandeau will prepare a revised study
plan (RSP). Normandeau will consult with the City throughout the development of the RSP as natural
resource agency comments on the PSP may have implications to the level of effort and associated
costs for one or more of the resource studies. Once complete, Normandeau will distribute the RSP to
the natural resource agencies.

implementation of the Revised Study Plan:

As described in our proposed approach for development of the PSP, each study request provided by
the resource agencies will be acknowledged in the study plan document and classified into one of
three categories:

e Requested studies adopted;
e Requested studies adopted with modification; or
e Requested studies not adopted.

The full suite of field studies requested by the resource agencies is expensive and we understand the
City’s responsibility to find a balance between responsiveness to the full suite of resource agency
concerns and financial burden on the tax payers. Table 1 provides our initial recommendations to the
City for each resource agency study request for inclusion in the Mine Falls PSP. In addition we have
included below a summary for each study request of (1) the requestor, (2) the specified goals and
objectives, (3) the proposed methodology, (4) our recommended approach, and (5) schedule/cost. In
some cases we have presented more than one study cost dependent on the selected approach.

Table 1. tnitial recommendations for inclusion of resource agency study requests in Mine Falls PSP.

Recommendation: Adopt

Instream Habitat and Bypass Flow Assessment*
Rare, Endangered and Threatened Mussel Survey
Water Quality Study

Recommendation: Adopt with Modifications

Telemetry Study of Upstream and Downstream Migrating Shad and Herring
Impact of Project Operations on Downstream Migration of Juvenile Alosines

Recommendation: Do not Adopt
Adult Alosine Downstream Passage Assessment and Protection Evaluation
Three Dimensional CFD Modeling in Vicinity of Fishway Entrance
Downstream American Eel Passage Assessment

Recommendation: Propose**
Desktop Impingement/Entrainment Survivability Assessment

*Includes study requests from NHFGD and NHDES
** Not a specific study request provided by the resource agencies but is proposed by Normandeau to characterize fish passage
information requested in a number of studies proposed for adoption with modification or no adoption.

f =~ NORMANDEAU City of Nashua

FAAS ASSOCIATES June baee3

ENVIRONMENTAL CONSULTANTS

Study: Instream Habitat and Bypass Flow Assessment
Requestor: NHFGD, NHDES
Requestor Goal & Objectives:
e Determine flow needed to protect aquatic life in the bypassed reach by observation and, if necessary,

by collection of cross sectional data at various transects in the bypassed reach and to determine if the
bypass flows meet NH dissolved oxygen criteria.
e Provide flow regime in bypassed reach that meets the life history requirements of resident fish and

wildlife.
¢ Minimize current and potential negative project operation effects on water quality and aquatic
habitat.
Suggested Approach:

e Implement a Demonstration Flow Assessment (DFA)
o Identify DFA team
o Identify target fish species, lifestages, and habitat suitability criteria (HSC)
© Identify range of bypassed reach assessment flows (~5 flows to help define the flow:habitat
trends}
o Conduct DFA

= Classify mesohabitat types within bypassed reach.

= Place a limited number of transects within bypassed reach to characterize the full
range of habitat availability in bypassed reach.

= Collect representative depth, mean column velocity, substrate and cover at each
transect.

"The product of mesohabitat type HSC for each species/lifestage and proportional
availabity of habitat within the bypassed reach will be compared to calculated
suitability values for all selected DFA flows to determine a meso-scale flow:habitat
relationship.

= The depth, velocity, substrate and/or cover profiles will be compared to the HSC to
determine the total length of each transect that qualifies as “suitable” for each species
and life-stage.

Schedule and Estimated Cost: We suggest identification of target species and bypassed flows are conducted
in consultation with the resource agencies following their review of the PSP and issuance of the RSP.
Consensus on these items should be reached prior to any field sampling which we propose to occur during the
2020 field season (May-October). The estimated cost for the effort as described here is $35,647.00.

Study: Rare, Endangered and Threatened Mussel Survey
Requestor: NHFGD
Requestor Goal & Objectives:
e Survey the Project boundary area to determine the species composition, distribution, and abundance

of freshwater mussels, including the State listed Brook Floater.

f= NORMANDEAU City of Nashua

ARS ASSOCIATES June 18, 2019

ENVIRONMENTAL CONSULTANTS Page 4

e Evaluate potential effects of project operation (including routine maintenance activities) on freshwater
mussels residing in project waters.

Suggested Approach:
e Prepare survey protocol in consultation with resource agencies.
e Conduct a qualitative survey throughout project area to determine the presence, distribution,
demographics, and habitat of freshwater mussel species in the project section of the Nashua River
with emphasis on State listed or species of concern.

Schedule and Estimated Cost: Consensus on an appropriate freshwater mussel survey protocol should be
reached prior to any field sampling. Assuming agreement on a qualitative survey methodology we propose
this project occur during a low water period during the 2020 field season (July-September). The estimated cost
for the effort as described here is $27,108.75. Note that diving may be required to evaluate habitats in areas
deeper than 4 feet and are not included in this cost.

Study: Water Quality Study

Requestor: NHDES
Requestor Goal & Objectives:
e Determine the effects of operation of the Mine Falls Project on water quality in the Nashua River and

other potentially affected water bodies to compare to NH surface water standards

Suggested Approach:
e Following the NHDES sampling guidance, develop and submit to NHDES a Sampling and Analysis Plan

(SAP) for approval prior to sampling.

e Sampling locations to include; Nashua River upstream of Project, Project impoundment, Project
bypassed reach, Nashua River downstream of confluence of tailrace and bypassed reach, Mill Pond,
Nashua Canal downstream of Mill Pond, unnamed tributary connecting Mill Pond to Nashua River
downstream of dam.

e Follow NHDES criteria for hydropower projects sampling of dissolved oxygen, temperature, pH,
nutrients, chlorophyll a and clarity for compliance with state standards.

e Target low flow, high temperature period for a 5-week period for continuous monitoring of dissolved
oxygen and temperature.

Schedule and Estimated Cost: NHDES must approve an SAP for the Mine Falls Project prior to any sampling.
We suggest that this plan be prepared by Normandeau and submitted to NHDES in advance of the 2020 field
season. Per the NHDES sampling guidelines field measurements should occur during a low flow, high
temperature period {i.e., July-August, 2020). The station should be in a period of normal operations for that
monitoring (i.e., units online and generating if conditions are appropriate). The estimated cost for the effort as
described here is $35,271.40.

Study: Telemetry Study of Upstream and Downstream Migrating Shad and Herring
Requestor: NHFGD
Requestor Goal & Objectives:
e Assess project operation effects on timing, orientation, routes and migration rates of shad and river

herring.

os NORMANDEAU City of Nashua
ARS ASSOCIATES June 18, 2019

ENVIRONMENTAL CONSULTANTS

Page 5

Assess nearfield attraction to and entrance efficiency of fish lift.

Collect lift efficiency data to include rates of approach to fishway entrances, entry into the fishway,
and passage under varied operational! conditions.

Determine proportion of post-spawned adult downstream migration route selection, passage
efficiency, and delay associated with the power canal under various operating conditions.

Compare rates and measures of delay and movement among project areas and routes utilized.

Agency Recommended Approach:

Two year evaluation using minimum of 100 adult American shad and 100 adult river herring tagged
with radio-transmitters and PIT tags
Release locations upstream and downstream of Mine Falls Project

Suggested Approach:

Push back on including adult shad in this study until a time when they are volitionally reaching the
Project.
Propose a single year of study to evaluate — include language in the PSP that a second year of study
would only be considered if targeted sample sizes could not be obtained or river conditions lie far
outside of seasonal flow range.
Approach 1 - Full Study:
o Tag 100 radio/PIT adult herring and 100 PIT only adult herring at Jackson’ to evaluate
upstream fishway at Mine Falls
Tag 100 radio adult herring from Jackson to evaluate downstream passage at Mine Falls
Assumes installation and maintenance of approximately 8 radio telemetry and 2 PIT receivers
for period May-July
Approach 2 - Reduced Study:
o Tag 75 radio/PIT adult herring and 100 PIT only adult herring at Jackson to evaluate upstream
fishway at Mine Falls
Tag 50 radio adult herring from Jackson to evaluate downstream passage at Mine Falls
Assumes installation and maintenance of approximately 8 radio telemetry and 2 PIT receivers
for period May-July
Approach 3 - Minimum Study:
Oo Tag 25 radio/PIT adult herring and 100 PIT only adult herring at Jackson to evaluate upstream
fishway at Mine Falls
o No releases of tagged herring upstream of Project to evaluate downstream passage at Mine
Falls — rely on potential radio-tagged fish released downstream to collect minimal data on
outmigration
o Assumes installation and maintenance of approximately 8 radio telemetry and 2 PIT receivers
for period May-July

* Jackson refers to the Jackson Mills Project (FERC No. 7590) which is located on the Nashua River downstream of Mine
Fails and is also owned by the City of Nashua

ff» NORMANDEAU City of Nashua
BARA ASSOCIATES june 18, 2019
ENVIRONMENTAL a eG age

ENVIRONMENTAL CONSULTANTS

Schedule and Estimated Cost: The adult herring passage evaluation should occur during the spring period
(i.e., May-July) when the Project is operating under normal conditions (i-e., no unit outages, etc.). We propose
this study be conducted during the spring of 2020. Three study approaches were described above which vary
based on the numbers of fish to be tagged and released. These three approaches vary in responsiveness to the
study objectives provided by the resource agencies. The estimated costs for each level effort as described here
is $79,056.50 (full), $64,665.00 (reduced), and $44,632.00 (minimum).

Study: Impact of Project Operations on Downstream Migration of Juvenile Alosines
Requestor: NHFGD
Requestor Goal & Objectives:
e Assess project operation effects of the Mine Falls dam on the timing, orientation, passage routes,

migration rates, and survival of juvenile alewife.

e Determine the proportion of juvenile alewife that select the turbine intakes, downstream bypass or
spill as a passage route;

e Determined if there are delays associated with downstream movement.

Agency Recommended Approach:
e Evaluate turbine passage mortality for juvenile herring using the turbines, downstream bypass and

spillway with the HI-Z balloon tag methodology.
e Evaluate downstream herring passage route selection and potential delay using radio telemetry

Suggested Approach:
e Push back on conducting a HI-Z balloon tag study. Downstream passage survival for juvenile alosines

will be considered as part of the Desktop Impingement/Entrainment Survivability Assessment.
e Approach 1 - Radio-telemetry Study:

o Will provide proportional route usage by juvenile herring at the project as well as estimates on
the duration of residence time spent above the dam prior to passage (i.e., “delay”).

© Collect an adequate number of appropriately sized juvenile herring from a location within the
Merrimack River watershed — we have assumed this can be completed in a period of four
evenings.

o Radio-tag a total of 100 juvenile herring and release upstream of Mine Falls to evaluate
downstream passage.

o Assumes installation and maintenance of approximately 7 radio telemetry receivers for period
September-November.

© Approach 2 - PIT-telemetry Study:

o Will provide an estimate of downstream bypass usage by juvenile herring at the project as well
as ability to infer proportion of fish which have entered the power canal and are entrained at
the turbines.

o Will not inform on passage outside of power canal routes (i.e., bypass or turbines) nor will it
provide any estimates on the duration of residence time spent above the dam prior to passage
(i-e., “delay”).