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EXHIBIT C

CONTRACT FOR PROFESSIONAL SERVICES

TITLE

A CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, CITY HALL, NASHUA, NH 03060
AND

Vanasse Hangen Brustlin, Inc. (WHB)
NAME AND TITLE OF PROFESSIONAL ENGINEER

2 BEDFORD FARMS DRIVE, SUITE 200
BEDFORD, NH 03110
ADDRESS OF PROFESSIONAL ENGINEER

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from time
to time requires the services of a Professional Engineer ; and

WHEREAS, it is deemed that the services of a Professional Engineer herein specified are both
necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Professional Engineer represents they are duly qualified, equipped, staffed, ready,
willing and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually agree as
follows:

1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein and are
made part of this contract:

Exhibit A--General Conditions for Contracts
Exhibit B—Scope of Work, Schedule and Basis for Fees

The Contract represents the entire and integrated agreement between the parties and supersedes prior
negotiations, proposals, representations or agreements, either written or oral. Any other documents which
are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a written
change order and/or fully executed City of Nashua Purchase Order, the terms of this Agreement, the written
change order or the fully executed City of Nashua Purchase Order shall control over the terms of the

Proposal.

2. WORK TO BE PERFORMED Except as otherwise provided in this contract, Professional Engineer shall
furnish all services, equipment, and materials and shall perform all operations necessary and required to
carry out and perform in accordance with the terms and conditions of the contract the work described.

AG I of 3

Finance Committee - 3/6/2019 Page 8

Alderman Laws
The lining goes inside of the sewer, correct?

Amy Gill, Senior Staff Engineer

Yes it goes, you will take a manhole and drop the lining inside the sewer and then it’s like | said ...
Alderman Laws
And it fills up the sewer. Does it affect flow rates is my question.

Amy Gill, Senior Staff Engineer

It actually improves the flow rate, while you lose the diameter of the pipe ever so much say in a 15 inch pipe
the inner diameter may be reduced approximately an inch/inch and a half. There is a flow rate value that is
increased because the interior pipe is no longer a rough surface as you have a pipe, but now you have a
smooth practically plastic pipe which you have when it is all cured and that helps with the velocity of the flow.

Alderman Laws

That’s great. Especially for downtown where flow rates are an issue with a lot of businesses, this might
actually help them.

Amy Gill, Senior Staff Engineer

Yes actually because it is a much smoother surface, the calculations for flow tend to increase a little bit.

Alderwoman Kelly

| had two, | am going to try to remember the second one by the time I’m done with the first one. Oh |
remember, so question one, are we ever able to line it more than once or is it just a one time and then you
have to replace it?

Amy Gill, Senior Staff Engineer

| am not aware of any pipes yet that have been lined twice. The philosophy that we are trying to use with the
City is we are trying, we are working with lining companies, this is our second, or third lining contract and we
are trying to do as many pipes as possible. There is a range of condition when we are going into the pipes,
some have more severe cracking than others.

We do line the pipe once no matter how significant the problems are, but we do feel if there is an area, for

instance we lose the shape of the pipe and therefore its structural ability, we wouldn’t be able to line that a
second time but we would actually probably have to excavate and then replace it with a new pipe.

Alderwoman Kelly

Follow up? My second question was whether we ever go in after we’ve looked it by camera and realized that it
can’t be lined that is much further gone than we expected?

Finance Committee - 3/6/2019 Page 9

Amy Gill, Senior Staff Engineer

Yes and that is why we turn those, coming up you will see a small replacement contract. And then we do find
that there are certain pipes, certain material, concrete in particular can deteriorate to a point where you can’t
line it and then we have to replace it. We are trying to do with this lining contractor as well you may see there
are some places where they may be sections say in a 150 foot reach, we are repairing a certain 10 foot or
maybe 5 to 8 foot section of a pipe so we can line the rest of it, that is still less expensive than replacing the
whole segment of pipe.

Mayor Donchess
Anyone else?
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: 2019 Sewer Replacement Construction

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD
OF ALDERMEN APPROVAL, AWARD THE CONTRACT TON. GRANESE & SONS, INC., IN THE AMOUNT
OF $1,001,888. FUNDS ARE AVAILABLE IN DEPARTMENT 169, WASTEWATER; BOND FUNDS

ON THE QUESTION

Mayor Donchess

Discussion? Now these are sewer replacements, this is a sewer replacement contract so based on what Ms.
Gill told us, of course, it is sewer that is too deteriorated to line.

Amy Gill, Senior Staff Engineer

Correct. And as the Mayor discussed about the cost comparison, you can see in this item, we are only doing
about 1,300 linear feet of sewer to replace. It is also very deep pipe in the downtown area that also adds to the
cost. As compared to the lining contract, which is just under $3 million dollars but we are doing 4.2 miles of
rehabilitation as compared to a million dollars here for 1,300 feet.

Mayor Donchess

So this is costing about $4 million dollars a mile approximately where the lining is costing more like half a
million a mile or $600,000.00 a mile, something like that.

Amy Gill, Senior Staff Engineer

And again with the replacement it is depth of the sewer too that can really increase the cost.

MOTION CARRIED

Mayor Donchess

And now | think that’s it for Ms. Gill and now we are back to Ms. Mandeep Gill | believe for the last item.

Finance Committee - 3/6/2019 Page 10

From: Dan Kooken, Purchasing Manager
Re: Pavement Management Engineering Services

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
HAYNER/SWANSON, INC., IN THE AMOUNT OF $462,435. SOURCE OF FUNDING IS DEPARTMENT
169, WASTEWATER; BOND FUNDS

ON THE QUESTION

Mayor Donchess

Do you want to review what this contract will do?

Mandeep Gill, Senior Staff Engineer

Sure, this year as you all are aware we have undertaken an extensive paving program that includes three
major contracts; two from this year and one from last year. The two that are as they are $6.85 million contract
with Brox to pave major and arterial roads. The second contract is $4.35 million contract with Sunshine to
pave local roads and the federal contract which is almost $4.4 million from last year which Newport will be
handling.

So with these three contracts that will be actively working on this year spring through fall, we need additional
help because at Public Works there are only 3 people who are actively involved with the paving program. So
for additional help we actually always lean to HSI, they have worked with us in the past also. So they basically
help with overall management, project coordination, construction administration and observation.

MOTION CARRIED

UNFINISHED BUSINESS — None

NEW BUSINESS — None

RECORD OF EXPENDITURES

MOTION BY ALDERWOMAN KELLY THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
FEBRUARY 16, 2019 TO FEBRUARY 28, 2019

MOTION CARRIED

GENERAL DISCUSSION — None

PUBLIC COMMENT — None

REMARKS BY THE ALDERMEN — None

Finance Committee - 3/6/2019 Page 11

NON-PUBLIC SESSION

MOTION BY ALDERWOMAN KELLY THAT THE FINANCE COMMITTEE GO INTO NON-PUBLIC SESSION
BY ROLL CALL PURSUANT TO RSA 91-A:3,II(E) FOR CONSIDERATION OF PENDING CLAIMS OR
LITIGATION WHICH HAS BEEN THREATENED IN WRITING OR FILED AGAINST THE PUBLIC BODY

A Viva Voce Roll Call was taken, which resulted as follows:

Yea: Mayor Donchess, Alderman O’Brien, Alderwoman Kelly, Alderman Laws
Alderman Klee, Alderman Caron, Alderman Harriott-Gathright 7

Nay: 0

MOTION CARRIED

The finance committee went into non-public session at 7:27 p.m.

MOTION BY ALDERWOMAN KELLY TO COME OUT OF THE NON-PUBLIC SESSION AND RETURN TO

THE FINANCE COMMITTEE MEETING
MOTION CARRIED

MOTION BY ALDERWOMAN KELLY THAT THE FINANCE COMMITTEE SEAL THE MINUTES OF THE
NON-PUBLIC SESSION BY ROLL CALL UNTIL SUCH TIME AS THE MAJORITY OF THE COMMITTEE
VOTES THAT THE PURPOSE OF THE CONFIDENTIALITY WOULD NO LONGER BE SERVED

A Viva Voce Roll Call was taken, which resulted as follows:

Yea: Mayor Donchess, Alderman O’Brien, Alderwoman Kelly, Alderman Laws
Alderman Klee, Alderman Caron, Alderman Harriott-Gathright 7

Nay: 0
MOTION CARRIED

ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 8:58 p.m.

Alderwoman-at-Large Shoshanna Kelly
Committee Clerk

7:00 pm

FINANCE COMMITTEE

MARCH 6, 2019
Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From:
Re:

From:

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From:
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Dan Kooken, Purchasing Manager
Purchase of NPD Ammunition (Value: $77,924); Department: 150 Police; Fund: Ammunition and
Supplies Account

Dan Kooken, Purchasing Manager
Landfill Gas Expansion Project FY19 (Value: $28,700); Department: 168 Solid Waste; Fund: Bond

Dan Kooken, Purchasing Manager
Setback Barrier Wall Change Order #6 (Value: $164,655): Department: 168 Solid Waste; Fund: Bond

Dan Kooken, Purchasing Manager
2019 Paving Program — Arterial Roadways Construction (Value: $6,853,473); Department: 160
Admin/Engineering; Fund: Bond and Trust

Dan Kooken, Purchasing Manager
2019 Paving Program — Local & Collector Roadways (Value: $4,350,642); Department: 160
Admin/Engineering; Fund: Bond and Trust

Dan Kooken, Purchasing Manager
2019 CIPP Lining Project (Value: $2,825,135); Department: 169 Wastewater; Fund: Bond

Dan Kooken, Purchasing Manager
2019 Sewer Replacement Construction (Value: $1,001,888); Department: 169 Wastewater
Fund: Bond

Dan Kooken, Purchasing Manager
Pavement Management Engineering Services (Value: $462,435); Department: 169 Wastewater
Fund: Bond

UNFINISHED BUSINESS — None

NEW BUSINESS — None

RECORD OF EXPENDITURES

GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

NON-PUBLIC SESSION

Request(s) to meet in Non-Public Session

ADJOURNMENT

THE CITY OF NASHUA “The Cate City’

Financial Services

Purchasing Department

February 28, 2019
Memo #19-120

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF NPD AMMUNITION (VALUE: $77,924)
DEPARTMENT: 150 POLICE; FUND: AMMUNITION AND SUPPLIES ACCOUNT

Please see attached communications from Karen A. Smith, Business Manager dated February 14, 2019
for the information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

The Nashua Police Department and the Purchasing Department recommend the award of this purchase
in the amount of $77,924 from Eagle Point Gun/TJ Morris & Son of Thorofare, NJ.

Respectfully,

senf 7 Ly

Son fiol. —

Dan Kooken
Purchasing Manager

Coc: K Smith A Lavoie

29 Main Street e Nashua, New Hampshire 03061 » Phone (603) 589-3330 « Fax (603) 589-3233

NASHUA POLICE
Date: 14 February 2018

DEPARTMENT

Intradepartmental Communication

To: Dan Kooken, Purchasing Manager
From: Karen A. Smith, Business Manager

Subject: Nashua Police Department ammunition and supplies

The below request is to purchase arnmmunition. The State of NH contract #8002360 awarded to Eagle
Point Gun/TJ Morris & Son is effective through Ocicber 31, 2020.

MAKE MODEL CALIBER | DESCRIPTION QUANTITY COST
Speer 53824 9 MM 124 GRN TMJ LAWMAN 170 cases $33,090.50
CLEANFIRE
Federal | AE223N 223 62 GRN FMJ 110 cases $15,831.20
Federal | LE223T3 223 62 GRN Tactical Bonded 37 cases $8,682.79 |
Speer 54266 9MM 147 GRN Gold Dot !I 12 cases $4,620.00
Hollow Point CCl
Federal | BC223NT5A | .223 55GRN no lead frangible 20 cases $7,673.00
Federal | XMBC13200 | 12GA 8 Pellet frangible 00 Buck 18 cases $4,367.88
LS Ballisticlean
Federal | BCONT3 9MM 100 grn no jead frangible 10 cases $3,658.90
RNT ballisticlean
TOTAL: $77,924.27

The Nashua Police Department recommends purchasing the ammunition order from Eagle Poinv/TJ
Morris & Son of Thorofare, NJ under the NH state contract. Funding is available in the Police Ammunition
and Supply account General Fund budget.

Sincerely,

Karen A. Smith

Business Manager

STATE OF NEW HAMPSHIRE
Depariment of Adminisirative Services
Division of Procurement and Support Services
Bureau of purchase and Property
Concord, New Hampshire 03301
DATE: October 26, 2018

NOTICE OF CONTRACT
CONTRACT: AMMUNITION - Speer & Federal
CONTRACT NO.: 8002360
NIGP CODE: 680-0400
CONTRACTOR: EAGLE POINT GUN CONTRACTOR# 166490
1707 THIRD STREET
THOROFARE NJ 08086

CONTACT PERSON: THOMAS J. MORRIS Iil

TELEPHONE. NO.: 856-848-6945
FACSIMILE. NO.: 856-384-2938

E-MAIL: majorijmonisii@comcast.net
EFFECTIVE FROM: November 1, 2018 through October 31, 2020

DELIVERY :

Orders are fo be taligate delivered F.O.B. Destination to any point within the State of New Hampshire. inside
or expedited shipping will have additional freight charges. No surcharges, regulatory charges,
cusiom/duties, special charges, or fuel charges of any kind will be allowed as an add-on to orders.

FEDERAL LAW:
It will be the responsibility of the Contractor to comply with all jederal regulations and procedures regarding
all sales and transactions made as a result of this RFB and any resulting contract.

TAX EXEMPT CERTIFICATE:
All prices are to be offered less Federat Excise Tax. A Tax Exemption Certificate will be furnished to the
Contractor upon request to the using agency.

ABILITY TO PROVIDE:
Successful Contractor must be capable of providing each State of New Hampshire agencies and eligible
participants with their entire requirements of the items required in this contract without any delay or substitution.

ROERING PROCEDURE:
State agencies will place their orders by electronic order entry, by e-mail, by facsimile, or they may establish a
standard delivery order. Eligible participants will utilize their own individually established ordering procedures.

QUESTIONS: Loretia Razin, Purchasing Manager
PHONE: 271-0579 E-MAIL: Loretta .Razin@nh.gov

AUDITS AND ACCOUNTING:

The Contractor shall allow representatives of the State of New Hampshire to have complete access to all records
for the purpose of determining compliance with the terms and conditions of this contract.

At intervals during the contract term, and prior to the termination of the contraci, the Contracior may be required
to provide a compleie and accuraie accounting of all products and quantities ordered by each agency and
institution and by political sub-divisions and authorized non-profit organizations.

ELIGIBLE PARTICIPANTS:

Political sub-divisions (counties, cities, towns, schoo! districts, special district or precinct, or any other governmental
organization), or any nonprofit agency under the provisions of section 501c of the federal internal revenue code,
are eligible to participate under this contract whenever said sub-division or nonprofit agency so desires. These
entities are autonomous and may participate at their sole discretion. In doing so, they are entitled to the prices
esiablished under the contract. However, they are solely responsible for their association with the successful
Vendor. The State of New Hampshire assumes no liability between ihe successful Vendor and any of these entities.

ESTABLISHMENT OF ACCOUNTS:

Each Sate of New Hampshire agency must have its awn individual customer account number. There will be
instances where sub-sections of an agency will need their own individual customer account number, Should any
Staite of New Hampshire agency place an order under ihe contract, ihe successful Contractor agrees to establish
an account within three {3) working days from ihe date the order is placed, However, there must be no delay in
any shipment; the agency must receive the items ordered in accordance with the delivery time required under the
“Delivery Time” section of this contract, as if an account already exists for them.

RETURNED GOODS:

The Contractor must resolve all order and invoice discrepancies within five business days from notification.
Products returned due to quality issues, duplicate shipments, over-shipments, etc. must be picked up by the
successful Contractor within five business days of notification with no restocking or freight charges, and must be
replaced with specified products or the agency will be refunded/credited for the full purchase price.
Unauthorized substitutions for any products are noi allowed.

Standard siock products ordered in eror by the State of New Hampshire must be returned for full credit within
fifteen days of receipt. Products must be in re-saleable condition {original container, unused) and there will be
no restocking fee charged for these products. The using agency will be responsible for any freight charges to
retum these items to the Contractor.

CONTRACTOR'S BALANCE OF PRODUCT LINE ITEMS

The items in each category include the ifems most commonly purchased by State of New Hampshire agencies,
and will be used for award purposes. During the term of contract, the siafe may purchase other items in
relation to the contract description from the successful Contractor's Balance of Product Line. All items ordered
will include all shipping/charges as specified above in Contract Prices. Balance of Product Une discount Is 10%
off List Price.

MINIMUM ORDERS:
There willbe no minimum order whether in item quantity or dollar value associated with this contract. Orders of
case lots only,

INVOICING:

Invoicing shall be done to the Agency Remit Account on the basis of each order completed. invoices shall clearly
indicate the quantity, description, packaging, date delivered, and contract price. Invoicing for eligible participants
will be in accordance with their individual requirements.

TERMINATION:
The State of New Hampshire shall have the right to terminate the purchase contract at any time by giving the
successful Vendor a thirty (30) day writien notice.

PRICING IS BASED ON PRICE PER 1000 ROUNDS - ORDERS WILL BE PLACED BY ROUNDS PER CASE.
SECTION #1- SPEER BALANCE OF PRODUCT LINE IS 10% DISCOUNT FROM SPEER LIST PRICE SCHEDULE

ITERA ART #

1000 415.83
SPEER 1
54232 1 260
1008 49

I
1 30-180 DAYS

1