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\ THE CITY OF NASHUA “The Gate City’

Financial Services

Purchasing Department

ee ee eR Rn cm

May 9, 2019
Memo #19-145

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF CASTINGS FOR THE 2019 PAVING PROGRAM (VALUE: $194,866)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER

Please see the attached communication from Stephen Dookran, P.E., City Engineer, dated April 25, 2019
for information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The City Engineer, Board of Public Works and the Purchasing Department recommend the award of this
contract in the amount of $194,866 to Concord Winwater Works Co. of Concord, NH.

Respectfully, _
7, ‘

an Kooken
Purchasing Manager

Ce: S Dookran L Fauteux

229 Main Street « Nashua, New Hampshire 03061 » Phone (603) 589-3330 « Fax (603) 589-3233 |

To:

From:

Re:

C. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: April 25, 2019

Stephen Dookran, P.E., City Engineer
Engineering Department

2019 Paving Program - Castings

To approve the purchase of manhole and catch basin castings from Concord
Winwater Works Co. of Concord, NH in the amount of $194,866.40. Funding
will be through: Department: 169 Wastewater; Fund: Wastewater; Activity:
Sewer Structures.

The 2019 Paving Program includes the work of replacing all broken and obsolete
manhole and catch basin castings. In order to keep costs low, the paving contract
specifies that the castings will be supplied by the City. This approval is for the
purchase of 460 catch basin frames, 400 catch basin grates, 460 manhole frames,
390 sewer manhcle covers, and 70 drain manhole covers, meeting DPW
specifications to be installed under the 2019 Paving Program.

Request for quotes were emailed to Concord Winwater Works, EJ Prescott,
Ferguson Water Works, EJ Company, Blair Supply USA, and Neenah Foundary.
The quotes were received from the following three vendors:

Concord Winwater works, Concord, NH $194,866.40
EJ Prescott, Inc. of Concord, NH $201,873.10
Ferguson Water works of Raymond, NH $229,110.60

Concord Winwater Works Co. is the qualified, low bidder for this purchase. They
have supplied castings on NHDOT projects and several construction projects in
State of New Hampshire.

City of Neshua

DPW - Enginesring Degaviment

2018 Sirect Paving Program

| Item No. | Quantity [Unis | DESCRIPTION _..|_BEFERENCENG, |" UnitPrice [ Yeiel Price —
1 400 EA Catch Basin Gretas 532031 $72.35 $28,940.00
2 70 EA Drain Manhole = ‘a Raised Letters 200627 $144.65 $10,125.50
3 390 EA Sewer Manhole Cewars vi Raised Letters 200628 $144.65 $56,413.00
SEWER".
4 150 EA 4 Flange Catch Basin Frames with 4" Rise 532111 $104.94 $15,741.00
5 250 EA 3 Flange Catch Basin Frames with 4" Rise 532113 $102.91 $25,727.50
B 30 EA 3 Flange Catch Basin Frames with 8" Rise §32013 $118.06 $3,541.80
7 30 EA | 4 Flange Catch Basin Frames with 8” Rise 532011 $125.29 $3,758.70
8 460 EA Manhole Frames with 6" Rise 200611 $110.04 $50,618.40
TOTAL BID PRICE $134,856.40
Dollars and Cents ee

NOTES:
“All units shall be US products.

“All units shall be Heavy Duty.
“Prices are to be quoted FOB delivered to the City of Nashua laydown yard at 6 Riverside Si, Nashua, NH 03062.

* Prior to delivery of the Castings, Mandep Gill should be notified via phone call about the delivery time in advance via phone
call (603-589-3123) during regular office business hours (iMionday through Friday: 8:00 Alvi to 5:00PM}

“Delivery will be required within ten (10) days afier issuance of Purchase Order.

“Shop Drawings and Certificates of Compliance will be required. Submit castings as per the attached drawings or equivalent.

Supplier: Con Cath Laparisgi’ Ce.

oO .
Authorized Signature: = ns Fi kewch berks Rhoda fad

Date: 3 -—/#9- 201 9

UKG

Payment Terms:
Currency:
Customer PO Number:

Net 30 Days
USD

Quote Type:
Customer:
Solution ID:
Contract #:
Date:
Prepared by:

Renewal

CITY OF NASHUA

6103494

1188274 RO3-MAY-22

Page 2 of 2

Yolanda Abram / US PublicSector2

Bill To: CITY OF NASHUA Ship To: CITY OF NASHUA - IT DIVISION
229 MAIN STREET 229 MAIN STREET
NASHUA NH 03060 NASHUA NH 03060
UNITED STATES UNITED STATES
Contact: DEFAULT EMAIL CONTACT
Email: vendorapinvoices@nashuanh. gov
Line TET POTN ANTS Covered Product ISStist: Start Date End Date Duration (days)
Level Count
1 | Gold WORKFORCE EMPLOYEE V8 3,500 | 01-SEP-2022 31-AUG-2023 365
2 | Gold WORKFORCE INTEGRATION MANAGER V8 3,500 | 01-SEP-2022 31-AUG-2023 365
3 | Gold WORKFORCE LEAVE V8 3,500 | 01-SEP-2022 31-AUG-2023 365
4 | Gold WORKFORCE MANAGER V8 160 | 01-SEP-2022 31-AUG-2023 365
5 | Gold WORKFORCE SCHEDULER V8 3,500 | 01-SEP-2022 31-AUG-2023 365
6 | Gold WORKFORCE TABLET V8 15 | 01-SEP-2022 31-AUG-2023 365
7 | cold BOR ORGE TELETIME V6,DIGITAL T1,16 01-SEP-2022 31-AUG-2023 365
8 | Gold WORKFORCE TIMEKEEPER V8 3,500 | 01-SEP-2022 31-AUG-2023 365

Support Service

Level

Software Support Services

Covered Product

Quantity

Support
Services

50,660.82

Estimated Tax

Subtotal
50,660.82

Start Date

End Date

Duration (days)

1 | Depot Exchange Data Collection: 4000 36 01-SEP-2022 31-AUG-2023 365
2 | Depot Exchange Data Collection: InTouch 2 01-SEP-2022 31-AUG-2023 365
3 | Depot Exchange Data Collection: InTouch 1 18-DEC-2022 31-AUG-2023 257
4 | Depot Exchange Data Collection: InTouch 3 02-AUG-2023 31-AUG-2023 30

Support Service
Level
Ed Services

Subscription

Equipment Support Services

Covered Product

KNOWLEDGE PASS

License
Count

Support
Services

14,948.81

Estimated Tax

Subtotal
14,948.81

Start Date

01-SEP-2022

End Date

31-AUG-2023

Duration (days)

365

Educational Services

Support
Services

12,050.38

Estimated Tax

Subtotal
12,050.38

UKG

Kronos Incorporated, AUKG Company 900 Chelmsford Street Lowell, MA 01851

+1 800 225 1561

THE CITY OF NASHUA “The Cate City’

Frnancial S ervices

Purchasing Department

eR eerste ‘s SRR MR RES 08 Re mm =a —--

May 9, 2019
Memo #19-146

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: 2019 SIDEWALK PROGRAM (VALUE: $47,150)
DEPARTMENT: 160 ADMIN/ENGINEERING; FUND: NORTHWEST QUADRANT FUND,
SOUTHEAST QUADRANT FUND AND FY19 SIDEWALK CAPITAL FUNDS

Please see the attached communication from Stephen Dookran, P.E., City Engineer, dated May 10, 2019
for information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The City Engineer, Board of Public Works (May 10, 2020) and the Purchasing Department recommend
the award of this contract in an amount of $47,150 to Tri State Curb of Weare, NH.

Res ctfully,

an Kooken
Purchasing Manager

Ce: S Dookran L Fauteux

229 Main Street » Nashua, New Hampshire 03061 © Phone (603) 589-3330 e Fax (603) 589-3233 |

i
i

From:

Re:

A. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: May 10, 2019

Stephen Dookran, P.E., City Engineer
Engineering Department

2019 Sidewaik Program

To approve the construction contract with Tri State Curb of Weare, NH in an
amount not to exceed $47,150. Funding will be through the Northwest Quadrant
Funds, the Southeast Quadrant Funds and the FY19 Sidewalk Capital Funds.

A large portion of Broad Street is being paved this spring as part of the Federal
Highway Paving Program. A 2,500 foot long sidewalk on the south side of Broad
St from Lutheran Drive to Denise Street is proposed to provide a continuous
sidewalk for pedestrians, including those walking to both Nashua North High and
the Broad Street Middle Schools. In addition, the sidewalk will provide greater
walkability for the entire community centered on Broad Street and it will connect
to the current sidewalk configuration making it accessible to people with
disabilities. In order to construct this proposed sidewalk, coordination with the
associated with the paving program is required.

Broad Street is being paved using federal funding that has time sensitive
requirement as to when the funding must be spent. Broad Street is scheduled to
be paved in early June so it is urgent that the curb be in place prior to final paving.

In addition, approximately 230 feet of granite curb will be installed on East
Dunstable Road as part of a proposed sidewalk to connect several segments of
sidewalk into a continuous stretch. This contract includes the installation of
granite curbing from 158 East Dunstable Road to Judith Drive with the sidewalk
to be constructed by in-house forces.

In April, a request for proposals was emailed to four contractors and advertised on
the City website. Only one proposal was received from Canterbury Timber
Company of Canterbury, NH in the amount of $258,468.50, which exceeded the
available funding. It was decided to perform the majority of sidewalk
construction using DPW forces except for the granite curb installation.

Phone calls were made to various curbing contractors to install 2,300 linear feet of
curb required for the sidewalk construction. Only Tri State Curb of Weare, NH is
available and is willing to coordinate the curb installation with the Broad Street
paving schedule. The quote of $47,150 is reasonable to install this quantity of
vertical granite curbing.

PROPOSAL

66 South Sugar Hill Road

Weare, NH 03281 # 8634
PH: 603-529-4009
FX: 603-829-4014
info@tristatecurb.com
— . DATE: 04/26/2019
PROPOSAL i - 1
SUBMITTED TO: City of N ashua - Street Dept. JOB NAME: Broad Street
9 Riverside Street JOB LOCATION: Nashua, NH
Nashua NH 03062 —
ATIN: Mark PROJECT NUMBER:
PHONE: (603) 589-4709
FAX: (603) 594-3396
Quantity Unit Description Unit Price Total Price
2,300 LF 609.01 Straight Granite Curb $20.50 $47,150.00
We hereby propose to furnish and install - complete in accord
specifications, for the estimated Dollars ($ 47,158.00

Project Notes: FIELD LAYOUT, TRAFFIC CONTROL AND CONCRETE TOE BY OTHERS. CONTRACTOR
MUST LIST TRI STATE CURB AS EXCAVATOR/CURB WORK ON DIGSAFE TICKET &
PROVIDE COPY OF TICKET PRIOR TO STARTUP. PRICE INCLUDES 2 MOBILIZATIONS
MIN 800' PER MOB.

Terms: Unless otherwise specified, payment is due in full net _ 30D'Y .

All material is guaranteed to be as specified. All work to be completed
ina workmanlike manner according to standard practices. Any
alteration or deviation from above proposal involving extra costs :

:. : . Authorized
will be executed only upon written orders, and will become an extra Signature
charge over and above the estimate. Our workers are fully covered ~
by Workman's Compensation Insurance.

Note: This proposal may be withdrawn by us if not accepted within 90 days

Acceptance of Proposal

The above prices, specifications and conditions are satisfactory and waniir des 4 echeduie ni 2 SDiccas
are hereby accepted You are authorized to do the work as specified. To confirm order and schedule please sign and return.

Payment will be made as outlined above Thank you

Date of Acceptance a Signature _

STANDARD FORM OF AGREEMENT
BETWEEN OWNER AND CONTRACTOR

This agreement is made:

BETWEEN the OWNER: City of Nashua, New Hampshire

229 Main Street
Nashua, NH 03060-2019

And the CONTRACTOR: Tri State Curb

66 South Sugar Hill Road
Weare, NH 03281
and its successors, transferees and assignees

(together “CONTRACTOR’”)

For the following Project: 2019 Sidewalk Program — Curbing

Broad Street and East Dunstable Road

ARTICLE 1 —- THE CONTRACT DOCUMENTS

The CONTRACTOR shall complete the work described in the Contract Documents for this
project. The documents consist of:

1.

AwWARWN

7.

This Agreement signed by the OWNER and CONTRACTOR, including the General
Terms and Conditions;

Special Conditions;

Construction Specification — Item 609.01 Straight Granite Curb;

Tri State Curb Proposal dtd April 26, 2019;

Insurance Certificate:

Written change orders for minor changes in the Work issued after execution of this
Agreement; and

Fully Executed OWNER Purchase Order

The Contract represents the entire and integrated agreement between the parties and supersedes
prior negotiations, proposals, representations or agreements, either written or oral. Any other
documents which are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposals and the terms of this Agreement, a
written change order and/or fully executed OWNER Purchase Order, the terms of this Agreement,
the written change order or the fully executed OWNER Purchase Order shall control over the
terms of the Proposals

Page I of 12

ARTICLE 2— DATE OF COMMENCEMENT AND COMPLETION DATE

The date of commencement shall be the date of the Notice to Proceed and Completion shall be as
described in the Special Conditions.

ARTICLE 3 —- CONTRACT SUM

Subject to additions and deductions by Change Order, the OWNER shall pay CONTRACTOR,
in accordance with the Contract Documents, the Contract Sum of:

FORTY-SEVEN THOUSAND ONE HUNDRED FIFTY DOLLARS ($47,150.00)

The Contract Sum shall include all items and services necessary for the proper execution and
completion of the Work.

ARTICLE 4 —- INSURANCE AND INDEMNIFICATION

CONTRACTOR shall carry and maintain in effect during the performance of services under this
contract:
> General liability insurance in the amount of $1,000,000 per occurrence; $2,000,000
aggregate;
> Motor Vehicle Liability: $1,000,000 Combined Single Limit;*Coverage must include all
owned, non-owned and hired vehicles; and
> Workers’ Compensation Coverage in compliance with the State of NH Statutes,
$100,000/$500,000/$100,000.

The parties agree that CONTRACTOR shall have the status of and shall perform all work under
this contract as an independent CONTRACTOR, maintaining control over all its consultants, sub
consultants, or subcontractor’s. The only contractual relationship created by this contract is
between the OWNER and CONTRACTOR, and nothing in this contract shall create any
contractual relationship between the OWNER and CONTRACTOR’s consultants, sub
consultants, or subcontractor’s. The parties also agree that CONTRACTOR is not an OWNER
employee and that there shall be no:

1. Withholding of income taxes by the OWNER:
. Industrial insurance coverage provided by the OWNER;
3. Participation in group insurance plans which may be available to employees of the
OWNER;
4. Participation or contributions by either the independent CONTRACTOR or the OWNER
to the public employee’s retirement system;
Accumulation of vacation leave or sick leave provided by the OWNER;
6. Unemployment compensation coverage provided by the OWNER.

on

CONTRACTOR will provide the OWNER with certificates of insurance for coverage as listed
below and endorsements affecting coverage required by the contract within ten calendar days after
the OWNER issues the notice of award. The OWNER requires thirty days written notice of
cancellation or material change in coverage. The certificates and endorsements for each insurance
policy must be signed by a person authorized by the insurer and who is licensed by the State of
New Hampshire. General Liability and Auto Liability policies must name the OWNER as an

Page 2 of 12

additional insured and reflect on the certificate of insurance. CONTRACTOR is responsible for
filing updated certificates of insurance with the OWNER's Risk Management Department during
the life of the contract.

>

>

All deductibles and self-insured retentions shall be fully disclosed in the certificate(s) of
Insurance.

The specified insurance requirements do not relieve CONTRACTOR of its
responsibilities or limit the amount of its liability to the OWNER or other persons, and
CONTRACTOR is encouraged to purchase such additional insurance, as it deems
necessary.

The insurance provided herein is primary, and no insurance held or owned by the OWNER
shall be called upon to contribute to a loss.

CONTRACTOR is responsible for and required to remedy all damage or loss to any
property, including property of the OWNER, caused in whole or part by CONTRACTOR
or anyone employed, directed, or supervised by CONTRACTOR.

The insurance provided herein is primary, and no insurance held or owned by the
OWNER, shall be called upon to contribute to a loss.

CONTRACTOR is responsible for and required to remedy all damage or loss to any
property, including property of the OWNER, caused in whole or part by CONTRACTOR
or anyone employed, directed, or supervised by CONTRACTOR.

Regardless of any coverage provided by any insurance, CONTRACTOR agrees to indemnify
and hold harmless the OWNER, its agents, officials, employees and authorized representatives
and their employees from and against any and all suits, causes of action, legal or administrative
proceedings, arbitrations, claims, demands, damages, liabilities, interest, attorney’s fees, costs
and expenses of any kind or nature in any manner caused, occasioned, or contributed to in
whole or in part by reason of any negligent act, omission, or fault or willful misconduct,
whether active or passive, of CONTRACTOR or of anyone acting under its direction or
control or on its behalf in connection with or incidental to the performance of this contract.
CONTRACTOR’s indemnity and hold harmless obligations, or portions thereof, shall not
apply to liability caused by the sole negligence or willful misconduct of the party indemnified
or held harmless.

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