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) THE CITY OF NASHUA "The Gate City"

Financial Services

Purchasing Department

March 9, 2017
Memo #17-098

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: NPD MAIN ELECTRICAL PANEL AND BREAKER UPGRADE (VALUE: $48,900)
DEPARTMENT: 150 POLICE; FUND: TRUST FUND BUILDING AND IMPROVEMENTS

Please see the attached communication from Karen A. Smith, Business Manager dated February 8, 2017
for the information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,

except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Nashua Police Department Business Manager and the Purchasing Department recommend award of
this contract in the amount of $48,900 to Electronics Environments Corporation of Marlborough, MA.

Respecifully, _

Purchasing Manager

Ce: K Smith A Lavoie

229 Main Street e Nashua, New Hampshire 03061 e Phone (603) 589~3330 e Fax (603) 589-3344

NASHUA POLICE
DEPARTMENT Date: 8 February 2017

Intradepartmental Communication

To: Dan Kooken, Purchasing Manager
From: Karen A. Smith, Business Manager

Subject: Nashua Police Department Main Electrical Panel and Breaker Upgrade

During the NPD generator project, it was identified that our main electrical panel and breakers were
defective and beyond the service lie, Three quotes were obtained from the following vendors:

VENDOR NAME ADDRESS AMOUNT
Electronic Environments Mariborough, MA $48,900.00
Corporation

Norman E. Day, tne. Nashua, NH $49,675.00
Stellos Electric Nashua, NH $57,227.00

The Nashua Police Department recammends the contract to the lowest quote received from Electronics
Environments Corporations in the amount of $48,900 for the replacement of the main electrical panel and
breaker upgrade at the Nashua Police Department.

Sincerely,

A
‘bo

-, we fi oN Hea,
Grrl on ts
Karen A. Smith
Business Manager

w¢ Electronic —
47 Environments

fafrastructure Satutians

January 9, 2017

Nashua Police Dept

0 Panther Way
Nashua NH
03062 ,

Nationwide Services

Corporate Headquarters
410 Forest Street
Marlborough, MA 01752
USA

Tel 800-342-5332
Fax 508-303-0579

www.eecnet.com

RE: EEC Proposal #

Dear Sirs,

Electronic Environments Corporation (EEC) is pleased to submit the following proposal to provide
switchboard replacement for the Police Station located on Panther Way, Nashua New Hampshire.

SCOPE OF WORK: Switchboard Replacement

© Power Down Preparation
© During off hours

Provide temporary power for the call center
Provide temporary power for the Fire Alarm Control Panel

® Switchboard removal
o During off hours

Remove power from Switchboard

Provide Lock out Tag out

Removal ali dead front covers

Phase and Label all feeders

Disconnect feeders and protect from damage

Provide switchboard section separation

Provide rigging to remove and dispose of old switchboard

© Switchboard installation
© During off hours

Assemble distribution section #2

Provide conduit entry to new section

Termination of feeders to new section #2 circuit breakers
Assemble distribution section #1

Provide conduit entry to new section

Termination of feeders to new section #1 circuit breakers
Assemble Main feeder termination cabinet

Terminate main feeders to Main section

Restore power and test

Electrical room updates
o During normal hours
« Furnish and install drip pan for the sprinkler pipe above the switchboard location

* Furnish and install 200 amp fusible disconnect for a transformer

Square D I-Line Switchboard
Net Price .......sscssssssecceccereeer seeesescsessares da ceseneveverereoeees $ 58,800.00

General Electric Switchboard

Net Price ............cccseeees dese deneunecerscececennrecanscenvseensece -- $48,900.00

Prices do not include any applicable federal, state, or local taxes.
(This price is valid for 30 days from date of issue)

NOTES, ASSUMPTIONS AND EXCLUSIONS:

All work is to be performed during the normal working hours of Mon-Fri 7:00 am to 3:30 pm unless
otherwise noted in this proposal

All areas where work is to be performed shall be easily accessible for the duration of this project. Any
additional time required due to access issues beyond Electronic Environments Corporations contro! shall be
considered additional time and billed accordingly. Additional temp. requiremnts.

There shall be parking available for two (2) EEC Company vehicles for the duration of this project

Fire Alarm and/or Fire Suppression System(s) must be disarmed daily and are the customer’s
responsibility.

Prevailing or Davis Bacon wages are not included in this proposal. If it is determined that prevailing wages
are applicable, additional costs will be added.

Existing conditions of building systems meet all national and state building code requirements.

Communication with building owner regarding the proposed work to take place at the site and obtaining
their approval, including any construction standards or requirements for this project, is the responsibility of

the customer.
The client shall provide adequate space for EEC personnel to coordinate construction activities.

Per NFPA 70E, EEC will require a scheduled shut down for energized electrical work.
An Energized Electrical Work Permit may be issued if de-energizing is deemed infeasible.
Sales tax EXCLUDED.

shall conform to the performance specifications set forth in the documents supplied to you by EEC for
period of one year following EEC’s notice to you of the substantial completion of the installation, subject

to the following terms and conditions:

1. Notice- You agree to provide EEC with prompt notice describing any defect within 30 days of
discovery of such defect. Such notice will be accompanied by all available supporting data.

2. No Modifications- Any modifications, changes, or alterations to the equipment installed by EEC,
without the express prior written consent of EEC, will automatically void this warranty.

3. Maintenance and Use- Any maintenance or use of the equipment installed by EEC that does not
conform to the specifications set forth in the documents supplied to you by EEC will automatically
void this warranty. You shall maintain detailed records of your use and maintenance of such

equipment during the term of this warranty.

4. Correction of Defect- If this warranty has not been voided or expired, EEC shall examine and, at
EEC’s option, either repair or replace the reported defect in a timely manner without charge for
materials and labor. Conditional to this is; (a) you agree to maintain adequate records of your use and
maintenance of defected equipment, (b) you make said records readily available to EEC, and (c) you
agree to provide EEC with all support personnel and equipment necessary to locate and correct for the

reported defect.

5. Uncovered Defect- In the event that the defect reported by you is not covered by this warranty, you
agree to pay EEC its standard changes for materials and labor for all services rendered, plus all
reasonable travel and incidental expenses associated with providing such services.

6. No Extension of Term Through Repair- Repair or replacement of any defective part shall not
extend the period of this warranty.

7. Subordination to Warranties of Manufactures and Suppliers- EEC hereby assigns to you, to the
extent permitted, any warranties made by the manufacturers and suppliers of the equipment installed
by EEC (and the components thereof). When applicable, such warranties shail take precedence over
EEC’s warranties hereunder, and you shall take reasonable efforts to enforce such warranties before

enforcing any of EEC’s warranties hereunder.

8. Limitations- THERE ARE NO WARRANTIES, INCLUDING THE WARRANTY OF
MERCHANTABLITY AND FITNESS, EXTENDING BEYOND THOSE SET FORTH IN THIS ARTICLE.
IN NO EVENT SHALL EEC BE LIABLE FOR ANY INCIDENTAL, CONSEQUENTIAL, OR SPECIAL
DAMAGES OF ANY KIND ARISING OUT OF OR IN CONNECTION WITH THE PRODUCTS AND

SERVICES DESCRIBED HEREIN.
We hope this proposal meets your requirements and look forward to working with you.
Sincerely,
Scott D. Willard
Should the above proposal meet with your approval, please sign below and return.
Agreement Accepted By: Agreement Offered By:

Name:

Title:

Nashua Police Dept
1] Panther Way
Nashua NH 03062

Date:

Scott D. Willard

Electronic Environments Corporation
410 Forest Street
Marlborough, MA 01752

Date: December 19, 2016

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

September 1, 2022
Memo #23-325

TO: Mayor Donchess
Finance Committee

SUBJECT: Change Order 1 for the 2022 Paving Program in the amount not to exceed $125,000
funded from 81704 Paving Bond/Bond

Please see attached communications from Daniel Hudson, City Engineer, dated August 25, 2022 for project
specific details related to this purchase. Below please find a summary of the purchase approval request:

Item: 2022 Paving Program Change Order 1 for the increased cost of liquid asphalt
Value: Requested Amount $125,000

Original Contract: $4,562,802.50
Vendor: Sunshine Paving Corporation

Department: 161 Street
Source Fund: 81704 Paving Bond/ Bond

Ordinance: Pursuant to § 5-78 Major purchases (greater than $25,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated cost thereof shall exceed
$25,000 shall be purchased by formal, written contract from the lowest responsible bidder, after due
notice inviting bids.

A competitive bidding IFBO660-020922 for this project was issued on 1/19/2022 and the following bids
were received:

Vendor Location Amount Note
Sunshine Paving Hudson, NH $4,562,802.50
Continental Paving Londonderry, NH $4,741,400.00
Newport Construction Nashua, NH 54,824,000.00

The Board of Public Works (8/26/22 BPW meeting), Division of Public Works: Wastewater, and the
Purchasing Department respectfully request your approval of this contract.

Regards,

Amy Girard

Purchasing Manager

Ce: D Hudson
C O'Connor
K Kleiner

Norman E. Day Inc.
116 Perimeter Road, Nashua, NH 03063
603-880-4601 603-882-7647 fax

Description of Work
1-5-17
Nashua Police
Attn: Gerry Pilon

Re: Switchgear replacement

Gerry
Here is the price that you have requested for replacing the electrical switchgear in the

electric room. Price includes new GE switchboard with breakers to match existing
breakers, removal of existing switchboard and removal from site, installation of new
GE switchboard and extend misc. wiring to new breakers, supply temp 50kw
generator, ali labor and rigging of switchboard, testing and clean up. Please feel free

to call me with any other questions.

Total - $49,675.00

Kevin Boucher
Project Manager
Norman E Day Inc.

Ee

Etectrical Cantractors Since 1934

Ge Saez
ee Maney Tey

January 6, 2017

Nashua Police Department

0 Panther Drive

Nashua, NH 03061

Attn: Gerry Pilon

Reference: 1600 Amp service.

We are pleased to provide our proposal for Scope of work presented.

Qualifications:

Remove (1) existing 1600 amp main distribution panel and dispose.

Supply and install (1) new 1600 amp main distribution panelboard and breakers.
Relocate all existing circuits to new breakers.

Supply and install (1) 50 KW generator to power critical loads during shut down.

Note: Power will be shut down for duration of project.
Job is priced to be done on Saturday.
Proposal is using Cutler Hammer switch gear.
Generator rental includes delivery, pick up and fuel.

Base bid for the above work — $57,227.00

We appreciate the opportunity to quote this work for you. Should you have any questions or concerns,
please do not hesitate to contact the undersigned.

Kind Regards,

John Crafts
Service Manager
C: 603-765-6996

Stellos Electric Supply, Inc.
125 Northeastern Blvd.- PO Box 409- Nashua, NH 03062 - 603-882-3126 FAX 603-882-0128

stelloselectric.com

STANDARD FORM OF AGREEMENT
BETWEEN OWNER AND CONTRACTOR

This agreement is made:

BETWEEN the OWNER: City of Nashua, New Hampshire

229 Main Street
Nashua, NH 03060-2019

And the CONTRACTOR: Electronic Environments Corporation

Attn: Scott Willard

410 Forest Street

Marlborough, MA 01752

and its successors, transferees and assignees
(together “CONTRACTOR”)

For the following Project: Nashua Police Department Main Electrical Panel replacement.

ARTICLE 1 — THE CONTRACT DOCUMENTS

The CONTRACTOR shal] complete the work described in the Contract Decuments for this
project. The documents consist of:

i.

Dw ews

7,

This Agreement signed by the OWNER and CONTRACTOR, including the General
Terms and Conditions;

Scope of Work ~ Project Quotation;

Drawings and Specifications provided in the bid documents;

Payment and Performance Bonds ( if applicable);

Insurance Certificate;

Written change orders for minor changes in the Work issued after execution of this
Agreement; and

Fully Executed OWNER Purchase Order

The Contract represents the entire and integrated agreement between the parties and supersedes
prior negotiations, proposals, representations or agreements, either written or oral. Any other
documents which are not listed in this Article are not part of the Contract.

in the event of a conflict between the terms of the Proposals and the terms of this Agreement, a
written change order and/or fully executed OWNER Purchase Order, the terms of this Agreement,

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