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Finance Committee - 3/15/2017 Page 5

Mr. McIntire

It’s actually over on page 38 in the first column of numbers. You see your total expenditures of $253.8 million.
Alderman Cookson

So $253.8 million is the denominator. Your unassigned $28 million is going to be 11 percent of that $253.8
million?

Mr. McIntire

Yes.

Alderman Cookson

That’s the calculation you’re using to determine the percentage?

Mr. McIntire

Correct. One other issue that may come into that calculation is on page 38. You have some other financing
sources and uses. The transfer out of $5.3 million or almost $5.4 million, | didn’t recalculate this but | think that
$5.3 million may be in the denominator number.

Alderman Cookson

So it is going to be $253.9 million less the $5.4 million?

Mr. McIntire

No, plus the $5.4 million.

Alderman Cookson

So it’s actually going to be 258 something million.

Mr. McIntire

Yes.

Alderman Cookson

Your total expenditures is not even a $500,000 difference over last year. Your statement was there’s a
$400,000 difference. It’s staying just about the same. We’re not doing anything differently. We're expending
the same amount year over year over year. We're getting more in revenues, whether it be motor vehicles or
some other line item, we’re bringing in revenues but we’re not truly expending anything more.

Mr. McIntire

That’s a very difficult question to give a yes or no answer to. You've identified the total expenditures on page
38 in the general fund. You’re suggesting, and | assume, they are very close, but one of the things when we
were looking at the budget and the actual page, where the unspent appropriations were just under $43,000,
there’s some year-end transactions that are sometimes encumbered, sometimes they are escrowed,
sometimes they are transferred out. All of those factors, and I’m trying to not make this overly complicated, but

to just give a yes or no answer to your question, | would want to get a little more technical before | would
answer that with a yes or no.

Finance Committee - 3/15/2017 Page 6
Alderman Cookson

Maybe we can follow up and have an additional discussion. | can put my questions in writing and get the
opportunity to get the response well thought out.

Mayor Donchess

Why don’t you send an email to Mr. Griffin.

Alderman Cookson

Happy to. | just have one last question. On page 40, the $900,000 and the $700,000, the first one going to

pension and the second one going to CERF, that was under Mayor Lozeau’ s or was that you, Mayor? Was
that your first budget?

Mayor Donchess

It was post budget. It was during the escrow process. It was the assignment of some of the excess revenue,
the appropriation of funds. Any other questions? | don’t see anymore. Thank you very much. How many
years have you been doing the audit now?

Mr. McIntire

Fourteen, something like that.

Mayor Donchess

We appreciate your help.

Mr. McIntire

Thank you. | actually love the questions and we certainly anticipated them on the net pension liability.
Mayor Donchess

Thank you.

MOTION CARRIED

From: Mayor Jim Donchess
Re: McFarland Johnson Contract Amendment for Park and Ride Project Engineering

MOTION BY ALDERMAN CLEMONS TO ACCEPT AND PLACE ON FILE
ON THE QUESTION
Alderman Cookson

| want to confirm that by us accepting and placing it on file, we are also agreeing to the amount of $6,500 that’s
going to be paid by the grant.

Mayor Donchess

Correct.

Finance Committee - 3/15/2017 Page 7

MOTION CARRIED

From: Mayor Jim Donchess

Re: Hoyle Tanner and Associates Contract Amendment for Nashua Canal Pedestrian Bridge
Engineering Services

MOTION BY ALDERMAN CLEMONS TO ACCEPT AND PLACE ON FILE

ON THE QUESTION

Alderman Cookson

The additional fee associated with the contract amendment for technical services is $715 of which $143 is the

match portion that the city is responsible. Again by us accepting and placing on file, we are agreeing the $143
match?

Mayor Donchess
Correct.
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: NPD Main Electrical Panel and Breaker Upgrade (Value: $48,900)

MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD
THE CONTRACT TO ELECTRONICS ENVIRONMENTS CORPORATION IN THE AMOUNT OF $48,900.

FUNDS ARE AVAILABLE IN DEPARTMENT 150 POLICE; BUILDING & IMPROVEMENTS TRUST FUND
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: NPD Main Fire Panel Replacement (Value: $26,532)

MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD

THE CONTRACT TO STELLOS ELECTRIC SUPPLY, INC. IN THE AMOUNT OF $26,532. SOURCE

OF FUNDING IS DEPARTMENT 150, POLICE; BUILDING & IMPROVEMENT TRUST FUND

ON THE QUESTION

Alderman O’Brien

| Know you have a generator so this is going to enhance and upgrade any back power feeding for temporary

power to the call center and the switchboard. This is a definite 911 upgrade that would help out in that
situation?

Captain E.Z. Paulson

Correct. The main panel, some funds were allocated for the generator upgrade. We completed that as part of
that project. There was some testing. We identified some failed components. So far we‘re okay, but it is
getting close.

Alderman Cookson

| do have a question on this one and the next if | could consolidate those.

Finance Committee - 3/15/2017 Page 8
Mayor Donchess

Yes, that would be fine.

Alderman Cookson

You have two pieces of work that need to be done. One is a panel and one is the fire panel. On this particular
request, you went with the lowest bidder.

Captain Paulson

Correct.

Alderman Cookson

Even though the lowest bidder was in Marlborough, which is maybe an hour away. You had two local vendors

who submitted responses to the request. One was just maybe off by $1,000 between the lowest bid and the
middle bid. Then there was one response who bid on both.

Captain Paulson

Correct.

Alderman Cookson

The first bid was the highest bid and probably eliminated them because it was the highest bid. But, they were

awarded the second bid. I’m wondering would it make sense, and | don’t Know the answer to this question, to
consolidate and would that one vendor, would it make sense for them to do both pieces of the work?

Captain Paulson

They are treated separate. EEC happened to be the vendor that came through for our generator testing. If
you look at the quotes, themselves, you will see that EEC provided a very detailed scope of work where the
other vendors kind of just a paragraph of what they are willing to do. EEC also identified some additional
hazards potentially to include a sprinkler head right over the electrical panel to help bring us up to code and
make sure that wouldn’t be a problem in the future. They pointed out some additional work they are going to
do to divert that to make sure that doesn't rear its ugly head later on.

Alderman O’Brien

We had an issue with the library with the roofing. Do we have guarantees if something fails? Do we have any
warranties?

Mr. Kooken

| didn’t see any specific warranties.
Captain Paulson

There’s a standard one-year warranty.
Alderman O’Brien

In your experience, that seems to be typical, one year?

ENGINEERING CONSTRUCTION PHASE CONTRACT
For Professional Services for Treatment Works

Page 1 of 2

Cost or Price Summary Format for Sub-Agreements Under NH SAG and SRF

Part I: General

Grantee/Loanee Name: City of Nashua

Grant/Loan #: CS-330158-33

Contractor/Subcontractor Name: Hazen and Sawyer

Proposal Date: August 2021

Contractor/Subcontractor Address:
1750 Elm Street, Suite 402,
Manchester, NH 03101

Street name and number City/Town

State

ZIP

Services Furnished:
Professional Engineering Services

Part Il: Cost Summary

Direct Labor (Specify labor categories) Hours Hourly Rate Estimated Totals
(Est.) Cost
PROJECT DIRECTOR 57 $90.00 $5,130
PROJECT MANAGER 1,067 $70.00 $74,690
SR. ASSOCIATE 618 $72.00 $44,496
ASSOCIATE 464 $53.00 $24,592
SR. PRINCIPAL ENGINEER 1,250 $48.00 $60,000
PRINCIPAL ENGINEER 2,360 $43.00 $101,480
ENGINEER 2240 $37.00 $82,880
Direct Labor Total $393,268
Indirect Costs (Specify indirect cost pools.) Rate X Base = Est. Cost
179.0 % $393,268 $703,950
Indirect Costs Total $703,950
Other Direct Costs Est. Cost
Travel $9,256
Transportation
Per Diem
Travel Costs Total $9,256
Equipment Materials, Supplies (Specify categories.) Qty. Cost Est. Cost
Printing, postage, telephone, fax, etc. 1 $9,311
Student Manuals 1 $9,000
Equipment Subtotal $18,311
Subcontracts Est. Cost
NWMCC $1,326,000
CPl $14,450
Flow Assessment $25,044
Subcontractors Subtotal $1,365,494
Other (Specify categories.) Est. Cost
Other Subtotal SO
Other Direct Costs Total $1,393,061
Total Estimated Cost $2,490,278
Profit S 109,721
Total Price $2,600,000
Page 1 of 2

Rev. 2020-11

Finance Committee - 3/15/2017 Page 9
Captain Paulson

Correct.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) Swat Robot (Value: $60,072)

MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE
FROM ICOR TECHNOLOGY IN THE AMOUNT OF $60,072. FUNDS ARE AVAILABLE IN DEPARTMENT
150, POLICE; 2016 DEPARTMENT OF SAFETY HOMELAND SECURITY TACTICAL AND HAZMAT
ROBOT GRANT

ON THE QUESTION

Mayor Donchess

This will be used for situations where there’s someone barricaded or some other situation where the police
officers don’t want to...

Captain Eric Nordengren

It is for that, but its primary purpose, the reason why we went after this grant, was to have it available for the
Souhegan Mutual Aid Response Team. It is a hazardous/tactical robot. It will be available for any large scale
or small scale hazardous materials incident, whether there is a criminal element or not. If it is a criminal
element obviously the police department or a regional Swat team would be involved. It’s really a regional asset
primarily directed for that large scale or small scale hazardous material type incident. We'll be able to put
monitoring devices on it. It has cameras. It has a tremendous amount of capability. It will Keep our officers,
our firefighters, our EMTs out of harm’s way.

Alderman Caron

Is this an additional robot or is this a replacement?

Captain Nordengren

This is not replacing anything. It is an additional robot.

Alderman Cookson

How many robots do you have?

Captain Nordengren

The hazardous device unit has one robot. It is a very different type of robot for a very different type of mission.
Alderman Cookson

So this would be a second in total?

Captain Nordengren

We will be keeping the robot but again it is a regional asset. The police department would have two at that
point, but again two totally different missions.

Finance Committee - 3/15/2017 Page 10
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of 2017 Fireworks Display (Value Not-To-Exceed: $15,500)

MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
ATLAS PYRO-VISION ENTERTAINMENT GROUP, INC. IN AN AMOUNT NOT-TO-EXCEED $15,500.
SOURCE OF FUNDING IS DEPARTMENT 177, PARKS AND RECREATION; GENERAL FUND
ON THE QUESTION

Alderman Wilshire

Nashua always does such a fabulous job with their fireworks. I’m always happen to see this contract come
through. | believe Atlas was the provider last year. They do an excellent job.

Alderman O’Brien

Is this equal to what we have done in the past?

Mr. Kooken

| actually spoke with Nick yesterday. He is very certain they will do as well as what they have done in the past.
Alderman Cookson

It’s the second year of the three year contract, is that correct?

Mr. Kooken

Yes it is.

Alderman Cookson

It’s the second year. It’s an $18,000 investment and they are providing a $2500 discount. Next year, again
it's an $18,000 investment and there’s a $1500 discount. Then there’s an option for 2019 of $18,000 with a
$500 discount. It seems like we’re paying more every single year for the same amount.

Mr. Kooken

It is slightly up as we go along. It is still better than the others.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract for Portable Toilet Rental and Service (Value: $17,225)

MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD
OF ALDERMEN APPROVAL, AWARD THE THREE-YEAR CONTRACT TO UNITED SITE SERVICES FOR
AN ANNUAL SUM OF $17,225. FUNDS ARE AVAILABLE IN DEPARTMENT 166, PARKING; GENERAL
FUND ($660); DEPARTMENT 177, PARKS AND RECREATION; GENERAL FUND AND TRUSTS ($13,925);
AND, DEPARTMENT 169, WASTEWATER; WASTEWATER FUND ($2,640)

ON THE QUESTION

Finance Committee - 3/15/2017 Page 11
Alderman Wilshire

| noticed at the fireworks there’s always a huge line for the portable toilets. | don’t know if any consideration
can be given to moving some extra ones there for those few hours and then putting them back where we
normally use them. Just a thought.

Mr. Kooken
| can ask if that’s possible.
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Four Hills Landfill Residential Setback Barrier Wall Construction — Change Order #3
(Value: $291,932)

MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND APPROVE CHANGE
ORDER #3 TO THE CONTRACT WITH NORTHEAST EARTH MECHANICS, INC. IN THE AMOUNT
OF $291,932. SOURCE OF FUNDING IS DEPARTMENT 168, SOLID WASTE; BOND

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract for Primary Clarifier Upgrades — Study and Evaluation Phase (Value Not-To-Exceed $95,500)

MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT
TO WRIGHT PIERCE IN AN AMOUNT NOT-TO-EXCEED $95,500. FUNDS ARE AVAILABLE IN
DEPARTMENT 169, WASTEWATER; STATE REVOLVING LOAN FUND

MOTION CARRIED

UNFINISHED BUSINESS - None
NEW BUSINESS — None
DISCUSSION

Alderman Clemons

Mayor, this is regarding the snowstorm we just had. Can you address some of the issues? We had a lot of
issues in Ward 6 with the plowing. | know the storm was difficult, but in some areas the plow didn’t even touch
certain streets until almost 3:00 a.m. It presents a safety concern. | was wondering if you had anymore
information or could shed some light onto why it took so long to get to some of the streets.

Mayor Donchess

It is hard for me to address a specific street without going back to public works, but in general it was a very
heavy storm. It was around freezing and, therefore, the snow was wet and heavy. A number pieces of
equipment, specifically the smaller trucks and pickup trucks, could not plow the snow so they weren't really
usable. That reduced the number of affective pieces of equipment. All the drivers went out solely. There
weren't any wing people. It took them a long time because the plowing was so difficult. | know at my house
they got there before 3:00 a.m., but it wasn’t that long before midnight actually. | think the fact that some
pieces of equipment weren’t really affective contributed to the amount of time it took. We want to do all streets
as quickly as we can. | know a couple of the streets you mentioned were dead ends. | can ask about those. |
can only speculate right now exactly why in that case they didn’t get to them until 3:00 a.m. I’d be glad to ask.
I’ve seen before after these big storms a lot of snow gets packed down, especially later in the season, on the
streets. Then there’s driving it this kicks the stuff up and now there looks like six inches of snow on the street

Finance Committee - 3/15/2017 Page 12

because 2-3 inches of packed snow is looser and therefore deeper. They were out today trying to clean up
and also do the trash. In general, | think overall they did pretty well but there were certainly areas where it
could have been better, especially around Fairgrounds and you refer to Ward 6 which is of course where
Fairgrounds is. Around Fairgrounds Middle School and the Elementary School, there’s fairly rough areas. I’ve
asked Director of Public Works Lisa Fauteux to get to those. I’d be glad to ask your specific question and try to
get you an answer.

Alderman Clemons

| appreciate it, and | appreciate the fact that we will be looking into it a little bit further. | had a couple of people
bring up to me the point that what if an ambulance had to get down or a fire truck, that kind of thing. It is
frustrating to see a plow go by on accross street continually and not at least make a pass. If there was one
request that | would make it would be that. If a plow is going into a particular neighborhood to not just do the
cross streets and the main throughway through those streets but to also try to get a few hours in some of the
side streets. If maybe some of that had been done, maybe some of the smaller trucks if that had been kept up
with, could have been utilized because they wouldn’t have to be plowing 12 inches of snow. I’m not going to
belabor the situation. | appreciate all of the work that public works does and | know the parks department also
contributes. | want to thank both of those departments for all of the hard work. It certainly was a difficult storm,
but | think maybe in the future we need to look at a different plan on how we tackle that.

Mayor Donchess

| appreciate your comments.
Alderman Wilshire

|, too, received a call. | know that public works and the park department did everything they could to manage
the snow in this storm even without the use of the smaller trucks but, | too, agree with Alderman Clemons that
maybe in a bigger storm like this we go out sooner. | don’t know what the answer is, but! did get a call from a
constituent about what she felt was delayed plowing of her street.

Mayor Donchess

What neighborhood was she from?

Alderman Wilshire

| would have to look it up. | don’t recall. | will let you know though.
Alderman O’Brien

Not that | disagree with Alderman Clemons and Alderman Wilshire, | just want to take a different tact. | do
realize there’s always room for improvement, but it was a difficult storm. We did almost reach blizzard
potential. To the plow guys that did go out there, | would like to tip my hat. They did pretty much an
outstanding job faced with some adverse weather conditions. We should take that equally into account. Also
take into account from what | hear there was a working fire at the Wendy’s up on Amherst Street. Our fire
department faced those conditions at that time. There were also accidents for AMR and Nashua PD, so it’s
very good to see that what we have for a city and what we provide for services met the task during the blizzard
so | complement them. Thank you.

Finance Committee - 3/15/2017 Page 13
RECORD OF EXPENDITURES

MOTION BY ALDERMAN CLEMONS THAT THE FINANCE COMMITTEE HAS COMPLIED

WITH THE CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES
FOR THE PERIOD FEBRUARY 10, 2017 TO FEBRUARY 23, 2017, AND FOR THE PERIOD FEBRUARY
24, 2017 TO MARCH 9, 2017

MOTION CARRIED

PUBLIC COMMENT - None

ADJOURNMENT

MOTION BY ALDERMAN WILSHIRE TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:57 p.m.

Alderman Ben Clemons
Committee Clerk, pro tem