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Finance Committee — 4/5/2017 Page 6
UNFINISHED BUSINESS — None

NEW BUSINESS — None

RECORD OF EXPENDITURES

MOTION BY ALDERMAN SIEGEL THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
MARCH 10, 2017 TO MARCH 30, 2017

MOTION CARRIED

PUBLIC COMMENT - None

GENERAL DISCUSSION

Alderman Wilshire

The parking revenue downtown, what is the decline in that fund since Alec left? Do we know what impact that
might have had, if any?

Mayor Donchess

| can get a specific answer. My sense is that it hasn't really had that much effect.

Alderman Clemons

Last year it was actually up quite a bit from the previous year. This year it is going to be up from last year too
because the parking garages are leased completely at 100 percent. That’s because BAE leased those spaces
at least until June. It looks like that is probably going to continue. | think our revenues for last year were pretty
consistent with where they were previous years. There was a gift for that one-time and then this year | think

they are going to go up.

Alderman Siegel

| would suspect that Alec’s is second order effect at best in downtown. The weather probably has a huge
impact also. If it doesn’t snow, we’re in good shape.
ADJOURNMENT

MOTION BY ALDERMAN WILSHIRE TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:22 p.m.

Alderman Ken Siegel
Committee Clerk

7:00 PM

FINANCE COMMITTEE

APRIL 5, 2017
Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:
Re:

Dan Kooken, Purchasing Manager
Fire 2016 State Homeland Security Hazmat Grant Program (Value: $11,326)
Department: 152, Fire Emergency Services; Fund: Homeland Security Grant Program

Dan Kooken, Purchasing Manager
Invasive Species Controlled Management (Value $95,728); Department: 181
Community Development; Fund: Other Contracted Services

Dan Kooken, Purchasing Manager
Approval for Sponsorship of GAD Event (Value: $15,000)
Department: 183, Economic Development; Fund: Downtown Improvements Expendable Trust Fund

Dan Kooken, Purchasing Manager

2017 Paving Program (Value: $1,729,148); Department: 161, Street; Fund: General

Activity: Paving; Department: 161, Street; Fund: Trust; Account Category; 54 Property Services
Department: 169 Wastewater; Fund: Wastewater; Activities: Sewer Structures and Sewer Rehab

Dan Kooken, Purchasing Manager

Contract Award for USDA Wildlife Management Service Agreement (Value: $67,103)
Department: 168 Solid Waste; Fund: Solid Waste; Account Classification: 53 Professional &
Technical Services

UNFINISHED BUSINESS — None

NEW BUSINESS — None

RECORD OF EXPENDITURES

PUBLIC COMMENT

NON-PUBLIC SESSION

ADJOURNMENT

THE CITY OF NASHUA “the Gate City

Financial Services

Purchasing Department

March 30 2017
Memo #17-107

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: FIRE 2016 STATE HOMELAND SECURITY HAZMAT GRANT PROGRAM (VALUE:

$11,326)
DEPARTMENT: 152 FIRE EMERGENCY SERVICES; FUND: HOMELAND SECURITY

GRANT PROGRAM

Please see the attached communication from Deputy Fire Chief Kevin F. Kerrigan to Brian Rhodes,
Assistant Chief of Nashua Fire Rescue dated March 8, 2017 for information related to this request.

Pursuant to NRO § 5-84. Special purchase procedures. A. The competitive bidding process shall not
apply to the following special purchases: (4) Sole-source procurements, where the proposed purchase is

manufactured by only one company.

Nashua Fire Rescue and the Purchasing Department recommend the purchase of this product from
Safeware Inc. of Wallingford, CT in the amount of $11,326.

Respecttully,

(peHe

Dan Kooken
Purchasing Manager

Cc: B. Rhodes J. Graziano

[229 Main Street « Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233

CONTRACTOR’S FINAL RELEASE AND WAIVER OF LIEN

Project Name: Siphon Rehabilitation Project
Project Address: 229 Main Street Nashua NH 03060
City/Town State ZIP
Owner Name: City of Nashua, New Hampshire
Contractor Name:
Contractor Address:
City/Town State ZIP

TO ALL WHOM IT MAY CONCERN:

For good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the undersigned
Contractor hereby waives, discharges, and releases any and all liens, claims, and rights to liens against the above-
mentioned project, and any and all other property owned by or the title to which is in the name of the above-referenced
Owner and against any and all funds of the Owner appropriated and available for the construction of said project, and
any and all warrants drawn upon or issued against any such funds or monies, which the undersigned Contractor may have
or may hereafter acquire or process as a result of the furnishing of labor, materials and/or equipment, and the
performance of work by the Contractor on or in connection with said project, whether under and pursuant to the above-
mentioned contract between the Contractor and the Owner pertaining to said project or otherwise, and which said liens,
claims or rights of lien may arise and exist.

The undersigned further hereby acknowledges that the sum of:

Dollars ($ ) constitutes the entire unpaid balance due the under
said contract or otherwise and that the payment of said sum to the contractor will constitute payment in full and will fully
satisfy any and all liens, claims, and demands which the contractor may have or assert against the owner in connection
with said contract or project.

Dated this day of 20__
(Contractor)
Witness to Signature
BY: BY:
Title Title

Page 15 of 15

Nashua Fire Rescue Kevin F. Kerrigan

ws : . Deputy Fire Chief
Administrative Office (603) 594-3645

70 East Hollis Street, Nashua, NH 03060 FAX (603) 594-3654
www.nashuafire.com KerrigankK @NashuaNH.gov

To: Assistant Chief Rhodes
Date: March 8, 2017
RE: 2016 Haz-Mat Grant

Chief Rhodes,

We have been awarded $22,326.00 under the State Homeland Security Grant Program 2016
(HSGP), to purchase new level “B” haz-mat suits, as well as 1 hand held biological detection

reader.

This is a Federal Grant that is administered through the state with no matching funds or cost to
the city.

Enclosed is a quote from Safeware Inc. along with a sole source letter using the US Communities
contract, to purchase the level B suits.

I am requesting purchase of the Level “B” suits at this time. $11,325.65

The meter will be purchased at a later date because the manufacturer is in the process of
designing a new updated model which is not available until this summer.

Thank you

Kevin F. Kerrigan
Deputy Fire Chief

a mere ag - ae ty
t oa Ae ee

_ Vi ee
Safeware
2 QUOTATION
4403 Forbes Bled _ Order Number |
Lanham, MD 20706-4328 1470674
USA Order Date | Page
301-683-1234 20/2017 GU;00:00 : . Lof2 4

yw safewareine.com a .
we cwarene ee Quote Expires On 3/24/2017

Bill To: Customer 1D: 62662 Ship To:

Cry of Nashua City of Nashua

PO Box 2019 229 Main Street

Acets Payable Nashua, NH 63661-2019

Nashua, NH 3061-2019

603-589-3330

Requested By: Mr. Grant Wilson

PO Number Taker Entail
Kappler Quote Brenton Passmore bpassmeorensafewareinc.com
Freight Terms Phone Fax
Freight Paid 301-683-1234
Ouautities Prictug
frem [D UOM Unit Extended
Allo Remaining ron ‘i & {ltem Description init Price Price
7.06 OY 7.00 CS RAP Z3H43 7-02 LOAKL cs 522.23 3,655.63 fo
60 7ytron 300 Suit, NFPA corufied 6.4

: Elastic hood apening, front zipper with doable
storm flap w/hook and loop closure, sock boot.
glove system sive LG/XL. 6 per case
2.00 ang 2.00 CS KAP Z3H437-92 2N/3X cs 574.48 1148.9
6.0 Zytron 300 Suit, NEPA certified 60

Flastic hood opening, front zipper with double
storm flap w/hvok and loap closure, sack boots,

glove systeni size 2x/3x, 6 per case

5.00 0.60 5.60 CS KAD Z24576-92 LOVXL cs 9US.7E 4,528.53 v
10 Zytron 300 TES, NFPA 1992 Cert, sz LG/XL 1.6
Rear entry, 40 mil PVC lens, attached Best
Chioroflex gloves, sock baots, with boot flaps. 2
exhaust valves, bea per case .
2.00 Oo 2.00 CS KAP Z3H576-92 2X/3X Cs 996.27 1.992.854 J
1G Zytron 30 TES, NFPA 1992 Cert, 2X/3X 10
Rear entry, 40 mil PVC lens, attached Best
Chicroflex glaves, sock boots, with boot flaps. 2

exhaust valves, Gea per case

1.00 €.00 Lag TA US COM LA 6.00 0.00

VU US Cammunities Contract Information Ly

Seteware QUOTATION

4403 Forbes Blvd. oe Order Number oo
Lanham. MD 20706-4328 1470674 ;
USA Order Date Page
301-685-1258 20/2017 00:00:00 | 2 of 2 J

www. sifeware Inc.com . a: .
Quote Expires On 3/24/2017

Gurantities Pricing
item ID vom Unit Extended
| UOM S| fem Deverinti ee Price
Ordered tac ated) Remaining Unit Sie] BS fem Description Unit Size Price €

Contract number: 440001839

Standard freight charges for shipments within the
continental US are paid. Any Hazardous material
charges or expedited treight will he billed.

* Avency must be registered with US

Communities at www uscommunities or

Farah Linus: 3 SUB-TOTAL: 11,325.65
TAX: 0.00
AMOUNT DUE: 11,325.65

Actua freight added per freight terms

Kerrigan, Kevin

Subject: FW: Kappler suits

From: Sue Roy [mailto:sue. rov@safewareinc.com]
Sent: Friday, February 17, 2017 4:19 PM

To: Perault, David

Ce: Tanna Blazejak

Subject: RE: Kappler suits

Hi David,

Please be advised that we have quoted this requirement on the US Communities contract, contract
number RQ11-205753-10A.

Safeware, inc is the sole source provider of Kappler products on the US Communities Contract.

Thanks

Sue
Sue Roy, QSSP
Sr, Territory Manager

GOVERN ANN T PURUMAMENIS AbL DANCE
$b WI; “Rr Pte
t Geen |

atime

{
US. COMMUNITIES’
i

Safeware is proud to be the supplier partner for U.S. Communities Public Safety and
Emergency Preparedness Equipment and Related Services contract.

Contract RQ11-205753-10A

For more information or to register and start saving time and money

go to www.Safewarelnc.com

Cell: 203-800-6298
Fax: 301-683-1200

sue.roy@safewareinc.com
18 Evanwood Drive

Wallingford, Ct. 06492

This e-mail is intended only for the person or entity to which it is addressed and may contain information that is
privileged, confidential or otherwise protected from disclosure. Dissernination, distribution or copying of this e-rnail
or the information herein by anyone other than the intended recipient, or an employee or agent responsible for
delivering the message to the intended recipient, is prohibited. If you have received this e-mail by mistake, please
delete it from your system immediately and notify the sender.

fea THE CITY OF NASHUA The Gate City’

Financtal Services

Purchasing Department

March 30, 2017
Memo #17-108

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: INVASIVE SPECIES CONTROLLED MANAGEMENT (VALUE $95,728)
DEPARTMENT: 181 COMMUNITY DEVELOPMENT; FUND: OTHER CONTRACTED

SERVICES

Please see attached communication from Madeleine Mineau, Waterways Manager, dated February 28,
2017 for information related to this contract award.

Pursuant to NRO § 5-84. Special purchase procedures. A. The competitive bidding process shall not
apply to the following special purchases: (4) Sole-source procurements, where the proposed purchase is
manufactured by only one company.

The Waterways Department and Purchasing Department recommend the award of this contract to

Solitude Lake Management of Shrewsbury, MA in an amount of $95,728, $24,780 for FY17 and
$70,858 for FY18 on this 2 year contract.

Respectfully,
Dan Kooken
Purchasing Manager

Cc: M. Mineau S. Marchant J. Graziano

229 Main Street e Nashua, New Hampshire 03061 e Phone (603) 589-3330 ° Fax (603) 589-3233

® . Community Development
City of Nashua Planning and Zoning
. an Building Safety
Community Development Division Code Enforcement
City Hall, 229 Main Street, PO Box 2019 Baer aten Commission
Nashua, New Hampshire 03061-2019 Transportation
www.nashuanh.gov FAX

589-3095
589-3090
589-3080
589-3100
589-3085
589-3105
880-0100
589-3119

Date: February 28", 2017

To: John Griffin, CFO; Daniel Kooken, Purchasing Manager

From: Madeleine Mineau, Waterways Manager

Re: Contract for Aquatic Invasive Species Control and Management in the Nashua River

During summer 2016, the Nashua River upstream of the Mine Falls dam to the Hollis, NH town
line had extremely dense cover of aquatic invasive vegetation. The Waterways Department and
Mayor’s Office received several complaints from residents concerned about this condition in the
River which was unsightly, made recreation unpleasant, and navigation by boat difficult.
Furthermore, excessive growth of vegetation can impair water quality due to reduced dissolved
oxygen which can cause fish kills.

With assistance from the State Invasive Species Coordinator, we conducted a survey of this area
of the River in September 2016 to determine the extent and dominant species in order to
determine the most effective management action. Considering the results of this survey,
herbicide application was the only effective management action recommended.

The City’s previous action to control Water Chestnut by mechanical harvest has been very
effective with continued control by hand pulling by volunteers. Unfortunately, the decline in
Water Chestnut created an opportunity for other invasive species present in the River to take
over. The vegetation is now dominated by milfoil and fanwort which cannot be mechanically
harvested or hand pulled, leaving herbicide treatment as the only recommended effective
management strategy. The City already uses similar herbicide treatments every other year to
control aquatic invasive species growth in the Nashua Canal.

Solitude Lake management is the only company in the region that provides this type of services
therefor we solicited a proposal directly from them for herbicide treatment of the aquatic
invasive species in this area of the Nashua River. Their original proposal was for $117,950
however, we were able to negotiate cost and scope of services to reduce the cost to $95,728.

The Waterways Department recommends awarding the contract for aquatic invasive species
control in the Nashua River to Solitude Lake Management of Shrewsbury, Mass, in the amount
of $95,728.