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R-21-201

RESOLUTION

RELATIVE TO THE ACCEPTANCE OF $40,000 FROM THE STATE OF NEW
HAMPSHIRE DEPARTMENT OF HEALTH AND HUMAN SERVICES INTO PUBLIC
HEALTH AND COMMUNITY SERVICES GRANT ACTIVITIES “FY22, FY23, AND
FY24 STD PREVENTION GRANT”

CITY OF NASHUA

In the Year Two Thousand and Twenty One

RESOLVED by the Board of Aldermen of the City of Nashua that the City of Nashua and
the Division of Public Health and Community Services are authorized to accept and appropriate
$40,000 from the State of New Hampshire Department of Health and Human Services into
Public Health and Community Services Grant Activities “FY22, FY23, and FY24 STD
Prevention Grant” for the purpose of providing STD prevention services. This funding shall be
in effect from July 1, 2021 through June 30, 2024.

LEGISLATIVE YEAR 2021

RESOLUTION: R-21-201
PURPOSE: Relative to the acceptance of $40,000 from the State of New

Hampshire Department of Health and Human Services into
Public Health and Community Services Grant Activities
“FY22, FY23, and FY24 STD Prevention Grant”

SPONSOR(S): Mayor Jim Donchess
COMMITTEE
ASSIGNMENT: Human Affairs Committee
FISCAL NOTE: Fiscal impact is $40,000 in grant funds to be used for a specific
purpose.
ANALYSIS

This resolution authorizes the City to accept funds from the State of New Hampshire Department
of Health and Human Services for the purpose of providing STD prevention services. This
funding shall be in effect from July 1, 2021 through June 30, 2024. No local match is required.

Approved as to account Financial Services Division
structure, numbers,

and amount: By: _/s/John F. Griffin
Approved as to form: Office of Corporation Counsel

By: rns Challe
Date: _|*T Nonewlger oy

Q-21-077

ORDINANCE

UPDATING THE ADMINISTRATIVE SERVICES DIVISION AND PERSONNEL
ORDINANCES

CITY OF NASHUA

In the Year Two Thousand and Twenty One

The City of Nashua ordains that Part I “Administrative Legislation” of the Nashua
Revised Ordinances, as amended, be hereby further amended by deleting the struck-through
language and adding the new underlined language as follows:

1. In Chapter 5 “Administration of Government”, Part 2 “Board of Aldermen”, Article II
“General Provisions”, Section 5-10.1 “Electronic submission and distribution of materials”,

subsections B and C:

Ҥ 5-10.1. Electronic submission and distribution of materials.

B. Standards. The Information Technology Department-Manager Chief Information
Officer, in coordination with the Legislative Manager, shall develop and publish
applicable standards for the format of electronic dissemination of information to
be sent to the Board of Aldermen. All correspondence from City departments
shall adhere to these standards. The standards shall be established in such a way
as to provide searchable individual copies, as well as to produce single document
records of a complete meeting.

C. Member choices for electronic devices. Members of the Board may choose one of
the following three methods of participating in electronic distribution of media.

1. Use of a City-owned tablet device. The Information Technology
Department Directer Chief Information Officer shall select one or more
options for devices provided by the City. A member of the Board may

ORDINANCE Q-21-077

choose to receive one of these devices. Such devices shall remain the
property of the City of Nashua, and must be surrendered at the end ofithe
individual’s term of office, unless the individual elects to purchase the
device at its current value at the time, as determined by the Information
Technology Department Director Chief Information Officer.

2. Use of @ personally owned device. A member may choose to purchase a
device individually and use it for access. In such case the device must
conform to any constraints the Information Technology Department
Director Chief Information Officer may develop for such devices.

2. In Chapter 5 “Administration of Government”, Part 3 “Administrative Code”, Article VI
“Administrative Services Division’, Section 5-39 “Director”, subsections B and C:

“§ §-39. Director.

B. The Director of the Administrative Services Division shall have the responsibility
to administer the programs and functions of the Division. Specifically, the
Director shall assure that the functions delineated in § 5-40 are carried out
efficiently and completely so that the fiscal responsibilities and the statistical
responsibilities of the Division are met. The Director, in conjunction with the
Mayor and Director of Financial Services, shall be responsible for short- and
long-term budget planning, short- and long-term property tax rate planning, and
shall have an integral role in the development of the City's fiscal policy. The
Administrative Services Director’s duties shall include the maintenance ofithe
City’s self-insurance programs for unemployment, health/dental benefits and life
insurance programs. The Director shall also perform such other duties as assigned
by the Mayor.

C. The Director, in conjunction with the Mayor and Director of Financial Services,
shall be responsible for liaising with autonomous/semiautonomous departments in
the areas ofishort- and long-term budget planning. The Director shall serve-as-a
liaisen-with respeet-te-the-other have responsibility for the satisfactory
performance of the functions of the Administrative Services Division, i.e.,
purchasing, human resources, payroll. benefits. insurance and risk management,
assessing, geographic information systems, and information technology. The
Director shall be responsible for the maintenance and repair of all City buildings,
including the hiring of necessary personnel. This shall not include buildings under
the control of the Board of Education, the Board of Public Works, the Board of

ORDINANCE O-21-077

Police Commissioners, and the Board of Fire Commissioners. The Director shall
participate in making recommendations for and coordinating necessary capital
improvements to all City buildings with the Capital Improvements Committee and
the Board of Aldermen.”

3. In Chapter 5 “Administration of Government”, Part 3 “Administrative Code”, Article VI
“Administrative Services Division”, Section 5-40 “Departments”:

Ҥ 5-40. Departments.

The Administrative Services Division shall be comprised of the following departments:

B. Human Resources Department. The Mayor, in consultation with the Director of
Administrative Services, shall appoint a Human Resources Direeter Manager. The
Human Resources Diteeter Manager shall have the responsibility and duties
described in Chapter 50, Personnel. In-addition, the Human-ReseurcesDirecter's
duties-shallinelude-the maintenance of the City's-selfinsutance programs for
unemployment health/dentel benefits-and life insuranee-programs. The
departmentthead Human Resources Manager shall perform such other related
duties as requested by the Mayor or the Director of Administrative Services.

C. Benefits Department. The Mayor, in consultation with the Director of
Administrative Services, shall appoint a Benefits Manager. The Benefits Manager
shall administer the benefit programs for the City of Nashua and Nashua School

District. The department head shall perform such other related duties as requested

by the Mayor or the Director of Administrative Services.

D. Payroll Department. The Mayor, in consultation with the Director of
Administrative Services, shall appoint a Payroll Manager. The Payroll Manager

shall have the responsibility for all aspects of payroll management, including
compliance with local, state and federal regulations. The department head shall
perform such other related duties as requested by the Mayor or the Director of

Administrative Services.

G-E. Insurance and Risk Management Department. The Mayor, in consultation with the
Director of Administrative Services, shall appoint an Insurance and Risk Manager
who shall be responsible for the daily operations of the City's commercial and
self-insurance programs to include workers' compensation, long-term disability,
and vehicle accident; management of the safety and loss prevention programs;
and property and personal liability insurance programs. The department head shall
perferm such other related duties as requested by the Mayor or the Director of
Administrative Services.

ORDINANCE O-21-077

4.

5.

EG,

1. Custodial services. The Insurance and Risk Manager shall also be
responsible for the custodial staff, whose duties include the repair, heating,
maintenance and upkeep of the City Hall, its grounds, and the comfort
stations located thereon.

Assessing Department. The Mayor, in consultation with the Director of
Administrative Services, shall appoint a Chief Assessor. The Direeter-of
Administrative-Serviees Chief Assessor shall be responsible for the assessing
duties as delegated by the Board of Assessors (see City Charter, Section 42 and
Sections 69 through 71), which duties shall be performed by the First Assistant
Assessor who shall perform such other related duties as requested by the Mayor
or the Director of Administrative Services.

Geographic Information Systems. The Director of Administrative Services shall
be responsible for the City's geographic information systems.

Information Technology Department. The Mayor, in consultation with the
Director of Administrative Services, shall appoint an Information Technology
Director Chief Information Officer, who shall assist the Director of
Administrative Services kaye with the overall responsibility for the satisfactory
performance of providing information technology to the City and other functions
and duties assigned to this department. The information technology department
shall assess the City's data processing needs and shall develop and implement the
data processing capabilities required.”

In Chapter 5 “Administration of Government”, Part 4 “Officers and Employees”, Article
XIII “Generally”, Section 5-59 “Joint Employee/Administration Health Insurance Advisory
Committee”, subsection B:

Ҥ 5-59. Joint Employee/Administration Health Insurance Advisory Committee.

The Committee shall consist of 24 members as follows: Mayor or designee;
Director of Administrative Services or designee; the Insurance and Risk Manager
or designee; the City Solicitor/Corporation Counsel or designee; the Chief
Financial Officer or designee; the Human Resource Direeter Manager or
designee; the Superintendent of Schools or designee; and the presidents of each of
the City's collective bargaining units (17 units) or designees.”

In Chapter 12 “Boards, Committees and Commissions”, Article VI “Cable Television
Advisory Board”, Section 12-20 “Membership”, subsection G:

ORDINANCE O-21-077

Ҥ 12-20. Membership.

G. The Directer-ofthe Information Technology Department Chief Information
Officer or his or her designee.

6. In Chapter 50 “Personnel”, Article III “Employment of New Personnel”, Section 50-9
“Human Resources Department and Human Resources Manager”:

Ҥ 50-9. Human Resources Department-and-Human-Reseurees-Manager.
C. The Human-Resources Administrative Services Director, with the approval of the

Mayor-and-+the Directer ef Administrative Services, shall issue policies needed to
implement this chapter.”

7. In Chapter 50 “Personnel”, Article IV “Self-Insurance Funds”, Section 50-10 “Self-
insurance funds”, subsection C:

Ҥ 50-10. Self-insurance funds.

C. The employee benefits fund shall be managed by the human-resources-department
Administrative Services Director and the property and casualty fund shall be
managed by the risk management office. The financial affairs division shall
provide audit and financial services to both funds. Administration of the funds
shall be based upon actuarial determinations of the amounts needed for self-
insurance purposes to include a financial reserve for outstanding claims,
contingencies, unforeseen expenses and random claim fluctuation and shall also
include a sufficient appropriation to provide payments for self-funded or
commercially contracted programs, as the insurance needs of the City may be met
from time to time. Retained earnings, under generally accepted accounting
principles, will be reviewed annually by the Administrative Services Director.
Human Resource Manager, Risk Manager and Chief Financial Officer. The Risk
Manager shal] be authorized to settle claims for liability against the City, its
officers, employees or agents, either before litigation or while litigation is
pending, by payment of sums not exceeding $45,080 $25,000 per occurrence. The
authorization of the finance committee shall be required for settlement of any
such claim by payment of a sum in excess of $45,000 $25,000 per occurrence.”

This ordinance shall become effective upon passage.

BOARD OF DIRECTORS means the group of individuals appointed and/or elected and duly
constituted under the corporate charter and/or Articles of Incorporation or similar organizational
document, bylaws and relevant state law with authority to manage the corporate affairs of Contractor.

CONTRACT MANAGER means the City’s PEG Program Manager and the City’s Purchasing Manager,
or their designee.

EQUIPMENT shall refer to the Inventory and all other video or other equipment, office furniture,
computers, office equipment, and telephones acquired after the execution date of this contract and used
by Contractor in the performance of its mission to operate and manage the public access television
resource.

INVENTORY shall refer to all video equipment, office furniture, computers, office equipment, and
telephones found in the facilities and identified on Exhibit “B,” attached hereto,

NON-CITY REVENUE GENERATING ACTIVITIES means activities that generate funds, consistent
with limitations applicable to revenues raised by fon prof organization, to augment the City’s
contract funds from activities such as but not limited to-prodiicer fees, workshop fecs, grant funding,
underwriting, sponsorships, etc. that are used pursuant to this contract.

OPERATING FUNDS shall refer to the quarterly or annual allocation of money by the City to
Contractor for the purpose of funding Contractor’s operations as required under this contract.

LEGISLATIVE YEAR 2021

ORDINANCE: O-21-077

PURPOSE: Updating the Administrative Services Division and Personnel
Ordinances

SPONSOR(S): Mayor Jim Donchess

COMMITTEE

ASSIGNMENT: Personnel/Administrative Affairs Committee

FISCAL NOTE: None.

ANALYSIS

This legislation updates the Administrative Services Division and Personnel ordinances.

Approved as to form: Office of Corporation Counsel

Date: (") Monon, Pony

O-21-078

ORDINANCE

AUTHORIZING A STOP SIGN ON DENISE STREET AT ITS
INTERSECTION WITH MARIE AVENUE

CITY OF NASHUA

In the Year Two Thousand and Twenty One

The City of Nashua ordains that Part II “General Legislation”, Chapter 320 “Vehicles
and Traffic”, Article III “Stop and Yield Intersections”, Section 320-4 “Stop intersections”,
subsection D of the Nashua Revised Ordinances, as amended, be hereby further amended by
adding the following new underlined language in the appropriate alphabetical order:

Ҥ 320-4. Stop intersections.

D. The following intersections are hereby designated as stop or through streets, and
authority is hereby granted for the erection of a stop sign at the corner so
designated in accordance with the tenor of this chapter:

Stop Sign on Sign Location At Intersection of

Denise Street Northwest corner Marie Avenue”

All ordinances or parts of ordinances inconsistent herewith are hereby repealed.

This ordinance shall become effective at the time of removal and/or installation of the necessary
sign(s) and/or device(s).