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Resolution R-21-128

REQUEST TOISSUE BONDS NOT TO EXCEED ONE MILLION
FIVE HUNDREDAND FIFTY THOUSAND DOLLARS ($1,550,000).

THE PROCEEDS OF SAID BONDS SHALL BE USED IN ADDITION
TO THE $2,800,000 PREVIOUSLY APPROPRIATED UNDER
RESOLUTION R-19-127 APPROVED ONAPRIL 30, 2019 TO PAY
COSTS OF THE POLICE DEPARTMENT'S HEATING,
VENTILATION, AND AIR CONDITIONING (HVAC) SYSTEM,
WINDOW IMPROVEMENTS AND LOCKER AREA IMPROVEMENT
PROJECTS.

THE USEFULLIFE OF THE IMPROVEMENTS IS TWENTY YEARS

WITH THE APPROVAL OF THIS ADDITIONAL BORROWING, THE
TOTAL AMOUNT AVAILABLE FOR THIS RENOVATION PROJECT
WILL BE FOUR MILLION THREE HUNDRED FIFTY THOUSAND
DOLLARS ($4,350,000).

NASHUA PD HVAC SYSTEMS-HISTORY

THE HVAC SYSTEMS WERE DESIGNED IN TWO (2) STAGES
WITH THE “ORIGINAL* PART OF THE FACILITY DESIGNED IN
1977 AND A SUBSEQUENT ADDITION AND RENOVATION
PROJECT IN 1999. THE HVAC SYSTEMS FOR THE TWO PARTS
OF THE FACILITY ARE COMPLETELY INDEPENDENT; THE 1977
DESIGN IS BASED ON A WATER SOURCE HEAT PUMP SYSTEM
AND THE1999 DESIGN IS BASED ONA VARIABLE AIR VOLUME
SYSTEM.

THE 1977 DESIGN INCORPORATEDA PISTOL RANGE ANDA
FLEET MAINTENANCE GARAGE AT THE BASEMENT LEVEL;
EACH WITH DEDICATED HVAC SYSTEMS.

2005 MODIFICATIONS: THIS PROJECT PRIMARILY INCLUDED
REPLACEMENT OF THE 1977 VINTAGE HEAT PUMPS, BOILER
AND MODIFICATION TO THE EXHAUST SYSTEM.

IN EARLY 2019 SMRT INC. WAS RETAINED TO TAKE
INVENTORY AND MAKE AN ASSESSMENT OF THE FACILITIES
MAJOR HVAC EQUIPMENT, CAPACITIES AND USEFUL LIFE
EXPECTANCY. ESTIMATE OF APPROX. $2,500,000.00 FOR
UPGRADES PROVIDED.

$2,800,000 PREVIOUSLY APPROPRIATED UNDER
RESOLUTION R-19-127 APPROVED IN APRIL 2019 TO PAY
COSTS OF THE HVAC SYSTEMS UPGRADES AND WINDOW
IMPROVEMENTS.

YEATON ASSOCIATES INC. WAS RETAINED IN 2019 FOR
ENGINEERING/ DESIGN SERVICES FOR THE RECOMMENDED
UPGRADES.

UNFORSEEN DELAY IN DESIGN SERVICES DUE TO
PANDEMIC.

HVAC SYSTEMS UPGRADE DESIGN WENT TO BID IN LATE
FEBRUARY 2021. PROPOSED BID AWARD/LOWEST BID WAS
$3,601,767.00 (TURNSTONE CONSTRUCTION).

LOCKERAREAS

MAJORITY OF LOCKERS, NOW APPROXIMATELY 42 YEARS
OLD, ARE IN SOME FORM OF DISREPAIR OR SHOW SIGNS OF
RUST /RUSTING DUE TO THE WEARAND TEAR OVER THE
YEARS.

THE LOCKING MECHANISMS ARE WORN OUT AND MANY OF
THE HINGES DON'T WORK OR SECURE PROPERLY.

A TOTALOF 37 LOCKERSARE OUT OF SERVICE AND NOT
ASSIGNED DUE TO LACK OF FUNCTION.

WE HAVE APPROXIMATELY 88 LOCKERS WHERE SHED HASPS
WERE ADDED JUST TO SECURE THE LOCKERS.

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advance in employment, or to otherwise treat qualified, handicapped individuals without
discrimination based upon physical or mental handicap in all employment practices, including but
not limited to the following: employment, upgrading, demotion, transfer, recruitment,
advertising, layoff, termination, rates of pay, or other forms of compensation and selection for
training, including apprenticeship.

Without limitation of the foregoing, Independent Contractor's attention is directed to Title
41”Public Contracts and Property Management” C.F.R. Subtitle B “Other Provisions Relating to
Public Contracts” Section 60 “Office of Federal Contract Compliance Programs, Equal
Employment, Department of Labor” which, by this reference, is incorporated in this contract.

Independent Contractor agrees to assist disadvantaged business enterprises in obtaining business
opportunities by identifying and encouraging disadvantaged suppliers, consultants, and sub
consultants to participate to the extent possible, consistent with their qualification, quality of
work, and obligation of Independent Contractor under this contract.

In connection with the performance of work under this contract, Independent Contractor agrees
not to discriminate against any employee or applicant for employment because of race, creed,
color, national origin, sex, age, or sexual orientation. This agreement includes, but is not limited
to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation, and selection for
training, including apprenticeship.

Independent Contractor agrees, if applicable, to insert these provisions in all subcontracts, except
for subcontracts for standard commercial supplies or raw materials. Any violation of any
applicable provision by Independent Contractor shall constitute a material breach of the contract.

ENDORSEMENT Independent Contractor shall seal and/or stamp and sign professional documents
including drawings, plans, maps, reports, specifications, and other instruments of service prepared
by Independent Contractor or under its direction as required under the laws of the State of New
Hampshire.

ASSIGNMENT, TRANSFER, DELEGATION, OR SUBCONTRACTING Independent Contractor shall
not assign, transfer, delegate, or subcontract any rights, obligations, or duties under this contract
without the prior written consent of the City of Nashua. Any such assignment, transfer,
delegation, or subcontracting without the prior written consent of the City of Nashua is void. Any
consent of the City of Nashua to any assignment, transfer, delegation, or subcontracting shall only
apply to the incidents expressed and provided for in the written consent and shall not be deemed
to be a consent to any subsequent assignment, transfer, delegation, or subcontracting. Any such
assignment, transfer, delegation, or subcontract shall require compliance with or shall incorporate
all terms and conditions set forth in this agreement, including all incorporated Exhibits and
written amendments or modifications. Subject to the foregoing provisions, the contract inures to
the benefit of, and is binding upon, the successors and assigns of the parties.

CITY INSPECTION OF CONTRACT MATERIALS The books, records, documents and accounting
procedures and practices of Independent Contractor related to this contract shall be subject to
inspection, examination and audit by the City of Nashua, including, but not limited to, the
contracting agency, the Board of Police Commissioners, Corporation Counsel, and, if applicable,
the Comptroller General of the United States, or any authorized representative of those entities.

DISPOSITION OF CONTRACT MATERIALS Any books, reports, studies, photographs, negatives or
other documents, data, drawings or other materials, including but not limited to those contained in
media of any sort (e.g., electronic, magnetic, digital) prepared by or supplied to Independent
Contractor in the performance of its obligations under this contract shall be the exclusive property

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