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AGENDA MEETING OF THE BOARD OF ALDERMEN APRIL 28, 2020

Meeting is being conducted remotely in accordance with Governor's Emergency Order #12 pursuant to Executive
Order 2020-04

Callin Number: (515) 604-9094 Access Code: 355-21 1-880

If anybody has a problem accessing the meeting via phone or Channel 99, please call 603-821-2049 and they will
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1. PRESIDENT LORI WILSHIRE CALLS ASSEMBLY TO ORDER
2. PRAYER OFFERED BY CITY CLERK SUSAN K. LOVERING
3. PLEDGE TO THE FLAG LED BY ALDERMAN JUNE M. CARON
4, ROLL CALL
5, REMARKS BY THE MAYOR
6. RESPONSE TO REMARKS OF THE MAYOR
7. RECOGNITIONS
8. READING OF MINUTES OF PREVIOUS MEETINGS
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9. COMMUNICATIONS REQUIRING ONLY PROCEDURAL ACTIONS AND WRITTEN REPORTS
FROM LIAISONS

From: Dan Hudson, City Engineer
Re: Review of Petition for Street Discontinuance — Portion of Palm Street

O(a). PERIOD FOR PUBLIC COMMENT RELATIVE TO ITEMS EXPECTED TO BE ACTED UPON
THIS EVENING

From: Laurie Ortolano
Re: Communication for public input — concerned by the lack of communication from both boards
regarding staffing and manpower in our city government

Keeping in mind the health and safety of our residents and employees, we are requesting that if
you wish to speak on agenda items, you submit your comments via e-mail which will be accepted
and placed on file with the minutes of the meeting. Please e-mail your comments to:

BOA@nashuanh.gov
9(b). COMMUNICATIONS REQUIRING FINAL APPROVAL

From: Mayor Jim Donchess

Re: Contract Award for FY21 Unleaded Fuel Contract — City of Nashua - multi-year contract in an
estimated amount of $337,986 to Global Montello Group Corp.; one year with a one (1) year
extension available

From: Mayor Jim Donchess
Re: Contract award for 2019 CIPP Program — Change Order 2 - in the amount of $1,500,000 to
Kenyon Pipeline Inspection

From: Mayor Jim Donchess
Re: Contract award for turbine, generator, and controls for Jackson Falls turbine replacement in the

amount of $1,271,700 to Mavel Americas, Inc.
PETITIONS
NOMINATIONS, APPOINTMENTS AND ELECTIONS

10. REPORTS OF COMMITTEE

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11. CONFIRMATION OF MAYOR'S APPOINTMENTS
UNFINISHED BUSINESS — RESOLUTIONS

R-20-018

Endorsers: Alderman June M. Caron

Alderman-at-Large Michael B. O’Brien

Alderman Patricia Klee

Alderwoman Shoshanna Kelly

Alderman Richard A. Dowd

Alderman Thomas Lopez

Alderman-at-Large David C. Tencza

Alderman Jan Schmidt

Alderwoman Linda Harriott-Gathright

Alderman-at-Large Lori Wilshire
RELATIVE TO THE TRANSFER OF $25,000 FROM DEPARTMENT 194 “CONTINGENCY”, ACCOUNT
70100 “GENERAL CONTINGENCY” TO DEPARTMENT 109 “CIVIC & COMMUNITY ACTIVITIES”,
ACCOUNTING CLASSIFICATION 56 “OUTSIDE AGENCIES” FOR THE PURPOSE OF PROVIDING
FUNDING TO THE NASHUA ASSOCIATION FOR THE ELDERLY

« Budget Review Committee recommends: Final Passage

R-20-019
Endorsers: Mayor Jim Donchess

Alderman-at-Large Michael B. O’Brien
Alderman Patricia Klee
Alderwoman Shoshanna Kelly
Alderman Richard A. Dowd
Alderman Thomas Lopez
Alderman-at-Large David C. Teneza
Alderman-at-Large Brandon Michael Laws
Alderman Skip Cleaver

Alderman-at-Large Lori Wilshire
AUTHORIZING THE CITY OF NASHUA TO ENTER INTO CONTRACTS WITH NASHUA COMMUNITY

COLLEGE, RIVIER UNIVERSITY, TOWN OF HUDSON, TOWN OF MERRIMACK AND THE PLUS
COMPANY FOR TRANSIT SERVICES
e Budget Review Committee recommends: Final Passage

R-20-020
Endorsers: Mayor Jim Donchess
Alderman-at-Large Michael B. O’Brien
Alderman Patricia Klee
Alderman Richard A. Dowd
Alderman June M. Caron

Board of Aldermen Page 2
November 22, 2016

RESPONSE TO REMARKS OF THE MAYOR

Alderman Lopez

Having a front row seat | can say that the drivers and shelter staff at Harbor Homes have really stepped
up and they are committed to making this happen. There is a very much all hands on deck mentality.
There was one unit reserved at Maple’s Arms to be a hold station because at times when you pick
someone up after hours or on a weekend other programs aren’t open and you can’t tell that person to
come in a couple of days. They need someone to be with them. So while there is a unit reserved for
that the rest of the shelter is substance free. It is a fledgling initiative; we’ve already seen some
extremely powerful results out of it. | will be abstaining from the vote just to avoid any semblance of a
conflict of interest.

Alderman McGuinness

Mayor Donchess, | heard you on Monday morning and there was a number that was mentioned,
something like 600 people had applied to this program, were you discussing Manchester as the model?

Mayor Donchess

Yes.
Alderman McGuinness

| was impressed with that number.

Mayor Donchess

Manchester started the program on May 4" and it’s not totally up to today but within the last week the
number of people who had reported into the program in Manchester was around 700. We have already
had six or seven people in five days and | think quite a few people will participate. The firefighters are
already delivering through their normal response to medical emergencies 30 plus doses of Narcan per
month which means they are reviving 30 OD’s per month. That’s about one per day. They have saved a
lot of lives; we don’t know how many of those would have passed away but a good number. | think the
fire department should be commended for that and for this.

RECOGNITION PERIOD — None

READING MINUTES OF PREVIOUS MEETING AND PUBLIC HEARING

MOTION BY ALDERMAN DEANE THAT THE MINUTES OF THE BOARD OF ALDERMEN MEETING
OF NOVEMBER 9, 2016, AND THE PUBLIC HEARING CONDUCTED BY THE PLANNING &
ECONOMIC DEVELOPMENT COMMITTEE OF NOVEMBER 15, 2016, BE ACCEPTED, PLACED ON
FILE, AND THE READINGS SUSPENDED

MOTION CARRIED

COMMUNICATIONS

MOTION BY ALDERMAN DEANE THAT ALL COMMUNICATIONS BE READ BY TITLE ONLY
MOTION CARRIED

From: Mayor Jim Donchess
Re: Notification of Entry into Contract with Essex Power Services for Operation and
Maintenance of Two Hydroelectric Facilities

9. Insurance. Independent Contractor shall carry and maintain in effect during the
performance of services under this contract:

> General Liability insurance in the amount of $1,000,000 per occurrence;
$2,000,000 aggregate;

> $1,000,000 Combined Single Limit Automobile Liability; *Coverage must include
all owned, non-owned and hired vehicles; and

> Workers' Compensation Coverage in compliance with the State of New
Hampshire statutes, $100,000/$500,000/$100,000.

Independent Contractor shall maintain in effect at all times during the performance under
this contract all specified insurance coverage with insurers. None of the requirements as
to types and limits to be maintained by Independent Contractor are intended to and shall
not in any manner limit or qualify the liabilities and obligations assumed by Independent
Contractor under this contract. The City of Nashua shall not maintain any insurance on
behalf of Independent Contractor. Subcontractors are subject to the same insurance
requirements as Independent Contractor and it shall be the Independent Contractor’s
responsibility to ensure compliance of this requirement.

Independent Contractor will provide the City of Nashua with certificates of insurance for
coverage as listed below and endorsements affecting coverage required by the contract.
The City of Nashua requires thirty days written notice of cancellation or material change
in coverage. The certificates and endorsements for each insurance policy must be signed
by a person authorized by the insurer and who is licensed by the State of New Hampshire.
General Liability, Employers’ Liability and Auto Liability policies must name the
City of Nashua as an additional insured and reflect on the certificate of insurance.
Independent Contractor is responsible for filing updated certificates of insurance with the
City of Nashua's Risk Management Department during the life of the contract.

> All deductibles and self-insured retentions shall be fully disclosed in the
certificate(s) of insurance.

> If aggregate limits of less than $2,000,000 are imposed on bodily injury and
property damage, Independent Contractor must maintain umbrella liability
insurance of at least $1,000,000. All aggregates must be fully disclosed on the
required certificate of insurance.

> The specified insurance requirements do not relieve Independent Contractor of its
responsibilities or limit the amount of its liability to the City of Nashua or other
persons, and Independent Contractor is encouraged to purchase such additional
insurance, as it deems necessary.

> The insurance provided herein is primary, and no insurance held or owned by the
City of Nashua shall be called upon to contribute to a loss.

> Independent Contractor is responsible for and required to remedy all damage or
loss to any property, including property of the City of Nashua, caused in whole or
part by Independent Contractor or anyone employed, directed, or supervised by
Independent Contractor.

GC 6 0f 9

Alderman Thomas Lopez

Alderman Jan Schmidt

Alderman Skip Cleaver

Alderwoman Linda Harriott-Gathright
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $69,566 FROM THE STATE OF NEW
HAMPSHIRE, DEPARTMENT OF TRANSPORTATION INTO TRANSIT GRANT ACTIVITY “FEDERAL
TRANSIT AUTHORITY (“FTA”) OPERATING GRANT”

e Human Affairs Committee recommends: Final Passage

R-20-025
Endorsers: Mayor Jim Donchess
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Jan Schmidt
Alderman Richard A. Dowd
Alderwoman Linda Harriott-Gathright
RELATIVE TO THE APPROVAL OF FUNDING FOR THE REBUILD OF THE SOLID WASTE CAT
COMPACTOR FROM THE CAPITAL EQUIPMENT RESERVE FUND (“CERF”) DURING FY2020 IN
AN AMOUNT NOT TO EXCEED FIVE HUNDRED THOUSAND DOLLARS ($500,000)

e Budget Review Committee recommends: Final Passage

R-20-028
Endorsers: Mayor Jim Donchess
Alderman-at-large Michael B. O’Brien, Sr.
Alderman-at-large David C. Tencza
Alderman Richard A. Dowd
Alderman Linda Harriott-Gathright
Alderman Pairicia Klee
AUTHORIZING THE CITY OF NASHUA TO ENTER INTO A MASTER DEVELOPMENT AGREEMENT
WITH LANSINGMELBOURNE GROUP, LLC.

e Budget Review Committee anticipated recommendation: Final Passage

R-20-029, Amended
Endorsers: Mayor Jim Donchess
Alderwoman Shoshanna Kelly
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Patricia Klee
Alderman Linda Harriott-Gathright
Alderman Richard A. Dowd
Alderman June M, Caron
Alderman Jan Schmidt
Alderman-at-Large Brandon Michael Laws
Alderman-at-Large David C. Tencza
Alderman-at-Large Lori Wilshire
RELATIVE TO ACCEPTING CDBG FUNDING UNDER THE 2020 CARES ACT; AMENDING THE FY2020
HUD ANNUAL ACTION PLAN TO REPROGRAM EXISTING CDBG FUNDING; AND CREATE A COVID-
19 IMPACT PROGRAM
e Human Affairs Committee recommends: Final Passage as Amended

UNFINISHED BUSINESS — ORDINANCES

TABLED BUSINESS
NEW BUSINESS — RESOLUTIONS

R-20-030
Enderser: Mayor Jim Donchess
RELATIVE TO THE TRANSFER OF $10,000 WITHIN DEPARTMENT 156 “EMERGENCY
MANAGEMENT”, FROM ACCOUNT 54407 “SOFTWARE MAINTENANCE” TO ACCOUNT 51300
“PAYROLL - OVERTIME”

R-20-031
Endorser: Mayor Jim Donchess
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $122,122 FROM THE STATE OF NEW
HAMPSHIRE, DEPARTMENT OF JUSTICE INTO POLICE GRANT ACTIVITY “2020 CORONAVIRUS
EMERGENCY SUPPLEMENTAL FUNDING (CESF) PROGRAM”

R-20-032
Endorser: Alderman Richard A. Dowd
APPROVING THE COST ITEMS OF SIDEBAR AGREEMENTS BETWEEN THE NASHUA POLICE
COMMISSION AND THE NASHUA POLICE PATROLMAN’S ASSOCIATION AND THE NASHUA
POLICE SUPERVISOR’S ASSOCIATION REGARDING VACATION CARRYOVER

R-20-033
Endorser: Mayor Jim Donchess
AUTHORIZING THE MAYOR TO EXECUTE A CONFIRMATORY DEED TO PENNICHUCK WATER
WORKS

R-20-034
Endorsers: Mayor Jim Donchess
Alderman Richard A. Dowd
APPROVING THE COST ITEMS OF SIDEBAR AGREEMENTS BETWEEN THE NASHUA BOARD OF
POLICE COMMISSIONERS AND THE FIVE NASHUA POLICE DEPARTMENT UNIONS REGARDING A
POLICE DEPARTMENT RECRUITING INCENTIVE

NEW BUSINESS — ORDINANCES

PERIOD FOR GENERAL PUBLIC COMMENT

REMARKS BY THE MEMBERS OF THE BOARD OF ALDERMEN
Committee announcements:

ADJOURNMENT

} THE CITY OF NASHUA

Diviston of Prblic Werke

"The Gate City"

Engineering Departinent

Memorandum
Date: March 2, 2020
To: Lori Wilshire, President Board of Alderman
From: Daniel Hudson, P.E., City Engineer vt
Cc: Board of Alderman

Lisa Fauteux, Director of Public Works
Mark Jennings, City Surveyor

Subject: Petition for Street Discontinuance - Portion of Palm Street

The Engineering Department has reviewed the “Proposed Palm Street Discontinuance” package
sent to the Board of Alderman from Maynard & Paquette under letter dated January 9, 2020.

The Engineering Department along with the Street Department finds that the proposed
discontinuance of the section of Palm Street leaves no area for the City of Nashua to dispose of
snow removed from Palm Street. Currently, snow is pushed to the end of the street. The concept
plan also shows no snow storage areas on the lots that are to be created on the site.

We also find that the “Street Discontinuance Plan” dated November 27, 2019 is deficient in that
it lacks abutter information (Book/Page), existing utilities and proposed bounds.

Q Riverside Street « Nashua, New Hampshire 03062 © Phone (603) §89-3120 « Fax (603) 589-3169

April 20, 2020

To: Board of Aldermen
Budget Review Committee Members

Good Morning,

| would like this email to be communication for public input. | am concerned by the lack of
communication from both boards regarding staffing and manpower in our city government.

There have been some email communication from Aldermen and City officials that indicate that
all employee working from home are performing their duties to the full extent of their job
descriptions. This is an unreasonable summary.

Some of our City employees have job description whose work is dependent on customer
service. Additionally, | believe we have management and supervisory positions within City Hail
that should be closely reviewed and reduced.

At the last Budget review meeting, Alderman Dowd asked about costs saving in building
utilities. The Mayor commented that those savings would amount to little as 80% of the budget
is employees. Why are the Boards not asking for manpower reductions?

One City official wrote in an email that union contracts would be an obstacle to paying partial
pay to employees and that many employees were working 7 days a week because of the COVID
issue. Many employees is not ALL employees? Have the Boards asked for a workload list for all
employees? Certainly, each department head could produce that report. Why is furloughing not
an option?

Discussions | would like to hear at the Board table would include:

e Furloughing employees

e Reducing Management and supervisors

e Estimates in writing of the potential revenue reduction

e The impact of COVID on funding the self-insured city health care system

e How many employees eligible for the high deductible plan have signed up for that plan.
({ don’t know the exact date of the enrollment period.

e Is the City willing to eliminate the high interest late fees for delinquent tax payments?

e [read an article in the Union Leader about the City funding a program (COVID-19 Impact
Program), similar to Manchester to assist small businesses. The Mayor sent a letter to
the Human Affairs committee on April 13, 2020 regarding this program. As loans are
granted, will this information be public? Are downtown business given preferential or
priority treatment and what other opportunity zones do we have? (This information has

been provided to the Human Affairs Committee for their April 21, 2020. The link to the
Opportunity Zone in the memo is down and cannot be accessed.)

[am very aware of the State’s concerns with the loss of revenue and funding for the Cities. | am
even more aware of the personal family budget cuts because of job loss and financial hardship,
but | am unaware of City official’s efforts to reduce the budget to deal with the high
unemployment, loss of business, and hardship brought on by COVID-19.

Within two weeks of this pandemic, private companies made painful decisions to furlough or
layoff workers because their survival, and any chance to restart or reopen, depended on quick
action. City’s have a lot of inertia, but | would hope, as the 2021 budget is under development,
we would look carefully at all positions and essential spending.

Laurie Ortolano
41 Berkeley St.

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Jim Donchess

Date: 4/16/2020

Re: Contract Award for FY21 Unleaded Fuel Contract — City of Nashua

Pursuant to NRO § 5-74 (B), which states that a contract that extends from the current fiscal year into
succeeding fiscal year(s) in which no funds have been appropriated nor otherwise designated for this
purpose shall be approved by the full Board’of Aldermen before the.contract shall become binding on the
City.

The Finance Committee appr
at their April 15, 2020
for the award of the

229 Main Street + PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 + fax 603.594.3450 + NashuaMayor@NashuaNH.gov
www. NashuaNH.gov