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Board of Aldermen 4-28-2020 Page 2

The roll call was taken with 15members of the Board of Aldermen present: Alderman Michael B. O’Brien,
Sr., Alderman Patricia Klee, Alderwoman Shoshanna Kelly, Alderman Richard A. Dowd, Alderman June M.
Caron, Alderman Benjamin Clemons, Alderman Lopez, Alderman David C. Tenceza, Alderman Ernest Jette,
Alderman Jan Schmidt, Alderman Brandon Michael Laws, Alderman Linda Harriott-Gathright, Alderman
Wilshire, Alderwoman Elizabeth Lu and Alderman Skip Cleaver.

Mayor James W. Donchess, Corporation Counsel Steven A. Bolton, Tim Cummings, Economic
Development Director, Carrie Schena, Urban Programs Manager, Deputy Police Chief Testaverde, and
Bobbie Bagley, Public Works Director, were also in attendance via teleconference.

Susan Lovering, City Clerk

Alderman O’Brien?

Alderman O’Brien

Thank you, | am alone and | can hear you.

Alderman Klee

Yes, | am alone at the moment, my husband and two greyhounds are in the house with me and could at
any time come in. | can hear perfectly, thank you.

Alderwoman Kelly
| am here, | am alone currently and | can hear everybody.
Alderman Dowd

Yes, | can hear everyone, | am alone and | am following social distancing in accordance with the
Governor's order.

Alderman Caron
Yes, | am here, | am alone and | can hear everyone and | am doing social distancing.
Alderman Clemons

Yes, | am here, | am participating via telephone, | can hear everyone and | am following the Governor’s
Executive Order.

Alderman Lopez

Yes, | am here, | am practicing social distancing and | am participating via WebEx and | am alone.
Alderman Tencza

| am here, | am alone and | can hear everyone, thank you.

Alderwoman Lu

| am here, | am alone and | can hear everyone, thank you.

Board of Aldermen 4-28-2020 Page 3
Alderman Jette

| am here, | am alone, | can hear everyone and | am obeying the Governor’s order to stay home.
Alderman Schmiat

| can hear you all, | am the only human in the room and | am following the CDC Guideline.
Alderman Laws

| am alone and | am very impressed at how good everyone has gotten at this.

Alderman Cleaver

I’m here, | am alone and I’m practicing social distancing.

Alderman Harriott-Gathright

| am here, | am alone and | am practicing social distancing.

President Wilshire

| am here, | am alone and | am at home because of the Governor's Order.

Sue Lovering, City Clerk

There are 15 in attendance.
President Wilshire

Thank you. Also in attendance is Mayor Donchess, Corporation Counsel Steve Bolton and who else do |
see out there? | see Deputy Chief Testaverde. Those are the only people | can see. Mayor, do you wish to
address the Board this evening?

REMARKS BY THE MAYOR

Mayor Donchess

Yes, thank you Madam President. | wanted to speak with you about a few things. The first and most immediate
is a communication on your desk from Director Bobbie Bagley regarding a grant that we are (inaudible) program
we are going to undertake with the CDC, Center for Disease Control Foundation. The Foundation is a non-
profit corporation that is associated with the Center for Disease Control. And fortunately for us, as a result of
the very good work that the Health Department has been doing, the CDC Foundation has agreed to provide, at
no cost to us, four employees to help with the COVID-19 Crisis. Two of these would work directly with the
Health Department, one would work for Emergency Management and one would serve as a Public Information
(inaudible). We really would like to get started with this; there is no cost to the City whatsoever, but we need to
get this approved by the Board of Aldermen so that we can begin the hiring process. The CDC and the City will
jointly interview people locally here and hire the four people as soon as we can. Again, no cost to the City. So
Madam President, | do ask that the Board suspend the rules, accept the communication and approve the
agreement or the arrangement with the CDC Foundation.

Of course the Health Department is still very active with respect to the COVID-19 Crisis. They are working still 7
days a week. There are now 178 cases that have been documented in Nashua. 100 have recovered. These
numbers are as of this morning. So unfortunately, tragically 8 people have died and that leaves 60 active
cases. Now in addition to working with the people who have tested positive, the Health Department traces all

Board of Aldermen 4-28-2020 Page 4

the contacts that each of these patients who have tested positive has had over the days before their symptoms
developed, to determine who else might have been exposed to the disease. So they are following right now
113 contacts but testing is increasing. The State is committed to a goal of 1,500 tests a day. They are at least
coming somewhat either achieving that or coming somewhat close to it and therefore the Health Department
has been allocated more tests by the State of DHHS, the Department of Health & Human Service.

Our Health Department conducted 151 tests last week: most people tested negative but there were a few
positive tests. Also, they will be testing more people late this week and early next week. So if anyone believes
that they meet the criteria to be tested which have been loosened, you need to call the COVID-19 Hotline, which
is 589-3456, pretty easy to remember. So again | would ask that you accept the communication, place it on file
and approve the arrangement with the CDC Foundation.

Another COVID-19 related piece of Legislation which is on the agenda is R-20-029. This has been reviewed in
Committee and we would through this legislation create a COVID-19 Impact Fund of an amount in about
$1,200,000.00. This will be comprised of Community Development Block Grant Funds and other sources of
Federal Money and would be used to provide smaller loans averaging $25,000.00 to small businesses in
Nashua who are going to need to try to recover once the economy begins to reopen. Also grants in the same
amount, that same range to the non-profits, of course, many of whom are struggling because of the impact and
inability to fund raise and things like that.

So | ask that you favorably act on the COVID-19 Impact Fund (inaudible) small business sector all over the City
including downtown and is going to be struggling and after the COVID-19 Crisis after it passes to some degree
and after we begin to reopen the economy, or any small business that needs to close for several months, that is
a huge hit. So | think we need to do anything we possibly can to jumpstart these businesses, bring money in,
bring customers to them and this COVID-19 Impact Fund is one step that we can take in that direction.

More briefly Madam President, a fairly significant item in size, R-20-025; this is a compactor at the landfill. It is a
Caterpillar machine. The machine has worn out and it is not functioning properly; we need this for compacting
at the land fill. The choice was between buying a new compactor at $1 million dollars or reconditioning,
rebuilding basically from the frame up the existing Caterpillar Compacter for a cost of $500,000.00; one half the
cost. The Board of Public Works is recommending that we go forward with the rebuild. It really creates a
machine as good as new at half the cost. That’s been recommended by the Committee so again | ask that you
consider that positively.

Also, sponsored by Alderman Caron was the $25,000.00 for the Senior Center, we have done that every year,
helped them with their capital improvements over there, the condition of the building which we own and maybe
Alderwoman Caron will speak to that.

And finally, Madam President, there’s an item that you should not act on tonight, which is R-20-028 having to do
with the School Street Parking Lot. That still needs a Planning Board recommendation which we have not yet
received. Various Aldermen on the Budget Committee, you referred that, had questions we need to answer
some legal issues raised by Alderman Jette and provide more information and do more work on that. So |
would ask that you refer back to Committee. (no audio). That’s all | have Madam President other than to wish
everybody well, please wash your hands frequently and | know you are all doing that, wear masks in public. As
much as we have cabin fever, as difficult as it is not to see each other in these meetings, we still need to
exercise the social distancing and maintain the steps which have helped us contain the spread of the virus here
in Nashua. Thank you.

President Wilshire
Thank you, Mayor. Any response to the remarks of the Mayor? | can’t see everybody. Any responses? Ok.

RESPONSE TO REMARKS OF THE MAYOR - None

Board of Aldermen 4-28-2020 Page 5

RECOGNITION PERIOD - None

READING MINUTES OF PREVIOUS MEETINGS

There being no objection, President Wilshire declared the minutes of the Board of Aldermen
meeting of April 14, 2020 accepted, placed on file, and the reading suspended.

COMMUNICATIONS REQUIRING ONLY PROCEDURAL ACTIONS AND WRITTEN REPORTS
FROM LIAISONS

From: Dan Hudson, City Engineer
Re: Review of Petition for Street Discontinuance — Portion of Palm Street

There being no objection, President Wilshire accepted the communication, placed it on file.

There being no objection, President Wilshire suspended the rules to allow for an introduction of a
communication that was received after the agenda was prepared.

From: Stephanie Ouellette of Opportunity Networks

Re: In Support of R-20-029; CARES Act/Amend FY2020 Action Plan with the hopes of its
passage; Relative to accepting CDBG funding under the 2020 CARE ACT, amending the
FY2020 HUD Annual Action Plan to reprogram existing CDBG funding and create a COVID-
19 Impact Program.

There being no objection, President Wilshire accepted the communication, placed it on file.

PERIOD FOR PUBLIC COMMENT RELATIVE TO ITEMS EXPECTED TO BE ACTED UPON THIS
EVENING

From: Laurie Ortolano
Re: Communication for public input — concerned by the lack of communication from both boards
regarding staffing and manpower in our city government

There being no objection, President Wilshire accepted the communication, placed it on file.

The public has access to contemporaneously listen in to this meeting through dialing the
following number (515) 604-9094 and using the access code 355-211-880. The Public may also
view this meeting on Comcast Channel 99.

If anybody has a problem accessing the meeting via phone or Channel 99, please call
603-821-2049 and they will help you connect.

You may also submit your comments via e-mail which will be accepted and placed on file with the
minutes of the meeting. Please e-mail yourcomments to: BOA@nashuanh.gov

COMMUNICATIONS REQUIRING FINAL APPROVAL

From: Mayor Jim Donchess

Re: Contract Award for FY21 Unleaded Fuel Contract — City of Nashua - multi-year contract in an
estimated amount of $337,986 to Global Montello Group Corp.; one year with a one (1) year
extension available

Board of Aldermen 4-28-2020 Page 6

MOTION BY ALDERMAN LAWS TO AWARD FY21 UNLEADED FUEL CONTRACT — A MULTI-YEAR
CONTRACT - IN AN ESTIMATED AMOUNT OF $337,986 TO GLOBAL MONTELLO GROUP CORP. —
ONE YEAR WITH A ONE YEAR EXTENSION AVAILABLE BY ROLL CALL

A viva voce roll call was taken which resulted as follows:
Yea: Alderman O’Brien, Alderman Klee, Alderwoman Kelly, Alderman Dowd,
Alderman Caron, Alderman Clemons, Alderman Lopez, Alderman Tencza,

Alderwoman Lu, Alderman Jette, Alderman Schmidt, Alderman Laws,
Alderman Skip Cleaver, Alderman Harriott-Gathright, Alderman Wilshire 15

Nay: 0

MOTION CARRIED

From: Mayor Jim Donchess

Re: | Contract Award for 2019 CIPP Program — Change Order 2 - in the amount of $1,500,000 to Kenyon
Pipeline Inspection

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO AWARD THE 2019 CIPP PROGRAM

CONTRACT — CHANGE ORDER 2 - IN THE AMOUNT OF $1,500,000 TO KENYON PIPELINE

INSPECTION BY ROLL CALL

ON THE QUESTION

President Wilshire

Is there any discussion?

Alderwoman Lu

Thank you very much, Madam Chairman. | just have a couple of questions about this. | went back to the

Finance Committee notes and couldn’t find notes on this award. Is there any (inaudible) to address to
answer the question. Anyone from the DPW or Street Department?

President Wilshire

No. Alderman O’Brien is raising his hand. He might know something if you have a question or you can ask
a question to the Mayor.

Alderman O’Brien

Thank you Madam President and | can defer to the Mayor as well, but being the liaison to the Public Works
Department, granted this is $1.5 million but what we are talking about is the inspection of sewer lines that
many in our city are aging. What this company will do, they will come in and will recoat those sewer lines,
thus increasing the longevity. Now if we do not do this and the sewer line fails, besides creating the usual
mess that would occur, it would be much, much more money and this is the economic value to the
taxpayers besides digging up our streets and replacing these lines. We will get several more years out of
our sewer system by coating these particular pipes.

President Wilshire

Alderwoman Lu, did you have another specific question on this?

Board of Aldermen 4-28-2020 Page 7
Alderwoman Lu

Yes, thank you Alderman O’Brien. | actually have a specific question; my question was just about | think
we learned this will cover 10 miles. | was just concerned or confused because back in 2019 when we hired
Kenyon, we paid them twice as much to do more miles. So my question is how did that, did they reduce
their price by 50% or is it actually five miles or four miles that we are doing? So if I’m not clear, last year we
approved $2 million to do four miles. But my understanding is this year we are going to approve a little over
$1 million to do 10 miles. And | just wanted to be certain | understood that.

Mayor Donchess

Would you like me to answer that Madam President?
President Wilshire

Yes, Mayor, please.

Mayor Donchess

Well there are two ways that the sewers get replaced. Number one, when a sewer is in very bad shape,
you have to dig it up and replace, you know, you go into the ground down to the sewer and replace the line.
That is a very expensive proposition as Alderman O’Brien (no audio) almost 10 times the cost of the lining.
Last year there was more replacement and some lining so the cost was more for a shorter distance. This
year we are, the plan is to line 10 miles, of course it all depends on what they see when they get in there.
(no audio) inspection and then lining but if they find something really bad they might have to do something
different. But the estimate is for this money they will be able to inspect and line. What they do is put a
plastic pipe inside the sewer and they should be able to, the estimate amount (no audio).

President Wilshire
Alderman Klee? |’m sorry, Alderman Lu did you have a further question?
Alderwoman Lu

Thank you I’m sorry the sound went out. But that’s ok. My review of those minutes were that it was CIPP
work that was being done and | just wanted to be certain that the dues were right. But thank you Mayor
Donchess.

Alderman Klee

Yes | just wanted to comment that during that meeting when they were there and | remember asking very
specific questions about did this contract also include some of the sewer work that was happening,
because | know on Orange Street they are really digging it up and replacing it. This particular one was just
for the lining. | think some of the last years they did kind of incorporate the lining and they did very little
lining comparative to what they are doing this year. | think they did do a lot more sewer work, but | can’t be
100% sure and | am commenting to Alderwoman Lu. | do remember that | asked very specifically so |
know this particular $1.5 is only for lining, no additional sewage work. They may find something when they
got in there but it was just going to be for sewage work, | mean lining, I’m sorry, | apologize.

Alderman Jette
Yeah, | just wanted to comment that both this last time when the Mayor spoke and when he was making his

remarks earlier, there are times when he cuts out and | couldn’t hear him. | don’t know if anyone else is
experiencing the same thing.

Board of Aldermen 4-28-2020 Page 8
President Wilshire

Yeah, | think we all are. | think the Mayor cut out twice so far. So! am not sure if that is something on his
end. Yeah, | experienced the same thing. So we will move forward and hope that clears up.

Alderman Jette
OK thank you.
President Wilshire

You're welcome; does anyone else have any discussion on this motion to award the contract to Kenyon
Pipeline. Seeing none, would the Clerk call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman O’Brien, Alderman Klee, Alderwoman Kelly, Alderman Dowd,
Alderman Caron, Alderman Clemons, Alderman Lopez, Alderman Tencza,
Alderwoman Lu, Alderman Jette, Alderman Schmidt, Alderman Laws,
Alderman Skip Cleaver, Alderman Harriott-Gathright, Alderman Wilshire 15

Nay: 0
MOTION CARRIED

From: Mayor Jim Donchess
Re: Contract award for turbine, generator, and controls for Jackson Falls turbine replacement in the
amount of $1,271,700 to Mavel Americas, Inc.

MOTION BY ALDERWOMAN LU TO AWARD THE CONTRACT FOR TURBINE, GENERATOR, AND
CONTROLS FOR JACKSON FALLS TURBINE REPLACEMENT IN THE AMOUNT OF $1,271,000 TO
MAVEL AMERICAS, INC., BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman O’Brien, Alderman Klee, Alderwoman Kelly, Alderman Dowd,
Alderman Caron, Alderman Clemons, Alderman Lopez, Alderman Tencza,
Alderwoman Lu, Alderman Jette, Alderman Schmidt, Alderman Laws,
Alderman Skip Cleaver, Alderman Harriot-Gathright, Alderman Wilshire 15

Nay: 0
MOTION CARRIED

There being no objection, President Wilshire suspended the rules to allow for an introduction of a
communication that was received after the agenda was prepared.

From: Bobbie D. Bagley, Director, DPHCS
Re: CDC Foundation

MOTION BY ALDERMAN LOPEZ BY ROLL CALL TO ACCEPT, PLACE ON FILE AND APPROVE THE
ARRANGEMENT WITH THE CDC FOUNDATION TO HIRE TWO PUBLIC HEALTH NURSES, ONE
COMMUNICATIONS SPECIALIST, AND ONE EMERGENCY MANAGEMENT COORDINATOR. THE
CDC FOUNDATION WILL PROVIDE COMPENSATION AND BENEFITS FOR THE TEMPORARY
EMPLOYEES WITHOUT ANY ADDITIONAL COST TO THE CITY OF NASHUA.

Board of Aldermen 4-28-2020 Page 9

A viva voce roll call was taken which resulted as follows:
Yea: Alderman O’Brien, Alderman Klee, Alderwoman Kelly, Alderman Dowd,
Alderman Caron, Alderman Clemons, Alderman Lopez, Alderman Tencza,
Alderwoman Lu, Alderman Jette, Alderman Schmidt, Alderman Laws,
Alderman Skip Cleaver, Alderman Harriot-Gathright, Alderman Wilshire 15
Nay: 0
MOTION CARRIED
PETITIONS - None
NOMINATIONS, APPOINTMENTS AND ELECTIONS - None
REPORTS OF COMMITTEE
Committee on Infrastructure... 200.0000. ce ccc cee cee cence eee cease ee eee eee eeetae tae as 02/26/2020

There being no objection, President Wilshire declared the report of the February 26, 2020 Committee on
Infrastructure accepted and placed on file.

Finance Committee... 2.00.0... ccc cee cece ee cece ee uee cue uen cee eeeaeetueuentnetenenesueaentaenes 04/15/2020

There being no objection, President Wilshire declared the report of the April 15, 2020 Finance Committee
accepted and placed on file.

Budget Review Committee... 0.0... occ cee ee cee ne cee eect cae cee eae cee aee eee aeeeeeaes 04/16/2020

There being no objection, President Wilshire declared the report of the April 16, 2020 Budget Review
Committee accepted and placed on file.

Budget Review Committee... 0.0... occ cee ee cee ne cee eect cae cee eae cee aee eee aeeeeeaes 04/20/2020

There being no objection, President Wilshire declared the report of the April 20, 2020 Budget Review
Committee accepted and placed on file.

Human Affairs Committee... 00.0. cce ccc ces cee cee eee caster eeeteraeevuraenurenereneeaes 04/21/2020

There being no objection, President Wilshire declared the report of the April 21, 2020 Human Affairs
Committee accepted and placed on file.

Alderman O’Brien

Next Madam President, if there is no objection, would you suspend the rules to allow for the oral report of
the Budget Review Committee being held last Monday night regarding the proposed Resolution R-20-028?

President Wilshire
Ok so moved.
Alderman Dowd

| am just following the Agenda | have and there’s something else. | don’t have anything here.

Board of Aldermen 4-28-2020 Page 10

President Wilshire
You don’t have an oral report for last night’s Budget Review Committee?
Alderman Dowd

No but | can tell you that we did have discussion on R-20-028 and we are waiting for things to come back
so we re-tabled it and not take it up this evening. | can see what else we covered.

Alderman Harriott-Gathright

It’s actually on Page 7 and it does say that it was tabled at the Budget Review Committee Meeting April 27,
2020.

Alderman Clemons
Madam President?
President Wilshire
Yes?

Alderman Clemons

| don’t think the oral review is necessary because R-20-028 was tabled in the Committee and is not up for
discussion this evening or at least the Mayor didn’t want it to come. Obviously, that’s up to the Board.

Alderman Dowd
Relative to the rest of the meeting we did Emergency Preparedness, which was reviewed, Emergency
Management and CityWide Communications Budget, Economic Development, Parking Enforcement,
Parking Operations, The Hunt Building. We had a discussion on the status of the Performing Arts Center
and the Elm Street property redevelopment.
President Wilshire
| am trying to pull up my Agenda on my other computer, sorry.
Alderman Dowd
And that was pretty much it for last night’s Budget Meeting.
President Wilshire
Thank you, Alderman Dowd.
CONFIRMATION OF MAYOR'S APPOINTMENTS - None
UNFINISHED BUSINESS — RESOLUTIONS
R-20-018
Endorsers: Alderman June M. Caron

Alderman-at-Large Michael B. O’Brien
Alderman Patricia Klee

Board of Aldermen 4-28-2020 Page 11

Alderwoman Shoshanna Kelly

Alderman Richard A. Dowd

Alderman Thomas Lopez

Alderman-at-Large David C. Tencza

Alderman Jan Schmidt

Alderwoman Linda Harriott-Gathright

Alderman-at-Large Lori Wilshire
RELATIVE TO THE TRANSFER OF $25,000 FROM DEPARTMENT 194 “CONTINGENCY”,
ACCOUNT 70100 “GENERAL CONTINGENCY” TO DEPARTMENT 109 “CIVIC & COMMUNITY
ACTIVITIES”, ACCOUNTING CLASSIFICATION 56 “OUTSIDE AGENCIES” FOR THE PURPOSE
OF PROVIDING FUNDING TO THE NASHUA ASSOCIATION FOR THE ELDERLY

Given its second reading;

MOTION BY ALDERMAN CARON FOR FINAL PASSAGE OF R-20-018 BY ROLL CALL

ON THE QUESTION

Alderman Caron

I’d like to speak on that please.

President Wilshire

Alderman Caron?

Alderman Caron

Yes thank you. First of all I’d like to thank the Board for supporting the proposal to give another $25,000.00
to the Senior Center. As | spoke to the Budget Committee last week, | did ask them if they had a problem
with us utilizing some of that money, after we put $5,000.00 away into our reserve account as we usually
do, and also to make sure we have some funds put aside so that we can continue to do professional
cleanings of our bathrooms and kitchen throughout the year and the balance would be utilized for regular
operations if needed. If not, we would continue to maintain and upgrade the facility as we have done for
the last 5 years. Thank you.

President Wilshire

Thank you, Alderman Caron. Anyone else? Would the Clerk call the roll?

A viva voce roll call was taken which resulted as follows: