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Board Of Aldermen - Agenda - 8/11/2020 - P109

By dnadmin on Sun, 11/06/2022 - 23:06
Document Date
Fri, 08/07/2020 - 15:09
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 08/11/2020 - 00:00
Page Number
109
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__081120…

® Structural Design of the ramp structure will be in accordance with the 2009 AASHTO LRFD Guide
Specification for the Design of Pedestrian Bridge with 2015 interim Revisions and AASHTO LRFD
Bride Design Specifications, 9" Edition, as appropriate.

« Plans will be developed in AutoCAD format.

e The project will not involve a federal action (agency funding or federal permitting) and therefore
neither the National Environmental Policy Act nor Section 106 of the National Historic
Preservation Aci will apply.

e Because this is a municipal project, local zoning and permitting applications will not be required.

e An architect is not required for design and detailing of the ramp. If a specialized structure is
required, an architect can be engaged as needed under a future amendment.

* A separate scope and fee will be submitted to the City jor Construction Phase Services.

e =©All utility coordination will be performed by the City.

e No modifications are required to be made to the sitting wall adjacent to the existing paved trail on
the north side of the river,

lf work is required in any of the above areas not previously described, VHB will prepare a
contract amendment to provide a separaie description of service, fee, and schedule required to
complete the additional scope.

Page Image
Board Of Aldermen - Agenda - 8/11/2020 - P109

Board Of Aldermen - Agenda - 8/11/2020 - P110

By dnadmin on Sun, 11/06/2022 - 23:06
Document Date
Fri, 08/07/2020 - 15:09
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 08/11/2020 - 00:00
Page Number
110
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__081120…

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Page Image
Board Of Aldermen - Agenda - 8/11/2020 - P110

Board Of Aldermen - Agenda - 8/11/2020 - P111

By dnadmin on Sun, 11/06/2022 - 23:06
Document Date
Fri, 08/07/2020 - 15:09
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 08/11/2020 - 00:00
Page Number
111
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__081120…

PRELIMINARY AND FINAL DESIGN PROPOSAL-PHASE 2, 3 & 4
Scope of Services, Tasks, and Fee
Structural Engineering Services
Rehabilitation of the Pedestrian Walkway on the Pan Am Railroad Bridge, Nashua, NH
July 31, 2020

scope of Services
Summary of Services:

Following is a summary of the professional engineering services required for Preliminary Design
(Phase 2), 99% Design (Phase 3), and Final Design (Phase 4). Note that conceptual design
(Phase 1} has been submitted to the City: -

1) Preliminary and Final Structural Engineering Design and Detailing of rehabilitation
alternatives jor the pedestrian walkway cantilevered off the side of the Pan Am Railroad
bridge in Nashua, NH.

The anticipated schedule is as follows:

August 2020: Contract Executed/Notice-to-Proceed

December 2020: Preliminary Plans and Estimate for review
March 2021: 90% Plans, Specifications and Estimate for review
May 2021: Final Design Documents

April 2021: Project Advertisement

es ¢# 8 8 &

Phase 2 — Preliminary Pedestrian Walkway Design and Estimate

1. Address comments on Conceptual (Phase 1} recommendations.

2. Coordination with the Pan Am Railroad regarding railroad right of way, service life of the railroad
ties supporting the pedesirian walkway, etc.

3. Perform a hands-on evaluation of the pedestrian walkway (this includes the full length of the
cantilevered timber ties) using a rail-mounied under-bridge inspection vehicle and obtain
measurements necessary to complete an analysis and evaluation of the walkway members to
remain. VHB will coordinate with the Railroad to obtain permission to access the tracks and
bridge for inspection purposes.

4. VHB will periorm preliminary design and detailing for the pedestrian walkway components
including the cantilevered timber ties supporting the walkway, the walkway timber stringers,
walkway deck, and walkway railing. The walkway will be designed in accordance with the 2018
American Railway Engineering and Maintenance-of-Way Association (AREMA) Manual.

5. VHB will evaluate and provide up to four railing alternatives for the railing on the west side of the
pedestrian walkway. The chain link fence (CLF) on the east side of the walkway will remain
unchanged.

VHB will evaluate decking alternatives for the pedestrian walkway.

VHB will develop preliminary rehabilitation plans for the pedestrian walkway showing all the major

elements of the walkway but will not include fully developed details of all work elements. This

phase will also identify the proposed railing and decking alternate including material type.

8. VHB will develop a construction cost estimate based on major item quantities and NHDOT
average unit bid prices.

9. The VHB Project Manager / Program Lead will perform a quality assurance review of the
preliminary plans and estimate.

10. VHB will prepare and submit preliminary plans and estimate for review.

™ oO

Phase 3 - 90% Pedestrian Walkway Design and Estimate
1. Address comments on Preliminary (Phase 2) recommendations.
2. Final Coordination with the Pan Am Railroad.
3. VHB will perform final design and detailing jor all pedestrian walkway components.

Page Image
Board Of Aldermen - Agenda - 8/11/2020 - P111

Board Of Aldermen - Agenda - 8/11/2020 - P112

By dnadmin on Sun, 11/06/2022 - 23:06
Document Date
Fri, 08/07/2020 - 15:09
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 08/11/2020 - 00:00
Page Number
112
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__081120…

5,
8.
7

8.

VHB will develop 90% rehabilitation plans for the pedestrian walkway. This plan set will include all
details, notes, and a complete quantity sheet. The pedestrian walkway will be constructed
according to the latest edition of the State of New Hampshire Department of Transportation
Standard Specifications for Road and Bridge Construction, unless otherwise amended by Pan
Am Railroad details.

VHB will prepare a 90% construction cost estimate and quantities based on the final plan set.
VHB will develop draft technical specifications.

The VHB Project Manager / Program lead will perform a quality assurance review of the 90%
Plans, Specifications and Estimate

VHB will prepare and submit 0% Pians, Specifications and Estimate for review.

Phase 4 — 100% (Final) Pedestrian Walkway Design and Detailing:

1.
2.

3.

4.
5

Fee:

Address comments to $0% design (Phase 3) recommendations.

The cover sheet will be stamped by a licensed Professional Engineer, registered in the State of
New Hampshire. coe

The VHB Project Manager / Program lead will perform a quality assurance review of ihe 100%
Plans, Specifications and Estimate

Final contract documenis will be submitied to the City for advertisement.

Support for bid phase services including answering RFls and a bid analysis.

VHB will provide Phase 2, 3 and 4 services for the following lump sum amounts:

Phase 2 — Preliminary Design: $30,370

Phase 3~ 90% Design: $35,030

Phase 4 — 100% (Final) Design: $12,980

Direct Expenses: $5,500

Vendor - $3,500, NE Bridge Contractors, Inc. (Under bridge inspection unit)

Assumptions:

Preliminary pedestrian walkway rehabilitation plans are for review and comment only, they shall
not be used as bidding documents for construction.

Attending project meetings is not required as part of this scope of services.

Aitending, preparing for, and/or presenting at public meetings is not required as part of this scope
of services.

Survey (including base map) and Right-of-Way will be provided by the City for the purposes of
design prior to the start of preliminary design.

Permitting is not required for the project.

VHB will not structurally evaluate the existing railroad bridge. The railroad bridge is presumed
adequate for combined railroad and pedestrian loading. If a structural evaluation of the existing
railroad bridge is requested or deemed necessary, VHB will submit an amendment with a
separate scope and fee for this work.

if the structural members that are intended to remain as part of the existing walkway (timber ties
and timber stringers} are determined to be structurally inadequate, VHB will provide this
information to the City and not perform further rehabilitation alternatives as this would require a
more extensive evaluation and rehabilitation of the existing railroad bridge which is outside of this
effort.

Structural Design of the pedestrian walkway will be in accordance with the 2018 American
Railway Engineering and Maintenance-of-Way Association (AREMA) Manual.

No safety improvements are required for the Pan Am bridge.

. Plans will be developed in AutoCAD format.

Because this ts a municipal project, local zoning and permitting applications will not be required.
An architect is not required for design and detailing of the pedestrian walkway. lf a specialized
structure is required, an architect can be engaged as needed under a future amendment.

A separate scope and fee will be submitted to the City for Construction Phase Services.

All utility coordination will be performed by the City.

Page Image
Board Of Aldermen - Agenda - 8/11/2020 - P112

Board Of Aldermen - Agenda - 8/11/2020 - P113

By dnadmin on Sun, 11/06/2022 - 23:06
Document Date
Fri, 08/07/2020 - 15:09
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 08/11/2020 - 00:00
Page Number
113
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__081120…

« No Pan Am flaggers will be required for bridge inspection or other site visits. If flagging services
are required by the Railroad, all costs for flagging or other Railroad related services will be billed
directly to the City by the Railroad.

If work is required in any of the above areas noi previously described, VHB will prepare a
contract amendment to provide a separate description of service, fee, and schedute required to
complete the additional scope.

Page Image
Board Of Aldermen - Agenda - 8/11/2020 - P113

Board Of Aldermen - Agenda - 8/11/2020 - P114

By dnadmin on Sun, 11/06/2022 - 23:06
Document Date
Fri, 08/07/2020 - 15:09
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 08/11/2020 - 00:00
Page Number
114
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__081120…

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Page Image
Board Of Aldermen - Agenda - 8/11/2020 - P114

Finance Committee - Agenda - 1/19/2022 - P33

By dnadmin on Sun, 11/06/2022 - 21:39
Document Date
Thu, 01/13/2022 - 13:22
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 01/19/2022 - 00:00
Page Number
33
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__011920…

The Contractor agrees to include the above two clauses in each subcontract financed in whole or in part with
Federal assistance provided by FTA. It is further agreed that the clauses shall not be modified, except to
identify the subcontractor who will be subject to the provisions.

4, Records.

Retention. The Contractor will retain, and will require its subcontractors of all tiers to retain, complete and
readily accessible records related in whole or in part to the contract, including, but not limited to, data,
documents, reports, statistics, sub-agreements, leases, subcontracts, arrangements, other third party
agreements of any type, and supporting materials related to those records.

Retention Period. The Contractor agrees to comply with the record retention requirements in accordance with
2 C.F.R. § 200.333. The Contractor shall maintain all books, records, accounts and reports required under
this contract for a period of at not less than three (3) years after the date of termination or expiration of this
contract, except in the event of a dispute, or litigation or settlement of claims arising from the performance of
this contract, in which case records shall be maintained until the disposition of all such dispute, litigation,
appeals, claims or exceptions related thereto,

Where the City is not a State but a local government and is the FTA Recipient or a subgrantee of the FTA
Recipient in accordance with 49 C. F. R. 18.36(i), the Contractor agrees to provide the City, the FTA
Administrator, the Comptroller General of the United States or any of their authorized representatives
sufficient access to any books, documents, papers and records of the Contractor which relate to this contract
for the purposes of inspection, making audits, examinations, excerpts and transcriptions as reasonably may
be required. Contractor also agrees, pursuant to 49 C, F. R. 633.17 to provide the FTA Administrator or his
or her authorized representatives including any PMO Contractor access to Contractor's records and
construction sites pertaining to a major capital project, defined at 49 U.S.C, 5302(a)1, which is receiving
federal financial assistance through the programs described at 49 U.S.C. 5307, 5309 or 5311,

The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to
copy excerpts and transcriptions as reasonably needed.

Access to the Sites of Performance. The Contractor agrees to permit the City, the FTA Administrator, the
Comptroller General of the United States or any of their authorized representatives and contractors access
to the sites of performance under this contract as reasonably may be required.

5. Civil Rights.

a. Title VI of the Civil Rights Act of 1964
The Contractor agrees to comply with all requirements of Title VI of the Civil Rights Act of 1964, 42 U.S.C. §
2000d section 303 of the Age Discrimination Act of 1975, 42 U.S.C. §6102, section 202 of the Americans

2|Page

Page Image
Finance Committee - Agenda - 1/19/2022 - P33

Board Of Aldermen - Agenda - 8/11/2020 - P115

By dnadmin on Sun, 11/06/2022 - 23:06
Document Date
Fri, 08/07/2020 - 15:09
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 08/11/2020 - 00:00
Page Number
115
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__081120…

PRELIMINARY AND FINAL DESIGN PROPOSAL-PHASE 2, 3 & 4
Scope of Services, Tasks, and Fee
Structural Engineering Services
Retaining Wall Ramp at the Nashua Public Library, Nashua, NH
July 31, 2020

Scope of Services
Summary of Services:

Following is a summary of the professional engineering services required for Preliminary Design
(Phase 2), 90% Design (Phase 3), and Final Design (Phase 4). Note that conceptual design
(Phase 1) has been submitted to the City: so

1} Preliminary and Final Struciural Engineering Layout, Design and Detailing of a
pedesirian ramp supported by a retaining wall near the Nashua Public Library

2) Geotechnical explorations and Preliminary and Final Geotechnical Engineering
recommendations for the above-mentioned retaining wail.

The anticipated schedule is as follows:
e June 2020: Contract Executed/Notice-to-Proceed
© November 2020: Preliminary Plans and Estimate for review (assuming is survey provided prior to
September 1, 2020}
e January 2021: 90% Plans, Specifications and Estimate for review
e March 2021: Final Design Documents
e April 2021: Project Advertisement

Phase 2 - Preliminary Retaining Wall Design and Estimate

1. Address comments on Conceptual (Phase 1) recommendations.

2. Once survey is provided by the City, VHB will layout the proposed ramp and retaining wall. The
ramp will be ADA compliant.

3. VHB will coordinate with the Geotechnical Engineering subconsultant for geotechnical
axplorations and to provide preliminary and final geotechnical recommends for the retaining wall.

4, VHB will lay out and detail the retaining wall. The design of the retaining wall will be performed by
the wall manufacturer.

5. VHB will develop preliminary plans showing the proposed trail and retaining wall in plan and
elevation but will not include fully developed details of all elements. This phase will also identify
the proposed retaining wall type and identify three railing alternatives.

6. VHB will develop a construction cost estimate based on major item quantities and NHDOT
average unit bid prices.

7. The VHB Project Manager / Program Lead will perform a quality assurance review of the
preliminary plans and estimate.

8. VHB will prepare and submit preliminary plans and estimate for review.

Phase 3 - 90% Retaining Wall Design and Estimate

1. Address commenis on Preliminary (Phase 2} recommendations.

2. Final coordination with the geatechnicai engineers regarding their recommendations.

3. VHB will perform final design and detailing of the retaining wall.

4. VHB wili develop 90% plans. This plan set will include all details, notes, reinforcing stee! bar
marks and complete quantity sheet. The ramp will be constructed according to the latest edition
of the State of New Hampshire Department of Transportation Standard Specifications for Road
and Bridge Construction, unless otherwise amended by Ciiy details and specifications.

VHB will prepare a 90% construction cost estimate and quantities based on the 90% plan set.
VHB will develop draft specifications including any technical special provisions required for the
project that are not included in the NHDOT Standard Specifications.

O on

Page Image
Board Of Aldermen - Agenda - 8/11/2020 - P115

Board Of Aldermen - Agenda - 8/11/2020 - P116

By dnadmin on Sun, 11/06/2022 - 23:06
Document Date
Fri, 08/07/2020 - 15:09
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 08/11/2020 - 00:00
Page Number
116
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__081120…

7. The VHB Project Manager / Program Lead will perform a quality assurance review of the 90%

8.

Plans, Specifications and Estimate
VHB will prepare and submit 0% Plans, Specifications and Estimate for review.

Phase 4~ 100% (Finai) Retaining Wall Design and Detailing:

1.
2.

3.

4.
5

Fee:

Address comments to 80% design (Phase 3) recommendations.

The cover sheet will be stamped by a licensed Professional Engineer, registered in the Staite of
New Hampshire.

The VHB Project Manager / Program Lead will perform a quality assurance review of the 100%
Plans, Specifications and Estimate

Final contract documents will be submitted to the City for advertisement.

Support for bid phase services including answering RFis and bid analysis.

VHB will provide Phase 2, 3 and 4 services for the following lump sum amounis: .

es 0 oo +t

Phase 2 — Preliminary Design: $16,380
Phase 3 - 90% Design: $15,040
Phase 4— 100% (Final) Design: $7,240
Direct Expenses: $500

Geotechnical Subconsultant — $8,000

Assumptions:

Preliminary plans and sketches are for review and comment only, they shall not be used as
bidding documents for construction.

Aitending project meetings is not required as part of this scope of services.

Attending, preparing for, and/or presenting at public meetings is not required as part of this scope
of services.

Survey (including base map), Right-oi-VWay, wetland and resource delineations by respective
Design Team Disciplines will be provided by the City for the purposes of designing and laying out
the ramp prior to the start of preliminary design.

All permitting for the project will be completed by the City.

The bottom of the retaining wall will be set at an elevation where na hydraulic analysis or scour
analysis will be required. The City will be responsible for addressing any right-of-way issues that
affect the project. Identifying and securing permission to use any property not owned by the City
for staging areas, access, or any other construction purpose will be the responsibility of the
Contractor.

Structural Design of the retaining wall will be performed by the wall manufacturer.

Plans will be developed in AutoCAD format.

The project will not involve a federal action (agency funding or federal permitting) and therefore it
is assumed neither the National Environmental Policy Act nor Section 106 of the National Historic

'Preservation Act will apply.

Because this is a municipal project, local zoning and permitting applications will not be required.
An architect is not required for design and detailing of the ramp and retaining wall. If a specialized
structure is required, an architect can be engaged as needed under a future amendmeni.

A separate scope and fee will be submitted to the City for Construction Phase Services.

All utility coordination will be performed by the City.

if work is required in any of the above areas not previously described, VHB will prepare a
contract amendment to provide a separate description of service, fee, and schedule required to
complete the additional scope.

Page Image
Board Of Aldermen - Agenda - 8/11/2020 - P116

Board Of Aldermen - Agenda - 8/11/2020 - P117

By dnadmin on Sun, 11/06/2022 - 23:06
Document Date
Fri, 08/07/2020 - 15:09
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 08/11/2020 - 00:00
Page Number
117
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__081120…

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Page Image
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