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Board of Aldermen 2-26-2020 Page 2
Moving forward you are actually going to come in where there is an existing wall right now; they are going
to reconfigure this stairwell here. The reason why is because this, what is a hallway now, will be
redeveloped into an elevator and an elevator shaft.

There will be some reconfigurations of all the differing business units within the Public Health Building here
to make this work, but that’s the essential major change that we are doing.

Alderman Jette

Can | just ask, could you help me by — where is Elm Street and where is Mulberry Street?
Mr. Cummings

Mulberry Street, Mulberry, Elm.

Alderman Jette

Thank you.

Mr. Cummings

So again next slide, this is the basement and it just shows you that you will come in from the rear and it is
pretty much laid out the same. We are looking to increase some usage along this corner of the building
here by adding some additional office suites, storage, better communal space, trying to get all the business
units that are spread over a couple of floors into one unit in a more efficient way here on the first floor.

And then this is the top floor essentially very minor changes, except for again you will have the elevator
shaft that continues all the way through and then again, it’s just re-laid out. So this is essentially an image
of what it is that we are undertaking which is we are putting in this elevator shaft right here and that is the
major element to this. We did a costing analysis to look at maybe actually just attaching the elevator to the
external of the building as opposed to do it interiorly, and through both having the construction manager
and the architect on board and through their investigations it was more economical to do it interior to the
building.

With that being said, it is my goal to try to get this project underway for May of 2020 and the Board of
Health has recommended this Legislation before you. Thank you.

Chairman Dowd

Are there any questions for Director Cummings on this project.

Alderman Jette

So remind me, when this started, when | looked | saw that originally there was a bond...
Mr. Cummings

| was five years old.

Alderman Jette

There was a bond of $1.2 and then that was back in ...

Board of Aldermen 2-26-2020 Page 3

Mr. Cummings

09 /’08.

Alderman Jette

2008. Then in 18 we added another $1.3 million and now another $1.1 So when we started this before |

was on the Board, | remember that there was discussed about whether we should buy the building on the
other side of Elm Street, the old bakery building. So in retrospect, considering what it is costing us now...

Mr. Cummings

It would be significantly more if you were still to look at another building and particularly that building that
you are talking about.

Alderman Jette

So this is still a better deal.

Mr. Cummings

Much better.

Alderman Jette

Than acquiring a different building or starting from scratch?

Mr. Cummings

Yes much better, this is probably the most efficient and economical approach that we can undertake and
still achieve the original intent and scope that we set out to achieve.

Chairman Dowd

Any other questions? Thank you Director Cummings.

Mr. Cummings

Thank you.

PUBLIC HEARING

R-20-012 - AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS NOT TO EXCEED
THE AMOUNT OF ONE MILLION ONE HUNDRED THOUSAND DOLLARS ($1,100,000) FOR
THE PUBLIC HEALTH AND COMMUNITY SERVICES DIVISION BUILDING RENOVATIONS

TESTIMONY IN FAVOR - None

TESTIMONY IN OPPOSITION - None

TESTIMONY IN FAVOR - None

TESTIMONY IN OPPOSITION - None

Board of Aldermen 2-26-2020 Page 4

ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN TO ADJOURN
MOTION CARRIED

The special meeting was declared adjourned at 7:11 p.m.

Attest: Susan K. Lovering, City Clerk

Nashua Public Health
Renovation Project

2/26/2020

Project Update

* Public Health Renovation Bond was originally authorized in 2009 -
Tonight We are requesting an increase in authorization to $3.6MM
($1.1M)

This is house keeping in nature and bringing the project authorization up
it’s current cost estimates due to inflation

Prior to this request we were basing the authorization on a concept
plan/design

Since we started working on the project in earnest last year — we have
undertaken the following:

Put together a project team to advance the building renovations (external
consultants and various internal departments)

Meeting regularly to make a project start date of Spring ‘20

Completed a Concept design, Schematic Design, Design Development

A Construction Manager is working with us in the design and has priced the
project along the way

This project has not changed materially from it’s original scope and is
predominately being undertaken to meet ADA requirements (adding an
elevator), but we will also be replacing the Roof, Doors, Windows, Floors,
Mechanical Equipment along with some other miscellaneous tasks

2/26/2020

THANK YOU

* Construction Start - May 2020

* Board of Public Health Recommended R-20-012 at their
February meeting

SPECIAL BOARD OF ALDERMEN

FEBRUARY 26, 2020

7:00 PM Auditorium

PRESIDENT LORI WILSHIRE CALLS ASSEMBLY TO ORDER

PRAYER OFFERED BY CITY CLERK SUSAN K. LOVERING
PLEDGE TO THE FLAG LED BY ALDERMAN ERNEST JETTE

ROLL CALL

PUBLIC HEARING
R-20-012

AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS NOT TO EXCEED THE
AMOUNT OF ONE MILLION ONE HUNDRED THOUSAND DOLLARS ($1,100,000) FOR THE
PUBLIC HEALTH AND COMMUNITY SERVICES DIVISION BUILDING RENOVATIONS

Testimony in Favor

Testimony in Opposition

Testimony in Favor

Testimony in Opposition

ADJOURNMENT

R-20-012

RESOLUTION

AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS
NOT TO EXCEED THE AMOUNT OF ONE MILLION ONE HUNDRED THOUSAND
DOLLARS ($1,100,000) FOR THE PUBLIC HEALTH AND COMMUNITY SERVICES

DIVISION BUILDING RENOVATIONS

CITY OF NASHUA

In the Year Two Thousand and Twenty

RESOLVED by the Board of Aldermen of the City of Nashua that the Mayor of the City
of Nashua and the City Treasurer of the City of Nashua are hereby authorized to issue and sell
general obligation bonds of the City in an aggregate principal not to exceed one million one
hundred thousand dollars ($1,100,000). The proceeds of said bonds shall be used for the Public
Health and Community Services Division building renovations. The useful life of the
improvements is twenty-five years.

Resolutions R-08-063 and R-18-078 have both been approved previously for this project.
Resolution R-08-063 was approved on July 21, 2009 for the amount of one million two hundred
and two thousand dollars ($1,202,000), which was part of a larger bond resolution and
Resolution R-18-078 was approved on November 19, 2018 for the amount of one million three
hundred thousand dollars ($1,300,000). Currently the total amount approved for this project is
two million five hundred and two thousand dollars ($2,502,000). With the approval of this bond
the total amount available for this renovation project will be three million six hundred and two
thousand dollars ($3,602,000).

Pursuant to Nashua City Charter §54-a, this resolution requires a “duly advertised public
hearing.” Also see N.H. RSA 33:9, which requires a 2/3 vote of all the members for passage of
this resolution.

The bonds shail be general obligations of the City of Nashua, payable as to principal and
interest from ad valorem taxes, which will be levied without limitation as to rate or amount on ail
taxable property within the territorial limits of the City of Nashua.

The bonds shall bear the manual or facsimile signature of the City Treasurer and the
Mayor. In accordance with Chapter 91 of the New Hampshire Acts of 2005, bonds issued
pursuant to this resolution shall not require an authenticating certificate of a bank or trust

RESOLUTION R-20-012

company doing business in the State of New Hampshire or The Commonwealth of
Massachusetts, or the Commissioner of Revenue Administration.

The bonds are to be issued in fully-registered form by means of a book-entry system or
otherwise and shall have such terms and conditions and be in such form, subject to the provisions
of this resolution and applicable law, as shall be determined by the Mayor and the City
Treasurer.

RESOLVED FURTHER, that the Mayor is authorized to enter into the required
contracts therefor as well as any amendments to be made thereto or any other documentation
necessary for the receipt of said funds.

0...

RESOLUTIO IN:

PURPOSE: is

SPONSOR(S):

COMMITTEE
ASSIGNMENT:

FISCAL NOTE:

LEGISLATIVE YEAR 2020
R-20-012

Authorizing the Mayor and City Treasurer to issue bonds not
to exceed the amount of one million one hundred thousand
dollars ($1,100,000) for the Public Health and Community

Services Division building renovations
Ald . Patricia Klee
. - June M. Caron
Alderman-at-Large Lori Wilshire Ald. Thomas Lopez

Alderman Thomas Lopez Ald. Jan Schmidt
Alderman~at~—Large Michael B. O'Brien, Sr. Ald.-at-Large Brandon
Michael Laws
Ald. Linda Harriott—
Gathright

Budget Review Committee
Committee on Infrastructure

Board of Health

It is anticipated that the bond would be sold in FY 21/22 for a term
of twenty years. It is estimated the interest rate will be
approximately 3.5% and the total cost of the bond will be
approximately $1,504,250 including interest. The average annual
payment will be approximately $75,200 with the beginning years
at a higher amount. This request for an additional $1,100,000 was
not included in the city’s most current bond sales plan, which will
require additional funding.

ANALYSIS

This resolution authorizes the City to issue and sell general obligation bonds up to $1,100,000
for the Public Health and Community Services Division building renovations. This project can
be found in the FY 2019 Capital Improvements Program. With the approval of this bond the
total amount available for this renovation project will be three million six hundred and two
thousand dollars ($3,602,000).

Pursuant to Nashua City Charter §54-a, this resolution requires a “duly advertised public
hearing”. Also see NH RSA 33:9, which requires a 2/3 vote of all the members for passage of

this resolution.

This legislation should be referred to the Board of Health for its review and approval.

Approved as to account
structure, numbers and
amount:

Approved as to form:

Financial Services Division

Wh ik fee

od f Corporation Lanse

yp Depot Cao. ea.
Date: AQ. ranean OO3-0

In the event of a termination, abandonment, or suspension at will, Professional Consultant
shall receive all amounts due and not previously paid to Professional Consultant for work
satisfactorily completed in accordance with the contract prior to the date of the notice and
compensation for work thereafter completed as specified in the notice. No amount shall be
allowed or paid for anticipated profit on unperformed services or other unperformed work.

B. TERMINATION FOR CAUSE This agreement may be terminated by the City of Nashua on
10 calendar day’s written notice to Professional Consultant in the event of a failure by
Professional Consultant to adhere to any or all the terms and conditions of the contract or
for failure to satisfactorily, in the sole opinion of the City of Nashua, to complete or make
sufficient progress on the work in a timely and professional manner. Professional
Consultant shall be given an opportunity for consultation with the City of Nashua prior to
the effective date of the termination. Professional Consultant may terminate the contract
on 10 calendar days written notice if, through no fault of Professional Consultant, the City
of Nashua fails to pay Professional Consultant for 45 days after the date of approval by the
City of Nashua of any Application for Payment.

Upon receipt of notice of termination for cause, Professional Consultant shall:

1. Immediately discontinue work on the date and to the extent specified in the notice.

2. Provide the City of Nashua with a list of all unperformed services.

3. Place no further orders or sub-contracts for materials, services, or facilities, other
than as may be necessary or required for completion of such portion of work
under the contract that is not terminated.

4. Immediately make every reasonable effort to obtain cancellation upon terms
satisfactory to the City of Nashua of all orders or sub contracts to the extent they
relate to the performance of work terminated, abandoned, or suspended under the
notice, assign to the City of Nashua any orders or sub contracts specified in the
notice, and revoke agreements specified in the notice.

5. Not resume work after the effective date of a notice of termination unless and
until receipt of a written notice from the City of Nashua to resume performance.

In the event of a termination for cause, Professional Consultant shall receive all amounts
due and not previously paid to Professional Consultant for work satisfactorily completed
in accordance with the contract prior to the date of the notice, less all previous payments.
No amount shall be allowed or paid for anticipated profit on unperformed services or other
unperformed work. Any such payment may be adjusted to the extent of any additional
costs occasioned to the City of Nashua by reasons of Professional Consultant's failure.
Professional Consultant shall not be relieved of liability to the City of Nashua for damages
sustained from the failure, and the City of Nashua may withhold any payment to the
Professional Consultant until such time as the exact amount of damages due to the City of
Nashua is determined. All claims for payment by the Professional Consultant must be
submitted to the City of Nashua within 30 days of the effective date of the notice of
termination.

If after termination for the failure of Professional Consultant to adhere to any of the terms
and conditions of the contract or for failure to satisfactorily, in the sole opinion of the City
of Nashua, to complete or make sufficient progress on the work in a timely and professional
manner, it is determined that Professional Consultant had not so failed, the termination

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