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AGENDA MEETING OF THE BOARD OF ALDERMEN AUGUST 11, 2020

Meeting is being conducted remotely in accordance with Governor's Emergency Order #12 pursuant to Executive
Order 2020-04

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PRESIDENT LORI WILSHIRE CALLS ASSEMBLY TO ORDER
PRAYER OFFERED BY CITY CLERK SUSAN K. LOVERING
PLEDGE TO THE FLAG LED BY ALDERMAN JAN SCHMIDT
ROLL CALL

REMARKS BY THE MAYOR

RESPONSE TO REMARKS OF THE MAYOR
RECOGNITIONS

READING OF MINUTES OF PREVIOUS MEETINGS

Special Board of AIGErMen...... 0.0... ccc ene cence eee cece cent cee ce be ee ene tee eeeeeneees 07/14/2020
Board of AIGGrmen... oo... cccccecee cere se nee eee ee nee en eben reper eee Geea ee era eases enaaee tea ess 07/14/2020

COMMUNICATIONS REQUIRING ONLY PROCEDURAL ACTIONS AND WRITTEN REPORTS
FROM LIAISONS

From: Sarah Marchant, Community Development Division Director
Re: Amendment to Transit Advertising Services

From: Daniel Donovan, Chief Operating Officer, Nashua School District
Re: One Time Budget Funds FY21

From: Donna Graham, Legislative Affairs Manager
Re: Communications Received from the Public

From: David Fredette, Treasurer/Tax Collector
Re: Purchase Replacement for the 2018 Ford E450 Transit Van from FY2021 Capital Equipment
Reserve Fund (CERF)

PERIOD FOR PUBLIC COMMENT RELATIVE TO ITEMS EXPECTED TO BE ACTED UPON
THIS EVENING

COMMUNICATIONS REQUIRING FINAL APPROVAL

From: Tim Cummings, Economic Development Director
Re: Contract for NA! Norwood to assist as necessary cn a case by case basis with the advisory and
procurement/disposition of commercial real estate

1

From: Tim Cummings, Economic Development Director

Re: Notice of Contract Change for Martini Northern Relative to Proceeding with a Guaranteed
Maximum Price ("GMP")

From: Tim Cummings, Economic Development Director

Re: Contract Amendment for Professional Engineering Services related to the Nashua Downtown
Riverfront Implementation Project VHB, Inc.

From: Tim Cummings, Economic Development Director

Re: Contract Amendment for Professional Engineering Services related to the Nashua Downtown
Riverfront Implementation Project Hayner/Swanson, Inc.

From: David G. Fredette, Treasurer/Tax Collector

Re: Purchase replacement for one (1) 2019 Ford Police Interceptor Utility vehicle from FY2021 Capital
Equipment Reserve Fund (CERF)

PETITIONS

NOMINATIONS, APPOINTMENTS AND ELECTIONS

Appointments by the Mayor

Joint Convention with Edgewood Cemetery Board of Trustees

10. REPORTS OF COMMITTEE

Human Affairs Commmittee.....0.0. ccc cece cee ces eece ee ese ene secede cen aee verve enaes 07/13/2020
Finance Committee... 00. ccc cece ee secs essences see saeene tence yeeneensenaseaenesenes 07/15/2020
Committee on Infrastructuré...0..0.00.0 0.0 ccc cce ccc cee cece cee ceeeeeseeneeereees veennans 07/22/2020
Budget Review Committee... 0.0... cece ccc cee ccecee ree ene eee eee eee tae beneer eae eae eens 07/27/2020
Finance Committee... 0.0. ccc cc cecsee ses seecee vee senses seuss eesaseaenarvesuavenes 98/05/2020

11. CONFIRMATION OF MAYOR'S APPOINTMENTS

UNFINISHED BUSINESS — RESOLUTIONS

R-20-044

Endorsers: Mayor Jim Donchess

Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Jan Schmidt

Alderman Richard A. Dowd

Alderman Patricia Klee
Alderman-at-Large David C. Tencza
Alderwoman Elizabeth Lu
Alderwoman-at-Large Shoshanna Kelly
Alderman June M. Caron

Alderman Thomas Lopez

Alderman Skip Cleaver
Alderman-at-Large Lori Wilshire
Alderman Linda Harriott-Gathright

RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF AN ADDITIONAL $377,873.50 FROM
THE STATE OF NEW HAMPSHIRE, DEPARTMENT OF HEALTH AND HUMAN SERVICES INTO
TRANSIT GRANT ACTIVITY “FEDERAL TRANSIT AUTHORITY (“FTA”) OPERATING GRANT”

« Human Affairs Committee Recommends: Final Passage

R-20-045
Endorsers: Mayor Jim Donchess
Alderman Jan Schmidt
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Linda Harriott-Gathright
Alderman-at-Large David C. Tencza
Alderman Thomas Lopez
Alderwoman-at-Large Shoshanna Kelly
Alderman Patricia Klee
Alderman-at-Large Brandon Michael Laws
Alderman June M. Caron
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $190,000 FROM THE STATE OF NEW
HAMPSHIRE DEPARTMENT OF HEALTH AND HUMAN SERVICES CARES ACT FUNDING INTO
PUBLIC HEALTH AND COMMUNITY SERVICES GRANT ACTIVITY “FY2020 PUBLIC HEALTH CRISIS
RESPONSE”
« Human Affairs Committee Recommends: Final Passage

R-20-046
Endorsers: Mayor Jim Donchess
Alderman June M. Caron
Alderman-at-Large Brandon Michael Laws
Alderman Linda Harriott-Gathright
Alderman Jan Schmict
Alderman-at-Large David C. Tencza
Alderman-at-Large Michael B. O’Brien, Sr.
Aiderman Richard A. Dowd
Alderman Thomas Lopez
Alderman Patricia Klee
Alderman Skip Cleaver
Alderwoman-at-Large Shoshanna Kelly
Alderman-at-Large Lori Wilshire
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $159,460 FROM THE UNITED STATES
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT CARES ACT FUNDING INTO PUBLIC
HEALTH AND COMMUNITY SERVICES GRANT ACTIVITY “HOUSING OPPORTUNITIES FOR
PERSONS WITH AIDS (“HOPWA”)”
e Human Affairs Committee Recommends: Final Passage

R-20-047
Endorsers: Mayor Jim Donchess
Alderman-at-Large David C. Teneza
Alderman Jan Schmidt
Alderman-at-Large Brandon Michael Laws
Alderman Linda Harriott-Gathright
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Richard A. Dowd
Alderwoman-at-Large Shoshanna Kelly
Alderman Patricia Klee
Alderman Skip Cleaver
Alderman June M. Caron
Alderman Thomas Lopez
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $162,000 FROM THE STATE OF NEW
HAMPSHIRE DEPARTMENT OF HEALTH AND HUMAN SERVICES INTO PUBLIC HEALTH AND
COMMUNITY SERVICES GRANT ACTIVITIES “FY21 AND FY22 HIV PREVENTION GRANT”
* Human Affairs Committee Recommends: Final Passage

R-20-048

Endorsers:

Mayor Jim Donchess

Alderman-at-Large Brandon Michael Laws
Alderman-at-Large David C. Tencza
Alderman Jan Schmidt

Alderman Linda Harriott-Gathright
Alderman-at-Large Michae! B. O’Brien, Sr.
Alderman Richard A. Dowd

Alderman Thomas Lopez

Alderman Patricia Klee

Alderman Skip Cleaver

Alderman June M. Caron

RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $99,000 FROM THE STATE OF NEW

HAMPSHIRE DEPARTMENT OF HEALTH AND HUMAN SERVICES INTO PUBLIC HEALTH AND

COMMUNITY SERVICES GRANT ACTIVITIES “FY27 AND FY22 STD PREVENTION GRANT”
Human Affairs Committee Recommends: Final Passage

R-20-049

Endorsers:

Mayor Jim Donchess

Alderman-at-Large David C. Tencza
Alderman June M. Caron

Alderman Jan Schmidt
Alderman-at-Large Brandon Michael Laws
Alderman Linda Harriott-Gathright
Alderman Patricia Klee

Alderman Richard A. Dowd
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Thomas Lopez
Alderwoman-at-Large Shoshanna Kelly
Alderman-at-Large Lori Wilshire

RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $97,500 FROM THE STATE OF NEW
HAMPSHIRE DEPARTMENT OF HEALTH AND HUMAN SERVICES INTO PUBLIC HEALTH AND
COMMUNITY SERVICES GRANT ACTIVITIES “FY21 AND FY22 IMMUNIZATION PROGRAM OF
GREATER NASHUA”

e Human Affairs Committee Recommends: Final Passage

R-20-050

Endorsers:

Mayor Jim Donchess
Alderman-at-Large Brandon Michael Laws
Alderman-at-Large David C. Tencza
Alderman Jan Schmidt

Alderman Linda Harriott-Gathright
Alderman-at-Large Michael O’Brien, Sr.
Alderman Richard A. Dowd
Alderwoman-at-Large Shoshanna Kelly
Alderman Thomas Lopez

Alderman Patricia Klee

Alderman Skip Cleaver

Alderman June M. Caron
Alderman-at-Large Lori Wilshire

RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $52,500 FROM THE STATE OF NEW
HAMPSHIRE DEPARTMENT OF HEALTH AND HUMAN SERVICES INTO PUBLIC HEALTH AND
COMMUNITY SERVICES GRANT ACTIVITIES “FY21 AND FY22 TUBERCULOSIS PROGRAM OF
GREATER NASHUA”

Human Affairs Committee Recommends: Final Passage

§ C.1,4 Identify key personnel from your organization who will be meaningfully involved with work on this Project and
indicate (1) their position on the Project team, (2) their office location, (3) their expertise and experience, and (4)
projects similar to the Project on which they have worked.

Key personnel for this project will be Randy Franco Project Manager and Michael Gagnon, Project Superintendent.
Both work out of SCMI’s home office located at 2 Townsend West, Unit 3, Nashua, NH.

Both Randy and Mike have worked on similar projects. Michael Gagnon was the superintendent for the Lantheus
Medical Toilet Rooms renovation project.

§ ¢.1.5 Identify portions of work that you intend to self-perform on this Project.

Work to be self-performed on this project includes cutting and patching, hand excavation and backfilling, concrete floor
patching, drywall patching and painting.

§ €.1.6 To the extent known, list the subcontractors you intend to use for major portions of work on the Project.
Subcontractors for this project include Moore Concrete Cutting for concrete floor removal; Dean Carpet One (Nashua

Flooring) for Flooring replacement; J/ Lawrence Hall for Plumbing work.

§ C.2 EXPERIENCE RELATED TO THE PROJECT

§ C.2,1 Complete Exhibit D to describe up to four projects performed by the Contractor’s Project Office, either
completed or in progress, that are relevant to this Project, such as projects in a similar geographic area or of similar
project type. If you have already completed Exhibit D, but want to provide further examples of projects that are relevant
to this Project, you may complete Exhibit EF.

§ C.2.2 State the total dollar value of work currently under contract at the Contractor’s Project Office:

$4,053,926

§ C.2.3 Of the amount stated in Section C.2.2, state the dollar value of work that remains to be completed:

$1,969,729

§ C.2.4 State the average annual dollar value of construction work performed by the Contractor's Project Office during
the last five years.

$4,248,446

§ C.2.5 List the total number of projects the Contractor’s Project Office has completed in the last five years and state the
dollar value of the largest contract the Contractor’s Project Office has completed during that time.

63

§ C.3 SAFETY PROGRAM AND RECORD
§ C.3.1 Does the Contractor’s Project Office have a written safety program?

Yes
§ €.3.2 List all safety-related citations and penalties the Contractor’s Project Office has received in the last three years.
NONE

§ €.3.3 Attach the Contractor's Project Office's OSHA 300a Summary of Work-Related Injuries and IIInesses form for
the last three years. See Attached

AIA Document A305™ = 2020 Exhibit C. Copyright © 2020 by The American Institute of Architects. All rights reserved, The ‘American Institute of Architects,” “AIA,
the AIA Logo, and “AIA Contract Documents® are registered lrademarks and may nol be used wilhoul permission. This document was produced by AIA software at
12:05:43 ET on 11/03/2021 under Order No.4399661920 which expires on 03/30/2022, is not for resale, is licensed for one-time use only, and may only be used in
accordance with the AIA Contract Dacuments® Terms of Service. To report copyright violations, e-mail copyright@aia.org.

User Notes: (1987008675)

2

R-20-051
Endorsers: Mayor Jim Donchess
Alderman-at-Large Brandon Michael Laws
Alderman-at-Large David C. Tencza
Aiderman Jan Schmict
Alderman Linda Harriott-Gathright
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Richard A. Dowd
Alderwoman-at-Large Shoshanna Kelly
Alderman Thomas Lopez
Alderman Patricia Klee
Aiderman Skip Cleaver
Alderman June M. Caron
Alderman-at-Large Lori Wilshire
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $45,000 FROM THE STATE OF NEW
HAMPSHIRE DEPARTMENT OF HEALTH AND HUMAN SERVICES INTO PUBLIC HEALTH AND
COMMUNITY SERVICES GRANT ACTIVITIES “FY21 AND FY22 HEALTHY HOMES AND LEAD
POISONING CASE MANAGEMENT”
« Human Affairs Committee Recommends: Final Passage

R-20-052
Endorsers: Mayor Jim Donchess
Alderman Jan Schmidt
Alderman Linda Harriott-Gathright
Alderman Patricia Klee
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Richard A. Dowd
Alderman Thomas Lopez
Alderman-at-Large David C. Tencza
Alderman-at-Large Brandon Michael Laws
Alderman Skip Cleaver
Alderman-at-Large Lori Wilshire
RELATIVE TO THE ACCEPTANCE OF DONATED MATERIALS AND SERVICES WORTH $16,650
FROM ETCHSTONE PROPERTIES, INC. TO BE USED TOWARDS PAINTING THE EXTERIOR OF THE
CITY OWNED BUILDING AT 57 GILSON ROAD
« Budget Review Committee Recommends: Final Passage

UNFINISHED BUSINESS — ORDINANCES

O-20-017
Endorsers: Alderwoman-at-Large Shoshanna Kelly
AUTHORIZING FREE PARKING AT METERS AND PAY STATION SPACES THROUGH

NOVEMBER 15, 2020
(tabled at BOA May 21, 2020 mtg)

O-20-024
Endorser: Alderman Jan Schmidt
REMOVING AUTHORIZATION FOR RIGHT TURN ONLY LANE ON PINE HILL ROAD AT ITS
INTERSECTION WITH CHARRON AVENUE
e Committee on Infrastructure Recommends: Final Passage

O-20-026
Endorser: Alderman Patricia Klee
REMOVING HANDICAPPED PARKING SPACES IN FRONT OF 3 BEACON COURT AND 9 AND 11
MOUNT PLEASANT STREET
e Committee on Infrastructure Recommends: Final Passage

O-20-027

Endorser: Alderman Thomas Lopez
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Jan Schmidt
Alderman Patricia Kiee

AUTHORIZING A LEFT TURN ONLY LANE AT THE INTERSECTION OF WEST PEARL STREET AND

ELM STREET

« Committee on Infrastructure Recommends: Final Passage

NEW BUSINESS — RESOLUTIONS

R-20-056
Endorsers: Mayor Jim Donchess
Alderman Richard A. Dowd
RELATIVE TO THE TRANSFER OF $1,445,000 FROM DEPARTMENT 194 “CONTINGENCY”,
ACCOUNT 70112 “CONTINGENCY FOR EDUCATIONAL PRIORITIES” TO VARIOUS SCHOOL
DEPARTMENT ACCOUNTS

R-20-057
Endorser. Mayor Jim Donchess
AUTHORIZING THE MAYOR AND THE CiTY TREASURER TO ISSUE BONDS NOT TO EXCEED THE
AMOUNT OF TWENTY MILLION DOLLARS ($20,000,000) TO REFUND ALL OR A PORTION OF
CERTAIN OUTSTANDING BONDS OF THE CITY IN ORDER TO ACHIEVE INTEREST COST SAVINGS

R-20-058
Endorsers: Alderman-at-Large Lori Wilshire
Alderman Richard A. Dowd
APPROVING THE COST ITEMS OF A COLLECTIVE BARGAINING AGREEMENT BETWEEN THE
NASHUA BOARD OF POLICE COMMISSIONERS AND TEAMSTERS LOCAL 633, FROM JULY 1, 2020
THROUGH JUNE 30, 2022 AND RELATED TRANSFERS

R-20-059
Endorser. Mayor Jim Donchess
AUTHORIZING THE SALE OF CITY REAL PROPERTY LOCATED AT 141-143 BURKE STREET (MAP
11, LOT 158) TO BURKE STREET NASHUA, LLC

R-20-060
Endorser: Mayor Jim Donchess
RELATIVE TO THE APPROVAL OF THE PURCHASE OF ONE TRANSIT VAN FROM THE CAPITAL
EQUIPMENT REPLACEMENT FUND (CERF) DURING FY2021

R-20-061
Endorser: Mayor Jim Donchess
RELATIVE TO THE SUPPLEMENTAL APPROPRIATION OF $63,865 OF UNANTICIPATED REVENUE
INTO FUND #7026 “CAPITAL EQUIPMENT RESERVE FUND”

R-20-062
Endorser: Mayor Jim Donchess
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $37,903 FROM THE UNITED STATES
DEPARTMENT OF JUSTICE INTO POLICE GRANT ACTIVITY-“2019 JUSTICE ASSISTANCE GRANT
(MULTI-JURISDICTIONAL)”

R-20-063
Endorser: Mayor Jim Donchess
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF THE SUM OF $37,500 FROM THE
STATE OF NEW HAMPSHIRE, DEPARTMENT OF SAFETY, “STATE HOMELAND SECURITY GRANT
PROGRAM”, INTO POLICE GRANT ACTIVITY, “2019 HOMELAND SECURITY GRANT PROGRAM”

R-20-064
Endorser: Mayor Jim Donchess
RELATIVE TO THE APPROPRIATION OF $99,800 FROM DEPARTMENT #194, “CONTINGENCY,
ACCOUNT #70100 “GENERAL CONTINGENCY” INTO VARIOUS ACCOUNTS IN DEPARTMENT
#107, “CITY CLERK”

NEW BUSINESS — ORDINANCES
0-20-029
Endorser: Mayor Jim Donchess
SUPPLEMENTAL REQUIREMENTS RELATIVE TO FACE COVERINGS
PERIOD FOR GENERAL PUBLIC COMMENT
REMARKS BY THE MEMBERS OF THE BOARD OF ALDERMEN

Committee announcements:

ADJOURNMENT

* Community Development 589-3095
City of Nashua Planning and Zoning 589-3090

. sone Building Safet 589-3080
Community Development Division Code enforcement 589.3100
City Hall, 229 Main Sireet, PO Box 2049 Coan araMs mission cevaree
Nashua, New Hampshire 03061-2019 Transportation 880-0100
www. nashuanh.gov FAX 589-3119

Date: July 15, 2020

To: Lori Wilshire, Board of Aldermen President and Jim Donchess, Mayor
From: Sarah Marchant, Community Development Division Director

Re: AMENDMENT TO TRANSIT ADVERTISING SERVICES

The Division of Community Development, Transportation Department is proposing a contract
amendment to the existing three-year contract for Transit Advertising Services with Fuel Media
Holdings.

In the fall of 2019, the City solicited Request for Proposals (RFP’s) from vendors experienced in
transit advertising services RFP0008-092719. A total of two (2) qualified proposals were received
and opened on October 11, 2019.

ATA Outdoor $65% NTS / 35% ATA; $50,000 Guaranteed Annual Minimum
Fuel Media Holdings $65% NTS /35% ATA; $120,000 Guaranteed Annual Minimum

After reviewing both of these submittals the Transportation Department recommended entering into
a contract with Fuel Media Holdings over the three-year contract period. The Transportation
Department found Fuel Media Holdings to be a responsive and responsible contractor. This contract
was approved by the Budget Committee, as it is a revenue contract, in the fall of 2020.

In early 2020, Fuel Media Holdings staff began to seek advertisers in our market when COVID-19
began to impact the area. Since that time, advertising sales have dropped significantly creating a
situation where meeting the Guaranteed Annual Minimum is not possible. In the first year of the
contract, Fuel Media Holdings was obligated to pay the City of Nashua a total of $90,000 split over
three equal payments in June, September and December. The Federal Government allocated
funding under the CARES Act directly to the transit system which will be used to cover expenses,
to offset the loss of revenue, in the FY21 budget due to not meeting the Guaranteed Annual
Minimum Payment.

The contract amendment changes the language in section C. Revenue Compensation and Payments,
related to the Guaranteed Annual Minimum for the first year of the contract only. Effective July 1,
2020 all revenue collected on next space billings through December 31, 2020, will be paid at a ratio
of (65%) to Nashua Transit System and (35%) to Fuel Media Holdings, regardless of meeting the
Guaranteed Annual Minimum Payment. As this is a revenue contract additional approval from the
Budget Committee is not required, however this communication is being sent to ensure the Board is
aware of the change.

Fuel Media Holdings has hired an additional sales person, to focus on our market, and will continue
to work towards meeting the Guaranteed Annuai Minimum. In the fall, the Transportation
Department and Fuel Media Holdings will reevaluate the market and sales trends for year 2 of the
contract which begins on January 1, 2021.

l|Page

Jahmal Mosley, Ed. D.
Superintendent

Garth McKinney, Ed. D.
Assistant Superintendent

SCHOOL DISTRICT

nine ierneiniinem rnin nit sininina nema ann Daniel Donovan

Donna Fitzpatrick, Ed. 5. me
Gateway to Opportunity chief Operating Officer

Assistant Superintendent

To: Board of Alderman

From: Daniel Donovan

Date: July 21, 2020

RE: One Time Budget Funds FY21

The Board of Education, in a meeting held July 20, 2020 voted to request the following amounts from
the one-time FY21 funds being held in contingency:

item Amount Two digit Acct code
Deferred Maintenance $460,000 Deferred Maint
High School Furniture $206,000 71

Copier Down Payment $250,000 71

Middle School Amplify Science $175,000 61

Internet Connections-High Schools $160,000 71

3 ELL Teachers $150,000 51

Benefits for ELL Teachers $50,000 52

Total approved $1,445,000

We request that these funds be moved from contingency to the School FY21 cperating budget so that
purchases can then be made.

141 Ledge Street, Nashua, New Hampshire 03060
T: (603) 966-1000 =F: (603) 594-4350
www.nashua.edu/district/