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Board of Aldermen 4-14-2020 Page 15

Alderman Lopez

Yes.
President Wilshire

Alderman Lopez?

Alderman Lopez

Thank you.
President Wilshire

You’re welcome.

Alderman Lopez

| just wanted to acknowledge some of the community members who have been doing a lot of work to try to
help the community with this crisis, particularly Latha Mangipudi, Meg Doucette, Shoshanna Kelly, Patricia
Klee, there have been a lot of people that have been working to create cloth masks and we have actually
been making sure that some of the residents and programs in the City are taken care of. So we provided
some to the Nashua Soup Kitchen and shelters. We got some for Delaines House and the Harbor Homes
Program, Keystone, the Group Homes. So we have been working on that front.

And then additionally, | really want to draw attention to Make IT Labs who have been doing an outstanding
job of creating face shields. They have been connecting with businesses that are donating plastic. They
have been working on designs, they have been re-casting their laser cutter and they really have become a
regional hub for a lot of other makers. So not only are they helping the City of Nashua but they are
multiplying their effort in that makers can. And they are engaging basically anybody who has a 3-D Printer.
Make IT Labs they will take all the help that they can get. So | wanted to recognize those two efforts
particularly.

| did want to just make a comment to the Mayor that is has been brought up several times, it might be a
good time to try to look at paving some of the major roads. We realize that DPW workers can come down
with COVID-19 as well, but it would be good to amend the plans as appropriate or comment as to why that
is not possible. That’s all | have.

President Wilshire
Is there anyone else who has remarks? Alderman Clemons?
Alderman Clemons

This is Alderman Clemons. Thank you. As some folks now, | haven’t been, | am sure we are all in the
same boat, but me more than others haven't been thrilled about everything that has been going on with the
COVID-19 stay-at-home orders and such. However, | wanted to point out something that our citizens
should be listening to our local leaders, Mayor Donchess and Governor Sununu as opposed to some of the
things that are coming out from our President. Mayor Donchess and Governor Sununu know a lot better
about what is going on and what is the best things that we can do locally to protect ourselves. So | just
want people to understand that when you are listening to the National News and seeing the President and
things like that, please just keep in mind that you know, we here have a responsibility to protect citizens of
Nashua and New Hampshire. And our local Government knows better how to do that than anybody in
Washington, DC. So | just wanted to make that clear and | hope that everybody is staying healthy and safe

Board of Aldermen 4-14-2020 Page 16

and hopefully we will come out of this sooner rather than later, but again, we have to listen to our local
leaders to best do that. Thank you.

Alderwoman Lu

Hello? Can you hear me?

President Wilshire

Alderwoman Lu?

Alderwoman Lu

| just wanted to let the group know that | have actually been here since the beginning of the meeting; I’ve
just had all kinds of problems. | could see you and | could see myself at the meeting, | saw my name on the
roster, but | didn’t realize also that we couldn't call in by phone tonight. So yeah, | called in and | spoke
with Jim and he said, “No you can’t call in tonight”. So | want to make you aware that I’ve made my best
efforts to get to the meeting. Madam Chairman it looks to me that there are call in members and you look
as though you are skeptical about not being able to call in.

President Wilshire

Yes, | am, | didn’t know that we couldn’t call in, we do have a couple of callers tonight, so | am not sure if
there is a restriction in the number of lines we have. | can check with the IT Department.

Alderwoman Lu

| will put a lot more effort — | will get ready; | will make sure | am set up for the next one. Is this anew
platform that we are using WebEx?

President Wilshire

No.

Alderwoman Lu

No? Or is it the same one we used last time?

President Wilshire

It’s the same one.

Alderwoman Lu

Ok, alright. That’s all | wanted to say, thank you.

President Wilshire

Ok thank you. Ok I'd like to say that | appreciate everyone’s patience and everyone getting themselves set
up and to the meetings. It is really appreciated and | Know it is not all that easy for everyone to do but

taking the time and doing it is really appreciated.

| also wanted to wish good health and safety to all of you, my fellow colleagues, all your families and all the
citizens of Nashua. | think everyone has done a tremendous job helping each other out. It is something we

Board of Aldermen 4-14-2020 Page 17

have never seen. But! think everyone has risen to the occasion and really been there for each other. So
thank you all for that.

Committee announcements:

President Wilshire

No Committee assignments?

Alderman Dowd

We do have a Budget Meeting on the 16", this is Thursday at 7:00 and it will be covering all City Revenues.
So that’s a whole part of the budget, if you want to be able to comment on it, information will be going out
from Donna on the meeting notice.

ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN THAT THE APRIL 14, 2020, MEETING OF THE BOARD OF
ALDERMEN BE ADJOURNED BY ROLL CALL

A viva voce roll call was taken to adjourn the Board of Aldermen meeting which resulted as follows:
Yea: Alderman O’Brien, Alderman Klee, Alderwoman Kelly, Alderman Dowd,

Alderman Caron, Alderman Clemons, Alderman Lopez, Alderman Tencza,

Alderwoman Lu, Alderman Jette, Alderman Schmidt, Alderman Laws,

Alderman Harriot-Gathright, Alderman Wilshire 14
Nay: 0
MOTION CARRIED

The meeting was declared adjourned at 8:25 p.m.

Attest: Susan K. Lovering, City Clerk

AGENDA MEETING OF THE BOARD OF ALDERMEN APRIL 14, 2020

Meeting is being conducted remotely in accordance with Governor's Emergency Order #12 pursuant to Executive
Order 2020-04

Callin Number: 978-990-5298 Access Code: 273974

If anybody has a problem accessing the meeting via phone or Channel 16, please call 603-821-2049
and they will help you connect.

1,

2.

9(b).

PRESIDENT LORI WILSHIRE CALLS ASSEMBLY TO ORDER
PRAYER OFFERED BY CITY CLERK SUSAN K. LOVERING
PLEDGE TO THE FLAG LED BY ALDERMAN RICHARD A. DOWD
ROLL CALL

REMARKS BY THE MAYOR

RESPONSE TO REMARKS OF THE MAYOR

RECOGNITIONS

READING OF MINUTES OF PREVIOUS MEETINGS

Board of AIGGrme@n.........c cece ccc eee cee cece ec ea cee seeceeccet east sacenceneentenentegerengers 03/24/2020
Special Board of AIGGrmen ...........ccccecececeescceeeeeeeeeseeeeueeseetureeegevueueueuneauues 03/31/2020

COMMUNICATIONS REQUIRING ONLY PROCEDURAL ACTIONS AND WRITTEN REPORTS
FROM LIAISONS

From: Kim Kleiner, Administrative Services Director
Re: Resolution R-20-027

From: Carla LeClerc
Re: Imposing a moratorium on “small cells” and other wireless infrastructure permits process and
deployment until the COVID-19 emergency is over

PERIOD FOR PUBLIC COMMENT RELATIVE TO ITEMS EXPECTED TO BE ACTED UPON
THIS EVENING

The public has access to contemporaneously listen in to this meeting through dialing the
following number 978-990-5298 and using the password 273974. The Public may aiso view this
meeting on Comcast Channel 16.

If anybody has a problem accessing the meeting via phone or Channel 16, please call
603-821-2049 and they will help you connect.

You may also submit your comments via e-mail which will be accepted and placed on file with the
minutes of the meeting. Please e-mail your comments to: BOA@nashuanh.gov

COMMUNICATIONS REQUIRING FINAL APPROVAL
From: Mayor Jim Donchess

Re: Emergency PO Request - $94,400 for Change Order 2 for 2019 Asphalt Testing from S. W. Cole
Engineering, Inc.

Nashua Signs — page 2
9 November 2021

Project Understanding

Nashua Millyard

Plan showing proposed locations of signs, one adjacent to the Nashua Canal (“Waste House
sign location”) and the other in a city park within the French Village district

French Village sign: Rather than focus specifically on the Charles Gordon house at 40 Pine Street,
removed for the Parkway project, the sign will interpret French Village as a whole. The sign will
be located in the public park located on the site of the Labine Building that burned in February
2010. It was a Romanesque Revival style flatiron type commercial block with a store on the first
floor and a French-Canadian social hall upstairs. The Gordon House was a mixed commercial and
residential building with a first-floor storefront. Both buildings were contributors to the National
Register eligibility of the French Village Historic District.

French Village Historic District was documented on a NHDHR Area Form by VHB and
determined eligible for the National Register in 2008. It is a mill-related working-class
neighborhood associated with French Canadians and other ethnic groups over time. The form was
a combination project/district area form that defined the boundaries of a district but focused on the
project area on Pine and Palm streets. It contains historical information and description of
individual properties but little overall summary of the historic significance of the area and little
text that could be directly excerpted for use in a sign. The form includes copies of reconnaissance-
level inventory forms completed in 1988 by Boston Affiliates. There are no historic photographs.
Historic maps are included but not of high enough quality to be extracted for use. The current
photographs in the form are black and white. Individual inventory forms were also completed in
2008-09 for buildings including the Labine Block.

Mill yard and canal sign: The interpretive sign is mitigation for demolition of a mill yard waste
house, a contributing building in the National Register listed Nashua Manufacturing Company
Historic District. The sign will be located off Pine Street at Storehouse Number 2 near the former
waste house site, adjacent to the Nashua canal and the railroad. The sign is expected to include

From: Larry D. Goodhue, CEO, Pennichuck Corporation
Re: Annual Meeting of Sole Shareholder and Proxy Statement

PETITIONS
NOMINATIONS, APPOINTMENTS AND ELECTIONS
10. REPORTS OF COMMITTEE

Budget Review Committee.......... 0. ccc ccccce cece eee eeeesaeeeereeeseteeueaeueaeeeusanaa 04/07/2020
Pennichuck Special Water Committee..........0.00..000 0c ccc ccc ece eee eceseaeeeeeeseeeeenes 04/09/2020

11. CONFIRMATION OF MAYOR'S APPOINTMENTS
UNFINISHED BUSINESS ~ RESOLUTIONS
UNFINISHED BUSINESS — ORDINANCES

TABLED BUSINESS

NEW BUSINESS — RESOLUTIONS

R-20-027
Endorser: Mayor Jim Donchess
RELATIVE TO THE TRANSFER OF $200,000 FROM DEPARTMENT 192 “DEBT SERVICE”,
ACCOUNT 75200 “INTEREST EXPENSE” INTO FUND 6500 “PROPERTY AND CASUALTY FUND”,
ACCOUNT 68360 “LOSS PREVENTION”

R-20-028
Endorsers: Mayor Jim Donchess
Alderman-at-large Michael B. O’Brien, Sr.
Alderman-at-large David C. Teneza
Alderman Richard A. Dowd
AUTHORIZING THE CITY OF NASHUA TO ENTER INTO A MASTER DEVELOPMENT AGREEMENT
WITH LANSINGMELBOURNE GROUP, LLC.

R-20-029
Endorsers: Mayor Jim Donchess
RELATIVE TO ACCEPTING CDBG FUNDING UNDER THE 2020 CARES ACT: AMENDING THE FY2020
HUD ANNUAL ACTION PLAN TO REPROGRAM EXISTING CDBG FUNDING; AND CREATE A COVID-
19 IMPACT PROGRAM

NEW BUSINESS — ORDINANCES

PERIOD FOR GENERAL PUBLIC COMMENT

REMARKS BY THE MEMBERS OF THE BOARD OF ALDERMEN

Committee announcements:

ADJOURNMENT

| THE CITY OF NASHUA The Gate City’

Administrative Services Division

Date: April 4, 2020
To: Members of the Board of Aldermen

cc: Mayor Jim Donchess
Director Justin Kates, Emergency Management

From: Kim Kleiner, Administrative Services Director
Re: R-20-027

On March 11, 2020, the Board of Aldermen approved R-20-022, the transfer of $50,000 from
General Contingency into the Fund Property and Casualty - Loss Prevention account. This
transfer funded the costs of the City dealing with the COVID-19 pandemic. At this time, we
were still defining essential services and the Office of Emergency Management was working
with Division Directors to develop an emergency plan. While still in operation, the city
understandably incurred an increase of costs for cleaning supplies.

On March 16, 2020, the Board of Aldermen approved R-20-024, the additional transfer of
$100,000 from Debt Service-Interest Expense into the Fund Property and Casualty ~ Loss
Prevention account. The City, working under the direction of the Mayor, the Office of
Emergency Management and the Department of Public Health, had developed a plan for the
closing of City Hall and essential services to be delivered remotely. Additional purchases were
required for the execution of this plan. These purchases included; additional remote “Citrix”
licenses, the setup of “soft phones”, the purchase of additional laptops and chrome books and
the purchase of licenses for remote meetings.

On March 24, 2020, the Division of Administrative Services, under the direction of the Mayor
and the Emergency Operations Center (EOC), began to procure personal protective equipment
(PPE) and additional cleaning supplies for all city divisions, Operating under a standard
operating procedure (SOP), see attached, developed by the EOC and Administrative Services,
we have developed a uniform system for the tracking of inventory. This system will determine
the burn rates of PPE used by each division. This critical information will allow us to procure
additional essential inventory needed to ensure our first responders, public health staff and
essential city workers remain safe while they continue to deliver needed services for our
Nashua residents.

liPage

To date the following expenses have been incurred:

Cleaning Supplies: $11,587.40

Technology/Remote Access: $28,610.71

Personal Protective Equipment: $88,201.56
Total to Date: $128,399.67

The city fully understands that to date, there are still some available funds remaining to
purchase more supplies. Furthermore, the city believes, based on reports from the State of NH
and from the information released by the CDC, the COVID-19 situation has not slowed to the
point where the City should not continue to be proactive in the care of our personnel and
facilities. The city’s belief is that we need to be fully prepared to deal with many more weeks,
if not months of this current situation in order to have proper inventory of cleaning supplies and
PPE for our city.

Furthermore, we are working with Emergency Management and Financial Services to ensure
the city complies with all requirements to enable a reimbursement under the Federal
Emergency Management Agency (FEMA) public assistance grant for COVID-19 eligible
expenses.

Therefore, in closing, we ask for your approval of the legislation that Mayor Donchess will be
presenting at the BOA meeting on Apmil 14, 2020 regarding additional funds needed to ensure
we maintain a healthy workforce and safe city owned buildings.

21Page

Nashua Logistics Section - Supply Unit
Standard Operating Procedure

Purpose: This document outlines the process all City Divisions and Components shall follow to
ensure alt resources requests are aligned in response to COVID-19.

Organizational Chart: The Supply Unit reports to the Logistics Section Chief. Technical
Specialists to the Supply Unit include OEM, Police, Fire and Public Health.

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Supply Unit Meetings

Tuesdays and Thursdays 12:30pm

Join Zoom Mesting
https://zoom.us/j/992724977
Meeting !D: 992 724 977
One tap mobile

+1 G466588556, S927 2497 7#

Agenda Link

Resource Request Process

1. Requestor develops order details
a. Order details include: type, quantity**, needed date, delivery location,
justification, preferred vencor/source
b. **orders should project a 2-3 week turnaround time for critical supplies. Order
enough to last until the next shipment.
2, Requestor submits Resource Reauest Form
a. lf your Division can purchase the order directly you still need to submit a request
to the EOC for tracking and reimbursement purposes
3. Nashua OEM will review all Resource Requests
a. if the resource exists within the Nashua OEM will forward to the appropriate
Division
b. If the resource does not exist within the City and can be provided by the State,
Nashua OEM will also submit the request fo the Siate EOC on WebEOC OR
Stephanie Locke at DHHS (ACS ONLY}
i. ifthe State EOC does not have the resource or can not procure it, we will
forward to Administrative Services
G. Ifthe resource needs to be ordered locally, OEM will farward to Administrative
Services
i. Admin Services will find a vendor io fulfill the request and issue a PO
ii. Admin Services will notify the Requestor and OEM of the PO and
expected delivery date on the Resources tracking sheet
4. Nashua CEM will update the resource tracking sheet
5. Admin Services will notify the requestor of the delivery date.
a. Admin Services will coordinate transportation, loading, unloading if needed
§, Once delivered the requestor will confirm delivery and amount with Admin Services and
OEM.

inventory Reporting Process

Any Division issued PPE or other disposable supplies should complete the inventory
reporting form Daily.

1. City Division or Task Force POC enters inventory here
2. Janet will calculate PPE levels across the City and by Division
a. Produce a report with inventory levels, burn rate, and anticipated resupply needs
on Monday and Wednesdays