Appendix C Sketches
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City of Nashua
Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233
January 10, 2022
Memo #22-226
TO: Mayor Donchess
Finance Committee
SUBJECT: Transit Retrofit Engineering & Construction Oversight Contract Amendment #1 in the
amount not to exceed $116,866.69 funded from 53125 Construction Management
Services/FTA Grant Funds
Please see attached communications from Camille Correa, Transportation Manager, dated January 6, 2022
for project specific details related to this purchase. Below please find a summary of the purchase approval
request:
Item: Contract Amendment to extend the Transit Retrofit Project engineering,
construction administration services an architectural support from 12/31/21 to
6/30/22
Value: $116,866.69
Vendor: Greenman-Pederson (GPI)
Department: 186 Transportation
Source Fund: 53125 Construction Management Services/ FTA Grant Funds
Ordinance: Pursuant to § 5-78 Major purchases (greater than $25,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated
cost thereof shall exceed $25,000 shall be purchased by formal, written contract
from the lowest responsible bidder, after due notice inviting bids.
A competitive bidding RFP for this project was initially issued on 3/4/2019 (0979-042419) where 3 bids
were received and Greenman-Pederson was selected.
The Community Development Division: Transit Department, and the Purchasing Department respectfully
request your approval of this contract.
Regards,
Kelly Parkinson
Purchasing Manager
Ce: C Correa
J Graziano
Date: January 6, 2022
To: Jim Donchess, Mayor; Finance Committee
From: Camille Correa, Transit Administrator
Re: Contract Amendment for GPI Engineering Oversight for the Transit Center Retrofit
Project
NTS requests the Finance Committee to approve a contract amendment with GPI (Greenman-
Pedersen, Inc.) in the amount of $116,866.69 and a contract extension date from March 2022 to
June 30, 2022.
The current contract dated May 5, 2021 in the amount of $120,000 between GPI and the City of
Nashua includes resident engineering, construction administration services and architectural
support and inspection the Transit Center Retrofit Project located at 30 Elm St., Nashua,
NH. The current contract provided construction phase services for a 17-week time-period which
anticipated construction to be completed and project close out by December 2021. The Transit
Center Retrofit Project is extended due to unforeseen delays until May 31, 2022; therefore, the
GPI contract will require an amendment through June 30, 2022 in the amount of $116,866.69 for
resident engineering, construction administration services and architectural support and
inspection.
The contract amendment is based on the current construction schedule provided by the
contractor, D.L. King & Associates, Inc. Work on the inside of the building is scheduled through
February 2022 due to long lead items and supply chain delays. The schedule estimates exterior
construction activities through December 2021, and resuming April 1, 2022 through May 31,
2022. It is expected that GPI close-out documentation will be performed in June of 2022.
Request Amount: $116,866.69
AMENDMENT #1
TO THE CONTRACT FOR ENGINEERING SERVICES
BETWEEN Greenman-Pederson (GPI) AND THE CITY OF NASHUA
Amendment #1 (the “Amendment”) is effective January 19, 2022 (the “Amended Effective Date”)
BETWEEN: Greenman-Pederson (GPI)
AND: City of Nashua (“City”)
229 Main St.
Nashua, NH 03062-2019
Whereas:
A. Greenman-Pederson (GPI) and City entered into the contract for Engineering and
Architectural services effective May 5, 2021 (the “Agreement” for the Transit Center Retrofit
Project); and
B. GPI and City wish to extend the term and compensation of the Agreement and have agreed
to amend the Agreement as set out herein.
NOW THEREFORE, in consideration of the mutual promises and covenants contained herein, and
for other good and valuable consideration, GPI and the City agree as follows:
1. Term. Section 3 Period of Performance of the Agreement is hereby deleted and replaced
with the following: “Service provider shall perform and complete all work by June 30, 2022.
This agreement shall enter into force on the Effective Date and shall remain in force and
effect to and including June 30, 2022 (the “Term”), unless terminated earlier in accordance
with this Agreement.”
2. COMPENSATION. In the original contract amount the Service Provider, GPI agrees to
perform the work for a total cost not to exceed $120,818.84. Contract amendment #1
increases the compensation by $116,866.69. The total contract amount is a not to exceed
amount of $237,685.53.
3. Force and Effect. Except as set forth in this Amendment, the terms of the Agreement shall
continue in full force and effect.
4. Priority Order. In the event of a conflict between the Agreement and this Amendment, the
terms of this Amendment shall take precedence.
5. Counterparts. This Amendment may be executed in counterparts, each of which shall be
deemed an original and all of which shall be taken together and deemed to be one
instrument. The parties further agree that a signature transmitted via DocuSigned shall be
deemed original for all purposes hereunder.
IN WITNESS WHEREOPF, the parties have caused this Amendment to be executed by their duly
authorized representatives with effect from the Amendment Effective Date.
City of Nashua: Greenman-Pederson (GPI):
Signature: Signature:
Name: Name:
Title: Title:
Date: Date
GPI Engineering | Design | Planning | Construction Management
November 30, 2021
MAX-2019054.02
Camille Correa, Transportation Manager
City of Nashua
11 Riverside Street
Nashua, NH 03062
SUBJECT: Purchase Order: 165142 — Nashua Transit Center Retrofit Fee Amendment Request
Dear Camille:
Attached please find a fee estimate to provide continued construction phase services for the Nashua Transit Center.
This includes resident engineering and construction administration services provided by GPI and architectural
construction support and inspection provided by Samyn D’Elia Architects. Our current contract, dated May 5, 2021,
provided construction phase services, including a full-time resident engineer, for a 17-week time-period which
anticipated construction to be completed and project close out by the end of 2021. The notice to proceed (NTP) for
construction was issued on July 19, 2021. While we have worked efficiently through this period, our current budget
will be fully expended in December and, as you are aware, construction will continue well into 2022. Therefore,
additional funds will be necessary to complete construction phase services through project completion.
The attached fee estimate is based on the current construction schedule provided by the contractor, D.L. King &
Associates, Inc. The schedule estimates exterior construction activities through December 15, 2021, and resuming
April 1, 2022 through May 31, 2022. It is expected that GPI close-out documentation will be performed in June of
2022. Work on the building is scheduled through February 25, 2022 at the earliest.
We estimate that the Resident Engineer will be working full-time through at least January 1, 2022, and part-time (20
hours/week) through March 11, 2022. In mid-March 2022, it is expected that field operations will resume, and the
Resident Engineer will be back on a full-time basis. We also estimate that construction management and
administration will be six hours per week (based on need) through the duration of the contract. Our fee estimate
also includes time for construction support from our architectural subconsultant, Samyn D’Elia Architects, as interior
work is also well beyond the original projected schedule.
The total additional fee requested to continue construction phase services through completion of construction is
estimated at $116,866.69. This will provide resident engineering, field inspection, and construction administration
through June 2022. Reimbursable expenses, project close-out and materials testing remain part of GPI’s original
project scope and do not have increased fees as part of this proposal. A breakdown of the fee estimate is attached.
Should you have any questions about this fee amendment request, please do not hesitate to contact me directly. |
look forward to discussing this request further with you.
Sincerely,
GREENMAN-PEDERSEN, INC.
Tim Lemire, P.E.
Director of Construction Engineering
enclosure(s)
cc: Carolyn Radisch
Greenman-Pedersen, Inc. 181 Ballardvale Street, Suite 202 Wilmington, MA 01887 p 978-570-2999
An Equal Opportunity Employer
City of Nashua
November 30, 2021
Transit Center Retrofit Project
Greenman-Pedersen, Inc. Greenman-Pedersen, Inc.
PHASE WORK-HOURS
p DA
Project Senior Project Resident Project MEP COST TOTAL
Principal Manager Engineer Engineer Engineer Principal Architect Engineer Estimator HOURS TOTAL COST
5.0 [CONSTRUCTION PHASE SERVICES 0
5.1 Construction Administration 150 150 $9,750
5.2 Resident Engineering & Inspection 884 884 $32,266
5.3 Building Inspection 40 0 40 $2,017
5.4 Project Close-out 8 8 $403
SUBTOTAL: 0 150 0 0 884 0 40 8 0 0 1,082 $403
TOTAL: 0 150 0 0 884 0 40 8 0 0 1,082 $0
0% 14% 0% 0% 82% 0% 4% 1% 0% 0%
AVERAGE CLASSIFICATION RATES: $ 78.00 $ 65.00 $ 53.50 §$ 38.50 $ 36.50 §$ 64.32 §$ 50.42 $ 50.42 $§$ 38.25 § 26.08
Direct Labor Totals: $ $ 9,750.00 $ $ $ 32,266.00 $ $ 2,016.80 $ 403.36 $ $ $ 44,436.16
Overhead Totals: $ $ 15,744.30 §$ $ $ 40,335.73 $ $ 3,256.73 §$ 651.35 §$ $ $ 59,988.10
Fee Totals: $ $ 2,549.43 § $ $ 7,260.17 $ $ 527.35 §$ 105.47 $ $ $ 10,442.43
Direct Expenses: $ $ : $ $ $ - $ 2,000.00
Project Total: $ $ 28,043.73 §$ $ $ 79,861.90 $ - $ 5,800.88 §$ 1,160.18 §$ - $ $ 116,866.69
Office Overhead Rate: 161.48%
Field Overhead Rate: 125.01%
Fee: 10%
Direct Expenses:
Travel $ 1,500.00
Other Misc $ -
Materials
Subconsultants Testing 500.00
SUBTOTAL: $ 2,000.00
GRAND TOTAL $ 116,866.69
City of Nashua
Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233
January 13, 2022
Memo #22-22-227
TO: Mayor Donchess
Finance Committee
SUBJECT: Server Upgrade in the amount not to exceed $141,840.75 funded from 81342/CERF
Please see attached communications from Nick Miseirvitch, Deputy Director, IT, dated January 12, 2022 for
project specific details related to this purchase. Below please find a summary of the purchase approval
request:
Item: 15 new servers to upgrade virtual host servers at the City’s primary data center
and begin buildout of a disaster recovery center
Value: 15 @ $9,456.05 each to total $141,840.75
Vendor: Dell Technologies
Department: 122 Information Technology
Source Fund: 81342/ CERF
Ordinance: Pursuant to NRO § 5-84 Special purchase procedures (A)/10 Commodity items
which are generally available for a publicly advertised price in national or online
sources, and are not customized by the vendor for individual purchasers.
The Administrative Services Division: Information Technology, and the Purchasing Department
respectfully request your approval of this contract.
Regards,
Kelly Parkinson
Purchasing Manager
Ce: N Miseirvitch
J Graziano
City of Nashua
Information Technology Department (603) 589-3300
Administrative Services Division Fax (603) 594-3434
229 Main Street - Nashua, NH 03060
January 12, 2022
Ms. Kelly Parkinson
Purchasing Manager, City of Nashua
229 Main St
Nashua, NH 03061-2019
RE: Server Upgrade and DR Site
Ms. Parkinson,
The Information Technology Department needs to purchase fifteen (15) new servers to upgrade the
virtual host servers at the City’s primary data center and begin the buildout of the disaster recovery
site. This purchase is being made pursuant to NRO Sec 5-84 (A) (10), Special purchase procedures
which follows previous server purchases with this vendor.
These new servers will expand the capacity, lower the physical footprint, and reduce energy
consumption of the primary datacenter. Additionally, this is the first step in building out the
disaster recovery site which Mayor Donchess has requested to be completed. The existing servers
older than 10+ years will be retired as they are well past their stable life. The remaining servers will
be repurposed to other locations and applications throughout the City.
The disaster recovery site will provide continuity of business operations in the event of an
unrecoverable incident at the primary datacenter. Unfortunately, COVID caused a major delay to
the timeframe of the original build-out of the disaster recovery site, which is the reason why it is
starting now.
The Information Technology Department recommends awarding the bid to Dell Technologies in the
amount of $141,840.75. Funding is available in the CERF, Activity CERF22.20 TF18.7026 81342.
Sincerely,
Nick Miseirvitch
CIO, Information Technology
Cc: Kimberly Kleiner, Director of Administrative Services
D@LL Technologies
A quote for your consideration
Based on your business needs, we put the following quote together to help with your
purchase decision. Below is a detailed summary of the quote we’ve created to help you with
your purchase decision.
To proceed with this quote, you may respond to this email, order online through your
Premier page, or, if you do not have Premier, use this Quote to Order.
Quote No. 3000109273236.3 Sales Rep Steven Maldonado
Total $141,840.75 Phone (800) 456-3355, 6179179
Customer # 17460745 Email Steven_Maldonado@Dell.com
Quoted On Jan. 12, 2022 Billing To ACCOUNTS PAYABLE
Expires by Feb. 04, 2022 CITY OF NASHUA
Dell NASPO Computer CITY HALL
Contract Name Equipment PA - State of NH 229 MAIN ST/PO BOX 2019
Contract Code C000000010848 NASHUA, NH 03060-2938
Customer Agreement # MNWNC-108 / 8001863
Solution ID 15400542
Deal ID 23036481
Message from your Sales Rep
Please contact your Dell sales representative if you have any questions or when you're ready to place an order. Thank
you for shopping with Dell!
Regards,
Steven Maldonado
Shipping Group
Shipping To Shipping Method Install At
ACCOUNTS PAYABLE Standard Delivery ACCOUNTS PAYABLE
CITY OF NASHUA CITY OF NASHUA
CITY HALL CITY HALL
229 MAIN ST/PO BOX 2019 229 MAIN ST/PO BOX 2019
NASHUA, NH 03061 NASHUA, NH 03060-2938
(603) 589-3330 (603) 589-3330
Solution Name:
Nashua, NH | R650XS 3x480GB
Product Unit Price Quantity Subtotal
VMware Host Servers R650 3 x 480GB SSD MU, 1 x Quad $9,456.05 15 $141,840.75
Port 10GbE base-T, 2 x Dual Port 10GbE SFP+
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Subtotal: $141,840.75
Shipping: $0.00
Environmental Fee: $0.00
Non-Taxable Amount: $141,840.75
Taxable Amount: $0.00
Estimated Tax: $0.00
Total: $141,840.75
Special lease pricing may be available for qualified customers. Please contact your DFS Sales Representative for
details.
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Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
