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FITZEMEYER ,
&TOCCIE"® Project Approach

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pax TEAM ORGANIZATION

Principal in Charge —- Thomas Tsaros

* The officer-in-charge will serve as the overall supervisor of the project team, ensuring the incorporation of
all client requirements, direct and review all project deliverables and coordinate and monitor all design and
construction activities. The officer-in-charge is responsible for client satisfaction and will be in direct contact
with the owner during the entire duration of the project.

Energy & Infrastructure Service Leader — Nathaniel Fanning

* The commissioning engineering department manager is responsible for the daily execution of the
commissioning process by the commissioning team. This team members serves as the direct liaison between
the commissioning engineering team and the owner, design and construction teams. The department manager

ensures that project commissioning resource needs are met and that the quality of service proposed by the firm
is delivered upon.

Commissioning Engineer — Patrick Huston

* The commissioning engineer will be responsible for the development of commissioning documentation,
execution of functional testing and associated field work. The commissioning engineer works in close
coordination with the commissioning department manager to plan and schedule work and with the principal-

in-charge to ensure all aspects of project scope and contractual obligations are executed to the satisfaction of
the client.

Er PROPOSED SCHEDULING

- Anticipated engagement of the commissioning team - 04/2022
« Anticipated start of design phase — 04/2022
- Development of commissioning specification and design reviews
« Anticipated start of construction phase — 04/2022
- Progress meetings and periodic site visits to monitor construction and review start-up activities
- Functional testing will be conducted subsequent to the conclusion of testing and balancing and
point-to-point checkout
« Anticipated project completion — 02/2023
- A final report will be developed and submitted after the closeout of non-conformance log items.
«+ Anticipated warranty (post-commissioning) phase completion — 02/2024
- Perform trend and data reviews as requested

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Aah ENGINEERING AND COMMISSIONING SERVICE EXECUTION

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Commissioning service execution is efficiently integrated into the construction process when there is buy-in
established by all parties early in the development of the project. Buy-in should not be forced, rather established by
the commissioning team communicating that the objective of commissioning is not to solely find issues during the
construction process, but rather to demonstrate the successful execution of work by design and construction team
members. When work is not completed properly or successfully our team’s role is to first identify these items, but
more importantly we must serve as an active member in formulating and executing remedial action.

MECHANICAL | ELECTRICAL | IT | COMMISSIONING ENGINEERS

4 FITZEMEYER ,
== g JOC Project Approach

&} COMMISSIONING SERVICE INTEGRATION

Commissioning should not be merely a one-line item in a construction schedule. As clearly stated in the scope of
work, there are numerous activities associated with the execution of commissioning services. Construction phase
commissioning activities should be clearly itemized within the construction schedule as soon as a formalized
schedule is developed. Lines items should include:

* Testing and balancing broken out on a per floor or per equipment type basis.

* Point-to-point checkout on a per floor or per equipment type basis.

* Functional testing broken out on a per floor, phase or equipment type basis. This breakout will include duration
of testing

* Training duration broken out on a per trade basis.

«+ Line item, including estimated duration for non-conformance item closeout.

ee TEAM BUILDING

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Design team - Fitzemeyer & Tocci is a full-service engineering consulting firm with a primary focus on design.
Because the firm is accustomed to working with commissioning agents on design projects, our dedicated
commissioning team is constantly reviewing the commissioning approach with our design groups to ensure the
delivery of our commissioning service is collaborative with designers. This evaluation activity has resulted in a
design review processes that numerous third-party design engineers have provided very positive feedback on.

Construction team -The commissioning team at F&T is comprised of engineers with extensive field backgrounds,
specifically focused on operations. Much of our team has direct, hands on experience in the maintenance and
troubleshooting of mechanical and electrical equipment. This hands-on experience is beneficial in developing a
level of trust with contractors and construction teams. Our team is rarely in the position of proposing solutions
that we do not have direct experience with. The nature of commissioning requires us to be involved in contentious
moments, but we are the first to promote contractors and team members that are collaborative and producing at a
high level.

Sad COMMISSIONING EFFORT ALLOCATION
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Meetings — Meeting quantity is developed based up the duration of construction. Typically commissioning
meetings are conducted monthly through the first 75% of construction. These meetings increase in frequency
to bi-weekly and weekly through the final weeks of construction, when functional testing and non-conformance
resolution discussions are required.

Functional testing — Testing duration is based upon equipment types and counts. The equipment at the heart of
distribution systems including, but not limited to boilers, chillers, and air handling units typically require a full day of
testing per system or air handling unit. Unitary equipment such as fan coil units, variable air volume terminal units
or heat pumps are typically tested in groups of 10-15 units per full day of testing.

MECHANICAL | ELECTRICAL | IT | COMMISSIONING ENGINEERS

Exhibit B
0249-040522 Commissioning Agent

BID FORM

Project Identification — : 0249-040522

Bid Identification Number: Commissioning Agent

This Proposal is submitted to: City of Nashua Purchasing Department

229 Main Street, City Hall
Nashua, NH 03061-2019

The undersigned Vendor proposes and agrees, if this Bid is accepted, to enter into an agreement with the City in
the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents
for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of
the Bidding Documents.

Vendor accepts all of the terms and conditions of the Advertisement or Request for Proposal and Instructions to
Vendors, including without limitation those dealing with the disposition of Bid security. The Bid will remain subject
to acceptance for ninety (90) days after the day of proposal opening, or for such longer period of time that Vendor
may agree to in writing upon request of the City.

In submitting this Proposal, Vendor represents, as set forth in the Agreement, that:
e Vendor has examined and carefully studied the Bidding Documents and the following Addenda,
receipt of all which is hereby acknowledged.

Addendum No. Addendum Date

Vendor is familiar with and is satisfied as to all federal, state and local Laws and Regulations that may affect cost,
progress and performance of the bid.

The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions
for performance of the Work for which this Bid is submitted.

Vendor further represents that this Bid is genuine and not made in the interest of or on behalf of any undisclosed
individual or entity and is not submitted in conformity with any agreement or rules of any group, association,
organization or corporation; Vendor has not directly or indirectly induced or solicited any other Bidder to submit a
false or sham Bid; Vendor has not solicited or induced any individual or entity to refrain from bidding; and Vendor
has not sought by collusion to obtain for itself any advantage over any other Bidder or over the City.

Submitted by:

a. Fitzemeyer and Tocci Associates, Inc.
Name of Organization

Name & Title of Authorized Representative

300 Unicorn Park Dr, 5th Floor, Woburn, MA 01801
Address:

617-485-6591, NFanning@F-T.com

Telephone/Email:

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Nathaniel Fanning, Energy and Infrastructure Service Leader

Exhibit B
0249-040522 Commissioning Agent

Fee Summary
A. Limited Preparation Phase S 2,900.00
B Construction Phase $10,000.00
C. System Performance Testing S 5,700.00
D. Mechanical Systems Training S§ 1,000.00
E. Project Closeout and Post Occupancy S 5,900.00
Total Lump Sum Fee: (estimated) $25,500.00
Estimated Reimbursable Costs (mileage, printing, copying, etc.) § 2,050.00
Commissioning Services Fee Schedule Attach your standard fee schedule

Acknowledgement is made of receipt of the following bid documents: Request for Proposal, Exhibit A (Scope of
Work}, Exhibit B (Bid Form), Appendix A (Contract, Terms & Conditions)

Fitzemeyer and Tocci Associates, Inc. Nathaniel Fanning, Energy and Infrastructure Service Leader

(Name of Bidding Vendor)

(Signature)

Immigration Reform and Control Act of 1986: The undersigned certifies that it does not and will not during the
performance of this Contract violate the provisions of the Federal Immigration Reform and Control Act of 1986,
which prohibits employment of illegal aliens.

Disqualification of Bidders: By signing this bid or proposal, the undersigned certifies that this
person/firm/corporation is not currently barred from bidding on contracts by any Federal Agency or Agency of the
State of New Hampshire, nor is this person/firm/corporation a part of any firm/corporation that is currently barred
from bidding on contracts by any Federal Agency or Agency of the State of New Hampshire. We have attached an
explanation of any previous debarment(s) and copies of notice(s) of reinstatement(s).

Bidding Organization Fitzemeyer and Tocci Associates, Inc.

Name & Title of Authorized Representative Nathaniel Fanning, Energy and Infrastructure Service Leader
Signature Date 4/5/2022

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— TZEM EYER Standard Rates

300 UNICORN PARK DRIVE, 5™ FLOOR
WOBURN, MA 01801
(P) 781.481.0210 (F) 781.481.0203 (W) www.f-t.com

F&T 2022 STANDARD RATES
As of January 1, 2022

Professional Fees

e Principal/Vice President $325.00 per hour
e Market/Service Leader 300.00 per hour
e Senior Project Engineer 250.00 per hour
e Project Manager 200.00 per hour
e Commissioning Engineer 200.00 per hour
e BIM Manager 195.00 per hour
e Project Engineer 185.00 per hour
e Designer / Design Engineer 150.00 per hour
e Clerical/Administration 110.00 per hour

Reimbursable Expenses

e Copying and Laser Printing (using in-house equipment) $0.15 each

e Copying and Laser Printing (Outside Service) Cost x 1.1
e Plotting (using in-house equipment):
Bond Plots $1.25 per square foot
Vellum Plots $1.90 per square foot
e Plotting (Outside Service) Cost x 1.1
e Express Mail Cost x 1.1
e Courier Cost x 1.1
e Overnight Travel Cost x 1.1
e Local Travel $0.585 per mile plus parking and/or tolls
e Project IT Expense 4% fixed percentage mark-up for soft costs including CAD/BIM software and
equipment, engineering software, and data backup, security, and management.
Miscellaneous Expenses Cost x 1.1

The above rates are subject to change without notice.

Fitzemeyer & Tocci - Hourly Rates 2022

Mechanical/Electrical Engineers

Page 1 of 1

REPORT OF THE FINANCE COMMITTEE
JUNE 1, 2022

A meeting of the Finance Committee was held on Wednesday, June 1, 2022, at 7:00 p.m. in the Aldermanic Chamber and
via Zoom. The meeting link information can be found on the agenda.

Alderman-at-Large Ben Clemons, Acting Chairman, presided.

Members of the Committee present: Alderman Alex Comeau
Alderman Tyler Gouveia
Alderman-at-Large Ben Clemons
Alderwoman-at-Large Gloria Timmons

Members not in Attendance: Mayor Jim Donchess
Alderman Patricia Klee, Vice Chair
Alderman-at-Large Melbourne Moran, ur.

Also in Attendance: Kim Kleiner, Administrative Services Director
Kelly Parkinson, Purchasing Manager
Steve Buxton, Fire Chief
Robert Page, Police Captain
Joseph Fay, Deputy Police Chief
David L. Boucher, Superintendent of Wastewater
Jeffrey LaFleur, Superintendent of Solid Waste
Dan Hudson, City Engineer
Jon Ibarra, Superintendent of Streets

MOTION BY ALDERMAN COMEAU FOR ALERMAN CLEMONS TO CHAIR THE FINANCE MEETING
MOTION CARRIED

PUBLIC GOMMENT - None

COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager
Re: Copper Wire in the amount not to exceed $130,000 funded from 81700 Infrastructure Improvements/Bond (Fire)

MOTION BY ALDERMAN COMEAU TO PLACE ON FILE AND AWARD THE CONTRACT FOR COPPER WIRE TO
UPGRADE THE MUNICIPAL FIRE ALARM TO POWER & TELEPHONE IN AN AMOUNT NOT TO EXCEED $130,000.
FUNDING WILL BE THROUGH: DEPARTMENT: 152 FIRE RESCUE; FUND: 81700 INFRASTRUCTURE
IMPROVEMENTS/BOND

ON THE QUESTION

Steve Buxton, Fire Chief

Good evening. Steve Buxton, Chief of Nashua Fire. So this is a result of the infrastructure program for the fire alarm
system. The market as you can imagine for copper wire at this point in time is very volatile. We do have pricing to secure
the materials for around $90,000. The communication you have in front of you is not to exceed 130 because that's how
volatile the market is at this point in time. So we're looking to place this order as expediently as possible so we can lock in
our price.

Chairman Clemons

Anyone have any questions or concerns? If not, you've all heard the motion.
MOTION CARRIED
From: Kelly Parkinson, Purchasing Manager

Re: Lockers in the amount not to exceed $189,854 funded from 81200 Buildings &
Improvements/General Fund (Police)

Finance Committee — 06/01/2022 Page 2

MOTION BY ALDERMAN COMEAU TO PLACE ON FILE AND APPROVE THE PURCHASE AND INSTALLATION OF
142 LYON COLLEGIATE LOCKERS WITH DOORS TO MATERIAL HANDLING SALES, INC., IN AN AMOUNT NOT
TO EXCEED $189,854. FUNDING WILL BE THROUGH: DEPARTMENT: 150 POLICE DEPARTMENT; FUND: 81200
BUILDINGS & IMPROVEMENTS/GENERAL FUND

ON THE QUESTION

Chairman Clemons

| believe we have someone here from the Police to speak about that.

Rob Page, Police Captain

Yes how you doing? It’s Rob Page. I’m Captain with the Police Department. I'll be speaking for the Police Department
tonight and also number will be is Deputy Joe.

Chairman Clemons

Thank you so much gentlemen. Can you give us a brief overview of this?

Rob Page, Police Captain

Sure. The Police Department is seeking professional services to install Lyon collegiate lockers with doors. The bid is for
142 lockers which are over 40 years old and we'd be replacing the original lockers from 1979. Bid were received from
(inaudible). You should all have a copy of those. There was two vendors. The first was Material Handling Sales and they
paid $189,854. The second day came in from Turnstone Corporation for $353,320. The Police Department recommends
the order to the Material Handling Sales, Inc. in the amount of $189,854. Material Handling, Inc., is an authorized dealer
of the Lyon brand lockers with partners plus pricing due to the vast quantity of lockers purchased on annual basis.
Funding is available through the NP HVAC capital project. Thank you.

Chairman Clemons

Okay, thank you. Any Committee members have any questions or comments?

Alderwoman Timmons

Yes | just want to know what are you guys are gonna do with the old lockers?

Joe Faye, Deputy Police Chief

Part of the project is for removal and disposal of the old lockers. So it’s part of the RFP that was sent out - part of the bid
that was submitted today. They’ll be responding, removing the old lockers, and disposing of them as part of the job.

Alderwoman Timmons

Can you repurpose them at all?

Joe Faye, Deputy Police Chief

We cannot. We don't have a desire to. Like the Captain had mentioned, the lockers are from 1979. So they're extremely
beat up. They're also rusting and so forth so the best option for us was to actually have them dispose up and removed
from the location.

Alderwoman Timmons

Okay, thank

Joe Faye, Deputy Police Chief

You’re welcome.

Finance Committee — 06/01/2022 Page 3

Chairman Clemons

Any further questions or comments? Seeing none.
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Wastewater Chemicals Change Order #1: Polymer & Sodium Hypochlorite in the amount not to exceed $67,000
funded from account 61156 Chemicals/Wastewater Fund (Wastewater)

MOTION BY ALDERMAN COMEAU TO PLACE ON FILE AND APPROVE CHANGE ORDER #1 FOR THE
PURCHASE OF CHEMICAL SODIUM HYPOCHLORITE IN AN AMOUNT NOT TO EXCEED $67,000.00 FROM
BORDEN & REMINGTON OF FALL RIVER, MA. FUNDING WILL BE THROUGH: DEPARTMENT: 169
WASTEWATER; FUND: WASTEWATER; ACCOUNT CLASSIFICATION: 61 SUPPLIES & MATERIALS

ON THE QUESTION

Chairman Clemons

Thank you. Do we have someone here from Wastewater?

Dave Boucher, Superintendent of Wastewater

Yes, Dave Boucher, Wastewater Superintendent.

Chairman Clemons

Hi, Mr. Boucher. Can you go over this one for us?

Dave Boucher, Superintendent of Wastewater

Yes, thank you. This is for the purchase of two chemicals. One's a polymer. It helps separate the water from the sludge
at the wastewater facility and sodium hypochlorite, which is a disinfectant which we use to treat the treated water before it
goes to the river.

Initially at the beginning of the fiscal year we had budgeted an annual cost based off of historical data. Unfortunately, we
had a heavy rains at the beginning of the fiscal year which caused us to use more sodium hypochlorite than expected.
The polymer we had some supply chain issues. In order to get the polymer, we had to purchase smaller totes of polymers
versus the larger truckloads which came at a higher expense, but it was in order for us not to run out. So this money
being requested is for finishing off the fiscal year with these two chemicals - purchasing them for the rest of the fiscal year.
I'd be happy to answer any questions.

Chairman Clemons

Any questions or comments? Okay, seeing none.
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Single Stream Recycling — 3 year contract in the amount not to exceed $1,200,000 funded from 55699 Other
Contracted Services/Solid Waste Fund (Solid Waste)

MOTION BY ALDERMAN COMEAU TO APPROVE, PLACE ON FILE, AND AWARD A THREE YEAR CONTRACT
FOR THE TRANSPORTATION AND PROCESSING OF THE CITY OF NASHUA’S SINGLE STREAM RECYCLABLES
AT AN ANNUAL COST OF $400,000, AND FOR A TOTAL AMOUNT NOT TO EXCEED $1,200,000 FOR THE THREE
YEARS, TO CASELLA RECYCLING, LLC, OF CHARLESTOWN, MA, PENDING APPROVAL OF THE FY23
OPERATING BUDGET AND SUBJECT TO ANNUAL BUDGET APPROVALS. THE TERM OF THIS CONTRACT WILL
BE FROM JULY 1, 2022 THROUGH JUNE 30, 2025. FUNDING WILL BE THROUGH: DEPARTMENT: 168 SOLID
WASTE; FUND: SOLID WASTE; ACCOUNT CLASSIFICATION: 55 OTHER CONTRACTED SERVICES

ON THE QUESTION

Finance Committee — 06/01/2022 Page 4

Chairman Clemons

Okay and Mr. LaFleur | think is here right for that?

Jeff LaFleur, Superintendent of Solid Waste

Jeff LaFleur, Superintendent of Solid Waste. This is for our single stream recycling we ship out every year. We went out
to bid. We actually got three bidders. Casella has been doing our work for the past 12 to 15 years and they actually won
the bid again this year. So we're happy to stay with them. They've been working phenomenal with the city.

Chairman Clemons

Okay. Anybody have any questions, comments?

Alderman Gouveia

Thank you, Mr. Chairman. Just one question. | see there was a bid that came in a little bit lower than Casella. Is there a
reason we didn't go with them and we went with them instead?

Jeff LaFleur, Superintendent of Solid Waste

Yes, Sir. It's because of the trucking. They're all the way up in Portland, Maine and it would take so much in the trucking.
Their trucking was like three times the cost. So it actually pushed them over the threshold.

Alderman Gouveia

Thank you.

Chairman Clemons

Any other further questions, comments? Seeing none.
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Pavement Surveying Management Services in the amount not to exceed $31,700 funded from 81704 Paving
Bond/Bond (Engineering)

MOTION BY ALDERMAN COMEAU TO PLACE ON FILE AND APPROVE THE ENGINEERING CONTRACT FOR
PAVEMENT MANAGEMENT SERVICES WITH STANTEC CONSULTING SERVICES, INC. OF BURLINGTON, MA, IN
AN AMOUNT NOT TO EXCEED $31,700. FUNDING WILL BE THROUGH DEPARTMENT: 160
ADMIN/ENGINEERING; FUND: BOND; ACTIVITY: PAVING

ON THE QUESTION

Chairman Clemons

Mr. Hudson | believe is here for that.

Dan Hudson, City Engineer

Yes, |am, Mr. Chair. Good evening, everyone. So this is as noted a contract with Stantec Consulting. This is to support
our paving program. We just re- upped for five years more bonding authority and we need to continually assess the
network. Under this contract, they will review one-third of the city. We do a third of the city each year. This year will be
the southern third.

Chairman Clemons

Okay. Any questions or comments? Seeing none.

MOTION CARRIED

Finance Committee — 06/01/2022 Page 5

From: Kelly Parkinson, Purchasing Manager
Re: Engineering Consulting Change Order #1 in the amount not to exceed $40,427 funded from 81700
Infrastructure Improvements/Wastewater Fund (Wastewater)

MOTION BY ALDERMAN COMEAU TO PLACE ON FILE AND APPROVE AMENDMENT 1 TO THE ENGINEERING
SERVICES CONTRACT FOR TASKS REQUIRED BY THE EPA MS4 PERMIT WITH HAZEN AND SAWYER, PC, OF
MANCHESTER, NH, IN AN AMOUNT NOT TO EXCEED $40,427. FUNDING WILL BE THROUGH DEPARTMENT: 169
WASTEWATER; FUND: WASTEWATER; ACTIVITY: STORMWATER ABATEMENT

ON THE QUESTION

Dan Hudson, City Engineer

So again, Dan Hudson, City Engineer. This is part of permitting requirements. The municipal separated storm sewer
system permitting issued by EPA requires that we go to our drainage outfalls and test them. The city has at least the 359
outfalls. We've tested a couple hundred of them but we have the rest to test. So these services will be provided under
that arrangement. The effort is tested during dry weather. You wouldn't expect that much flow during dry weather and if
you do, then you kind of have to chase that wire seeing that. So that's what this effort is and it's required by EPA permit.

Chairman Clemons

Okay. Any questions, comments from the Committee? Seeing none.
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Engineering Consulting in the amount not to exceed $75,000 funded from 81700 Infrastructure
Improvements/Wastewater Fund (Wastewater)

MOTION BY ALDERMAN COMEAU TO PLACE ON FILE AND APPROVE THE ENGINEERING SERVICES
CONTRACT WITH HAYNER/SWANSON, INC., OF NASHUA, NH, FOR SEWER AND DRAINAGE ANALYSIS AND
DESIGN IN AN AMOUNT NOT TO EXCEED $75,000. FUNDING WILL BE THROUGH DEPARTMENT: 169
WASTEWATER; FUND: WASTEWATER; ACTIVITY: CSO FLOODING & STORMWATER ABATEMENT

ON THE QUESTION

Dan Hudson, City Engineer

So again, Dan Hudson, City Engineer. We like to approach our projects as complete street type projects. We're currently
working on a project called “Factory Street”, a design of Factory Street. We have often need for design of stormwater
separation from sewer and that sort of thing to support our other efforts. So that's what this contract does. This is witha
local engineering firm. It'll be on an as needed basis to support us for those type of design efforts - stormwater and some
sewer design efforts.

Chairman Clemons

Any questions from the Committee? All right, you've all heard the motion.
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager

Re: Engineering Consulting for Highway, Bridge, Traffic, and Bicycle/Pedestrian Infrastructure in the amount not to
exceed $59,980 funded from 53107 Architect & Engineering
Services/NHDOT Grant & Prior Year Escrow

MOTION BY ALDERMAN COMEAU TO PLACE ON FILE AND APPROVE THE ENGINEERING SERVICES
CONTRACT FOR THE SAFE TRANSPORTATION FOR EVERY PEDESTRIAN PROJECT WITH HOYLE, TANNER &
ASSOCIATES, INC., OF MANCHESTER, NH, IN AN AMOUNT NOT TO EXCEED $59,980. FUNDING WILL BE
THROUGH DEPARTMENT: 160 ADMIN/ENGINEERING; FUND: GRANT & PRIOR YEAR ESCROW; ACTIVITY:
RECTANGULAR RAPID FLASHING BEACONS STEP GRANT