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Finance Committee — 04/06/2022 Page 4

Mayor Donchess

Mr. Hudson?

Daniel Hudson, City Engineer

Mr. Mayor - so this is the Dig Sewer Contract as we call it. We have previously brought a CCTV inspection of lining
program which is the preservation of pipes that are in good shape. This is for actually digging up and replacing pipes that
are in poor condition. We bid this project out and received 4 bids. Jennings Excavation was the low bidder, but we had
some concerns about some of their bid items. We ended up having a discussion with them and they decided to withdraw
their bid, so we awarded it to the second low bidder which we think is in the best interest of the City and then Jennings in
the run.

This is for planned sewer replacement work. We plan to replace about 4,000 feet of pipe. It also covers emergency work
when we need the assistance. As luck would have it, last night we had discovered a sink hole on Main Street right at the
intersection of Main, and Water, and Park. You may have seen a plate in the road with some cones around it. This
contract allows us to mobilize the contractor quickly to do that work which is often times if it’s deep work and that sort of
thing often times we need to bring in a contractor to do it, so this gives us a contractor in the City working on a regular
basis that we can also mobilize for emergency repairs.

Mayor Donchess

Anyone?
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Assessing Data Dashboard Consulting Services in the amount not to exceed $82,040 funded from 55699 Other
Contracted Services/Revaluation Bond (Assessing)

MOTION BY ALDERMAN COMEAU TO ACCEPT, PLACE ON FILE, AND APPROVE A REQUEST FOR CONSULTING
SERVICES TO USE OUR EXISTING GIS SYSTEM AND ASSESSING CAMA TO CONFIGURE A PUBLIC FACING
CITY-WIDE PROPERTY REVALUATION SERVICES WITH ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE,
INC. (ESRI) PROFESSIONAL SERVICES IN THE AMOUNT NOT TO EXCEED $82,040. FUNDING WILL BE
THROUGH DEPARTMENT: 132 ASSESSING; FUND: 55699 OTHER CONTRACTED SERVICES/REVALUATION
BOND

Mayor Donchess

Miss Kleiner?

Kim Kleiner, Administrative Services Director

Good evening members of the Committee. We all know that this year as we are facing the revaluation we are particularly
concerned with the amount of information that we can get out to our residents so that they can understand their new
property assessment and also historical data. So we reached out to ESRI who is our GIS provider who has done quite a
bit of work in this field with communities across the country. So ESRI designed an equitable property value tool and many
communities across the country have been using this not only when they have a revaluation, but also just in the general
course of opening up public transparency.

So we discussed with ESRI if it was possible at this time to create such a tool prior to the values being introduced by
Vision which should be sometime the end of July beginning of August. We felt it was important for our citizens to be able
to go out and review their new property assessment for historical data, comparable data across the City, their tax liability.
It has a tax calculator tool. It also has a property assessment appeal tool which we have had inquiries in the past about
could the City develop some type of appeal tool to make it easier for our citizens. So this does include that.

ESRI came back, we discussed it, and they feel that they can meet our time deadline. Because this tool deals directly
with the revaluation, Legal did weigh in that they felt that it would fit under the bond. We have the money remaining on
the bond for the revaluation and that would be the funds that we would be using to create the tool. It would connect
directly with our CAMA so it would pull information from our assessing CAMA system and it can be used well into the

Finance Committee — 04/06/2022 Page 5

future not just for the revaluation but for years to come. So we would be working with five of ESRI’s top consultants in the
design of this as well as our own information technology team.

Mayor Donchess

Anyone?
MOTION CARRIED

UNFINISHED BUSINESS - None

NEW BUSINESS — RESOLUTIONS - None

NEW BUSINESS — ORDINANCES - None

REGORD OF EXPENDITURES

MOTION BY ALDERMAN COMEAU THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY CHARTER
AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD FROM MARCH 11,
2022 TO MARCH 31, 2022

Mayor Donchess

Any questions or discussion?
MOTION CARRIED

GENERAL DISCUSSION - None

PUBLIC COMMENT

Laurie Ortolano

Yes. Laurie Ortolano, 41 Berkeley Street, Nashua. | have a lot of questions on what | just heard with this $82,000 being
spent and I’m so tired of “improvements being made for transparency” that we either don’t need or don’t make sense. Is
this supposed to bring the property record files online because Miss Kleiner does not speak clearly? Is this an interface
that brings these files on line that are being done by Inception Technology? I'd like an answer to that. We were told that’s
$7,500. Is that $7,500 we’re going to spend still to do this or is ArcGIS providing this? And where is the transparency
now? We have all the cards online. You can check your neighborhood. You can access them from home. You can run
the taxes. You can look at all comparable properties. Why would be doing this unless this is the interface for Inception
Technologies scanned work? I’m so tired of the wasted money for transparency that isn’t transparent or necessary.

We bought all those tablets for the assessors to take out in the field. We never really use them. You know why, our
assessors since 2019 when we purchased them aren’t doing permits or sales data anymore because when we signed the
contract with Vision they took over and did all that work. So the handy tool of buying digital equipment wasn’t really
necessary at all. We spend the money, we don’t really use it. We upgraded for thousands of dollars, tens of thousands of
dollars. Patriot Properties tool three years ago. We have the latest and greatest software down there. She did not say “is
this system going to be accessible from home?” or “is this only going to be accessible if you go into the assessing office?”
because | don’t want. | want the same accessibility from home that | have now but | don’t see a need for this at all.
Somebody tell me what this is going to do other than muddle it for people who have to try and understand this stuff. The
new version of Patriot is complicated enough down there and the Clerks that work in the office don’t know how to help you
on that computer screen because they don’t understand the WebPro that’s been updated. You have to fish through it
yourself. | went down there and a person couldn’t show me how to print a card off the computer. | had to stand there and
do it myself.

So is this part of the Inception deal? Are we trying to couple the property record files and this is being developed by a
consultant to allow...

Alderman Comeau

30 seconds

Finance Committee — 04/06/2022 Page 6

Laurie Ortolano

...property record files to be accessed? I'd like clarity. I’m going to cut this discussion out and send it to the DRA and say
“help me understand my records” because | don’t understand what was just said to you and | wish you hadn’t approved
this. This requires more discussion. Thank you.

REMARKS BY THE ALDERMEN

Alderman Comeau

| do have one if you'll allow me some personal privilege. Friday evening is Junior Prom for Nashua South and my son is
going to be attending with a bunch of his friends, so | wish all those juniors congratulations and | hope they have fun and
they are all safe.

Alderman Moran

Thank you Mr. Mayor. Last weekend was a great turn out for the Nashua Soup Kitchen’s 5K Run and Walk. It was also it
as a 10K. | obviously participated in the walk. Myself and my team from my counseling agency that we own ran and
there were several city officials there. We saw Chief Buxton, Commissioner Lemen from the Public Works Department,
Alderman Lopez and many others. It was just a great turn out and | didn’t realize this until Sunday that it was housed in
my home Ward of Ward 7. So it actually went through my neighborhood and so it was great to walk by my neighbors too.

Mayor Donchess

Chief Buxton told me he did the 10K.

Alderman Moran

Oh, he did do the 10K.

Mayor Donchess

Yes at a pace of 7 minutes 34 seconds per mile. He probably passed you too.

Alderman Moran

Several times. | said at the end of today he’s going to be way ahead of me within at least 30 seconds, which he was.
One last thing. The previous day that Saturday my wife were also able to participate in a charity event with St.
Christopher’s Academy - my children’s school. It was a wonderful event on Hollis and it was great to be part of the
Catholic Community and raising fund for our Church.

Mayor Donchess

Great.

Alderwoman Timmons

Thank you Mayor. This past Monday was the health kick off here at City Hall. It went very well. | think they had a
(inaudible) or whatever they call it upstairs in the Auditorium was really heavily attended. It was really a good showing
and a good turnout and | got a lot of goodies from it and a lot of good information. This is health week in Nashua and it
was just a great turnout.

Mayor Donchess

Anyone else?

ADJOURNMENT

MOTION BY ALDERMAN COMEAU TO ADJOURN
MOTION CARRIED

Finance Committee — 04/06/2022 Page 7

The Finance Committee meeting was adjourned at 7:21 p.m.

Alderman Alex Comeau
Committee Clerk

FINANCE COMMITTEE

APRIL 6, 2022
7:00 Aldermanic Chamber and Zoom

Join Zoom Meeting: https://usO2web.zoom.us/j/8 1309398343 ?pwd=NnBOTHNiaWdxQVJOZIdDRTNKa2dyZz09
Meeting ID: 813 0939 8343 Passcode: 940818

By telephone: 1-929-205-6099 Meeting ID: 813 0939 8343 Passcode: 940818

lf there is a problem with the audio, please dial 603-589-3329 to advise.

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager
Re: | ARPA Funding Management Consultant in the amount not to exceed $200,000 funded from 53142
Consulting Services/ARPA Grant Funds (Economic Development)

From: Kelly Parkinson, Purchasing Manager
Re: Trash & Recycling Toters in the amount not to exceed $145,000 funded from 71630 Toter/Solid
Waste Fund (Solid Waste)

From: Kelly Parkinson, Purchasing Manager
Re: Design Specification of Digester Heat Exchanger & Exhaust Fan in the amount not to exceed $40,900
funded from 53107 Architect & Engineering Services/Wastewater Fund (Wastewater)

From: Kelly Parkinson, Purchasing Manager
Re: Paving: Management & Construction Administration in the amount not to exceed $227,300 funded
from 54210 Construction Services/Bond (Engineering)

From: Kelly Parkinson, Purchasing Manager
Re: Sewer Replacement in the amount not to exceed $2,135,950 funded from Bond (Engineering)

From: Kelly Parkinson, Purchasing Manager
Re: Assessing Data Dashboard Consulting Services in the amount not to exceed $82,040 funded from
55699 Other Contracted Services/Revaluation Bond (Assessing)

UNFINISHED BUSINESS

NEW BUSINESS — RESOLUTIONS

NEW BUSINESS — ORDINANCES

RECORD OF EXPENDITURES

GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

ADJOURNMENT

City of Nashua

Purchasing Department

Administrative Services Division

229 Main Street - Nashua, NH 03060

March 30, 2022
Memo #22-249

TO: Mayor Donchess

Finance Committee

SUBJECT: ARPA Funding Management Consultant in the amount not to exceed $200,000 funded
from 53142 Consulting Services/ARPA Grant Funds

Please see attached communications from Tim Cummings, Director of Economic Development, dated
March 18, 2022 for project specific details related to this purchase. Below please find a summary of the

purchase approval request:

Item: Consulting for advisory of rules/regulations for ARPA funding use.
Value: not to exceed $200,000
Vendor: iParametrics LLLC of Alpharetta GA

Department: 183 Economic Development

Source Fund: 53142 Consulting Services/ ARPA Grant Funding

Ordinance: Pursuant to § 5-78 Major purchases (greater than $25,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated
cost thereof shall exceed $25,000 shall be purchased by formal, written contract
from the lowest responsible bidder, after due notice inviting bids.

A competitive bidding RFQ for this project was issued on 1/5/2022 and proposals were received from the

following firms:

Vendor Location Amount Note
Thomas Michael Greenbelt, MD $180,000
Anser Advisory Boston, MA $564,815
Clifton Larson Allen LLP Quincy, MA $382,500
Engaged Health Strategies | Troy, MI $725,000
IAF Consulting, LLC Newport, RI $721,939
iParametrics Alpharetta, GA $215,760
Berry Dunn Portland, ME $282,203
UHY Advisors Farmington, CT $266,250

The Office of Economic Development, and the Purchasing Department respectfully request your approval

of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: T Cummings
C Lindner

(603) 589-3330
Fax (603) 594-3233

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Mayor Jim Donchess

Date: March 23, 2022

Re: Multi-Year Contract Award — ARPA Funding Management Consulting

Pursuant to NRO: § 5-74/B: A contract that extends from the current fiscal year into succeeding

fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose
shall be approved by the full Board of Aldermen before the contract shall become binding on the

City.

The Finance Committee has approved and placed on file the notification of the award of the
referenced contract at the Click here to enter a date. meeting and as such | am requesting the full
Board of Alderman approve the following contract:

Item: Consulting for advisory of rules/regulations for ARPA funding use.
Value: Not to exceed $200,000
Vendor: iParametrics LLLC of Alpharetta GA
Purchasing Memo#: 22-249 dated March 23, 2022
Contract Term: Through 12/31/2026
Thank you.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH. gov
www.NashuaNH. gov

FER 4 THE CITY OF NASHUA "The Gate City"

Office of Econonric Development

TO: Jim Donchess, Mayor
FROM: = Tim Cummings, Economic Development Director
Date: March 18, 2022

RE; Approval of APRPA Consulting Contract — Multi-Year

The enclosed documents is a contract for your approval where we will be looking to enter into a
professional services advisory contract with iParametrics. The main driver of this is contract is
the need to better understand the new rules and regulations and how they apply to the ARPA
money provided by the US Treasury.

The Office of Economic Development has been charged with developing a strategic plan that
looks to allocate the ARPA funds within the eligible uses. iParametrics will provide two distinct
services. First, advisory and evaluate whether a use is eligible for ARPA funds and then secondly
provide compliance and technical assistance around the ARPA reporting. A procurement
methodology of a Request For Qualifications (“RFQ”) was used. This RFQ was for consulting
services relative to advisory and technical compliance. Eight Respondents submitted
qualifications. A small team of intemal professional staff represented by the Office of Risk
Management, Administrative Services, Finance Department, Office of the Comptroller and
Community Development selected three proposals to interview. Ultimately, the group settled on

iParametrics based on their qualifications and interview.

The consulting services contract is anticipated to be multi-year and is a fee for services being
bud geted at $200,000.

THANK YOU.

229 Main Steet, Suite 234 » Nashua, New Hampshire 03060 « Phone (603) 589-3106

CONTRACT FOR PROFESSIONAL SERVICES

A CONTRACT BETWEEN

THE CITY OF NASHUA
229 MAIN STREET, CITY HALL, NASHUA, NH 03060

AND
IPARAMETRICS, LLC

and its successors, transferees and assignees (together “Professional Consultant”)

NAME AND/OR COMPANY OF PROFESSIONAL CONSULTANT

6515 SHILOH ROAD SUITE 200, ALPHARETTA, GA 30005

ADDRESS OF PROFESSIONAL CONSULTANT

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from
time to time requires the services of a Professional Consultant ; and

WHEREAS, it is deemed that the services of a Professional Consultant herein specified are
both necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Professional Consultant represents they are duly qualified, equipped, staffed,
ready, willing and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually
agree as follows:

1, DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein
and are made part of this contract:

Exhibit A--General Conditions for Contracts
Exhibit B--Scope of Work

The Contract represents the entire and integrated agreement between the parties and supersedes
prior negotiations, proposals, representations or agreements, either written or oral. Any other
documents which are not listed in this Article are not part of the Contract,

In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a
written change order and/or fully executed City of Nashua Purchase Order, the terms of this
Agreement, the written change order or the fully executed City of Nashua Purchase Order shall
control over the terms of the Proposal.

2. WORK TO BE PERFORMED Except as otherwise provided in this contract, Professional
Consultant shall furnish all services, equipment, and materials and shall perform all operations
necessary and required to carry out and perform in accordance with the terms and conditions of
the contract the work described.

AG lof4

DESCRIPTION OF WORK:

PLEASE SEE ATTACHED SCOPE OF WORK IN EXHIBIT B

3. PERIOD OF PERFORMANCE. Professional Consultant shall perform and complete all work by _

December 31, 2026 which date shall only be altered by mutually approved written
agreement to extend the period of performance or by termination in accordance with the terms of
the contract. Professional Consultant shall begin performance upon receipt of an Executed
Contract and a valid Purchase Order issued from the City of Nashua.

4. COMPENSATION. Professional Consultant agrees to perform the work for a total cost not to
exceed ($200,000.00_}

The Contract Sum shall include all items and services necessary for the proper execution and
completion of the Work.

Unless Professional Consultant has received a written exemption from the City of Nashua,
Professional Consultant shall submit monthly requests for payment for services performed under
this agreement in accordance with the values stated in the Agreement. Such requests shall be
supported by such data substantiating the Professional Consultant’s right to payment as the City
of Nashua may reasonably require. Professional Consultant shall submit monthly requests for
payment for services performed under this agreement shall be submitted as follows:

> Electronically via email to VendorAPInvoices@NashuaNH.gov

OR
> Paper Copies via US Mail to:

City of Nashua, City Hall
Accounts Payable

229 Main Street

Nashua, NH 03060

Please_do not submit invoices both electronically and paper copy.

In addition, and to facilitate the proper and timely payment of applications, the City of Nashua
requires that all submitted invoices contain a valid PURCHASE ORDER NUMBER.

Requests for payment shall be submitted no later than fifteen (15) days after the end of each month
and must include a detailed summary of the expenditures reported in a form that supports the
approved budget. Specifically, Professional Consultant agrees to provide the following with each
request for payment:

1. Appropriate invoice forms. The forms shall include the project purchase order number,

a listing of personnel hours and billing rates, and other expenditures for which payment is
sought.

AG2 of 4