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Finance Committee - Agenda - 6/1/2022 - P32

By dnadmin on Sun, 11/06/2022 - 21:41
Document Date
Thu, 05/26/2022 - 14:04
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 06/01/2022 - 00:00
Page Number
32
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__060120…

City of Nashua, Public Works Division

To: Board of Public Works Meeting Date: May 25, 2022
From: David Boucher, Superintendent

Wastewater Department
Re: Sodium Hypochlorite

C. Motion: To approve Change Order #1 for the purchase of chemical Sodium Hypochlorite in the
amount of $28,000.00 from Borden & Remington of Fall River, MA. Funding will be
through: Department: 169 Wastewater; Fund: Wastewater; Account Classification: 61
Supplies & Materials

Attachments: Bid from Chemical Consortium

Discussion: The Wastewater Department uses Sodium Hypochlorite to disinfect the wastewater
before it is discharged into the Merrimack River. Additionally, it is used in the odor
control air scrubber systems.

The original fiscal year funding of $150,000 for the purchase of Sodium Hypochlorite
approved at the June 24, 2021 BPW Meeting was based on historical usage. Due to heavy
rain falls at the beginning of the fiscal year, more disinfection product was needed for
treatment. We are requesting additional funding to complete the fiscal year.

Pricing was established through participation in the Northeast/Merrimack Valley
Chemical Consortium (NEMVCC) bid process. Sealed bids were due by May 30, 2021
electronically or on paper to the Groton Water Department. Borden & Remington was the
low bidder for Sodium Hypochlorite.

#104 — Sodium Hypochlorite 15%, Bulk, price/ wet lb.

Borden & Remington Fall River, MA | $0.0903
Univar U.S.A., Inc Morrisville, PA | $0.1268

Page Image
Finance Committee - Agenda - 6/1/2022 - P32

Finance Committee - Agenda - 6/1/2022 - P33

By dnadmin on Sun, 11/06/2022 - 21:41
Document Date
Thu, 05/26/2022 - 14:04
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 06/01/2022 - 00:00
Page Number
33
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__060120…

CARUS CO - i $0.5900
Coyne Chemical ¢ 1 $0.6431 CP 734, MIN 3UMS/ORUVERY
_# shannon eee - Pe ae “ot
(#7 __ ADVANCED CHEMICAL SOLUTIONS 1 ae a
f 111 AA A
e SOpuM ESO ES Via VA
250 GAL. TOTE Ya AA. o
Fa Wet LB. Fa a Fae
rd a Lf a 0.2000 ZF
Fa AA ae
i SODIU OCHLORITE-12, Fa of
GALLON CARBOY A
WET Le. a oO
wa ROBERTS CHEMICAL ry 200 . Y 2
VA Tai pes Corp. « 2 0.7657 f.
Ff
500 eect — Fil VA
00 - 2,000 GALLOWHELIVERY) FA yr, VA Lo.
WET LB. 4 i lA f.
Borden & Remington Corp. - 2 $0.0903 ie
424
SODIUM HYPOCHLORITE. 159%
BULK (400-- 5,000 GALLON DELIVERY)
WET LB.
Borden & Remington Corp. - 1 $0.0903
UNIVAR - 2 $0.1268
4
z_SODIUM RYPOGHEORITE-15% i SP
BULK (400 - 5,090 GALLON DELIVERY) a .
i” CERTIFIED REF & DELIVERY oO. Fae
F FA Fa
Lf. Fa A L
Va VA
FA SODIUsT HYPOCHLORITE 22% a Vil
~ 55 GALLON DI A A Ma
Lo. WET 5 __ oO
Pid Robertsthemical - — 1 ras ra
Fa _UNWAR - 1 $0.1905 FA
ros Chemicals amr 1Z°| $0.1940 # .
tden & remy) oT. * $0.2459 ra
o
Lo SODIUM HYPQSALORITE- 15% FA f. a 2
275 sgl TOTE Fi Fa Al VA
WET LB. FA Pu VA
Roberts Chemical - FA ye $0.1600 FA
AMARCROSS CHEMICALS Fic. Fa" $0.1630 VA
VA ae vid Vi .
SODIUM HYPOCHHORITE- 15% Lf FA ,
Cid 30 GAL CANTAINERS Via FA VA
aw iA VA L.
Hagéros Chemicals, in.- 1 $0.2915 FA
119
FSODIUM HYPOCHLORITE 6%. wd Vi of L£
45 GAL. CONTAINERS V4 f- f.
WET LB. i.
Hareros Chemicals, Inc. - 1 $0.2246 e
Roberts Chemical - 1 $0.2300

BID RESULTS 2021-2022 FISCAL YEAR

13 of 16 pages

Page Image
Finance Committee - Agenda - 6/1/2022 - P33

Finance Committee - Agenda - 6/1/2022 - P34

By dnadmin on Sun, 11/06/2022 - 21:41
Document Date
Thu, 05/26/2022 - 14:04
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 06/01/2022 - 00:00
Page Number
34
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__060120…

To:

From:

Re:

D. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division
Board of Public Works Meeting Date: May 25, 2022

David Boucher, Superintendent
Wastewater Department

Polymer

To approve Change Order #1 for the purchase of chemical Polymer from Polydyne of
Riceboro, GA in the amount of $39,000.00. Funding will be through: Department: 169
Wastewater; Fund: Wastewater; Account Classification: 61 Supplies & Materials.

Vendor quote
Polymer is a product used at the plant to coagulate sludge.

Periodically, the Facility has different companies come in and do bench testing to ensure
we are using the best polymer for the best price to meet our needs. Our current product
continues to perform well, producing a dry product that saves the City money in trucking
and disposal costs. The Polydyne products we are currently using are Clarifloc NE2180
for the screw presses and Clarifloc C-6266 for the belt filter presses.

The original fiscal year funding of $450,000 for the annual purchase of Polymer was
approved at the June 24, 2021 BPW Meeting and was based on historical usage. Due to
supply chain issues, the wastewater facility had to purchase smaller emergency loads at a
higher cost throughout the beginning of 2022 to ensure we would not run out of
chemicals and were able to maintain our treatment process. We are requesting additional
funding to complete the fiscal year.

Page Image
Finance Committee - Agenda - 6/1/2022 - P34

Finance Committee - Agenda - 6/1/2022 - P35

By dnadmin on Sun, 11/06/2022 - 21:41
Document Date
Thu, 05/26/2022 - 14:04
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 06/01/2022 - 00:00
Page Number
35
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__060120…

os

RESPONSIBLE CHEMISTRY

polydyne.snf.com

Emailed to: osbornen@nashuanh.gov

April 14, 2021.

Ms. Noelle Osborne

City of Nashua

2 Sawmill Road

Nashua, NH 03060

Subject: Polymer Price Quotation

Dear Ms. Osborne:

Palydyne inc. is pleased to offer the following price quotation:

PRODUCT PRICE

PACKAGE

$1.15/LB. DELIVERED*

FULL BULK — 5,000 GAL MIN.

CLARIFLOC® NE-2180
$1.21/LB DELIVERED* LTL BULK - 2,000 GAL MIN,
2300 LB. TOTES
CLARIFLOC® C-6266 $1.21/LB DELIVERED* 2300 LB. TOTES

*Freight/Tariff Surcharge may apply
Quotation Period: Firm through June 30, 2022.

Payment Terms: Net 30 days ~ No Discounts

Thank you for your business, tf you have any questions, feel free to contact Alex Krantz, Sr.
Technical Sales Representative, at (856) 745-1936. Orders may be placed online at:
www.polydyneinc.com/polydyne-online-order-form/ or through our Customer Service
Department at (800) 843-7659. Your Customer Service Representative is Heather James.

Heather's direct extension is 8735.

Best regards,
a

Boy

ey
Sr. Vice-President

SNF Polydyne « 1 Chemical Plant Road » Riceboro, GA 31323 USA « Tel 800.848.7659

Page Image
Finance Committee - Agenda - 6/1/2022 - P35

Finance Committee - Agenda - 6/1/2022 - P36

By dnadmin on Sun, 11/06/2022 - 21:41
Document Date
Thu, 05/26/2022 - 14:04
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 06/01/2022 - 00:00
Page Number
36
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__060120…

a LOCKER QUOTE uote #:

108857

Material Handling Sales Quote Date:
SALES e SERVICE2° Downeast Drive Yarmouth, Me. 04096 4/25/2022

INSTALLATION (207) 846-1054 FAX (207) 846-4423
USA (800) 458-6870

Bil To:_| Ship To:_]

City of Nashua- Purch Dept. Nashua Police Department

229 Main Street 28 Officer James Roche Drive

Administrative Services Division Att: Deputy Chief Joseph Fay

Nashua NH 03061 Nashua NH 03062
Requesters Name: Ship Via: Terms:

Kelly Parkinson Delivered and Installed Net 30 Days

Shipment: FOB: Quoted By:

20-22 Weeks ME Eric Peterson

Customer R.F.Q. Customer Phone: Customer Fax:

Lockers (603) 589-3333

Quantity Product Description Unit Price Total Price
1 LOT LYON WORKSPACE HEAVY DUTY $89,671.00 $89,671.00

COLLEGIATE LOCKERS FOR THE NASHUA POLICE
DEPARTMENT IN NASHUA, NH

SPECIFICATIONS: NEW LOCKERS

(175) 24° Wide x 21” Deep x 72" High Lyon Workspace
Heavy Duty Collegiate Single Tier Lockers

*Doors: 14 Gauge Door with Diamond Perforations
*Handle: Recessed with Lift Latch and Built in Padiock
Attachment (Hasp), Locks by Others

*Solid Sides, Tops, Bottoms: 16 Gauge

*Sloped Tops, Continuous Type: 16 gauge

“Hat Shelf- 12" Below Top: 16 Gauge

*Storage Shelf 12" Above Bottom of Locker: 16 gauge
*Backs: 18 gauge

“Finished End Panels: 16 gauge Boxed Type- No
Exposed Fasteners

“Bases: 4" Metal Z Base- (Mens Patrol Room #2 Only-
All other lockers on existing 5-1/2" Concrete Base
“Accessories: (4) Single Prong Hooks and (1) Coat
Rod per locker

“Number Piates: Aluminum #1-28 (Womens Patrol), #1-
147 (Mens Patrol)

To Accept This Proposal Piease Review Our Terms and Conditions on The
Following Page and Return To MHS

2

Page Image
Finance Committee - Agenda - 6/1/2022 - P36

Finance Committee - Agenda - 6/1/2022 - P37

By dnadmin on Sun, 11/06/2022 - 21:41
Document Date
Thu, 05/26/2022 - 14:04
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 06/01/2022 - 00:00
Page Number
37
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__060120…

LOCKER QUOTE nee

Material Handling Sales Quote Date:
SALES ¢ SERVICE20 Downeast Drive Yarmouth, Me. 04096 4/25/2022

m INSTALLATION (207) 646-1054 FAX (207) 846-4423
USA (800) 458-6870

Bila: Ship Yo: J

City of Nashua- Purch Dept. (Nashua Police Department

229 Main Street 28 Officer James Roche Drive
Administrative Services Division Att: Deputy Chief Joseph Fay
Nashua NH 03061 Nashua NH 03062
Requesters Name: Ship Via: Terms:

Kelly Parkinson Delivered and Installed Net 30 Days
Shipment: FOB: Quoted By:
20-22 Weeks ME Eric Peterson
Customer R.F.Q. Customer Phone: Customer Fax:
Lockers {603) 589-3333

*TOTAL OPENINGS: (175)

Color: Choice of Lyon Workspace Standard "Blue"
Colors- See Color Chart

1 ELECTRICAL: $41,138.00 $41,138.00
*Electrical Cutout: Electrical Cutout with Rubber
Grommet to Accommodate 1” Wide Plug for
Connection to Power Strips in Slope Tops above ALL
Lockers

Includes Electrical Power Strip for (2) Outlets and (2)
USB Connections (See literature)

This Scope Includes all electrical work including
replacing an electrical panel in the electrical closet for
the Mens Patrol Room.

1 DEMO (215) EXISTING LOCKERS $8,947.00 $8,947.00
includes all demolition and disposal of current lockers
1 INSTALL (175) LOCKERS $39,476.00 $39,476.00

Includes assembly (with Rivets- per addendum) and all
installation of lockers in all locker rooms.

Also includes removal of slope top in the Male

To Accept This Proposal Please Review Our Terms and Conditions on The
Following Page and Return To MHS

3

Page Image
Finance Committee - Agenda - 6/1/2022 - P37

Finance Committee - Agenda - 6/1/2022 - P38

By dnadmin on Sun, 11/06/2022 - 21:41
Document Date
Thu, 05/26/2022 - 14:04
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 06/01/2022 - 00:00
Page Number
38
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__060120…

LOCKER QUOTE oe

108857
Material Handling Sales Quote Date:
SALES e SERVICE20 Downeast Drive Yarmouth, Me. 04096 4/25/2022

INSTALLATION = (207) 846-1054 FAX (207) 646-4423
USA (800) 458-6870

Bite: | ‘Ship To: |

City of Nashua- Purch Dept. Nashua Police Department

229 Main Street 28 Officer James Roche Drive
Administrative Services Division Att: Deputy Chief Joseph Fay
Nashua NH 03061 Nashua NH 03062
Requesters Name: Ship Via: Terms:

Kelly Parkinson Delivered and Installed Net 30 Days
Shipment: FOB: Quoted By:
20-22 Weeks ME Eric Peterson
Customer R.F.Q. Customer Phone: Customer Fax:
Lockers (603) 589-3333

Supervisors room for electrical work to be done above
for power strips and re-installation of slope tops after
electrical work is comnpleted.

Sub Total: $179,232.00

Freight In: $0.00

Freight Out: $10,622.00

Sincerely, Installation: $0.00
Total $189,854.00

Tax: $0.00

Eric Peterson Customer Grand Total: $189,854.00

To Accept This Proposal Please Review Our Terms and Conditions on The
Following Page and Return To MHS

4

Page Image
Finance Committee - Agenda - 6/1/2022 - P38

Finance Committee - Agenda - 6/1/2022 - P39

By dnadmin on Sun, 11/06/2022 - 21:41
Document Date
Thu, 05/26/2022 - 14:04
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 06/01/2022 - 00:00
Page Number
39
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__060120…

SALES @ SERVICE
INSTALLATION TERMS AND CONDITIONS

GENERAL CONDITIONS

1.By accepting this Proposal, the Purchaser shall be deemed to have agreed to the terms and conditions set forth herein, anything contrary
contained in a substitute proposal of the Purchaser or additions or deletions to this Proposal which the Purchaser may make notwithstanding.

2. Should Purchaser use its own contract form or purchase order, it is understood and you agree that Material Handling Seles (MHS") will
incorporate and make a part thereof a true copy of this estimate and all its conditions.

3.There will be a late payment charge at 2% per month on all past due accounts. The Purchaser agrees to pay all costs of collection including
attomey's fees, commissions, and sult fees.

4.Restocking fees will be charged for standard stock materials and equiprnent ordered then retumed or cancelled. Charges will range from 15% to
50%. Non standard or non stock materials or equipment cannot be retumed.

5.Any materials to be retumed must have written retum authorization from MHS before materials are shipped.

6.Delivery and installation of materials and equipment quoted are subject to delays caused by strikes, lockouts, other manufacturing contingencies,
car delays, acts of goverment, God or any cause beyond our control for which MHS is not to be held responsible.

7.If circumstances require, MHS reserves the right to withdraw this Proposal! at any time.

8.{t Is the responsibility of the Purchaser to examine and inspect merchandise delivered and notify MHS In writing within 48 hours of delivery of any
complaints that relate to the equipment, Including shortages.

9.1f equipment or goods are received “damaged”, It Is the responsibility of the Purchaser to report the damages In writing to the delivering camer at
time of delivery. It Is the Purchasers responsibility to file the claim with the freight carrier for any damage. (MHS will assist Purchaser In any way
possible in filing the claim). It is also the Purchaser's responsibility to pay MHS In full for all invoices for equipment and materials ragardiess of any
clalm Purchaser may have with the freight carter.

10.Hf products shipped directly from manufacturer to Purchaser are refused by Purchaser, Purchaser will be responsible for any and all damages
and/or costs Incurred by MHS or manufacturer as a result of Purchaser's refusal to accept delivery at such products.

11. This Proposal is for equipment, materials, or products only. installation, any electrical work, unloading from delivering carrier, assembly, setting
in place, uncrating, or any labor or materials required to do so are not part of this Proposal unless otherwige stated In this Proposal.

42.Equipment will be ordered for delivery based on Purchaser's projected date of naed. MHS will Invoice for equipment or materials received or
completed to date should the projected requirement date or need of equipment or materials be delayed. Payment will be due regardless of whether
materials are stored at seller's warehouse, factory, or Purchaser's location. Storage charges may be added as required.

INSTALLATION AND ERECTION CONDITIONS

1.{nstallation quoted Is based on all work being performed during reguiar working hours. Extra charges will be made for all overtime work, unless
such overtime work is specifically listed on the Proposal.

2.it is agreed that MHS mechanics will have unobstructed and uninterrupted use of work area and adjacent area necessary for proper installation of
specified equipment.

3. Purchaser shall provide electric current required for power tools and lights for the installation.

4.Wirlng and any electrical work Is not included unless otherwise atated in the Proposal.

§.When equipment to be installed has electrical or alr requirements, it ls necessary that proper power be available at instellation area at time of
Installation. If power Is not avaliable and installation cannot be completed, additional charges will be made for additional trips as required.
6.Removal of any existing machinery, equipment, wirlng, or structures Is not part of this Proposal unless spectfically stated In this Proposal.

7.If job site Is. not ready for Installatlon and additional trips are required due to Incomplete site preparation or obstructions, additional charges will be
made.

8.Pits and other epenings are to be prepared by others In accordance with the requirements of the equipment manufacturer.

9.Installation dates are estimates only and MHS cannot guarantee delivery or commencement of work or completion thereof on any given dats. ff
approval or shop drawings are required, Installation or shipment dates cannot be given until MHS has been furnished with complete approved
drawings and any other additional Information the seller may request.

GUARANTEES AND WARRANTIES
4.Individual manufacturer's standard guarantees and warranties apply to all equipment and/or materials (Coples available on request). No other
guarantees or warranties are expressed or Implied.
2.No guarantee or warranty will be honored If Purchaser's account has not been paid according to terms, Including all service charges.
3.MHS makes no other warranty, express or implled, with respect to this Proposal or any action al time taken or to be taken In connection with this
Propesal, including, but not limited to, impliad warranties of merchantabllity and fitness for a particutar purpose. MHS shall in no event be liable for
consequential damages, exemplary damages, special damages, indirect damages, lost profits or the like, even if tha Purchaser notifies MHS of the
possibility of such damages.

To Accept This Proposal Please Sign and Return ToMHS: Proposal# 108857 Date 4/25/2022

Authorized
Signature: Accepted:

Printed Name: Title:

Page Image
Finance Committee - Agenda - 6/1/2022 - P39

Finance Committee - Agenda - 6/1/2022 - P40

By dnadmin on Sun, 11/06/2022 - 21:41
Document Date
Thu, 05/26/2022 - 14:04
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 06/01/2022 - 00:00
Page Number
40
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__060120…

SALES e SERVICE
a INSTALLATION

20 Downeast Drive, Yarmouth, Maine 04096

VENDOR INFORMATION AND PROJECT TEAM

Year Established: 1980

Number of Employees: 20

Office Location: 20 Downeast Drive, Yarmouth, Maine
OFFICE PHONE: 207-846-1054

Expertise: Lockers (we provide and install 50,000 lockers per year). We
are also a full division 10 supplier and allied material handling supplier.

Sr. Project Manager-VP: Eric Peterson-has been with company 34 years.
epeterson@mathand.com, 207-846-1054 ext 103

Service Manager- James Bolduc- Has been with company 16 years,
jbolduc@mathand.com

Safety Manager- William Clifford- Has been with company 28 years,
bclifford@mathand.com

Melissa McCourt- Contract Administrator- has been with company 22
years, mmccourt@mathand.com

MATERAIL HANDLING SALES, INC is classified as a small business.

Page Image
Finance Committee - Agenda - 6/1/2022 - P40

Finance Committee - Agenda - 6/1/2022 - P41

By dnadmin on Sun, 11/06/2022 - 21:41
Document Date
Thu, 05/26/2022 - 14:04
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 06/01/2022 - 00:00
Page Number
41
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__060120…

‘i SALES e SERVICE
mn INSTALLATION

20 Downeast Drive, Yarmouth, Maine 04096

References:

Reference #1

Harvey Construction of NH

John Beaver- Senior Estimator- jbeaver@hccnh.com
(603) 624-4600

10 Harvey Road

Bedford, NH 03110

MHS is currently contracted with Harvey for roughly 1.5M in Lockers and other division 10
products. We are the division 10 supplier for the New Nasua Middle School currently under
construction.

Reference #2:
Planet Fitness World Headquarters

Christina Lailer Nye- Director, Equipment Placement & Administration at Planet Fitness World
Headquarters- christina nye@pfhq.com

(603)750-0001 x302
4 Liberty Lane
West Hampton, NH 03842

MHS provides lockers and toilet partitions for all Planet Fitness Health Clubs in North America.
We provide and install approximately 175-200 facilities each year and approximately 50,000
lockers per year for the last 16 years.

Page Image
Finance Committee - Agenda - 6/1/2022 - P41

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