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Special Bd. of Aldermen — 01-22-2019 Page 2

| am just trying to highlight what we’ve done over the last month. But it should be understood for the record that we
do have an operator selected with Spectacle Management, a respondent to the RFP that was put out late last
Summer/early Fall.

Some of the elements that | want to highlight this evening: New Market Tax Credit-wise, Niel Cannon and | were
able to send out what we call the Project Narrative, which is essentially the application for the New Market Tax
Credit to 10 different CDE’s. Something that this body should be aware of though is with the US Federal
Government shutdown; there is a possibility of a delay in the announcement of the new allocation. We don't really
know yet what that may be; we know that originally they were talking about February/March type timeframe for
announcements of an allocation for this new round. With the Federal shutdown | can only suspect it will be
somewhat delayed; at least that is the feedback that we’ve been given and Niel Cannon relayed to me. So that is
something for you to be aware of.

The Capital Campaign Committee is meeting regularly with our fundraiser, Betsy McNamara, they just recently
entered into the donor solicitation phase over the last month or so. They really focused on training, developing
strategy and refining the messaging to make sure that the group was confident and comfortable as they went out to
start to solicit donation.

And then lastly | wanted to kind of highlight some of the differing elements that the design team has started with us.
So to orientate you for the conversation, | am pulling up preliminary questions that the architect asked of the group
which is the genesis for how we are starting to tackle the designing of the Performing Arts Center. So guiding
principles was highlighted, program assumptions highlighted, events mix was highlighted. Now all of these
reference points in these preliminary questions came from another document that | just want to make sure this
group is aware of. This is something that | wanted to provide you more as back up than anything else to help give
you additional contest.

The Performing Arts Center Steering Committee this summer/last spring really spent a lot of time developing
different strategic goals; what they wanted to see out of the Performing Arts Center. So they developed a mission,
operating goals, objectives, how they wanted to see the functioning or the management of the day-to-day
operations of the Performing Arts Center, the event mix, the design principles that they really wanted to stick with
and see through. So this document is an important document because it helps provide a frame of reference that
won the operator, as | mentioned a little while back, Spectacle Management, understands to be the priorities but
then also is what the design team is going to work with as they develop a better program for us.

These preliminary questions get right into some fundamental questions such as who controls the parking area
directly behind the building, you know that is a very important question, more for logistics, when you have big
events coming in and loading and needing to unload, making sure that it is all really understood and worked out up
front is important. And again will be another way how the Performing Arts Center is successful; so again I’m not
going to go into every single detail here but | wanted to make sure that this group was aware of the more refined
conversation that is taking place on Wednesday nights.

So as you can see, it talks about the stage, the front of the house, the back of the house, technical support,
different type of ticketing, venue administration, and acoustical questions; all very important questions that are
evolving answers that we only just started discussing last Wednesday and we will continue to discuss in detail
particularly over the next few weeks and then definitely trailing off but until May. So again, this is just a document
that | wanted to pull up for you and it is more for your reference. | provided full copies of this packet this evening for
the Board of Aldermen and you can have it and it is also up on my web page | believe.

Lastly, we met with ICON/OTJ and their team of sub-consultants, you know, the acquisition the theatre designer,
their structural or civil engineer last Wednesday for the first time. This was a presentation that they presented to us
that actually corresponds or goes along with the preliminary questions as asked. They basically asked us to start
looking at the preliminary questions in advance and that was the context that framed the beginning points of our
conversations; looking at starting points, setting expectations, understanding the programing, starting to have a

Special Bd. of Aldermen — 01-22-2019 Page 3

discussion about the marque and what the exteriors thoughts are for the building. Then lastly process and
schedule overview.

One thing | want to make sure | highlight this evening is that Performing Arts Center Steering Committee made a
decision | would say the end of last year, early December to pursue ICON and OTJ as the designers because they
were very impressed with the concept plan and the work that they did during the RFP process or | should say the
RFQ process. What they presented to the group and is the direction that folks want to go in was very unique and
novel and | believe hit the right note in every way with all the priorities of the Steering Committee. And what do |
mean by that? So this is a somewhat different concept than what was discussed during the feasibility study.

During the feasibility study there were some ideas about having the theatre on the second floor. That has now
been waylaid and it is definitely going to be designed with the idea of having it on the first floor for logistical reasons
more than anything else. This concept that is currently being discussed also allows for back of the house and
stage productions at a much easier ability or operation than the feasibility study. So you have a proscenium now
being contemplated which is very important for stage productions and you have the site basically instead of being a
black box, you have a stage that is in the rear of the site. So the light blue would be the 201 Main Street or the Alex
Shoe Building; this lighter gray box right here would represent that early 1920’s structure that basically attaches
seamlessly to 201 Main Street. The idea would be is to look at this whole interior here and using this space, putting
the stage actually in the older of the two building; still having enough seats to accomplish that 500 to 750 seat type
of operation. They are suggesting 750 seats with this design.

You then have the front of the house here with concessions, ticketing, coat room, rest rooms and what not, all laid
out right here. And this is again all within the footprint of what we call the 201 Main Street building. It was
something that was warmly received by the Steering Committee because it helped deliver on all the goals that
actually was outlined by the Steering Committee and lead up to this RFQ process. This | should also make sure is
clearly understood is that this design stays within the construction budget as originally articulated.

So with that being said, there is still additional space to program and it is basically around the perimeter of the
envelope. So still thought possibly of having some sort of food, tappets, lounge right here, still thought of having
some sort of boutique retail on Pearl Street here, mechanical, loading would all still come in from here, back of the
house, 750 seats, this would be essentially the front entrance this area right here, basically the corner of Pearl and
Main Street. Again another slight change than what was discussed; there was discussion of maybe having the
entrance come from Pearl Street. Feedback we have heard from a lot and particularly the operator, Main Street
should be something that should be considered for the design.

So essentially what you are looking at if you were to look at this at a bird’s eye view, it is really this area in here that
is the light blue that we would be looking to really re-develop and then put in, this is basically if you were to look at
this as like a cake, you would be looking at the layers. So this is a project that they did, OTJ that is, in Toronto,
where they would be applying the same principles and theory here with confidence. What it is is instead of — you
have here is flat floor, which is that red line. You’d have about 500 seats on the first floor, you’d have basically a
balcony of 250 seats and you'd be raising the roof to the same height as the older structure that | was saying is in
the rear. This line right here would be the stage.

So this is just again a side view of what you’d be looking at. It should also be noted that all this is flexible and you’d
be able to still have this open space on the first floor if you wished to have this multi-purpose function room type of
design. That again is very important to not just the Steering Committee but to the operator and to theater designers
themselves, they all recognize the importance of this.

So that is just a very high level overview of some of the concepts being investigated right now. All of this is very
preliminary and still needs to be investigated and due diligence done as you move more towards the construction
document phase. So again this is just what you’d be seeing if it was raised, if the roof was raised. This talks about
the different goals that you are trying to achieve; retain the exterior shell, seating count and configuration is
important, stage configuration and flexibility, providing the technical program, expand the basement, lobby service

Special Bd. of Aldermen — 01-22-2019 Page 4

area here and possibly VIP experience, the balcony level and patron services optimize number of positions and
placements of lighting positions and making sure there is ample off-stage loading for logistics.

So then there was a discussion about understanding what is the feel of the Performing Arts Center, what is the
experience going to be like? You know if you have something that is used with material as more wood as to
something that is something that is a little bit more industrial or raw you achieve different type of feelings and what
is the brand and what are you really trying to achieve in this space from a consumer experience? That is an on-
going conversation right now, we understand that it is limited by budged, this will be designed to a budget. But
what themes or what materials or elements are used and how they are used and placed is a conversation that is
occurring over the next few weeks.

Again, another example of how you can have these theaters and Performing Arts Center spaces and have them be
very, very different. Again, another view of some of these Performing Arts Center; this is a more traditional as to
something that is a little bit more contemporary or modern.

When you are talking about programming you are talking about the event mix types, community organizations, the
audience chamber and the stage, back of house, front of house and other spaces. We want to make sure that we
have understanding relative to what the exterior is going to be like in the marquee and this a conversation that just
again started, but one that we will be exploring further as the weeks come and really trying to understand what is
the marquee that we are trying achieve for downtown for Nashua and for Southern New Hampshire which is all
going to go towards the success of this venue.

This is just a showing of what Main Street Nashua looked like at one time; similar again this is all on Main Street
here in Nashua at one time. Here is something a little bit more of what was presented as differing types of
marquees to be discussed, you have that more traditional, you have something a little bit more dynamic, you have
different types of design. It all goes to the brand and the feel and the look of what you are trying to achieve which
the group is, again, beginning to discuss now.

Here are some more other recent designs of marquees and facades and how they use the fagade and the marquee
all to work together. Here it is again, another example, again something that should be noted is you should think
about the difference between daytime, which is this one, which is this one, which is an important element to keep in
the back of your mind as you are starting your design process. That is pretty much the highlight; this is a schedule
of where we are, we are just starting existing conditions and measuring, schematic design, design development
phase in 12 weeks from now, starting with the construction document phase in approximately 16 weeks. Ideally we
will start if we are successful in raising that $4 million dollars with non-City money construction would start with
some sort of early release packages or demolition and abatement sometime in the late summer, more likely early
fall type of time period. And then you'd really start construction as much as you could in that late fall/wintertime and
you’d end construction somewhere beginning of 2021. That is the schedule and process that the architect went
over the other evening.

That is just a very high-level overview of what we have been doing with the Performing Arts Center Steering
Committee over the last few weeks. We will be meeting again on January 30" and | will be before you again |
believe on February 26" to provide you with another update. Thank you.

President Wilshire

Thank you. We have 5 minutes for questions.

Alderman Lopez

So it was referred to as a theater in the presentation, is it still going to be flexible for conference use or that kind of
stuff during the week?

Special Bd. of Aldermen — 01-22-2019 Page 5

Mr. Cummings

Yes, well actually your last comment | want to make sure it clear. Not just during the week, on the weekends as
well so itis still going to be a multi-purpose, multi-functioning type space.

Alderman Lopez
Ok.

Alderman Jette

lf any members of the Board or who are not on the Steering Committee or anyone from the public wants more or
would like to look at the documents that you presented, where can we find those?

Mr. Cummings

So if | may Madam Chair, the easy answer is | provided everyone with all the attachments and | provided Sue
Lovering this evening with all that attachments and they will be part of your minutes this evening. You could easily
go there for everything, for convenience, that may make the most sense.

Alderman Jette
So the public, that’s all available to the public, they would go the minutes of this meeting? Ok, thank you.
Alderman Tencza

You mentioned before in the design that the stage is going to be on the first floor and maybe towards the back of
the building. Is that going to affect those apartments that are back there now and the City’s ability to rent any of
them?

Mr. Cummings

Yes that’s a great question; at least a few if we are going with this current design, at least a few, most likely all the
apartments would have to be removed. When that would occur we are still trying to understand that, we don’t want
to displace anyone. When again this project is still coming together and we still need to achieve that $4 million
dollars, we are very sensitive to the tenants who have been living there. Some of those tenants have been living
there for quite a while; there’s an open dialogue between them. | speak with them regularly; we will provide them
with as much notice as possible so that they can make alternative plans when the time comes. But to be clear
under this current iteration to be safe, | would say all the residents would need to be moved.

Alderman Dowd

| believe that we allocated $1 million dollars to start the design. How much of that is allocated to the architect and
construction manager? And do we feel that everything you are explaining here can be done, short of the actual
construction itself, for that million dollars?

Mr. Cummings

So to be clear, the contract was approved for | want to say $1.3 million at the Finance Committee. | believe that
that will take care of all the design related items including all the subs. We are still working through that process
right now with the architect. The architect and the construction manager, in fairness to them, understood the

aggressive timeline that the City was under, they were very confident that we could run parallel paths. They are
working with us to develop that finalized scope of work with the contract as well as starting to design the project.

Special Bd. of Aldermen — 01-22-2019 Page 6
This is something that ICON and OTJ are very comfortable with; they do this routinely with municipalities. ICON is
known in New England and particularly in Massachusetts as being an architecture firm that works with a lot of
municipalities. They understand that we have a certain type of process that is not in the private sector, so they
developed this hybrid approach.

So that is what we working through right now and we believe that there is enough money appropriated so we
should be fine in that regard.

Alderman Dowd

So you are saying that Finance authorized the two contracts to the amount of $1.3 million?
Mr. Cummings

The construction manager was $400,000.00 and the architectural design was $1.3.

ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN TO ADJOURN
MOTION CARRIED

The meeting was declared adjourned at 7:28 p.m.

Attest: Patricia Piecuch, City Clerk

PAC Steering Committee
City Hall Room 208
Wednesday January 16", 2019
5:00 PM Room 208

Draft — Unapproved Minutes

Present: R. Lannan, J. Carlson, L. Rinaldi, M.A. Melizzi-Golja, M. Blaisdell, T. Klee, B. Laws, L. Wilshire, T. Hall,
J. Donchess, and Marc Thayer

Staff: Tim Cummings
Guests: Ned Colliers (ICON Architecture and OTJ Architects)

No Action was taken on anything

General discussion based on the agenda

1. Meeting was called to Order by Rich Lannan at 5 P.M.
- Handed over to Architects to start discussion

2. Architects/Design Team Presentation by Ned Colliers
-Introductions
-Review of the Preliminary Questions — using the following context:
-Starting Points
-Setting Expectations
-Programming Discussion
-Marquee Concepts
-Process/Schedule Overview

*Please see the attached presentation(s) & Preliminary Questions

3. Other Business
-None

4. Adjourn
- The Meeting concluded by 7:00 PM. Motion to adjourn M.A. Melizzi-Golja and 2nded by T. Klee —
Vote was unanimous.

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