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THANK YOU
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Jim Donchess
Mayor e City of Nashua
To: Board of Aldermen
From: Jim Donchess
Date: 7/10/19
Re: Contract with Sapphire Digital for Smartshopper
Pursuant to NRO § 5-74 (B), which states that a contract that extends from the current fiscal year into
succeeding fiscal year(s) in which no funds have been appropriated nor otherwise designated for this
purpose shall be approved by the full Board of Aldermen before the contract shall become binding on the
City.
The Finance Committee approved and placed on file the notification of the award of the referenced contract
at their July 10, 2019 meeting. | am requesting the concurrence and approval of the full Board of Aldermen
for the award of the following contract:
Contract Award with Sapphire Digital for Smartshopper - Included is the Purchasing Manager’s Memo
#20-002 dated July 4, 2019 regarding the award of this contract at the Finance Committee meeting. This is a
three (3) year contract.
229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH. gov
www. NashuaNH. gov
THE CITY OF NASHUA “The Gate City’
Adnanistrative Services
Purchasing Department
July 4, 2019
Memo #20-002
TO: MAYOR DONCHESS
FINANCE COMMITTEE
SUBJECT: CONTRACT WITH SAPPHIRE DIGITAL FOR SMARTSHOPPER (VALUE: $0)
DEPARTMENT: 113 BENEFITS; FUND: SELF INSURANCE
Please see the attached communication from Larry Budreau, Human Resources Director, dated June 27,
2019 for information related to this purchase.
Pursuant to NRO § 5-83 Professional Services (A) In the purchase of accounting, architectural, auditing,
engineering, legal, medical and ambulance services and purchases of independent professional
consultant services for personnel, data processing, actuarial, planning, management and other
comparable purchases competitive bidding shall not be required.
The Human Resources Director and the Purchasing Department recommend the approval of this contract
with $0 cost to Sapphire Digital of Lyndhurst, NJ.
Respectfully,
Dan Kooken
Purchasing Manager
Coc: L Budreau J Graziano
229 Main Street * Nashua, New Hampshire 03061 © Phone (603) 589-3330 e Fax (603) 589-3233
Jim Donchess
Mayor e City of Nashua
To: Board of Aldermen
From: Jim Donchess
Date: 7/31/19
Re: Contract for ESRI (GIS) Enterprise License Agreement and ArcGIS GEOevent Server
Pursuant to NRO § 5-74 (B), which states that a contract that extends from the current fiscal year into
succeeding fiscal year(s) in which no funds have been appropriated nor otherwise designated for this
purpose shall be approved by the full Board of Aldermen before the contract shall become binding on the
City.
The Finance Committee approved and placed on file the notification of the award of the referenced contract
at their July 31, 2019 meeting. | am requesting the concurrence and approval of the full Board of Aldermen
for the award of the following contract:
Contract Award for ESRI (GIS) Enterprise License Agreement and ArcGIS GEOevent Server - Included is the
Purchasing Manager’s Memo #20-008 dated July 25, 2019 regarding the award of this contract at the
Finance Committee meeting. This is a three (3) year contract.
229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www.NashuaNH. gov
B\ THE CITY OF NASHUA “The Cate City’
Adnanistrative Services
Purchasing Department
July 25, 2019
Memo #20-008
To: MAYOR DONCHESS
FINANCE COMMITTEE
SUBJECT: — ESRI (GIS) ENTERPRISE LICENSE AGREEMENT AND ARCGIS GEOEVENT SERVER
(3 YEAR) (VALUE: $28,000 PER YEAR)
DEPARTMENT: 134 GIS; FUND: GENERAL
Please see the attached communication from Kim Kleiner, Administrative Services Director, dated July
25, 2019 for information related to this purchase.
Pursuant to § 5-84 Special purchase procedures A. (4) Sole-source procurements, where the proposed
purchase is manufactured by only one company.
The Assessing Department and Purchasing respectfully request your approval for this purchase from Esri
of Redlands, CA in an amount of $28,000 annually for a period of 3 years.
Respectfully,
Dan Kooken
Purchasing Manager
Coc: K. Kleiner J. Graziano
City of Nashua
Office of Emergency Management Justin Kates, Director
. 603.589.3275
11 Riverside Street katesi@nashuanh dow
Nashua, New Hampshire 03062
President Wilshire:
Our Office has recently completed the final draft of the Nashua Hazard Mitigation Plan Update 2018. Hundreds of
government, private sector, and non-profit stakeholders from around the region have participated and contributed to
this plan over the past two years. The public is encouraged to make final comments through the beginning of August.
During the City’s last update to this plan in 2013, 21 recommendations were included to reduce risks from natural
hazards. In 2018, the Resilient Nashua Initiative process led to 56 recommendations! These 56 were just a fraction
of the many additional non-natural hazard recommendations provided by stakeholders for other threats and hazards
facing the City, ranging from climate change to cyberattacks!
This plan was a major component of the City’s Resilient Nashua Initiative which started in 2018 and will culminate in
August with a community flood recovery exercise being conducted by our Office. This plan consists of:
Chapter 1: A review of the planning process and who was involved.
Chapter 2: A review of the existing authorities and capabilities the City has to reduce risk and mitigate hazards.
Chapter 3: A review of the natural hazards that can impact Nashua, a history of their occurrences, and important
facilities and infrastructure that we should protect.
Chapter 4: A review of potential actions the City can implement to reduce risk & mitigate hazards based on the input
of the stakeholders from this planning process.
We were thankful to have significant participation from members of the Board of Aldermen throughout the process.
Our Office would be pleased to conduct a presentation for the Board highlighting the analysis and recommendations.
The plan was partially developed using grant funding from the Federal Emergency Management Agency (FEMA).
Per the grant agreement, this plan must be formally adopted by the community no later than August 30th.
| would ask that the Board of Aldermen approve this plan at the August 13th meeting and authorize the Mayor to sign
the Certificate of Adoption.
Thank You,
Justin Kates
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CHAPTER 2 eel’ NY ADOPTION
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Certificate of Adoption
ity of Nashua, New Harapshire
Mayor
& Resolution Adopting the City of Nashua Hazard Mitigation Plan Undate 2015
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Date
WHEREAS, the City of Nashua received funding, administered by the Nashua Regional Planning
Commission, from the NH Bureau of Emergency Management to prepare the City of Nashua Hazard Mitigation
Plan Update 2013; and
WHEREAS, four public planning meetings were held between April 5, 2012 and October 4, 2012 regarding
the cevelopment and review of the City of Nashua Hazard Mitigation Plan Update 2013: and
WHEREAS, the City of Nashua Hazard Mitigation Plan Update 2013 contains several potential future
projects to mitigate hazard damage in the City of Nashua;
NOW, THEREFORE BE IT RESOLVED that the Mayor of the City of Nashua adopts the City of Nashua Hazard
Mitigation Plan Update 2013.
ADOPTED AND SIGNED this ZZ. dayor Mypry 2013
/
h jtnaal UL Mitr
Donnalee Lozeau, Mayo:
ATTEST
PATRICIA MARIE ROGERS
Notary Public = Naw Hampshire
My Commission Exolres July 11, 2019
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