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City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

November 10, 2021
Memo #22-189

TO: Mayor Donchess
Finance Committee

SUBJECT: Public Access Television Operations & Management in the amount not to exceed $92,000
funded from accounts 55699 Other Contracted Services

Please see attached communications from Kimberly Kleiner, Director of Administrative Services, dated
November 10, 2021 for project specific details related to this purchase. Below please find a summary of
the purchase approval request:

Item: Month to month continuation of current CTV operator services. RFP is to be issued
in November 2021 for this service and this would fund the current provider until
the RFP process has completed and a new contract is in place.

Value: not to exceed $92,000

Vendor: Community Media Services Group

Department: 122 Information Technology

Source Fund: 55699 Other Contracted Services

Ordinance: Pursuant to § 5-84 Special purchase procedures. A/(7) Purchases under extensions
of contracts when no price increase exceeds 10% per year

The Administrative Services Division: Information Technology and the Purchasing Department
respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: K Kleiner
J Graziano

City of Nashua

PEG Access Channel . (603) 589-3300
Administrative Services Division Fax (603) 594-3434
229 Main Street - Nashua, NH 03060

To: Mayor Donchess
Finance Committee

Date: November 9, 2021

Re: Contract with Community Media Services Group LLC

In July of 2012, the City of Nashua entered into a contract with Community Media Services Group
LLC to operate, manage and coordinate the use of the City’s public access television channel. After
the initial contract, the City has continued this relationship on an annual renewable 12 month term
with increases of less than 10% per year,

At this time, we are initiating an RFP due to the length of time that has passed since the last formal
contract was negotiated and to ensure good business practices are being followed. On November 8,
2021 the City issued a letter of termination to Community Media Services LLC on the current
services. Administrative Services is working with the Cable Television Advisory committee to
develop a new Request for Proposals with an updated Scope of Work. We expect this RFP to be
issued within the next couple weeks.

We are requesting funding not to exceed $92,000 to go through June 30, 2022 to ensure we have
time for a complete RFP issuance/review/award, any contract negotiation and possible vendor
transition.

The decision to move forward with a new Request for Proposal comes from a City ordinance
requirement to put the business out for a RFP not out of a displeasure with the support and services
of the current provider.

‘unduly KLIS
Kimberly Kleiner;
Administrative Services Director

Ce: K. Parkinson

Community Media Services Group, LLC
P.O. Box 10180

Invoice

Date Invoice #
Bedford, NH 03110
10/12/2021 2086
Bill To

City of Nashua

Attn: Accounts Payable

P.O. Box 2019

229 Main Street

Nashua, NH 03060

P.O. No. Terms Project
166331 Due on receipt
Quantity Description Rate Amount
1 | Operation of Public Access TV channel forOCtober 2021 11,500.00 11,500.00

Thank you for the confidence in taking care of the Public Access oeprations in Nashua

Total

$11,500.00

City of Nashua

Purchasing Department

Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233
November 10, 2021
Memo #22-190
TO: Mayor Donchess
Finance Committee
SUBJECT: Compressed Natural Gas Price Increase in the amount not to exceed $50,000 funded

from accounts 61310 Compressed Natural Gas

Please see attached contract amendment from AVSG, dated November 9, 2021. A price increase from
$2.199/gallon to $2.49/gallon has been implemented for all compressed natural gas fuel purchased for city
and transit vehicles as of November 1, 2021. In FY21 we purchased 172,062 gallons of compressed natural
gas which nets an annual increase of approximately $50,000 given a similar usage assumption. Below
please find a summary of the purchase approval request:

Item: Compressed Natural Gas
Value: not to exceed $50,000
Vendor: AVSG

Department: 186 Transportation
Source Fund: 61310 Compressed Natural Gas

Ordinance: Pursuant to NRO § 5-84 Special purchase procedures (A)/10 Commodity items
which are generally available for a publicly advertised price in national or online
sources, and are not customized by the vendor for individual purchasers.

The Community Development Division: Transit Department, and the Purchasing Department respectfully
request your approval of this contract.

Regards,

Kelly Parkinson
Purchasing Manager

Ce: C Correa
C O'Connor

AMENDMENT TWO
TO
LEASE AND OPERATING AGREEMENT

This AMENDMENT is made as of November , 2021 ("Effective Date"), by and between
the City of Nashua with an address of 229 Main Street, Nashua, New Hampshire ("City") and

AVSG LP, a Massachusetts limited partnership, with an address of C-3 Shipway Place, Boston,
MA 02129 ("Lessee").

WHEREAS, the City and Lessee entered into a Lease and Operating Agreement dated March 4,
2011, regarding a program for the distribution of compressed natural gas ("CNG") at a full
public-access CNG fuel station within the City ("Agreement");

WHEREAS, Section 5 of the Agreement states that the Agreement will remain in effect through
May 1, 2021 ("Initial Term") and be renewable for an additional 5 years upon mutual agreement
of the parties ("Renewal Term"), the City's agreement not to be unreasonably withheld;

WHEREAS, Lessee is investing in capital improvements on the leased premises and has
requested that the Renewal Term be approved now, bringing the termination date of the
Agreement to May 1, 2026;

WHEREAS, Section 9 of the Agreement provides for the rate the City will pay Lessee per diesel
gallon equivalent ("DGE") for CNG;

WHEREAS, the parties have negotiated a revised DGE rate; and

WHEREAS, the Lessee and the City wish to extend the Agreement and memorialize the revised
DGE rate.

NOW, therefore, in consideration of the mutual covenants contained herein, the parties hereby
mutually agree as follows:

1. That the term of the Agreement shall be extended to May 1, 2026. For the avoidance of
doubt, the new termination date of May 1, 2026 incorporates the Agreement's Renewal
Term, and the parties are not agreeing or obligated to agree to an additional 5 year
renewal term after the May |, 2026 termination.

2. The Lessee will invoice the City at a rate of $2.65 per DGE ($2.49 per gas gallon
equivalent ("GGE")) effective November |, 2021 through June 30, 2022.

3. All other terms and conditions of the Agreement not changed by this (or prior)
Amendment(s) remain in full force and effect.

IN WITNESS WHEREOPF, the parties hereto have, by their duly authorized representatives
placed their hands as of the date first above written.

City of Nashua AVSG LP

By: James W. Donchess, Mayor By: Babak, Alizadeh, President

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

November 10, 2021
Memo #22-191

TO: Mayor Donchess
Finance Committee

SUBJECT: Software Maintenance in the amount not to exceed $25,973 funded from accounts
54407 Software Maintenance

Please see attached communications from Nick Miseirvitch, Deputy Director, IT, dated October 29, 2021
for project specific details related to this purchase. Below please find a summary of the purchase approval
request:

Item: Annual Maintenance for MHC Document Express Software
Value: not to exceed $25,973
Vendor: MHC Software

Department: 122 Information Technology
Source Fund: 54407 Software Maintenance

Ordinance: Pursuant to § 5-84 Special purchase procedures. A/(4) Sole-source procurements,
where the proposed purchase is manufactured by only one company.

The Administrative Services Division: Information Technology, and the Purchasing Department
respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: N Miseirvitch
K Kleiner
J Graziano

City of Nashua

Information Technology Department (603) 589-3300
Administrative Services Division Fax (603) 594-3434
229 Main Street - Nashua, NH 03060

To: Mayor Donchess
Finance Committee

Date: October 29, 2021

Re: Annual Software Maintenance — MHC Software

This request is for the annual renewal required for the continued operation of MHC software
support services. Funding is GF, Property Services, Software Maintenance 22.1.500 — 54407.

Amount: $25,972.33. Req# 76047.

This year’s increase has exceeded the $25,000 threshold, requiring Finance Committee approval.

Nick Miseirvitch,
Deputy Director, Information Technology

Ce: K. Parkinson, K. Kleiner

MHC Software

12000 Portland Ave S, Suite 230
Burnsville MN 55337

Tel: (800) 588-3676

Tax ID: 41-2020000

MHC

Invoice #: INVMH136

Bill To

CUS807 City of Nashua
229 Main Street | |

Ship To

Ship Date: 10/26/2021

Invoice Date:

TOTAL in Dollars

10/15/2021

Nashua NH 03061-2019 Ship Method : $ 2 5 9/? 3 3
United States
Email: ’ °
Terms Due Date PO# Sales Rep MHC Order #
Net 30 11/14/2021
Qty Item Term Start/End Date Taxable Rate Amount
1 MNT-MHC-DEAPACH 12/31/2021-12/30/2 F $841.33 $841.33
AP ACH Module Maintenance 022
1 MNT-MHC-DSS1095C 12/31/2021-12/30/2 F $2,205.24 $2,205.24
Document Self-Service 1095-C Web Delivery w/ 022
User Maintenance
1 MNT-MHC-DSSEW22K 12/31/2021-12/30/2 F $1,603.54 $1,603.54
Document Self-Service Electronic W-2 Web 022
Delivery with User Options - 2,000 Employees -
Maintenance
1 MNT-MHC-DSSMHCKBA 12/31/2021-12/30/2 F $1,530.00 $1,530.00
mhcKBA - Authentication Maintenance 022
1 MNT-MHC-DSSPREMPDO2K 12/31/2021-12/31/2 F $1,685.45 $1,685.45
Document Self-Service Employee/Member 022
Documents Web Delivery - 2,000 Employees -
Maintenance
1 MNT-MHC-DSSSELFDIS 12/31/2021-12/30/2 F $561.82 $561.82
DSS PR/ED Add-on: Disclosures Maintenance 022
1 MNT-MHC-DSSPREMAID 12/31/2021-12/30/2 F $749.09 $749.09
DSS PR/ED Add-on: Payroll/Emp/Mem Docs Email 022
Delivery Maintenance
1 MNT-MHC-DEPR 12/31/2021-12/30/2 F $2,358.64 $2,358.64
DE Payroll Module Maintenance 022
1 MNT-MHC-DEAPPOSPTN 12/31/2021-12/30/2 F $1,217.27 $1,217.27
AP Positive Pay Module with Transmission 022
Maintenance
1 MNT-MHC-DEAPBKRECN 12/31/2021-12/30/2 F $841.33 $841.33
AP Bank Reconciliation per Bank Maintenance 022
1 MNT-MHC-DEC1095C 12/31/2021-12/30/2 F $1,217.27 $1,217.27
Document Express Custom 1095-C Module 022
Maintenance
5 MNT-MHC-DEAPINTFCE 12/31/2021-12/30/2 F $315.92 $1,579.60
AP Interface (Import Routine) Maintenance 022
1 MNT-MHC-DEEREMIT 12/31/2021-12/30/2 F $1,217.27 $1,217.27
e-Remit Module Maintenance 022
Remit InfoNiNTiWiH C-DEFORMS 1PAgi eRe byl@Hsek2 =F $2,358.64 $2,358.64

Ban
ABA#: 071001533
Account#: 9990112629
Remit Notifications: accounting@mhcautomation.com

ay ae bp EB AAS Mule Maintenance

Finance charges will accrue on accounts over 45 days.

OMFIC Software
PO Box 1749
Burnsville, MN 55337

MHC

MHC Software
12000 Portland Ave S, Suite 230

Burnsville MN 55337
Tel: (800) 588-3676
Tax ID: 41-2020000

Qty Item

1 MNT-MHC-DEW2MODULE
DE W-2 Module Maintenance

1 MNT-MHC-IXEFORMC

eForms Express Custom Maintenance

1 MNT-MHC-DEAUTOMNT-MHC-DE

Auto Document Express - Maintenance

1 MNT-MHC-DELIMMODUL

Line Item Maintenance Module Maintenance

1 MNT-MHC-DE1099NEC

Document Express 1099-NEC Module

Maintenance

1 MNT-MHC-DE1099
1099 Module Maintenance

1 MNT-MHC-DE1099R
1099R Module Maintenance

1 MNT-MHC-DEAP

DE Accounts Payable Module Maintenance

Remit Information:
Payment by ACH and Wire
Byline Bank

ABA#: 071001533
Account#: 9990112629

Remit Notifications: accounting@mhcautomation.com

Finance charges will accrue on accounts over 45 days.

Term Start/End Date

12/31/2021-12/30/2
022

12/31/2021-12/30/2
022

12/31/2021-12/30/2
022

12/31/2021-12/30/2
022

12/31/2021-12/30/2
022

12/31/2021-12/30/2
022

12/31/2021-12/30/2
022

12/31/2021-12/30/2
022

Invoice #: INVMH136

Invoice Date: 10/15/2021
Taxable Rate Amount
F $525.40 $525.40
F $841.33 $841.33
F $314.86 $314.86
F $314.81 $314.81
F $600.00 $600.00
F $525.40 $525.40
F $525.40 $525.40
F $2,358.64 $2,358.64

Subtotal $25,972.33
Shipping Cost 0.00
Tax Total (%) $0.00
Total $25,972.33

Payment by Check
MHC Software

PO Box 1749
Burnsville, MN 55337